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Guided Demonstration - Loading and Running a Workflow

Process
Distribution
Oracle Workflow
Job Title*

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The Job Title [list@YourCompany.com?Subject=LABxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.

Copyright Oracle Corporation, 2004. All rights reserved.

Guided Demonstration - Loading and Running a Workflow Process


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Guided Demonstration - Loading and Running a Workflow


Process
1.

Start the Oracle Workflow Builder.

2.

From the File menu, select Open to open the sample solution file named wfvacXX_062.wft
from the file system.
Instructor Note: The supporting lab files should be installed in a Labs folder (ex: E:\Labs) on
each student client PC and on the instructors PC. Check with Education Support Services for the
exact location.
3.

Display the process diagram for the sample process.

4.

Save the workflow definition to the class database using File > Save As. Then close the data
store.
Instructor Note: If you are teaching this course in an Oracle University classroom using a
Vision database on a GES server, and you find that network performance is very slow when
saving workflow definition files to the database using the Oracle Workflow Builder, you can use
an alternative procedure instead. In that procedure, you first transfer a workflow definition file
from your PC to the server using FTP, and then load the workflow definition to the Vision
database using the Workflow Loader over Putty. See: OracleMetaLink note 431687.1, Loading
Workflow Definition Files to OU Classroom Servers.
5.

Use a Web browser to connect to a Workflow administrator responsibility. Log in as a user


with workflow administrator privileges.
Instructor Note: Ensure that you log in as a user with workflow administrator privileges.
Otherwise, you will not see the Run icon available in the search Results region.
6.

Click the Developer Studio link. In the Search region of the Developer Studio page, enter
the name of the XX Vacation Proposal workflow item type and click Go. Then, in the
Results region, click the Run icon for the XX Vacation Proposal item type.

7.

Enter a process owner, item key, user key, requestor, approver, from date, and to date. The
requestor and approver should have Workflow administrator and user responsibilities
assigned to them.

8.

Click the Submit button. A confirmation message appears. Click OK.

9.

Select the Status Monitor tab to review the process status in the Status Monitor Web pages.

In the Search region, enter the XX Vacation Proposal item type and the item key you
chose, and click Go.

In the Results region, select your process and click the Activity History button to review
the process activities.
Copyright Oracle Corporation, 2004. All rights reserved.

Guided Demonstration - Loading and Running a Workflow Process


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Effective mm/dd/yy
Page 2 of 3

Rev 1

Click the Status Diagram button to review the graphical diagram of the status of the
process.

10. Log off and log in again as the approver. You can use either a Workflow administrator
responsibility or Workflow user responsibility.
11. Click the Notifications link.
12. In the Worklist, select the subject line for the Vacation Proposal notification sent by your
process to open the notification message.
13. On the Notification Details page, approve or reject the proposal.
14. Log off and log in as the requestor. To review the updated status of the process in the Status
Monitor Web pages, select the Status Monitor tab. Then search for the process with the XX
Vacation Proposal item type and your item key, and view the status diagram again.
15. Open the Workflow Builder again and make a change to the process diagram, such as adding
a function activity by dragging and dropping the Noop function from the Standard item type
into the process. Then save the definition to the class database again.
16. Repeat steps 5 through 9 to show the new version of the workflow definition in use.

Copyright Oracle Corporation, 2004. All rights reserved.

Guided Demonstration - Loading and Running a Workflow Process


305377864.doc
Effective mm/dd/yy
Page 3 of 3

Rev 1

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