TE040 Iprocurement

AIM FF RPM
TE.040 SYSTEM TEST SCRIPT

IPROCUREMENT
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TE.040 System Test Script iProcurement
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Contents
Document Control.......................................................................................ii
Overview.....................................................................................................1
IProcurement Test Sequences....................................................................2
Test Specification - 10 - Enter Contract Purchase Agreements...................3
Test Specification - 20 - Create Blanket Purchase Agreements..................4
Test Specification - 30 - Create Quotation from RFQ .................................7
Test Specification - 40 - Enter Requisition Profile ......................................9
Test Specification - 50 - Process Web Requisitions - (Full Cycle) using
Local Catalogues.......................................................................................10
Test Specification - 60 - Copying Web Requisitions .................................14
Test Specification - 70 - Enable Information Templates...........................15
Test Specification - 80 - Process Web Requisitions - Special Order Services....................................................................................................17
Test Specification - 90 - Process Web Requisitions - Make changes.........19
Test Specification - 100 - Query Web Requisitions ..................................20
Test Specification - 110 - Process Web Requisitions - Favorites ..............21
Test Specification - 120 - Approve Requisitions.......................................22
Test Specification - 130 - AutoCreate Purchase Orders from Requisitions23
Test Specification - 140 - Approve Standard Purchase Orders.................24
Test Specification - 150 - Process Documents for Approvals....................25
Test Specification - 160 - Web Receiving..................................................26
Test Specification - 170 - Receipt of Goods Against a Purchase Order....27
Test Specification - 180 - AutoInvoice.......................................................29
<Subject>
(v. DRAFT 1A
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Test
Specification - 190 - Cancel a Requisition.................................................31
Test Specification - 200 - Generate Reports.............................................32
Test Specification - 210 - Purchasing - Period End....................................35
Test Specification - 220 - Load Local Catalogue.......................................37
APPENDIX..................................................................................................38
Appendix A - Data Sheet.....................................................................38
Appendix B - Defect Log.....................................................................43
Appendix C - General Comments..............................................................44
Appendix D - Approval Matrix.............................................................45
Open And Closed Issues For This Deliverable...........................................46
Open Issues.........................................................................................46
Closed Issues.......................................................................................46
<Subject>
(v. DRAFT 1A
Document Control
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Doc Ref:
Overview
System testing measures the quality of the entire application system, using system test sequences and scripts.
You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You
should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus
of business solution testing is confirming individual business processes, while business system testing focuses
on confirming the collective application system. For more information, refer to Business Mapping Test Results
(BR.080) as a basis for business system test specifications.
(v. )
Document Control
ii
Doc Ref:
IProcurement Test Sequences

Sequence
#
Description
10
20
30
40
50
Enter Contract Purchase Agreement

Enter Blanket Purchase Agreements
Create Quotation from RFQ
Enter Requisition Profile
Process Web Requisitions (Full Cycle) using
Local Catalogues
Copying Web Requisitions
Enable Information Templates
Process Web Requisitions - Special Order Services
Process Web Requisitions - Make Changes
Process Web Requisitions - Query Web
Requisition
Process Web Requisitions - Favorites
Approve Requisitions
AutoCreate Purchase Orders from
Requisitions
Approve Standard Purchase Orders
Process Documents for Approvals
Web Receiving
Receipt of Goods Against a Purchase Order
Auto invoice
Cancel a Requisition
Generate Reports
Purchasing - Period End
Load Local Catalogue
60
70
80
90
100
110
120
130
140
150
160
170
180
190
200
210
220
Responsibility
(v. )
Date
Time
Tester
Test
Status
Defect
No.
Notes
Document Control
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Doc Ref:
Test Specification - 10 - Enter Contract Purchase Agreements

Test
Step Role
10.1
10.2
Action
or Path
Expected Results
Test
Objectives
Enter a Contract Purchase Agreement System automatically numbers the

including the amount agreed upon,
PO, Creates a contract document for a
appropriate terms and effective dates. specified amount with terms and
conditions, but does not include
specific item information.
Buyer/Credit
Clerk
Purchasing Super User

Responsibility>
Purchase Orders> Purchase
Orders
Enter Type (choose LOV Contract
Purchase Agreement)
Supplier (LOV)
Site (default from Supplier)
Ship-To (default from supplier)
Bill-To (default from Ship-To)
Buyer Name (default from sign-on)
Status (reads Incomplete)
Amt. Agreed (full contract amount)
Description (full contract description)
Purchase Order window appears

After you save, the PO number will
default.
Choose one of your test suppliers
As defined in the setup with the
Supplier
10.3
Terms (Change as required)
All terms and conditions information is

now displayed.
10.4
Save
10.5
10.6
Actual Results
Notes
Accept the Incomplete default.
After you save the PO number will

auto default. Note the PO
#_____________.
Approve - Go to the Approve Tab and Status changes to Approved.
click
Check Submit for Approval
Click OK
Workflow User >Worklist
Check Notifications
(v. )
Check Notification that PO has been

approved.
(If amounts are higher than approval
level allowed, the relevant user must
approve.)
Document Control
ii
Doc Ref:
Test Specification - 20 - Create Blanket Purchase Agreements

Test
Step Role
20.1
20.2
20.3
20.4
Test
Objectives
Buyer/Credit
Clerk
Action
or Path
Expected Results
Actual Results
Notes
Enter a Blanket Purchase Agreement

Responsibility>
Purchase Orders> Purchase
Orders
Enter Type (choose LOV Blanket
Purchase Agreement)
Supplier (LOV)
Site (default from Supplier)
Ship-To (default from supplier)
Bill-To (default from Ship-To)
Buyer Name (default from sign-on)
Status (reads Incomplete)
Amt. Agreed (full contract amount)
Description (full contract description)
Go to the Items alternate region

Click in number field (default)
Select a Type (LOV)
Select an Item or Category (LOV)
Enter a Description
UOM (LOV)
Price (enter the contract agreement
amount)
Purchase Order window appears

After you save, the PO number will
default.
Choose one of your test suppliers
As defined in the setup with the
Supplier
Accept the Incomplete default.

Create a Blanket PO for a specified
value without a delivery schedule.
Notice that category, description, unit

of measure and list price are
displayed.
Go to the Price Reference alternate

region
Price Type (accept default fixed from
LOV)
Price Type window Appear
20.5
Go to the Reference Documents

alternate region
Optional Information
20.6
Go to the More alternate region
20.7
Go to the Agreement alternate

region
(v. )
Document Control
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Doc Ref:
Test
Step Role
Action
or Path
20.8
Save
PO, Rev number and Approve button

appears. Note the PO
#____________________.
20.9
Go to the Catalog tab
Review Information
20.10
Go to the Currency tab

Currency (LOV)
USD default
20.11
Go to the Terms tab

Payment (LOV)
Freight (LOV)
Carrier (LOV)
FOB (LOV)
Enter Agreement Controls including
effective dates
20.12
Go to the Price Breaks tab

Enter price breaks for same
organization and ship-to address.
Expected Results
Notes

now displayed.
Price break information is display with

% discount.
20.13
Save
20.14
Go to the Tools menu option ->

The Expiration Notification is entered
Notification Control
for this Blanket Agreement.
Select Expiration and enter 15 days in
the Warning Delay Field
20.15
Approve
Check the approve check box
Submit for approval
20.16
Workflow User >Worklist

Check Notifications
20.17
Actual Results
Approve Document window appears

Status of Incomplete changes to
Approved
Note the PO# _________________.
Check Notification that PO has been

approved.
If amounts, ranges are higher than
approval level allowed, the relevant
user must approve.
Concurrent request should complete
Responsibility > View > Requests without errors.
Submit a new request > Single
request
(v. )
Document Control
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Doc Ref:
Test
Step Role
Action
or Path
20.18
Run the Catalog Data extract Items request

Output Filename = any name
Perform Load - Yes
Debug Level - 0
Record Level Commit - Yes
Write Record - Yes
Submit
Verify the request executes

successfully
20.19
Run the Catalog Data Extract

Classifications request
Perform Load - Yes
Debug Level - 0
Record Level Commit - Yes
Write Record - Yes
Submit

successfully.
20.20
Run the Rebuild Catalog Item

Context request
Rebuild Policy Views - Yes
Submit

successfully
(v. )
Expected Results
Actual Results
Notes
Document Control
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Doc Ref:
Test Specification - 30 - Create Quotation from RFQ

Test
Step Role
Test
Objectives
30.1
Administrator
Action
or Path
Expected Results
Actual Results
Notes
Create a quotation which can be added

to the Unified Catalog within
IProcurement.
Responsibility > RFQs and
Quotations > RFQs
30.2
Enter data for standard RFQ

Type (LOV)
Ship To (LOV)
Due Date
Status (choose Active from the LOV)
30.3
Go to the Items alternate region

Click in number field (default)
Select a Type (LOV)
Select an Item or Category (LOV)
Enter a Description
UOM (LOV)
Target Price
30.4
Go to the Currency tab

Currency (LOV)
USD default
30.5
Go to the Terms tab

Payment (LOV)
Freight (LOV)
Carrier (LOV)
FOB (LOV)
Enter Agreement Controls including
effective dates

now displayed.
30.6
Go to the Price Breaks tab

Enter price breaks for same
organization and ship-to address.
Price break information is display with

% discount.
30.7
Go to the Suppliers tab

Enter a Supplier
30.9
Save
(v. )
Document Control
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Doc Ref:
Test
Step Role
Action
or Path
30.8
RFQs and Quotations > RFQs

,Tools >Copy Document
Expected Results
Actual Results
Notes
Action (LOV)
Type (LOV)
Supplier (click to show default)
Save
Click on Copy Attachments
Click OK
Change the quotations status to Active
30.9
Save
(v. )
Document Control
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Doc Ref:
Test Specification - 40 - Enter Requisition Profile

Test
Step Role
Test
Objectives
40.1
Requester
Action
or Path
Actual Results
Notes
Enter preferences and verify that

these preferences are carried into the
next tests.
Self Service Responsibility >
IProcurement > Home Page
40.2
My Profile
40.3
Enter Preferences for the following :

Delivery Defaults
Billing Defaults
Preferences
Reset Password
40.4
Expected Results
Ensure preferences are used in

requisition test
Ensure default billing accounts are
defaulted for future tests
Apply Changes
(v. )
Document Control
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Doc Ref:
Test Specification - 50 - Process Web Requisitions - (Full Cycle) using Local Catalogues
Test
Step Role
50.1
Action
or Path
Test
Objectives
Test full cycle from requisition through If there are no local catalogues loaded,
Purchase Order to Web Receipts using refer to test 220 to load a test
items from the local catalogues. This
catalogue.
test is to be run several times to
ensure that the IProcurement Setups
address the clients requirements.
Requester
50.2
Select the Home tab
50.3
Search for item

Find a product - Enter Items or use a
Category
50.4
In the searching zone, enter a

description
Press the Go Key
In the Search Results area select an
item that is indicated on your data
profile sheet for locally hosted
Catalogues.
Make sure that you choose the item
with the contract number that is
indicated on your profile sheet.
50.5
Expected Results
Select each item you want to order.

Select - Item
Press the Add to Cart button
Press the Proceed to Checkout
OPTIONAL: You can use Express
Checkout to skip Delivery & Billing
steps. Express Checkout is setup to
use the default information under My
Profile.
OPTIONAL: You can use
Power Checkout to expedite checkout
for orders with lines that have different
billing and delivery information. You
have the ability to enter all information
in one place.
(v. )
Actual Results
Notes
Welcome Page
Note that this line item shows the

contract number on its display. This
implies that this line item will be
automatically sourced from the
supplier without the need for Buyer
intervention.
The progress meter on the top of the
screen shows the current stage of the
process.
Express Checkout remembers your

Delivery and Billing information so
you can make online purchases
quickly and safely without having to
manually enter this information each
time.
Document Control
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Doc Ref:
Test
Step Role
Action
or Path
50.6
Enter Delivery Information

Press the Continue button
50.7
Expected Results
Actual Results
Notes

process.
Enter Billing Information

Enter Taxable or Non-Taxable for each process.
line on the requisition
50.8
Review Charge Accounts

50.8
Enter Notes and Attachments

Requisition Description: Enter a
description for the order
OPTIONAL: You can add a note to the
order
or attach a file(URL or text) to Buyer,
Receiver, and Supplier.
50.9
Approvers
Review Approver List & Enter

Justifications

process.
You can default a description of the

item by clicking on Automatically
Default the Requisition Description.
process.
To see if approvals are required, refer
to the approval data sheet for
approvers and linits.
process.
50.10
Review and Submit Requisition
Note the requisition number on the

data sheet.
process.
(v. )
Document Control
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Doc Ref:
Test
Step Role
Action
or Path
50.11
Review Orders
A list of requisitions are displayed
under the Requisitions at a Glance
Expected Results
Actual Results
Notes
Notice detailed information on the

requisition, as well as a PO number for
those requisitions that were
automatically processed into POs.
Click on the View tab next to the parts

to see the details of the part.
The requisition is automatically
approved without the need for reapprovals which leads to faster order
fulfillment.
50.12
If the purchase order is not

automatically created, it could be due
to the following:
no contract exists
approvals are still required
It may be necessary to review the
AutoCreate test and the approvals test
before continuing.
Press the Submit Button
50.13 Requester
Go to the Home Tab

Click on Receive Items in the
Purchasing Process Flow on
the right corner of the page.
50.14
Select the Receive Items selection

Receive Items: My Items to Receive
Receipt Quantity (enter ordered
quantity as received)
NOTE: You can receive more than you
ordered.
Press the Receive button
Enter Receipt Information
View the Review Receipt page
Press the Submit Button
(v. )
The system date is defaulted into the

receipt date field.
Page displays two receipts, Note the
receipt
numbers on the data sheet.
process.
Document Control
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Doc Ref:
Test
Step Role
Action
or Path
50.15
Do the above test again selecting

multiple products from different
suppliers.
When ordering from different suppliers
verify that the receipts are separate
Use different amounts to check
approvals
50.16
Enter a non-catalog item requisition

ensuring that the currency is not the
default currency.
(v. )
Expected Results
Actual Results
Notes
Document Control
ii
Doc Ref:
Test Specification - 60 - Copying Web Requisitions

Test
Step Role
60.1
Action
or Path
Test
Objectives
Ensure that existing requisitions can

be copied to the shopping cart, to
speed up the creation process.
Requester
Press the Requisition Status tab
60.2
Click on an existing requisition number

to View Requisition Details
Click on the View Approval History
button, review and return to
Requisition
Click on View on each line if required
60.3
Press the Copy to Cart button
60.4
Press the Express Checkout button
60.5
Enter Express Checkout information

Press the Submit Now button
(v. )
Expected Results
Actual Results
Notes
Document Control
ii
Doc Ref:
Test Specification - 70 - Enable Information Templates

Test
Step Role
70.1
Action
or Path
Test
Objectives
Enable the information templates,

create a category, a blanket PO, and
an information template.
Run reports and extracts.
Administrator

Responsibility > Setup > Items >
Categories > Category Codes
Expected Results
70.2
Push the New button

Use Temp Services category (prefixed
Structure Name (in the LOV select PO with your initials)
Item Category)
Add Category Name and tab to get the
pop up window, Add a commodity
name and press the OK button
70.3
Save
Category Sets > Select the

Organization
Find .
Purchasing
PO - PO Item Cat
Add in category that has been created
in above step
N > Purchase order> purchase order

Create blanket for category created
above
N > Setup > Information template
B Find
Find Existing Information Templates
(v. )
Actual Results
Notes
Create a blanket order

Refer to test 20 for detailed
instructions.
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
Template : XX Temp Services

Sequence : 1
Attribute Name : Start Date
Attribute Description : Start Date
Default Values
List of Values LOV
Mandatory : Yes
Enabled : Yes
Expected Results
Actual Results
Notes
Create template called temp services

with you initials prefix
Write name down on Data Profile Sheet
Add other lines for

Building Location and Floor
Contact Name
In Purchasing Super User
Responsibility
N > View > Requests
Concurrent request should complete
Submit a new request > Single request without errors.
1
Run following reports :
Verify that request executes

successfully
Catalog Data extract - Classifications

Perform load = Yes
Debug level = 0
Record level commit = No
Write Record = Yes
Submit
2
Catalog Data extract - Items

Perform Load - Yes
Debug - 0
Commit - Yes
Write - Yes
Submit
Rebuild Catalog Item - Intermedia

Index
Submit
(v. )

successfully

successfully
Document Control
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Doc Ref:
Test Specification - 80 - Process Web Requisitions - Special Order - Services

Test
Step Role
80.1
Test
Objectives
Requester
Action
or Path
Expected Results
Actual Results
Notes
Test the use of information templates.

Welcome Page
80.2
Press the Home tab
80.3
Find a Product or Browse Catalogues

Enter Item = Temp Services
Press the GO button
80.4
Select the service

80.5
Since this item has an Information

Template tied to it, the Special Item
Information screen will appear.
80.6
Enter the following information:

Start Date
Bldg Location & Floor
Contact Name
Press the Done button
80.7
Return to shopping by pressing the

Shop button
Returned to search screen
80.8
Press the Non Catalogue Request

tab
Non Catalogue Item order screen is

returned
80.9
Press the Service billed by quantity

selection
80.10

Category = Misc
Item Description
Unit of Measure
Quantity
Currency
Rate per Unit
Supplier
80.11
(v. )
Use the item you created in the

previous exercise (Information
Template).
Required fields are identified by *
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
80.12
Press the Proceed to checkout

button
80.13
Refer to test 50 to continue process
(v. )
Expected Results
Actual Results
Notes
Shopping cart page is displayed
Document Control
ii
Doc Ref:
Test Specification - 90 - Process Web Requisitions - Make changes

Test
Step Role
90.1
Test
Objectives
Requester
Action
or Path
Expected Results
Actual Results
Notes
Test making changes to requisitions

IProcurement
Home Page
90.2
Home
90.3
Copy a line
90.4
Delete a line
90.5
Change Need by Date
90.6
Change charge account
90.7
Change Amount
90.8
Change multiple lines
90.9
Change Ship to Location (check

purchase order)
90.10
Change Bill to Location (check

purchase order)
90.11
Edit Requisition by charging one line to

multiple charge accounts
90.12
Add general description and notes to

the buyer
90.13
Create one shopping carts.

Save the Cart
Reload the cart and add items.
90.14
(v. )
Welcome Page
Refer to test 50 and training manual
for detailed instructions.
Document Control
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Doc Ref:
Test Specification - 100 - Query Web Requisitions

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Search for requisitions using multiple

search criteria.
100.1 Requester
IProcurement
Requisition Status Tab
Requisitions
100.2
Change View from Last 10

View changes if appropriate
Requisitions to All My Requisitions
Press the Go button
Select Creation Date
Press the Descending option
Press the Go button
100.3
Change Sort By Creation Date to

Requisition Number
Press the Go button
Click on Ascending option
Press the Go button
100.4
Amend Sort By Creation Date to

Status
Press the Go button
(v. )
Document Control
ii
Doc Ref:
Test Specification - 110 - Process Web Requisitions - Favorites

Test
Step Role
Action
or Path
Test
Objectives
110.1 Requester
Test the Favorites Functionality.

IProcurement
Home Page
Welcome Page
110.2
Home
Test adding, deleting and using items

from your favorite list.
Note: This will not work with exchange
items
110.3
Pick 2 Items from Catalog
110.4
Press the Save to my List button

after each selection
110.5
Press the Home button
110.6
Browse Lists
Press the My Favorite List button
110.7
Select Item
110.8
Press the Delete button
110.9
Select Item
110.1
0
110.1
1
Expected Results
Actual Results
Notes
(v. )
Document Control
ii
Doc Ref:
Test Specification - 120 - Approve Requisitions

Test
Step Role
1.
Action
or Path
Test
Objectives
120.1 Manager
Verify the approvals are set up

correctly
IProcurement
Home Page
120.2
Select the To Do List option
120.3
Click on Requisition Number
120.4
Forward
Enter a note
Print Box
120.5
Approve
Check Print Box
(v. )
Expected Results
Actual Results
Notes
Welcome Page
Document Control
ii
Doc Ref:
Test Specification - 130 - AutoCreate Purchase Orders from Requisitions

Test
Step Role
1.
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Test AutoCreate of Pos from

requisitions.
130.1 Buyer/Credit
Clerk

Responsibility >AutoCreate
If there is an existing contract or

Blanket Order, or automatic processes
are not running, it will be necessary to
AutoCreate Purchase Orders from
Requisitions.
130.2
Press the Find button

Mark requisitions needing POs
Refer to Data Profile for requisitions

without Purchase Order numbers.
If you do not have one, create a
requisition that does not link to a
contract.
130.3
Press the Automatic button

or
Press the Manual button
130.4
Complete the required information

and make changes as required
If the supplier has not been sourced
enter supplier details.
130.5
Press the Create button
130.6
Press the Shipments button
Note the Purchase Order number.
Enter details of multiple shipments

130.7
Save
(v. )
Document Control
ii
Doc Ref:
Test Specification - 140 - Approve Standard Purchase Orders

Test
Step Role
1.
Action
or Path
Test
Objectives
Approve Purchase Orders

From the WEB
From the Core Apps
Buyer/Credit
Clerk
Home Page
Notifications (approve requisitions??)
Press the Approve button
Buyer/Credit
Clerk
Expected Results
Choose the correct purchase orders to

approve
Make changes as required
If fields that are required are

populated enter details:
Supplier details
Buyer
Price changes
Press the Approve button

Mark the approve box
Approve document window appears.

Note Status is change to Approve and
Closed.
(v. )
Notes
Choose the correct purchase orders to

approve
Approve document window appears.
Note window with successfully
message of appear, Status change to
Approve and closed

Responsibility > purchase orders
> purchase orders : Query > find
all
Actual Results
Document Control
ii
Doc Ref:
Test Specification - 150 - Process Documents for Approvals

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Using the Approval Matrix verify

requisitions and purchase orders
approve correctly.
Note parts of this test may have been
done in the testing requisitions to
receipts tests.
150.1 Requester
Enter a requisition with an amount that Refer to Approval Matrix in Appendix D

needs approval from the highest level.
150.2
Forward the requisition to others for

their comments
150.3
Ask the team to log in as the required

approvers and approve and respond to
the notification
150.4 Buyer/Credit
Clerk
Do the same for the Purchase Orders
(v. )
Document Control
ii
Doc Ref:
Test Specification - 160 - Web Receiving

Test
Step
Role
Action
or Path
Expected Results
Actual Results
Notes
Test
Test receiving to a PO that has not been
Objectives approved.
160.1
Requester
Self Service Responsibility >

Press the Receive Items button
160.2
Receive Items
Enter a receipt against one of the
requisitions which was processed in the
Web where requisition testing section
and has not yet been received.
Requisitions to receive against

are displayed.
160.3
Submit Receipt
Receipt number generated
160.4
Receive Items
Check the receipt is no longer available
for receiving.
Only lines that have not been

received are displayed.
(v. )
Document Control
ii
Doc Ref:
Test Specification - 170 - Receipt of Goods Against a Purchase Order

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Most of the purchase orders will have

been received in test 50 and 160. If
you have any outstanding quantities
receive them here or create a new
requisition and purchase order.
170.1 Buyer/Credit
Clerk

Responsibility > Receiving ->
Receipts
170.2
Enter PO Number
170.3
Press the Header button

Check New Receipt
Packing Slip (delivery note)
Receipt Date
More details may be recorded if

desired. Note the Receiver Name and
Number at Header level.
170.4
Press the Lines button

Check in the box to the left of the line
you wish to receive.
Enter the quantity received
Enter other required information
Receipt is entered and processed.

Note the Receipt Number on the Data
Profile sheet
170.5
Save
170.6
View Receiving History
170.7
Find the Purchase Order you want to

review.
170.8
Receipts -> Receiving Transaction You should see all the Receipts that
have been created against the
Enter PO Number
Purchase Order
170.9
View Expected Receipts
170.1
0
Receipts > Receipts

Press the Date Ranges button
Review the Order Information
(v. )
Receipt header window is displayed
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
Expected Results
170.1
1
Enter a date range for Promise dates.

View the Expected Receipts.
All the Expected Receipts within your

specified date range should be listed.
(v. )
Actual Results
Notes
Document Control
ii
Doc Ref:
Test Specification - 180 - AutoInvoice

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Notes
Verify invoicing process suits business

needs.
180.1 Buyer/Credit
Clerk

Responsibility > Purchase Orders >
Purchase Order Summary
180.2
Query all purchase orders entered in the Use control totals to verify next step.
test.
Note all POs fully and partially received.
Calculate expected totals per supplier.
Use the following reports to assist you
Reports > Run > Purchase Order
Detail Report
180.3
Run the Pay on Receipt AutoInvoice

program
Reports > Run > Pay on Receipt
Auto Invoice
Verify PO status for POs that where fully
received.
Detail Report
Report of invoices created. Totals per

supplier correspond to control totals
calculated in previous step.
180.5
Fully receive one of the partially

received POs from step 1.
Receiving > Receipts
PO is fully received.
180.6

program
Auto Invoice
Verify invoice created has the value

including the additional items
received.
180.7
Verify PO status
Detail Report
PO status is closed.
180.8
Enter a return for previously received

items
Receipts > Return
Verify the received quantity is lowered

by the return quantity
180.4
Actual Results
(v. )
PO status is closed.
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
180.9

program
AutoInvoice
(v. )
Expected Results
Actual Results
Notes
Verify the Credit Note created

includes the value of the returned
items.
Document Control
ii
Doc Ref:
Test Specification - 190 - Cancel a Requisition

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Cancel a requisition no longer

required.
190.1 Requester
Self Service > IProcurement >

Requisition Status
190.2
Mark Requisition
190.3
Press the Cancel button
190.4
Do You want to cancel - Yes
190.5
Review Status
190.6 Buyer/Credit
Clerk
Cancel a Requisition Using Core Apps
190.7
Purchasing Super User >

Responsibility > Requisition >
Requisition summary
190.8
Press the Query>Find button

Requisition Number
Press the Tools >control button
The Caution window will appear.
Selecr Cancel Requisition in the action Note status changed to Canceled.
window
Optional : Enter a reason in the Reason
window
(v. )
This is not recommended
Document Control
ii
Doc Ref:
Test Specification - 200 - Generate Reports

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Review the following reports in the

manuals or print them to ensure that
the reports address the companies
requirements.
Review the groupings and access.
The standard implementation does not
cover any customization of any
reports.
200.1 Buyer/Credit
Clerk

Responsibility > Reports>Run
200.2
Select Single Request
Submit Request window appear
Select the report from the LOV

Select Parameters
Change Printing Parameters as
required
Press the Submit button
200.3
If you choose to run a scheduled daily

report go to Run Options and choose
the following:
Interval (fill in necessary information)
Days
Submission History will display
From
defaults
Press the Submit button
200.4
To view a report :
View > Requests
Select View My Request
Status is displayed
(v. )
Report : request ID window appear
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
200.5 Buyer/Credit
Clerk
Suppliers reports:
Suppliers Report
Suppliers Audit Report
New Supplier/New Supplier Site Listing
Vendors on Hold Report
Vendors Volume Analysis Report
Vendor Purchase Summary Report
Invoice Price Variance by Vendor
Report
200.6 Requisitioner
Requisition Reports :
Requisition Activity Register
Purchase Requisition Status Report
Buyers Requisition Action Required
Report
Printed Requisitions Report
Rescheduled Requisitions
Canceled Requisition Report
Requisition Import
Requisition Import Exceptions Report
Requisition Distribution Detail Report
Buyer/Credit
Clerk
200.7 Buyer/Credit
Clerk
Expected Results
Actual Results
Notes
Purchase Order Reports :

Purchase Order Detail Report
Printed Change Orders Report
Printed Purchase Order Report
Blanket and Planned PO Status Report
Contract Status Report
Purchase Agreement Audit Report
Purchase Order and Releases Detail
Report
Purchase Order Commitment By
Period Report
Purchasing Activity Register
Purchase Order Distribution Detail
Report
Purchase Summary Report by
Category
Canceled Purchase Orders Report
Standard Notes Listing
(v. )
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
200.8 Buyer/Credit
Clerk
Goods Received Reports :

Expected Receipt Report
Unordered Receipts Report
Substitute Receipts Report
Receiving Transactions Register
Receiving Exceptions Report
Receiving Account Distributions
Report
Overshipments Report
Uninvoiced Receipts Report
Receipt Adjustments Report
Quality Code Listing
Receipt Traveler
(v. )
Expected Results
Actual Results
Notes
Document Control
ii
Doc Ref:
Test Specification - 210 - Purchasing - Period End

Test
Step Role
Test
Objectives
Action
or Path
Expected Results
Actual Results
Notes
Verify that the processes defined for

the period end address the companies
requirements. The other systems and
processes of the company must be
considered when doing this test.
210.1 Payables
Make sure that the :

Payables Period is closed
210.2 Buyer/Credit
Clerk
Reports >Run
Run the following reports either as a
set or as a single request.
Select Month End reports.
210.3
Purchase Order detail report
Check status of orders with suppliers.

Verify all goods received are entered
into Oracle Purchasing or Web
Receiving.
210.4
Uninvoiced Receipts Report
Analyze your Uninvoiced NonInventory receipts before you accrue

these receipts.
210.5
Accrual Rebuild Reconciliation Report
Analyze and write-off discrepancies.
210.6
Accrual Reconciliation Report
Analyze the balance of the receiving

accrual accounts
210.7
Accrual Rebuild Reconciliation
Report Analyze the balance of the

receiving accrual accounts
210.8
Accrual write-off Report
Help you by providing supporting

detail for you write-off journal entries
210.9
Purchase Price Variance Report
Review your received items by PO

destination and distribution account
210.1
0
Receiving Value by Destination

Account Report
210.1
1
Receiving Account Distributions
(v. )
Report Review your accounting

distributions for your receiving
transactions
Document Control
ii
Doc Ref:
Test
Step Role
Action
or Path
210.1 Buyer/Credit
2
Clerk
Close Purchasing Current Period

Period will not be available for further
Change period status for month to
document entry in Oracle Purchasing.
closed
Setup -> Financials -> Accounting
-> Control Purchasing Periods
210.1
3
Close GL Current Period

Period will not be available for further
Change period status for month to
Receiving in GL Period.
closed
210.1
4
Open Next GL Period

Next month will be available for
Change period status for next month
Receipt
to open
210.1
5
Open the Next Purchasing period
(v. )
Expected Results
Actual Results
Notes
Document Control
ii
Doc Ref:
Test Specification - 220 - Load Local Catalogue

Test
Step Role
Action
or Path
Expected Results
Actual Results
Notes
Test
Load local catalogues.
Objectives
220.1 Administrator - Click on Bulk Load Items & Price Lists
eContent
Manager
220.2
Browse for File xxxxxxxxx.txt and

select
Press the Start Load Now button
220.3
Check the View Bulk Load Status to

verify the job has completed
220.4
Return to IProcurement and search for

item(s) from load file
(v. )
Document Control
ii
Doc Ref:
APPENDIX
Appendix A - Data Sheet
Test Control Number : _________________
Tester___________________________
Business
Object
Business
Object
Data / Condition
Initial Login
Name
Password
TESTER1
TESTER
Employee Details
Last Name
First
Buyer
Name
User
Name
Password
Named Employee
Name
Password
Supplier 1
Number
Name
Site 1
Site 2
Site 3
EDI Number
15791
Number
Name
Site
EDI Number
15791
Number
Name
Site
EDI Number
15791
Supplier 2
Supplier 3
(v. )
User ________________
Document Control
ii
Doc Ref:
Business
Object
Business
Object
Contract 1
Number
Supplier
Amount
Blanket Order Number 1
Number
Supplier
Item/Category
Blanket Order Number 2
Number
Supplier
Item/Category
Internal Catalogue Item 1
Number
Number
Number
Miraculum Exchange Item 1
Number
Supplier
Miraculum Exchange Item 2
Number
Supplier
(v. )
Data
Condition
Document Control
ii
Doc Ref:
Business
Object
Business
Object
Requisition 1
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)
Requisition 2
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
Requisition 3
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
Requisition 4
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
(v. )
Data
Condition
Document Control
ii
Doc Ref:
Business
Object
Business
Object
Requisition 5
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
Requisition 6
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
Requisition 7
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
Requisition 8
Items Ordered
Qty
Supplier (if known)
Amount
Requisition Number
(v. )
Data
Condition
Document Control
ii
Doc Ref:
Business
Object
Business
Object
Data
Condition
Information Template Name
(v. )
Document Control
ii
Doc Ref:
Appendix B - Defect Log

DEFECT ID
NUMBER
TEST STEP TEST NAME

REFERENCE
(v. )
DEFECT DESCRIPTION
RESOLUTION
RE-TEST BY
RE-TEST DATE
STATUS
(OPEN, CLOSED,
IN PROCESS)
Document Control
ii
Doc Ref:
Appendix C - General Comments

Test Control Number : _________________
Date
Comments
Controller____________________
By Whom
(v. )
Contact Number
Document Control
ii
Doc Ref:
Appendix D - Approval Matrix
(v. )
Document Control
ii
Doc Ref:
Open And Closed Issues For This Deliverable

Open Issues
ID
Issue
Resolution
Responsibility
Target
Date
Impact
Date
Resolution
Responsibility
Target
Date
Impact
Date
Closed Issues
ID
Issue
(v. )
Document Control
ii

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File Ref: 23219887.doc

IProcurement Test Sequences

Enter Contract Purchase Agreement

File Ref: 23219887.doc

Test Specification - 10 - Enter Contract Purchase Agreements

Enter a Contract Purchase Agreement System automatically numbers the

Purchasing Super User

Purchase Order window appears

Terms (Change as required)

All terms and conditions information is

Accept the Incomplete default.

After you save the PO number will

File Ref: 23219887.doc

Check Notification that PO has been

Test Specification - 20 - Create Blanket Purchase Agreements

Enter a Blanket Purchase Agreement

Go to the Items alternate region

Purchase Order window appears

Accept the Incomplete default.

Notice that category, description, unit

Go to the Price Reference alternate

Price Type window Appear

Go to the Reference Documents

Go to the More alternate region

Go to the Agreement alternate

File Ref: 23219887.doc

PO, Rev number and Approve button

Go to the Catalog tab

Go to the Currency tab

Go to the Terms tab

Go to the Price Breaks tab

All terms and conditions information is

Price break information is display with

Go to the Tools menu option ->

Workflow User >Worklist

Approve Document window appears

Check Notification that PO has been

File Ref: 23219887.doc

Run the Catalog Data extract Items request

Verify the request executes

Run the Catalog Data Extract

Verify the request executes

Run the Rebuild Catalog Item

Verify the request executes

File Ref: 23219887.doc

Test Specification - 30 - Create Quotation from RFQ

Create a quotation which can be added

Enter data for standard RFQ

Go to the Items alternate region

Go to the Currency tab

Go to the Terms tab

All terms and conditions information is

Go to the Price Breaks tab

Price break information is display with