Forms and Formats For Asset Register

S. No.
Form Name
Form No.
FIXED ASSETS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Detail of Lands
Details of Buildings
Details of Bridge/Flyover/Tunnel/Subways
Details of Road/Street
Details of Railway Tracks
Details of Track Components
Details of Furniture and Fixtures
Details of Office Equipments
Details of Vehicles
Details of Plant, Machinery & Equipment
Details of Computers and Peripherals
Details of Medical Equipments
Details of Loco/Coach/Wagons
Details of Capital work in Progress
Details of Plant, Machinery & Equipment(Signal)
Details of Plant, Machinery & Equipment(Telecom)
Details of Electrical Equipment & Fittings
Details of Intangible Assets
FA-1
FA-2
FA-3
FA-4
FA-5
FA-5A
FA-6
FA-7
FA-8
FA-9
FA-10
FA-11
FA-12
FA-13
FA-14
FA-15
FA -16
FA -17
Details of Lands
11
12
13
14
Current Use of Land
10
Cost of Improvement (If

Available) (Any expenses
incurred on land like
construction of boundary
wall/fencing
Cost of acquisition of Land (if

Available)
Area
Status in Revenue Record
Length
Land Plan No.
Specify if Leasehold/Freehold
Dimension of Land
year of acquisition(if known),

mention earlier than (if not
known)
RHS or LHS in increasing KMs
Revenue village as per revenue

records
Chainage in Kms)
Town/village
Block Section (Between two

Stations)
District
Plot Reference No.
Location
State
Particular/Description of Land
Plots
Stock Holder Code
S.No.
Indian Railways - Ajmer Division
15
16
17
18
19
20
Total
Prepared by:
Notes:
1
2
Details of all Land belonging to the Ajmer Division, irrespective of the fact, whether it is vacant or any structure has been constructed on that, should be included here.
Specify if land is Industrial/Agriculture/Residential.
where the date/year of acquisition is ascertainable but the cost as well as the original documents are not available , valuation can be done using the 'Guidance Value' prescribed under the Stamp Duty Act for the location, type of land and date. If the 'G
particular year/date, transaction value of a similar plot in the similar area around the estimated year of transaction can be adopted as the transaction rate for valuation purposes.
If any other thing is required to be mention regarding land, then same may be shown in 'Remark Column'.
Confidential to IR and ICAI-ARF.

For Internal Circulation Only.
Page 2
Any part Sparable for other use

(Area)
District Level Committee (DLC)

Rate
Area in unit in reference to DLC

rate
Year of DLC Rate
Present /actual Cost of Land
Remarks
Form: FA- 1
21
22
23
24
25
26
location, type of land and date. If the 'Guidance Value' is also not available for that

Page 3
S.No.
Stock Holder Code
Description
1
2
3
1
2

Revenue village as per

revenue records
5
6
7
11
12
13
14
Total
Prepared by:
Note:
Buildings should be categorized into Ajmer division offices, residential quarters, godowns, hospitals, workshops etc.
Each building should be identified separately.
Remaining life of assets as

on 31.03.2014
Rate of Depreciation
Accumulated Depreciation
till 31.03.2014
Net Book Value as on
31.03.2014
Current Use of Building
Give reference of title
Document
Remarks
16
No. of year assets is in use
15
Life of asset as per codal

provisions
Improvement (If
any)
Total cost
Cost of
Improvement
cost of
acquisition/construction
10
Year of
Improvement
year of
acquisition/construction(if
known), Earlier than (if not
known)
Total build Up area
Area of land on which

Building is located
Dimension of
building
No. of floors
Breadth
Town/Village
Length
District
Location
State
Details of Buildings

Form: FA- 2
17
18
19
20
21
22
23
24
25
26
14
15
16
17
18
Total
Prepared by:
Note:
1
2
3
4
5
whereas possible, prepare a separate list of bridge/tunnel/subway etc.

Each such structure should be identified separately.
If any bridge/tunnel/subways is not in used, then same also may be included here. However further details may be given in 'Remark 'column.
If actual date of construction is not available but the year of construction is available, then year may be given in relevant column.
If any other detail is required to be given in respect of Bridge/tunnel etc., then same may be mentioned in 'Remark Column'.

19
20
21
22
Improvement (If
any)
Year of improvement
13
Cost of construction
12
Date of construction
11
Area of land on which structure is

constructed
10
Loading bridge sanction for

(MBG/RBG/GC)
SP-3
TownVillage
No. Of span-3
District
SP-2
State
No. Of span-2
Chainage (KMs)
SP-1
Block section (Between two stations)
No. Of span-1
Description( Bridge no. Or ROB/RUB

no.)
Total no. Of spans
Bridge type (Bridge/ROB/RUB)
Dimension of structure
Length
Stock holder code
Location
Type of bridge (Arch/steel girder/PSC

girder/RCC box etc.
S.No.
Details of Bridges/Flyover/Tunnel/Subways
23
Total cost
Fund allocation code
Life as per codal provisions
No. of year assets is in use
Rate of depreciation
Accumulated depreciation till date

31.03.2014
Net book value as on 31.03.2014 (Rs.)
Approved Drg. No.
Remarks
mprovement (If
any)
Cost of improvement
Form: FA- 3
24
25
26
27
28
29
30
31
32
33
Checked by:

Details of Roads/Streets
Total cost
No. of year in use
Accumulated depreciation till

date 31.03.2014
WDV as on 31.03.2014
Give reference of title document
Remarks
10
Cost of improvement
Year of improvement
Town/village
8
Repair Frequency
District
7
State
6
Date of construction
Area of road (Sq. M.)
Station
Breadth
Description of road (joining

town/village)
17
18
19
20
21
22
23
24
25
26
27
improvement (If
any)
Dimension of roads
Length
Type of road (NH/SH/municipal

road/village road etc.
Survey no. of the land where

structure is located
Stock Holder Code
Location
Specify whether the road/street

is concrete/bitumen/kutcha/WBM
S.No.
Form: FA- 4
11
12
13
14
15
16
Total
Prepared by:
Note:
1
2
3
4
5
Here improvement means conversion of the road from one type of construction to another type of construction. E.g. Conversion of a tar road into a concrete road. It may also include extension of road.
Each road should be identified separately.
If any road is not in used, then same also may be included here.
If actual date of construction is not available but the year of construction is available, then year may be given in relevant column.
If any other detail is required to be given in respect of road, then same may be mentioned in 'Remark Column'.

Checked by:
Details of Railway Tracks

WDV as on 31.03.2014
Give reference of title document
Remarks
15

31.03.2014
14
13
Number of years track is in use
12
Life as per codal Provisions
11
10
Total cost
CRRM cost of latest renewal
Cost of improvement
Improvement (If
any)
Date of improvement
To
From
Date/year of laying
To KM
Specify whether the track is MG or

BG
From KM
Between two
stations
Sleeper Density
Location (KM)
Sleeper (PSC 6/PSC

5/CST 9/steel/wooden)
Stock Holder Code
Rail (60Kg/52 KG/90 R/75

R etc.)
S.No.
Type of Track
Length of track (in Kms)
Form: FA- 5
16
17
18
19
20
21
22
23
24
25
Total
Prepared by:
Note:
1
2
3
4
5
Here improvement means conversion of Broad Gauge (BG) to Meter Gauge (MG).
Each track between all stations should be identified separately.
If any track is not in used and lying idle then same will also be included here.
All Railway siding given by IR to third parties should also be mention here.
If any other detail is required to be given in respect of track, then same may be mentioned in 'Remark Column'.

Checked by:
Details of Railway Tracks Components

60 Kg
52 Kg
90 R
1
Rail
75 R
60 R
50 R
Others
PSC - 6
PSC -5
Sleeper
CST - 9
Steel
Wooden
Gludge Joints
SEJ
Turnout
Switches

Net Book Value as

on 31.03.2014
12
13
14
15
16
17
18
19
20
Cost
Total cost
per unit
21
22
Remarks
Accumulated
depreciation till
31.03.2014
11
No of
Units
Year
Depreciation rate
10
Replacement due
Month
No of year
component is in
use
Total cost
cost per unit
No of units
Component lying in stores
Date of laying
Codal Life
Year of Manufacturing
Component used on track
Drag No.
Make
Name of Track Component
Location
Stock Holder Code
S.No.
Form : 5A
23
CMS xings
T/out Sleepers
Ballast
10
Fatening
11
Rubber pads
Total
Prepared by:
Note:
No depreciation will be charged on component lying in stores. Depreciation is to be charged only on those component which is used on track

Details of Furniture and Fixtures

Ajmer Division - Indian Railways
Department/Station:- ________________________________________________
S.NO.
Description
Location
Reference number (If any)
Date of
Total no of units
Cost per unit
Total Cost of
Life of assets as per codal

provisions
No of year assets is in use

31.03.2014
Net book value as on

31.03.2014 (Rs.)
Remarks
Form:- FA-6
10
11
12
13
14
Prepared by:-
Checked by:-
Notes:-
1. Furniture includes tables, chairs, cupboards, almirah, fans, coolers, air conditioner, UPS, Refrigerator, TV, invertors etc.
2. Whereas possible, prepare a separate list for each class of furniture.
3. Assets reference number denotes any numbering/coding given to each piece of asset.
4. Details of the furniture & fixtures should be collected department/section/location wise.
5. If actual date of construction/acquisition is not available but the year of acquisition/construction is available, then year may be given in relevant column.

For internal circulation only.
Details of Office Equipments

Description
Location
Assets Reference Number
Date of acquisition
Total no of units
Cost per unit
Total cost of
acquisition/installation

provisions
Accumulated depreciation
till 31.03.2014

31.03.2014 (Rs.)
Remarks
Form:- FA-7
S.NO.
10
11
12
13
14
Prepared by:-
Checked by:-
Notes:1. Office equipments include Fax Machine, Xerox Machine, Type writer, projector etc.
2. If possible, prepare a separate list for each class of office equipment.
4. If actual date of construction/installation is not available but the year of acquisition/construction is available, then year may be given in relevant column.

Details of Vehicles
Ajmer Division, Indian Railways
Prepared by:-
Life of vehicle as per codal

provisions
No of year vehicle is in use
accumulated depreciation till

31.03.2014
Net book value as on 31.03.2014

(Rs.)
Give reference of the available title

documents
Date
Cost
10
Checked by:-
Notes:1. In Column 2, kindly specify the description of vehicles specifying whether it is car, jeeps, trucks, ambulance etc.
2. Also mention present use of vehicle in the remark column.
3. If actual date of acquisition is not available but the year of acquisition is available, then year may be given in relevant column.
4. Improvement of vehicles includes extension of body or otherwise.
For internal circulation only

Total cost (Rs.)
Cost of acquisition
Date of acquisition
Chasis number
Engine number
Registration number
Location
Remarks
11
12
13
14
15
16
17
18
19
Details of
improvements
Vehicle's details in respect of
Description of vehicles
S.NO.
Form:- FA-8
Details of Plant, Machinery & Equipments

14
Prepared by:-
15
16
Checked by:-
Notes:1. Details of any improvements to the plant and machinery, which has resulted into increasing the capacity of the plant and machinery, should be mentioned separately.
2. Also specify the general nature of machinery in relevant column.
3. Plant, machinery & equipment used in workshop for the purpose of repair & maintenance of Loco/Coach/Wagon will also be covered here.
4. If actual date of installation/acquisition is not available but the year of acquisition/installation is available, then year may be given in relevant column.

Remarks
13
Whether Surplus
No of shifts in use
12
Condition
Date of commencement of
operation
11
Current market value (if

Available)
Date of
10
Give reference of the

available title documents
Cost of

31.03.2014 (Rs.)
Name of Supplier

31.03.2014
COFMOW PO no. & date
Capacity
No of years machinery is in
use
Description of Machine
Life of machine as per codal

provisions
Category of Machine
Location
Total cost
Station
Cost
Unit
17
18
19
20
21
22
23
24
25
26
27
28
Details of
improvements
Date
Stock Holder Code
Form:- FA-9
S.NO.
Details of Computers and Peripherals

S. No.
Description
Location
Reference number
Date of
Total no of units
Cost per unit
Total cost of acquisition

provisions
Accumulated depreciation
till date 31.03.2014

31.03.2014 (Rs.)
Form:- FA-10
Remarks
10
11
12
13
14
Prepared by:-
Checked by:-
Notes:1. Computers & peripherals includes desktops/laptops/printers/networking equipments etc.

2. If possible, prepare a separate list for each type of item.

Details of Medical Equipments

S.NO.
Description
Location
Reference number
Date of acquisition/installation
Total no of units
Cost per unit
Total Cost of acquisition

provisions

31.03.2014
Net book value as on 31.03.2014

(Rs.)
Form:- FA-11
Remarks
10
11
12
13
14
Prepared by:-
Checked by:-
Notes:1. Medical equipments includes all equipment which are using in hospitals maintained by Indian Railways.
2. If possible, prepare a separate list for each type of item.

Details of Loco/Coach/Wagon
Date of commencement of operation
Total quantity
Cost of acquisition/construction per

wagon/loco/coach
10
11
12
13
Prepared by:Notes:1. Each coach/wagon/loco should be identified separately.

2. Kindly, prepare a separate list for each type of wagon/coach/loco. For example, sleeper coach/AC coach/coach BG/Coach MG /Wagon BG/ Wagon MG etc.
5. If any other necessary details is required to be mention in relation to coach/wagon/loco, then same may be given in 'Remark Column'.
6. Here improvement does not mean periodic overhauling (POH). However, improvement includes any major change which increases the life of coach/wagon/loco.

Remarks
Date of acquisition/construction
Net book value as on 31.03.2014 (Rs.)
Location

31.03.2014
Description
Type of wagon/coach/loco
Asset reference no.
Sub Group code
Group code
Total Cost
Department
Cost
Stock holder code
16
17
18
19
20
21
22
23
Details of
improvement
Date
S.NO.
Form:- FA-12
14
15
Details of Capital Work in Progress

Form:- FA-13
S.NO.
Description of Work
Location
Estimated Cost
of work
Cost incurred till

31.03.2014
Estimated date of
completion of the work
Remarks
Prepared by:-
Checked By:-
Notes:1. whereas possible please provide the separate details of every type of work in progress.

S.NO.
Description of Machinery
Specification/nature of
machine
Location/Station
Capacity
Number of shifts in use
Date of
operation
Total Cost of

provisions
use

31.03.2014

31.03.2014 (Rs.)


Available)
Remarks
Details of Plant, Machinery & Equipments (Signaling)

Prepared by:-

Form:- FA-14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Checked by:-
Notes:-
S.NO.
Description of Machinery
Specification/nature of
machine
Block Section(Between two

stations)
Capacity
Number of shifts in use
Date of
operation
Total Cost of

provisions
use

31.03.2014

31.03.2014 (Rs.)


Available)
Remarks
Details of Plant, Machinery & Equipments (Telecom)

Prepared by:-

Form:- FA-15
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Checked by:-
Notes:-
Details of Electrical Equipments & Fittings

Prepared by:-
Notes:-
2. If actual date of construction/installation is not available but the year of acquisition/construction is available, then year may be given in relevant column.
3. All electrical fitting and electrical equipment should be covered here such as power station, water pump etc.

12
Remarks
11

31.03.2014 (Rs.)
10

31.03.2014
To
7

provisions
From
6
Total cost of
cost
Location
Date
Assets reference no. (if any)
Cost per unit
Stock Holder
Details of
Improvement
Date of
Description
Chainage (in Km)
Length/No of units
S.NO.
Form:- FA-16
13
14
15
16
17
18
19
Formats for opening Balance Sheet
Details of Intangible Assets

Form:- FA-17
S.NO.
Description
Date of
acquisition/develop
ment/installation
Prepared by:Notes:1. Intangible assets includes softwares, patents, copyright etc.

2. Antivirus softwares having licence for more than one year should also be mention here.
For Internal Circulation Only

Confidential to IR ICAI-ARF
Cost of
acquisition/
development/
installation
Location
Checked by:-
Accumlated
no of year
depreciation/a
for which Amortization/de
mortization
license is preciation Rate
value till
obtained
31.03.2014
Net Book
Value as on
31.03.2014
(Rs.)
Remarks

Forms and Formats For Asset Register

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S. No.

Current Use of Land

Cost of Improvement (If

Cost of acquisition of Land (if

Status in Revenue Record

Land Plan No.

year of acquisition(if known),

RHS or LHS in increasing KMs

Revenue village as per revenue

Block Section (Between two

Plot Reference No.

Stock Holder Code

Indian Railways - Ajmer Division

Confidential to IR and ICAI-ARF.

Any part Sparable for other use

District Level Committee (DLC)

Area in unit in reference to DLC

Year of DLC Rate

Present /actual Cost of Land

Confidential to IR and ICAI-ARF.

Stock Holder Code

Confidential to IR and ICAI-ARF.

Revenue village as per

Remaining life of assets as

No. of year assets is in use

Life of asset as per codal

Total build Up area

Area of land on which

Indian Railways - Ajmer Division

whereas possible, prepare a separate list of bridge/tunnel/subway etc.

Confidential to IR and ICAI-ARF.

Area of land on which structure is

Loading bridge sanction for

Block section (Between two stations)

Description( Bridge no. Or ROB/RUB

Total no. Of spans

Bridge type (Bridge/ROB/RUB)

Stock holder code

Type of bridge (Arch/steel girder/PSC

Fund allocation code

Life as per codal provisions

No. of year assets is in use

Accumulated depreciation till date

Net book value as on 31.03.2014 (Rs.)

Approved Drg. No.

Confidential to IR and ICAI-ARF.

Fund allocation code

Life as per codal provisions

No. of year in use

Accumulated depreciation till

Give reference of title document

Area of road (Sq. M.)

Description of road (joining

Type of road (NH/SH/municipal

Survey no. of the land where

Stock Holder Code

Specify whether the road/street

Confidential to IR and ICAI-ARF.

Details of Railway Tracks

Give reference of title document

Accumulated depreciation till date

Number of years track is in use

Life as per codal Provisions