Minutes

Exploration and Production Standards Conference on Oilfield Equipment and Materials

API Subcommittee18 - Quality
InterContinental New Orleans, 444 St Charles Ave, New Orleans, LA 70130
Thursday, January 29, 2015

Chair: Kim Wiita

Vice-Chair (User): Open
Vice Chair (Manufacturer-Service Supplier): Joe Majkrzak
1:00 PM 5:00 PM
Agenda Items are provided below in the approximate order to be addressed.
Breaks are at the chairs discretion New Actions and Motions Highlighted in Yellow
1. Meeting Opening/Safety Issues (Wiita)
2. Anti-trust Reminder (API Staff)
3. Adoption of the Proposed Agenda (Wiita) M-S-P (Jan 2015) to adopt the agenda with no
changes
4. Introductory Remarks (Wiita)
5. Adoption of the minutes from Chicago, IL, June 2014 (Wiita) M-S-P (Jan 2015) to adopt the
meeting minutes.
6.
a.
b.
c.

Attendance (Wiita)
Attendance Sheets - Attendance Sheets circulated
Introductions
Review of Voting Groups (Baniak) 38 voting groups (20 required for quorum) (see Attachment
01)
d. Determination of Quorum (Baniak) 28 of 38 voting members present, quorum established
7. Solicitation for SC18 Secretary (Wiita) (to start June 2015 Standards Conference)
8. Previous (Open) Action Items:
a. ACTION ITEM 2014-1 (January 2014): API to open ballot for the SC18-TG6 document.
b. ACTION ITEM 2014-2 (June 2014): The SC18 Chair to request that the CSOEM contact SC2
and SC15 to provide liaisons to the subcommittee for updating of information at future SC18
meetings. Several attempts made to get SC2 and SC15 involved without success M-S-P
(Jan 2015) to close
c. ACTION ITEM 2014-3 (June 2014) TG3 is to provide proposed language in a document
format that can be balloted to SC18 in order to provide guidance on qualification by the
identified licensee classifications.
d. ACTION ITEM 2014-4 (June 2014) API is to ballot the TG3 formatted document to the
SC18 membership to develop comments on the content of the TG3 document.
e. ACTION ITEM 2014-5 (June 2014) TG3 is to return and summarize to SC18 the result of
comment ballot input with the intent that SC18 determine the next steps in use of the TG3
information.
f.

ACTION ITEM 2014-6 (June 2014) TG6 chair is to format the document to facilitate review of
the data for approval by the subcommittee.
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g. ACTION ITEM 2014-7 (June 2014) API is to ballot the final document from TG8 when ready.
Closed

9. Product Spec/Subcommittee Liaison Reports

a. Joe Majkrzak (SC5) TG assembled for audit effectiveness has completed work. Information
will be sent to SC18
b. Mike Briggs (SC6) Spec 6A is undergoing revision. Comment ballot to be issued in February.
6CRA will be replacing 6A718.
c. Shawn Firenza (SC8) See presentation Attachment 02
d. Bill Carruthers (SC10) (Dan Mueller is the new representative) See presentation
Attachment 03
e. Darrell Copsey (SC11) See presentation Attachment 04
f. Don Gutjahr (SC13) (Dan Mueller is the new representative) - See presentation Attachment 03
g. Kent Grebing (SC16) - See presentation Attachment 05
h. Mohsen Shavandi/Virgilio Garcia Soul (SC17) - See presentation Attachment 06
i. Rob Hilts (SC19) - See presentation Attachment 07
j. Lester Burgess (SC20) - See presentation Attachment 08
10. Task Group and Liaison Reports
a. Task Group 3 (TG3) Task Group on Recommendations for Improvements to the API
Monogram Program (Ed Durante) Charge: To review issues and develop
recommendations for improvements to the API Monogram program
i.

NWI 3002 [NWI Language Summary: Have a study conducted and

recommendations made on the appropriate licensee classifications which
organizations should be qualified per a given specification, e.g., assembler, steel
manufacturer, etc.]

A summary report was provided Attachment 09. Intent of the output of the task group is to
move to the MPB for incorporation into the monogram program. Simultaneously, the results
will be provided to the CSOEM subcommittee chairs for their review and possible
consideration of incorporation into the product specifications. Three actions items from June
2014 meeting (2014-3, 2014-4, 2014-5) remain open.
ACTION ITEM 2015-1 (Jan 2015) TG3 Chair is to develop an SRRR form for the
development of a TR for the data from the TG3 activities that will be published for intended
use by the MPB and the product subcommittees.
ACTION ITEM 2015-2 (Jan 2015) SC18 Chair is to notify the CSOEM and other SC chair of
the upcoming ballot for TG3 document.
b. Task Group 5 (TG5) Quality Management System for the Service Sector (Stacey Hagen)
Charge: Develop language for potential revisions of Spec Q2, steward the beta-test site
assessments for various drilling services and to create a document in order to facilitate
the use of the new Spec Q2 (1st Edition).
A summary report was provided [Attachment 10]. TG has reviewed results of beta-test audits.
It is proposed that a TR be generated to address this summary review. Work group formed to
review the Q2 document for editorial changes only. Expect that the next meeting will occur in
March/April.

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NWI 5001 Formation of a Task Group to develop a guidance document for to facilitate
uniform implementation of API Spec Q2. The resultant document is to be issued as a
technical report.

ii. NWI 5002 Formation of a Work Group to propose needed [editorial] changes to the
current Spec Q2 for clarification of the existing requirements and to align with API similar
requirements of API Spec Q1.
c. Task Group 6 (TG6) Welding Requirements in the API Product Specifications (Bud
Weightman) Charge: To review all API product specifications and recommended
practices and to cross-functionally identify requirements for welding, brazing and
soldering; the purpose is to identify criteria to be recommended for use where these
processes are required.
A summary report was provided [Attachment 11]. The process summary will be put into a TR
format for ballot and comment. ACTION ITEM 2014-6 remains open.
ACTION ITEM 2015-5 (Jan 2015) TG6 Chair is to develop an SRRR form for the development
of a TR for the data from the TG6 activities.
d. Task Group 7 (TG7) Product Life Cycle (Mike Briggs) Charge: To create a life-cycle
management system document that provides the means of identifying the continued
compliance of product to its original and/or current manufacturing and design
requirements and the ability to demonstrate product compliance to original and/or
current product standards and industry/product-specific technical and regulatory
requirements throughout the product lifecycle
A summary report was provided [Attachments 12a and 12b]. The document is about to go out
for a comment only ballot. Once the comments are resolved and the document updated, the
TG will come back to SC18 with a plan for going forward.
ACTION ITEM 2015-4 (Jan 2015) API to Open a Comment Only Ballot for the new TG7
Document
e. Task Group 8 (TG8) Spec Q1 Guidance Document (Kim Wiita) Charge: To create a
document in order to facilitate the use of the new Spec Q1, 9th Edition and to work with
API Staff to determine the need for beta-site assessments and/or mock audits based on
the new Spec Q1, 9th Edition.
A summary report was provided [Attachment 13]. Ballot was opened on October 20, 2014. Ballot
closed on December 1, 2014 with one negative. Looking for a volunteer to take on the role of
chair of the task group.
11. Monogram Program
a. Report from SC18 Liaison to the API Monogram Program Board [MPB] (Freeman)
A
summary report was provided [Attachment 14]
Austin Freeman reported on the status of MPB activities.
The program is growing, numbers up by 5% across the board..
There is a new action on the program for working on a definition of a manufacturer.
Considering enhancements that are ongoing changes on the way audits are conducted,
changes to program details to facilitate understanding, changes implemented by end of year
Advisory 6 has been updated and is on the API website.
Users/Manufacturers encouraged to use NCR system.
b. Monogram Program Status/Update (API Certifications Staff)
provided by Aaron Duke [Attachment 15]
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A summary report was

12. New Business Items

Motion: To form a task group to study the BSEE report on bolt and connector failures and to
make suggested improvements to Q1 and Q2 based on the results of the study. M-S-P (Jan 2015)
It was noted that the BSEE report was based on the existing Q1/Q2 in 2007, so that some of the
items may be already addressed. Concern raised that the task group may be too focused on
BSEE reports and not considering other reports from regulatory bodies worldwide.
ACTION ITEM 2015-3 (Jan 2015) SC18 Chair is to identify the chair of TG
Note: interested individuals to notify the SC18 chair.
Motion: To form a task group to study ISO 9001:2015 and make suggestions for changes to Spec
Q1 and Spec Q2. After discussions, it was recommended that this motion be tabled until the next
(June 2015) meeting.
API requested time for presentation from the API marketing and sales group [Attachment 16].
13. Review of Motions and open action Items (Baniak)
ACTION ITEM 2014-1 (January 2014): API to open ballot for the SC18-TG6 document.
ACTION ITEM 2014-3 (June 2014) TG3 is to provide proposed language in a document format that
can be balloted to SC18 in order to provide guidance on qualification by the identified licensee
classifications.
ACTION ITEM 2014-4 (June 2014) API is to ballot the TG3 formatted document to the SC18
membership to develop comments on the content of the TG3 document.
ACTION ITEM 2014-5 (June 2014) TG3 is to return and summarize to SC18 the result of comment
ballot input with the intent that SC18 determine the next steps in use of the TG3 information.
ACTION ITEM 2014-6 (June 2014) TG6 chair is to format the document to facilitate review of the
data for approval by the subcommittee
ACTION ITEM 2015-1 (Jan 2015) TG3 Chair is to develop an SRRR form for the development
of a TR for the data from the TG3 activities that will be published for intended use by the MPB and
the product subcommittees.
ACTION ITEM 2015-2 (Jan 2015) SC18 Chair is to notify the CSOEM and other SC chair of the
upcoming ballot for TG3 document
ACTION ITEM 2015-3 (Jan 2015) SC18 Chair is to identify the chair of TG
ACTION ITEM 2015-4 (Jan 2015) API to Open a Comment Only Ballot for the new TG7 Documen
ACTION ITEM 2015-5 (Jan 2015) TG6 Chair is to develop an SRRR form for the development of a
TR for the data from the TG6 activities.
14. Next Meetings:
a. Summer Standards Conference in San Francisco (June 22-26, 2015)
b. Winter Standards Conference in Austin (January 18-22, 2016)
15. Meeting Adjourn

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