ty of Troy

TROY CITY COUNCIL

COMMITIEE MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL
100 S. MARKET STREET, TROY, OHIO
Thursday, March 3. 2016,5:15 p.m.

Streets & Sidewalks Committee

1.

Provide a recommendation to Council regarding authorizing the Director of Public Service and
Safety to advertise for bids and enter into a contract for the McKaig Road Improvement Project,
Phase 3, at a cost not to exceed $1 ,500,000.

Other Committees/items may be added.

3-2-2016

Cc:

(Phillips [Chm .), Heath, Snee)

Mayor
Mr. Titterington
Mr. Kerber
Mr. Frigge
Department Heads
Chamber of Commerce
media

Patrick E. J. Titterington

100 S. Market Street, P. 0 . Box 3003

Troy, Ohio 45373
phone: (937) 335-1725/fax: (937) 339-8601
patrick. titterington@troyoh io.gov

MEMORANDUM

TO:

Mrs. Baker, President of Council

FROM:

Patrick E. J. Titterington, Director of Public Service and Safety

DATE:

March 1, 2016

SUBJECT:

BIDDING AUTHORIZATION- MCKAIG ROAD IMPROVEMENT, PHASE 3

r~

RECOMMENDATION:
That the Director of Public Service and Safety be authorized by Council to advertise for bids and
enter into a contract for the McKaig Road Improvement Project, Phase 3 at a total cost not to
exceed $1,500,000.
BACKGROUND:
In 2014, City Council authorized an Ohio Public Works Commission (OPWC) grant submittal to
partially fund the McKaig Road Improvement Phase 3 project, which was approved in the
amount of $525,000. In 2015, Council authorized the project's design, which has been
completed. The engineer's estimate is $1.5 million. The project area is approximately 1,840
lineal feet of McKaig Road from Madison Street (i.e. railroad tracks) to the alley west of Lake
Street. The project scope includes roadway reconstruction, utilities, new LED school zone
signals, retaining walls if necessary and sidewalk, curb and gutter.
The engineer's estimate exceeds the $1,215,000 budgeted for this project for several reasons.
The estimates are two years old, did not include replacement of the school zone signals, were
originally estimated without a storm water analysis, the utilities will be built for future realignment
of the McKaig and Ridge Roads intersection, and the project now includes a contingency. The
cost difference is discussed below. Sufficient funds are available within the various fund
balances, provided a future re-appropriation will need to be authorized.

Item
Roadway
Stormwater
Water
Sewer

Fund
OPWC (442)

Budget
Estimate
$ 545,000

Current
Estimate
$ 700,000

Difference
$ 155,000

Stormwater (709)
Water (710)
Sewer (711)

$ 210,000
$ 220,000
$ 240,000

$ 415,000
$ 80,000
$ 305,000

$205,000
- $140,000
$ 65,000

$1,215,000

$1,500,000

$285,000

Total Project Estimate

Reasoning for Difference

Retaining walls, school
zone signals, contingency
Additional utility, laterals
Less than anticipated
More than anticipated

REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council authorizing the Director of
Public Service and Safety to advertise for bids and enter into a contract for McKaig Road
Improvement Project, Phase 3 at a cost not to exceed $1,500,000.