Summary and additional points to note Monday, February 16, 2009

I. TABLE OF CONTENTS

A. Generating the Table

1. Before you generate any tables, make sure you have your headings linked to the outline
numbering style!

2. Click on the “References Tab” and then click on the “Table of Contents” tab:

Figure 1

3. Select “Insert Table of Contents” to view the Table of Contents window.

Figure 2

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4. Study the above and do the following:

5. Check the box “Show page numbers”

6. Check the box “Right align page numbers”

7. Uncheck the box “Use hyperlinks instead of page numbers

8. Select “From template” in the Formats box

9. In the show levels box, make sure that whatever number you select responds to the
number of headings you have in your document. I.e., if you have until Heading 5 in your
document, make sure that this number is “5”.

10. Now, click “Options”. You will see this box:

Figure 3

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11. Check that that the above boxes are checked accordingly. Make sure that you type in
the relevant numbers next to the “Available styles” if you wish for that style to be linked
to that heading level. In the figure 3 above, I have linked levels 1 to 5 to Headings 1 to 5.

12. Click “OK”. You’ll be brought back to the Table of Contents window. Then click “OK” to
generate your table.

B. Editing your table

13. Suppose you didn’t type 5 next to the Heading 5 box in Figure 3 above. How to edit your
table?

14. First, select the table you generated and right click. Select Edit Field. It should like like
this:

Figure 4

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15. Click Edit Field. You will see the following window:

Figure 5

16. You must scroll down the field “Field Names” until you see TOC. Then click the “Table of
Contents” button that appears. You will then be directed to the Table of Contents
window. Edit accordingly.

C. Formatting the Table

17. Just remember that your table of contents entries have their own styles, TOC 1 to TOC 5
for example.

18. Modify the styles accordingly, just as you would any other style. The following are some
formatting tips you should take note:

19. Your right indent is vital for ensuring your text doesn’t run into the page numbers

20. Your right tab is important because it corresponds to where your page number appears

21. Your left tab operates as when the first letter of your TOC entry aligns with the next line
of text

D. Updating your table

22. Select the table and press “F9”.

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Summary and additional points to note Monday, February 16, 2009

II. TABLE OF AUTHORITIES

A. Mark your citations

23. Select your citation. Then either press “ALT + SHIFT + I” (pls hold it down), or go to the
References Tab and select Mark Citation:

Figure 6

24. The following window will appear:

Figure 7

25. If you’re satisfied with the Category your citation is in (in the above, clearly, that is the
wrong category, you should be selected “Cases” in your drop down menu) go ahead and
click “Mark.”

26. How to edit and manipulate your Categories? This is extremely important to understand
because how you arrange your categories determines the order it appears in your Table

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Summary and additional points to note Monday, February 16, 2009

of Authorities. You do not want your Cases to appear before your Legislation for
example. Or, you may wish to include more esoteric categories like “Academic writings”
for example.

27. First, refer to figure 7 above, click “Category”. You will see the following:

Figure 8

28. You will see that in the example above, Legislation occupies position “1”. Constitutional
Provisions occupies position “8”. If you want to change the order or add new categories,
you have to replace accordingly. Let’s assume that you have Constitutional Provisions in
your brief and you want it to be displayed before “Legislation”. Select Legislation and
Enter “Constitutional Provisions” and click Replace:

Figure 9

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29. See, you now have Constitutional Provisions in position 1 and position 7. Doesn’t matter,
MS Word doesn’t recognise the text you enter, it only recognises the position. The
upshot of such a replacement means that you also have to manually move everything
down, i.e,, select “Cases” and replace it with “Legislation”

B. Generate your Table of Authorities

30. You can insert your table by going to the References tab again and clicking on “Insert
Table of Authorities” (see red circle below).

Figure 10

31. The following window will appear:

Figure 11

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32. Make sure you select “All” under “Category”. Keep the boxes as checked above. Click
“OK” to generate.

C. Formatting your Table of Authorities

33. Similar principles to your table of contents apply. There are two styles you must concern
yourself with, first the “Table of Authorities” style which controls your citation entries, as
well as the “TOA Heading” style.

34. Format accordingly. Please note however that you’re required to provide a numbered
index to bundle of authorities. That is why the following formats were provided to you:

35. The entire table is placed within a cell.

36. This cell follows on from a row which contains the word “TAB” and “Description”. This
row has been selected to repeat across pages.

37. Make sure you number the style “Table of Authorities”. When setting the indents,
remember that the indentation principles of right tab and left tab.

38. Indent your TOA Heading style such that your TOA Heading aligns to the word
“Description.

D. Updating your Table of Authorities

39. Press “F9”.

III. SECTION BREAKS

40. Section breaks are essential because it allows you to designate different header and
footer settings for different sections. To see a section break in a document, click the
“Show Hide” tool on your Home toolbar. It looks like “¶”.

41. In the template provided to you, we have already inserted the section breaks for you as
follows:

(1) After the Cover page, i.e., Cover Page is contained in “Section 1”.

(2) After the Table of Contents page(s), i.e., Table of Contents is contained in
“Section 2”.

(3) After the Appellants’ Case pages, i.e., the Appellants’ Case is contained in
“Section 3”.

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42. There are altogether 4 sections in the formatted draft that we’ve forwarded to you.
Everything has been nicely formatted for you. For those of you who’d like to learn how
the formatting was done, you can proceed to read through the following sub-sections.

43. Why was there a need to create these sections? We needed different headers for each
section. Obviously, the headers contained in Appellants’ Case should not be repeated in
the other sections.

A. Looking at Section 3 Appellants’ Case)

44. Within Section 3 itself, I also wanted the first page to be different from the other pages.

45. After I created the section break after the last page of Section 2 (Table of Contents), I
had to make sure that Header in Section 3 is “delinked” from that of Section 2. I first
clicked on the Header in Section 3 (double click on what you intuitively perceive as
where the header in the page ought to be). Your screen should now look like this:
Figure 12

46. For the purposes of Section 3, I wanted to ensure that the page numbers start visibly
only on the second page of the Appellants’ Case. In order to do this, I had to ensure that
the “Different First Page” option was activated. Please check the box (as circled in red
above) to effect this.

47. Note: When you activate this option, whatever you do to your First Page within Section 3
will not be repeated across the remaining pages in Section 3.

48. The other reason for activating this option was because I wanted to put the words
“REFERENCE TO JUDGMENT (“J”) OR APPELLANTS’ BUNDLE OF AUTHORITIES (“ABA”)" into the headers of
Section 3, only from the second page onwards. (as seen encircled in blue in the
figure above). [You don’t have to learn this but for your own reference purposes you
can read section [ ] below.]

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Summary and additional points to note Monday, February 16, 2009

1. Inserting the page numbers (please familiarise)

49. To do this, you must be in Header view (double click on what you intuitively perceive as
where the header in the page ought to be). Click on “Page Number” (see green circle in
figure above. When you click on it, you get the following view:

Figure 13

50. Select “Plain Number 2”. Please note that you CAN format your page numbers too! Just
click on the page number itself and look for the default style “Page Number”.

51. Click “Format Page Numbers” (see red circle in Figure 2 above).

Figure 14

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52. Then make sure you select the option “Start at:” instead of “Continue from previous
section”. If you don’t do this, your page numbers of the Appellants’ case will take into
account the Cover Page and Table of Contents section.

2. Inserting the table in the header of second page onwards

(OPTIONAL!)

53. Select the first row of the table:

Figure 15

54. Right click and select “Copy”. Alternatively, press CTRL + C.

55. Move to the second page of Section 3. Paste your selection into the Header. It’ll look like
this:

Figure 16

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56. Select the table, right click, go to “Borders and Shading”, then make sure that you select
the “No Borders” option.

3. The text box at the left most margin

57. You will see that there is a textbox at the left margin of Section 3. This textbox is inserted
into the Header of this section. When you are in Header view, you will see that you can
edit the textbox accordingly.

58. Note: As “Different First Page” was activated, I had to reinsert this text box into the
second page of Section 3. If for some reason you are trying the formatting on your own,
please take note of this.

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