Vendor Master Data Management

User Manual FI11.
03
Title:
Module Name :
Vendor Master Data Management

Account Payable Module
OVERVIEW
Master Process Description Overview
Accounts Payable records all accounting transactions for dealings with suppliers. Much of its data is obtained from
procurement (Materials Management).This training material explain the steps of the creation of the Vendor Master
Records for financial accounting only
It also covers the following steps relating to vendor master :
Change the vendor master
Display the vendor master
Block / Unblock vendor master
Set deletion indicator for vendor master
Display changes in vendor master
Details of the various vendor account group settings maintained in the system are explained as below :
Account
Group
Description
Number Range
External /
Internal
Number range
Internal
Z001
BSNL Domestic Vendor
1000000 1999999
Z002
BSNL Foreign Vendor
2000000 2999999
Internal
Z003
BSNL Existing
Employees
E00000001 E99999999
External
Z004
BSNL Retired
Employees
R00000001 R99999999
External
Z005
BSNL One Time

Vendor
3000000 3999999
Internal
Mandatory Fields
Reconciliation
Account
Name , Postal Code ,

Reconciliation Account
, payment method
, payment method
, payment method ,
Personnel Number
, payment method ,
Personnel Number
Name , Reconciliation
Account
1310101
Scenarios Covered
Course
FI11.03.01
FI11.03.02
FI11.03.03
FI11.03.04
FI11.03.05
FI11.03.06
FI11.03.07
FI11.03.08
FI11.03.09
Last changed on:
Transaction Code
FK01
FK02
FK03
FK05
FK04
XK01
XK02
XK03
FK06
Prepared by:
Nidhi Tulshan
Description
Create Vendor
Change Vendor
Display Vendor
Block/ Unblock Vendor
Display Changes in Vendor
Create Vendor Centrally
Change Vendor Centrally
Display Vendor Centrally
Mark Vendor Master Data for Deletion
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Release: ERP 6.0
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1310102
1310103
1310104
1310108
User Manual FI11.03

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Input - Required Fields

Company Code
Account Group
Field Value / Comments

1021
Z001
Procedural Steps
FI11.03.01 To create a vendor master data
Via Menus
Accounting Financial Accounting Accounts Payable Master Data

FK01- Create
Via Transaction Code
FK01
Create Vendor : Initial Screen

Update the following required and Optional field
Field Name
Vendor
Description
Company Code
Account Group
Code identifying the circle
Code identifying the vendor account. The

number will be generated by the system on
saving
Code used to determine the classification of
the vendor group
Values ( Example )
Leave Blank
1021
Z001
Click on Enter Button
Create Vendor : Address Screen

Field Name
Description
Values ( Example )
Name
Address
Postal Code
Name of the Vendor

Address of the vendor
Postal Code of the Vendor
ABC & Company

123 Link Road
110085
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City
Country

City of Vendor
Country of vendor
Delhi
IN
Create Vendor : Control Screen

Leave the Customer Field blank
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Create Vendor : Payment Transactions Screen

Field Name
Description
Values ( Example )
Ctry
Country where Bank account is

maintained
Code which identifies the Bank
Bank Account Number of the Vendor
The name of the Account holder
In
Bank Key
Bank Account
Account Holder
CORP0000002
123456789
XYZ
Create Vendor : Accounting Information Screen

Field Name
Description
Values ( Example )
Recon Account
Vendors Reconciliation account

updated through
sub ledgers Direct posting not
permitted)
Determines the Document line lay
out rules
1310101
Sort Key
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Nidhi Tulshan
001 ( Default )
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Release: ERP 6.0
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Create Vendor : Payment Transaction Screen

Field Name
Description
Values ( Example )
Payt Terms
Terms that determine how the vendor

will be paid
List of payment methods which may
be used in
automatic payment transactions
Activates the checking of dual
processing of the
same invoice under Vendor accounts
Z001 ( Default )
Payment Methods
Chk Double Invoice
C
Tick ( Default )
Create Vendor : Withholding Tax Screen

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Field Name
WH Tax Country
Wht.t.Type
Description
Country of Withholding Tax
Indicates to classify the different
types of withholding tax.
codes of withholding tax.
Indicates if vendor is liable to tax
W/Tax Code
Liable
Click the
Save
Values ( Example )
IN
T1
C1
Put Tick
button
The message bar displays Vendor number 1000XX was created in company code 1021.
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
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FI11.03.02 To Change Vendor Master Data

Via Menus

FK02- Change
FK02
Change Vendor : Initial Screen

Field Name
Description
Values ( Example )
Vendor
Code identifying the vendor

account.
Code identifying a circle
1000033
Company Code
Click in the
1021
Check box.
Change Vendor : Address Screen

Change the contents of the Box number field
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ALT changes
to ALT
center
Click the
Save
button
A message will appear on the status bar: Changes have been made.
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Press Shift+F3 to return to the SAP Easy Access screen.The system task is
complete
=============================================================================
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FI11.03.03 Display Vendor Master Data

To check for the vendor data , the vendor display option is to be used
Via Menus

FK02- Display
FK03
Display Vendor : Initial Screen

Field Name
Description
Values ( Example )
Vendor

account.
1000033
Company Code
1021
Click
The different tabs such as address , control , payment transactions etc can be displayed
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Press Shift+F3 to return to the SAP Easy Access screen.The system task is
complete
=============================================================================
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Nidhi Tulshan
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Release: ERP 6.0
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FI11.03.04 Block / Unblock Vendor Master Data

A vendor master record (for the same vendor) was created twice. You need to block one of the
vendor master records to prevent postings on this account.
Only block an account if there are no more open items in the account. If an account is blocked,
you cannot clear any open items in it.
Via Menus

FK05- Block / Unblock
FK05
Block / Unblock Vendor : Initial Screen

Field Name
Description
Values ( Example )
Vendor

account.
1000033
Company Code
1021

BLOCK VENDOR
Block / Unblock Vendor : Details Accounting

Click in the
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Check box.
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Click the
Save

button
A message will appear on the Status bar. Changes have been made.
UNBLOCK VENDOR
Block / Unblock Vendor : Details Accounting

Deselect the
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Check box.
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Click the
Save

button
===============================================================
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FI11.03.05 Display changes in vendor master

You want to check for the changes made in the vendor master data , use the below process for the same
.
Via Menus

FK04- Display Chnages
FK04
Vendor Account Changes : Initial Screen

Field Name
Description
Values ( Example )
Vendor

account.
Date of change
1000033
Company Code
From Change Date
1021
01052010

Displays the changes made in the vendor
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Select , it shows the changes made
Shows the changes made in the vendor account
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FI11.03.06 To create a vendor master data centrally

Via Menus
Logistics Material Management Purchasing Master Data Vendor central

XK01 Create
XK01
Create Vendor : Initial Screen

Field Name
Vendor
Description
Company Code
Purchasing Organization
Account Group
Code identifying the circle
Code identifying the vendor account. The

number will be generated by the system on
saving
Code used to determine the purchasing group
Code used to determine the classification of
the vendor group
Values ( Example )
Leave Blank
1021
1000
Z001
Create Vendor : Address Screen

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Field Name
Description
Values ( Example )
Name
Address
Postal Code
City
Country
Name of the Vendor

Address of the vendor
Postal Code of the Vendor
City of Vendor
Country of vendor
ABC & Company

123 Link Road
110085
Delhi
IN
Create Vendor : Control Screen

Leave the Customer Field blank
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Release: ERP 6.0
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Create Vendor : Payment Transactions Screen

Field Name
Description
Values ( Example )
Ctry
Country where Bank account is

maintained
Code which identifies the Bank
Bank Account Number of the Vendor
The name of the Account holder
In
Bank Key
Bank Account
Account Holder
CORP0000002
123456789
XYZ
Create Vendor : Accounting Information Screen

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Nidhi Tulshan
Version: 1.0
Release: ERP 6.0
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Field Name
Description
Values ( Example )
Recon Account
Vendors Reconciliation account

updated through
sub ledgers Direct posting not
permitted)
Determines the Document line lay
out rules
1310101
Sort Key
001 ( Default )
Create Vendor : Payment Transaction Screen

Field Name
Description
Values ( Example )
Payt Terms
Terms that determine how the vendor

will be paid
List of payment methods which may
be used in
automatic payment transactions
Activates the checking of dual
processing of the
same invoice under Vendor accounts
Z001 ( Default )
Payment Methods
Chk Double Invoice
Last changed on:
Prepared by:
Nidhi Tulshan
C
Tick ( Default )
Version: 1.0
Release: ERP 6.0
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Create Vendor : Withholding Tax Screen

Field Name
WH Tax Country
Wht.t.Type
Description
Country of Withholding Tax
types of withholding tax.
codes of withholding tax.
Indicates if vendor is liable to tax
W/Tax Code
Liable
Values ( Example )
IN
T1
C1
Put Tick
Create Vendor : Purchasing Data

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Field Name
Terms of Payment
Incoterms
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Description
Payment terms
Identify the trading terms
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Values ( Example )
Z001
CFR
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Click the
Save

button
The message bar displays Vendor number 1000463 was created in company code 1021.
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FI11.03.07 To change Vendor Master Data

Via Menus

XK02 Change
XK02
Change Vendor : Initial Screen

Field Name
Description
Values ( Example )
Vendor

account.
Code for identifying the
purchasing organization
1000463
Company Code
Purchasing Organisation
Click in the
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1021
1000
Check box.
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Change Vendor : Address Screen

Change the contents of the Box number field
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Release: ERP 6.0
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123 Link Road

changes to 123
Link Road MG
road
Click the
Save
button
A message will appear on the status bar: Changes have been made.
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===============================================================================
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FI11.03.08 To Display Vendor Master Data

Via Menus

XK03 Display
XK03
Display Vendor : Initial Screen

Field Name
Description
Values ( Example )
Vendor

account.
Code for identifying the
purchasing organization
1000463
Company Code
Purchasing Organisation
Last changed on:
Prepared by:
Nidhi Tulshan
1021
1000
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Release: ERP 6.0
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Press Enter
Check on each tab for displaying the vendor data
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FI11.03.09 Mark Vendor Master Data for Deletion

You cannot physically delete a Vendor master directly. However, you can mark it for
deletion. In this exercise you need to mark vendor master for deletion and save your data.
Via Menus

FK06- Mark for Deletion
FK06
Flag for Deletion Vendor : Initial Screen

Field Name
Description
Values ( Example )
Vendor

account.
1000033
Company Code
1021

Mark for Deletion
Flag for Deletion Vendor : Details Accounting

Select the
deletion.
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check box. This process flags the vendor record for
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Click the
Save

button
UnMark for Deletion
Flag for Deletion Vendor : Initial Screen

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Enter details as above

Click on the
for deletion.
Click the
Save
check box to deselect . This process removes the flags the vendor record
button
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User Manual FI11.