Citv of Carmel-bv-the-Sea

PUBLIC WORKS DEPARTMENT

POST OFFICE BOX CC, CARMEL-BY-THE-SEA, CA 93921
(831) 620-2070

CONTRACT CHANGE ORDER NO.

CONTRACT AWARDED BY: City Council

14
Apr 7, 2015

DATE OF AWARD

~P~R~O~J~E~C~T~:~
F~
o~
re~s~t~T~h~e~
at=e~r~R~e~n~o~v~
at=io
="~---------------------------------------- SHEET _____1~o=f~1~--PROJECT 10#: 13-70903
Purchase Order#: 76-004428
TO:
Otto Construction Company; 2150 Garden Road, Suite A-1, Monterey, CA 94940
,CONTRACTOR
You are hereby requested to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.

NOTE: THIS CHANG E IS NOT EFFECTIVE UNTIL FULLY EXECUTED.

Cha

Description:
1

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the followin g: Reference RFP
#23r1 , Bulletin #8 (revised), and PCO #40 (Otto's tracking number). Summary of Work;
reconfigure floor plan for dressing rooms from two small dressing rooms to one large dressing
room and add electrical outlets, and other electrical. Changes made as requested by user
groups.
Agreed Lump Sum ...................... ........ .... .............. ...... ..... ....... ... .. ..... ......... . .

4,992.00

4,992.00

CONTRACT PRICE
Total Increase in contract price
CONTRACT TIME
One weather day added for the following date: 11-2-15

4,992.00

Increase
Decrease

$
$

1,462,236.00
73,731.00
78 723.00

Sum net change in Contract Price is

of the original Contract Price

5.4%

We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefore the price shown above.

-=:::iiiiiiiiiiii~~!!~~~

IACCeOtea Date
Signed By:
_

If the C91J'iR!<:ri:.cien~
Approval

Submitted By:

//-/3-/-s-

Andy Vanderford
Project Manager

Approved;

Authorized:

.,.('Public Works Director

1'\~ob Mullane

~City Administrator
-lilllug

Authorized:

Date

!Rl

Attachments:

S~IHAiR

City Council

Date
Minutes of Meeting Dated:

II,/!3/IJ'
--=-1-+
1/ .........
1~y...t..lf>. .: :._

Contract Awarded on April ?, 2015.

Contractor Proposal (3 pages total)

RFP #23r1
Bulletin #8 revised
Note to Contracts and Budgets Office: Counc il awarded a 10% construction contingency in the amount of $146,224.00 and the cost of
ceo #4 i.e. the " Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21,346.00). Thus $167,570.00 is the
adjusted total amount of all change orders w h ich the City Administrator has authority, or 11.46% of the Original Contract Price.

REQUEST FOR PROPOSAL

City ofCarmel-by-the-Sea
PUBLIC WORKS DEPARTMENT
POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2070 OFFICE

DATE:

September 14, 2015

CONTRACT:

Forest Theater Renovation

TO:

John Garayalde
Otto Construction

FROM:

PROPOSAL

23, rev. 1

PROJECT 10.

13-70904

Andy Vanderford
City of Carmel-by-the-Sea

2150 Garden Road, Suite A-1

Monterey, CA 94940

SUBJECT:
Description of Proposed Changes:
REVISED 9-14-15
Location: Dressing Room on stage.
Scope of work: Change floor plan and add electrical pursuant to Bulletin #8.
This request for proposal is neither a change in the subject Contract, nor an order to the Contractor to
perform any work. However, it pertains to certain proposed modifications to the work covered by said
contract. The provisions, drawings and specifications of said Contract and previous modifications thereto
will apply, as applicable, unless specifically indicated otherwise herein.
The City of Carmel-by-the-Sea hereby requests that the Contractor submit within ten (1 0) working days
after receipt of this request a proposal to make the changes described herein. All changes to the Contract
Price and Contract Time should be detailed for each separate item listed. Detailed breakdown must include
deductive or added cost for all labor, equipment, materials and all applicable mark-ups.
Nothing written in this Request for Proposal will obligate the City of Carmel-by-the-Sea to incur any costs nor
change the Contract Time unless such changes are included in an approved Contract Change Order.

Signed

Enclosure:

Bulletin 8

Distribution:

CAW
Joe Headley, Building Official
Matt Wetmore, Otto
Oscar Cisneros, Otto
Scott Vander Heyden, Otto

OTTO

Potential Change Order (PCO) Cost Breakdown & Summary

Project
Forest Theater Renovation

Project#

Related RFI #

40
23
8
N/A

DATE:

10/29/1 5

PCO #:

15-3141..00

Related RFP #:
Re lated BUL #:

Description o f Change

Below and attached pricing relates to RFP #40 Dressing Room Layout
Changes.
CHANGE ESTIMATE ITEM

COST

M/U %

M/U TOTAL

GC DIRECT COSTS
$2 ,580
$282
$0
$0

GC DIRECT LABOR
GC DIRECT MATERIALS
GC DIRECT EQUIPMENT
GC OTHERIINDIRECTS

TOTAL L, M, & E DIRECT COST

$2,862

GC MARKUP ON DIRECT COST

GC MARKUP ON
GC MARKUP ON
GC ""ARKUP ON
GC MARKUP ON

DIRECT LABOR
DIRECT MATERIAL
DIRECT EQUIPMENT
DIRECT OTHER/INDIRECTS

$2,580
$282
$0
$0

10.0%
10.0%
10 .0%
10 .0%

$258
$28
$0
$0
TOTAL MARKUP ON DIRECT COST

$286

GC SUBCONTRACT(S) OR 'OTHERS'
Circle C

$1 ,686

TOTAL SU BCON TRACT COST

$1,686

GC FEE ON SUBCONTRACT(S)
$1,686

ADDITIONAL TIME REQUIRED

FOR CONTRACT COMPLETION

5.0%

TOTAL GC FEE ON SUBCONTRACT(S)

$84

TOTAL UNAVOIDABLE DELAY COSTS

$0

TOTAL CONSTRUCTION COSTS

$4,918

BOND AND INSURANCE (1 112"-'>)

$74

OAY(S)

I...---------'

COMPLETED BY: John Garayalde

$84

TOTAL COST OF CHANGE ORDER

$4,992

Otto Construction
2150 Garden Road, Suite A-1
Monterey, CA 93940
TEL 831.657.9805 FAX 831 .657.9820
License #178809

OTTO ESTIMATE SUMMARY SHEET

Below and attached pricing relates to RFP #40 Dressing Room
Layout Changes.

Job No.: 15-3141-00

Project: Forest Theater Renovation

PCO# 40
Date 10/29/2015

ID Description

Hrs

Rate

Labor

24.0

78

1.872

2 Laborer

12.0

59

708

4 (Re-use existing plywood sheeting

5 where possible.)

10

11

12

14
15

16

17

-- -

0
0

19

20

21

22

23

24

--

27

28

29

30

..

31

32

33
34

..

36. 0

"CHECK L,M,E,S": 2,862

Notes:

2,580

-.

---

.
-. -

--

282

--

..

--

Totals

..

1 -

26

--

18

25

708

2,154
-

TOTAL
0

0
0

13

Sub/Mise

282

Equip

Matt

1 Carpenter

- -2,862

Circle "C" Electric Service, Inc.

P.O. Box 648 Pacific Grove, CA 93950
(831) 372-1875 Fax (831} 626-4063
Contractor's Lie. No. 524044 C-10 C-61 D-48

Project Name: Forest Theater Renovation

KPDY, ANDERSON & WASNEY ARCHITECTS PROJECT #14017
PROPOSED CHANGE ORDER:

DSA FILE NUMBER: #

# 18003

DSAAPPLICATION NUMBER: #01-

DATE WORK PERFORMED:

DATE OF THIS REPORT:

DESCRIPTION OF WORK: Bulletin 08 Dressing Room Layout, Carmel Proposal 23, rev. 1.
Any change order not accepted w ithin 10 days is s ubject to price increases.
AS A RESULT OF THIS CHANGE ORDER, THE TIME FOR COMPLETION OF THE ABOVE MENTIONED CONTRACT IS HEREBY EXTENDED BY

DAYS.

Number
of Units

Unit

extended

CIRCLE '.'C" ELECTRIC'S EQUIPMENT

Number

Unit

Extended

MATERIAL DESCRIPTION

Cost

Fee

EQUIPMENT DESCRIPTION

of Units

Cost

Fee

M1sc. matenals

$295.00

CIRCLE "C" ELECTRIC'S MATERIAL

Sub Total of Material

Tax:8.625%
TOTAL of MATERIAL
CIRCLE "C" ELECTRIC'S LABOR COST
EMPLOYEE'S NAME & WORK DESCRIPTION

Number

Hourly

of Hours

Rate

$295.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0 .00
$295.00
$26.55
$321 .55

Skid Steer
Trailer
Lift (day rental)
Wackerjday rental)
Compressor (day rental)
Grade-All

$0 00
$0.00
$0.00
$0.00
$0.00
$0.00

Sub Total of Equipment

Circle "C" Electric's 5% Mark-up
TOTAL of EQUIPMENT
SUBCONTRACTOR'S FEES
SUBCONTRACTOR NAME & WORK DESCRIPTION

Number
of Units

$0.00
$0 00
$0 00
$0 .00
$0 .00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

un1t

t:xtenoed
Fee
$0 00

7
Sub Total of Subcontractor Fees

$0 00
$0 00
$0 00
$0.00
$0.00

.0

Subtotal
Em lo ee Burden 0%
Subtotal
Circle "C" Electr ic's 10% Mark-up
TOTAL of CONTRACTOR'S LABOR

Cost

Extended

$1,211 .00

TOTAL of EQUIPMENT
TOTAL of MATERIAL
TOTAL of SUBCONTRACTOR FEES
TOTAL of CONTRACTOR'S LABOR
SUBTOTAL
10% Mark-u

$0.00
$321 .55
$0 00
$1.211 .00
$1,532 55
$153.26

TOTAL OF COP

$1 ,685 .81

CODY ANDERSON WASNEV

ARCHITECTS

BULLETIN
BULLETIN NO.:

08 Dressing Room Layout

ISSUE OA TE

PROJECT NAME

Carmel Forest Theater

RFI No.:

PROJECT No.:

14017

ISSUED TO:

Otto Construction

09/09/15

ISSUED BY:

Jilian Cadouri

CC:

Andrew Vanderford
Monique Wood

2150 Garden Road. Suite A-1

Monterey, CA 93940
All materials and work hereinafter shall conform to all the requirements of the project Drawings and Specifications, except as otherwise described.
(Choose one of the following)
I.

Execute promptly the instructions given herein, which interpret the Contract Documents or order minor changes in the
Work without change in Contract Sum or Contract Time. If you consider that a change in Contract Sum or Contract Time
is required, sutlmit an itemized proposal to the Architect immediately and tlefore proceeding with this Work. If your
proposal is found to tle satisfactory and in proper order, thi s Bulletin will tle superseded tly a Change Order.

II.

Changes described herein are tleing considered for incorporation into the Work. Sutlmit an itemized quotation, in
fonnat required by the Contract Documents. indicating your proposed changes to the Contract Sum or Contract Time.
Do not proceed with the changes described herein untiI further written instructions are issued by the Architect.

Ill.

In order to expedite the Work and avoid or m1nimize delays in the Work which may affect Con tract Sum or Contract
Time. the Contract Documents are heretly amended as descritled below. Proceed with this work promptly and sutlmit
final costs for Worl< involved and change in Contract Time (if any). for inclusion in a sutlsequent Change Order.

DESCRIPTION:
Item No. 01

Dressing Room Layout Revision at Scene Dock Right

Demo interior partitions and doors as shown on 1/CA-26.
As shown on 2/CA-26, Provide new interior partition per 2/A6.4. Both sides of stud to receive plywood to
match the existing condition. New door to be Door No. 1 as currently scheduled.
See Electrical sketch for outlets, switch, and luminaire layout.

Cody Anderson Wasney Architects, Inc. 455 lambert Avenue Palo Alto, CA 94306 650.328.1818 Fax 650.328.1888 www.cawarchiterts.com

COOl ANCRS3N 'llo\SIHY

FOREST THEATRE DRESSING ROOM, !:LECTRIC/\'- SCKETCH

FROJECT NO: 2014-0414
DATE: 2015-09-10

ARCHITECTS

Cod y Anderson W as ney Ar chite cts, I nc.

455 l a m be r t A ve n u e P a I o A Ito, CA 94306
650 . 328.18 1 8 F ax 328.1888
Copyrlghl ~ 2008 by CODY ANDERSON WASNEY ARCHITECTS, INC.

DUPLEX
RECEPTACLE AT 18"
AFF, HOMERUN TO
PANELBOARD 'S'

" - - RSSTRCCH AOA CL..EARA/'o.'CSS TC

/
TA>:E PRECEDENCE CVER
DRESS!~ RCCH OlMENSICNS.
SEE 3 1A:2.3 AND Po/3.0.

Bi LUMINAIRE
HOMERUN
DEDICATED
CIRCUIT TO
PANELBO/\R
BELOW.
SENSOR SWIT
AT 48" AFF,
COMPATIBLE
WITH
LUMINAIRES

/r

TYPICAL ABOVE
COUNTER
DUPLEX
RECEPTACLE AT 42"
AFF , HOMERUN TO
PANELBOARD 'S'
BELOW. (PROVIDE
DEDICATED CIRCUIT
EVERY 2 OUTLETS)

.... ''

':---:..

, , i,l l
DUPLEX
-----~--=
\ :.............; ..!;''I~GFCI
RECEPTACLE AT 3"
~-.

1:
/

,: .

\ ... -- -..-~r -~ ,

--=--~

fi

lr-v-----~~~~
I ,_;...

:~

~- --- -----

~ --~-

ABOVE SINK,

~~~~~~~~D CIRCUIT

1 0 PANELBOARD 'S'
BELO\'/.

'

.-::;01

-~

',

~~~ct~. ~IGHT SCENE DOCK PLAN

STAGE RIGHT SCENE DOCK DEMO PLAN

SCAJ...E: V4' : '-0'

FOREST THEATER

Protect Name

14017
Pi"Oj~

0'7':2:2115

Dci1e

A2.4

-'Retereflce slieei

Nu'rriOOr

CA-26
.. ..

.. Sheet"Numtiei