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Submitted By:
Mayank Saini
I owe a huge debt of thanks to a large number of people without whom this
practical training of mine would not have been possible. I express my sincere
gratitude to the management of DSCL, Kota for giving me the opportunity to
get a first hand technical knowledge.
I hope this report will give a brief idea on SAP Management at DSCL, Kota
Mayank Saini
Date:
Contents
o Acknowledgement
o Preface
o History of DSCL
o Company Profile
• Preamble
• Evolution of ERP
• Need of ERP
• Feature of ERP
• Components of ERP
• Implementation of ERP
• Benefits of ERP
• Suppliers of ERP
o Introduction to SAP
o PROGRAMMING ABAP/4
o Architecture of SAP R/3
o Human Resource
• Overview
• Module of HR
• Action hiring
• HR T-codes
• Payroll basics
• Payroll performance
• Payroll Driver
• Payroll schema
• Period parameters
• Data modifier
• Payroll period
• Period number
• Retroactive accounting
• Payroll past
• Status indicator
o Important points
o Conclusion
o References
HISTORY OF DSCL
Nothing can better sum up the homage paid to great philanthropist Sir Shri
Ram who began as a humble worker and went on to setup one of India’s
largest business houses – THE DCM GROUP. Not only did Lalaji achieve
great height in business enterprise but also participated in crucial early stages
of nation building. Everyone is familiar with the multiple facets industries and
institutions on which he left his imprint like DCM limited, Bengal Potteries,
Jay Engineering Works, Sindri Fertilizers, Lady Shri Ram College, Shriram
College of Commerce, Delhi School of Economics, many sugar mills and
umpteen others.
The Delhi Cloth and General Mills Co. Ltd. (DCM) was founded in 1889 with
the establishment of a spinning mill at Delhi. Thereafter, the company
expanded and diversified into large segments of industrial areas and played a
leading role in the industrialization of India.
• Fenesta Windows.
DSCL has been built on core values of being caring, credible and fair with all
stakeholders, committed to continuous improvement; and being a responsible
corporate citizen.
DSCL has built an enabling work culture and believes in releasing human
energy within the organization through participation, teamwork,
professionalism, entrepreneurship, openness and upholding human dignity.
The Company is committed to enhancing the employability of individuals
through competence building via continuous training and development
activities.
DSCL has initiated several management initiatives in the recent past for
upgrading the organization, the major ones being Institution Building,
Quality Management.
ISO 9000 Certification and implementation of SAP R/3 ERP package
Information Technology. The Company provides aspiring professionals
opportunities to grow in a challenging and up-to-date environment. DSCL’s
recruitment policy values merit, are egalitarian, do not differentiate on the
basis of sex, caste or religion, and targets the best professionals.
Compensation is commensurate to qualifications, experience and ability.
HISTORY OF ORGANISATION (KOTA UNIT)
As for back in 1961 the fledgling beginning of one of the company’s biggest
Chemical complex took its roots at Kota by laying the foundation stone in
Vinyl and Chemical Industries which is known today as SHRI RAM
FERTILIZERS AND CHEMICALS.
Year Activity
1963 Caustic soda and calcium carbide plant were put on stream.
1971 The capacity of the Fertilizer plant was increased to 930 TDP.
1972 The capacity of the caustic soda plant was increased to 100 TDP.
1984 Cement plant of 600 TDP using calcium Hydroxide waste from carbide
plant was commissioned.
1984 Commissioning of bag house in calcium carbide plan and ESP for 35
MW. 1988 Power plant and cement plant for controlling the
pollution.
1998 World class Enterprise wide Resource Planning (ERP software SAP
R/3) implementation with best business practices.
2001 Poly Aluminum chloride Plant established. They have as many as 230
wholesalers and 463 retailers for marketing its products. It has its
divisional office in all-metropolitan cities and important cities
ENTERPRISE RESOURCE PLANNING
Preamble:
Evolution of ERP
In the ever-growing business environment the following demands are
placed on the industry:
The latest planning tool added to the above list is Enterprise Resource
Planning.
Need for ERP
Some of the major features of ERP and what ERP can do for the
business system are as below:
Components of ERP
To enable the easy handling of the system the ERP has been divided
into the following Core subsystems:
Project Planning
Business & Operational analysis including Gap analysis
Business Process Reengineering
Installation and configuration
Project team training
Business Requirement mapping
Module configuration
System interfaces
Data conversion
Custom Documentation
End user training
Acceptance testing
Post implementation/Audit support
1. Initiation
6. Operations 2. Planning
3. Analysis &
5. Transition
process design
6.Realization
Benefits of ERP
The benefits accruing to any business enterprise on account of
implementing are unlimited. According to the companies like NIKE,
DHL, Tektronix, Fujitsu, Millipore, Sun Microsystems, following are
some of the benefits they achieved by implementing ERP packages:
Baan
CODA
D&B
IBM
JD Edwards
Marcarn
Oracle
People soft
Platinum
Ram co
SAP
SMI
Software 2000
Choosing the right ERP package is not easy. The selection process
starts with an identification of system scope, business objectives and
business processes. Certain ERP packages provide better solutions
in certain functional areas. For example, SAP began as manufacturing
software and still excels along that dimension. Moreover, different
ERP vendors have experience in different industries, and offer
solutions that are geared to
those industries. Figure 4 summarizes the recommendations of
Benchmarking Partners’ consultants on industries that are well-served
by the different ERP packages.
Introduction to SAP
The original five founders have been so successful that they have
multiplied many times over such that SAP AG is now the third largest
software maker in the world, with over 17,500 customers (including
more than half of the world's 500 top companies). SAP employs over
27,000 people worldwide today, and had revenues of $7.34 billion and
Net Income of $581 million in FY01. SAP is listed in Germany (where it
is one of the 30 stocks which make up the DAX) and on the NYSE
(ticker: SAP).
There are now 44,500 installations of SAP, in 120 countries, with more
then 10 million users!
The success of SAP R/3 in North America has been nothing short of
stunning. Within a 5 year period, the North American market went from
virtually zero to 44% of total SAP worldwide sales. SAP America alone
employs more than 3,000 people and has added the names of many of
the Fortune 500 to it’s customer list (8 of the top 10 semiconductor
companies, 7 of the top 10 pharmaceutical companies etc). SAP today
is available in 46 country-specific versions, incorporating 28 languages
including Kanji and other double-byte character languages. SAP also
comes in 21 industry-specific versions.
SAP Modules
R/3's applications are modules. They can be used either alone or
combined with other solutions. The integration capability of these
applications increases the benefits derived for any company.
Logistics
Logistics comprises all processes involved in purchasing, materials
management, manufacturing, warehousing, quality management, plant
maintenance, service management and sales and distribution. All
applications access a shared consistent database, supported by
production data management.
SD: Sales & Distribution SD actively supports sales and
distribution activities with outstanding functions for pricing, prompt
order processing, and on-time delivery, interactive variant
configuration, and a direct interface to profitability analysis and
production.
FI Features
PROGRAMMING ABAP/4
The two most common uses for ABAP/4 are producing custom reports
and developing custom interfaces for SAP. In this context, a report is
an ABAP/4 program that reads specific data from SAP’s database and
then displays the data via a computer screen or a printed page. An
interface, on the other hand, is an ABAP/4 program that moves data
into SAP, or reads data from SAP and writes it out to a system file to
be transferred to an external computer system, such as a legacy
mainframe. Other uses for ABAP/4 include conversion programs that
change data into a format usable by SAP, and custom transactions
similar to the SAP transactions that make up the R/3 application, but
are written by users to fulfill some business function not provide by
SAP.
HOW ABAP/4 AND DATA INTERACT IN SAP
Almost all ABAP/4 programs manipulate data from the SAP database
to some extent. Data manage by SAP is often broken into two
categories: master data and transactional data (called documents in
SAP):
Database Layer
Application Layer
Presentation Layer
The SAP R/3 system presents a Windows interface with several of the
familiar Windows functions for screen manipulation. The apparent
simplicity of the interface hides the power of the menus residing within
the menu bar at the top of the screen. The initial screen shows a menu
bar with the following selections. The first level sub menus are listed
below to give you an idea of where to start:
Office
Workplace
Telephone Integration
Appointment Calendar
Room Reservations
Start Workflow Business Documents
Logistics
Materials Management
Sales/distribution
Logistics Execution
Production
Production-process
Plant Maintenance
Customer Service
Quality Management
Logistics controlling
Project Management
Environment Health & Safety
Central Functions
Accounting
Financial Accounting
Treasury
Controlling
Enterprise Control
Investment Mgt.
Project management
Real Estate
Human Resources
Managers Desktop
Personnel admin.
Time management
Payroll
Training and Event Management
Organizational Management
Travel
Information system
Information Systems
Executive Information Systems
Logistics
Accounting
Human Resources
Project System
Ad Hoc Reports
General Report System
Tools
ABAP/4 Workbench
Accelerated SAP
Administration
ALE
Business Communication
Business Documents
Business Framework
Business Workflow
CCMS
Web Development
SAP Script
Hypertext
Find
HUMAN RESOURCE
(HR Module)
Overview:
Release Payroll
Start Payroll
Yes
Run OK?
No
Administrative perspective
For giving the definition of organization from the administrative
control perspective we define the following terms:
• Personal Area: Division of company into sub units based on
geographical ares or administrative units. For eg in DSCL, SFC
KOTA, Corporate office etc.
• Personal Sub Area: Sub division of personal areas into
departments or employee work centre.
Organization perspective
• Employee Group: It is based on the category of
employment. For eg regular, seasonal, temporary.
• Employee Sub Group: It is the sub classification of
employee group into various grades of employment. For eg
Vice President, Sr. Manager, Asst Manager etc.
• Payroll Area: Groups of employees for whom the payroll is
executed at one point of time. For eg Workmen, Managers
Etc.
Enter the payee for the net pay or the travel expenses from the
payroll and the bank details. The standard contains the bank details
type:
• Hire an employee
• Change the organizational
assignment of an employee.
• Change an employee’s pay
• Set an employee’s status to early
retiree or pensioner
• Document when an employee
leaves or reenters an enterprise
We can store the employee’s basic pay in this info type. We can
get an overview of the employee’s payroll history using the info type
history. Standard system contains the following reference types:
• Subtype 0: Basic
contract
• Subtype 1: Increase
main contract
• Subtype 2: Comparable
domestic pay
• Subtype 3: Refund of
the costs in foreign
currency.
Process Flow: When you access Payroll, the payroll driver calls
the accompanying payroll schema, which consists of a sequence of
functions. For each activity, the individual functions import data from
internal tables and payroll relevant files.
Payroll performance
• The system updates the database and imports the master data
relevant to payroll.
• If Off-Cycle Payroll is to take place, the system deletes the internal
table IT.
• The system imports the last payroll result.
• The system calculates the gross wage and considers the shift
schedule, shift change compensation and valuation bases. Any
master data relevant to payroll is included in the calculation at this
point.
• The system calculates the partial period factors, lump-sums and
salary elements and cumulates the gross results.
• The system calculates the net remuneration and performs
retroactive accounting if specific master data has been changed in
previous payroll periods.
Results: After the payroll run, we can transfer the payroll results
to financial accounting, or perform evaluation and create list and
statistics.
Payroll Driver
Payroll Schema
Period Parameters
Data modifier
If we use the same payday for all payroll areas, assign the SAP
standard modifier to all payroll areas. If we use different paydays for
different payroll area, assign different date modifiers created for our
enterprise to these payroll areas.
We must run report RPUCTP00 (generation of payroll periods) in
our system to generate payroll tolls separately for each combination of
period parameter and date modifier that we assign to a payroll area.
We generate by accessing customizing for payroll by choosing basic
settings payroll organization generate payroll periods.
Payroll period
Period number
This indicator specifies the payroll period date the system should use
to determine the period number.
• Start date
• End date
• Payday
Retroactive Accounting
Payroll Past
The payroll past includes all payroll periods for which you have
already run and exited payroll.
• For each payroll area, the system uses the earliest possible
retroactive accounting period that is stored in the corresponding
payroll control record.
• For each employee, the system uses the earliest possible
retroactive accounting date that is stored in the Payroll Status info
type (0003).
• For each employee, the system uses the hiring date of employee.
The system uses these values to select most recent date. For e.g.
determining the retroactive accounting limit.
It consists of:
Status Indicator
Definition: Distinguishing feature of payroll results with the
same for-period.
IMPORTANT POINTS
• Client
• Company
• Company Code
• Business Area
REFRENCES
• www.dscl.com
• www.planetsap.com
• www.mysap.com
• www.wikipedia.com
• www.thespot4sap.com
• dsclnet (intranet of DSCL)