CCC Book of Business

Colorado State Employee
Advisory Committee on Charitable Giving
Book of Business
(Last updated November 2015)
Contents
I.
History,Purpose,andMissionoftheColoradoCombinedCampaign(CCC)
OverviewoftheCCC
a. ExecutiveOrders
b. Definitions
c. CCCContractforServicesofCampaignManager
d. CCCBylaws
e. Financials
Roles,Duties,andResponsibilitiesofKeyPersonnel
a. ExecutiveCommittee
b. AdvisoryCommittee
c. LeadCoordinator
d. DepartmentDirectors
e. HonoraryChair
f. Governor
g. CampaignManager/Vendor
i. ExecutiveDirector
ii. CampaignCoordinator
iii. SeasonalCampaignRepresentativeandVolunteers
Events
a. AdvisoryCommittee
b. Agency/CollegeCampaignEvents
c. MajorFundraisingEvents
Outreach/Marketing
EvaluationsandMeasurements
II.
III.
IV.
V.
VI.
I.
History and Background:
Priorto1987,variousstatefunddriveswerecoordinatedbydifferentstateemployeeswithin
differentagenciesanddepartments.Therewaslittlechoiceinthedesignationsofnonprofit
organizationstodonatetoanddonatingthroughpayrolldeductionwasnotallowed;however,
charitablegivingbystateemployeeshasastronghistoryinColorado.
Recognizingtheimportanceofcharitablegivingbystateemployeesandunderstandingthatboth
employeesandcharitableorganizationswouldbenefitfromexpandingthenumberofdesignation
choicesmadeavailabletoemployeesandallowingemployeestodonatethroughpayrolldeductions,
GovernorRichardLammsignedExecutiveOrderB01186onJanuary9,1987,establishinga
ColoradoStateEmployeeAdvisoryCommitteeonCharitableGiving,nowknownastheColorado
CombinedCampaignAdvisoryCommittee(CCCAC).TheColoradoCombinedCampaignwascreated
byexecutiveorderandbydedicatedstateemployeestoimprovethestateofColoradoby
encouragingworkplacegivinginalldepartmentsofstategovernment.
ThestateemployeescomprisingtheoriginaladvisorycommitteewereappointedbytheGovernor
andwerechargedwithperformingthefollowingfunctionsincluding,butlimitedto:
Formulatecriteriafordeterminingwhichorganizationswouldbeincludedintheannual
charitablefunddrive;
Designanapplicationprocedurefororganizationstobechosen;
Considerinputfromcharitableorganizationsandstateemployeesinformulatingthesecriteria
andprocedures.
TheExecutiveOrderlistedseveralreasonsforcreatinganannualcharitablefunddriveforstate
employees,including:
Charitablegivingbystateemployeesshouldbeencouragedasanappropriateandconvenient
waytobenefitourcommunities;
Severalannualfunddriveshavealreadybeencoordinatedbystateemployees;
Requestshadbeenreceivedforpermissiontocreateameansforstatepayrolldonations;
Employeesandcharitableorganizationswouldbenefitfromanexpansiondonationchoicesfor
employees;
TheStatewouldbenefitfromhavinganadvisorycommitteetoestablishcriteriaanddesign
proceduresforanexpandedannualdrive.
ThefirstColoradoCombinedCampaignwasthe19871988campaignandraised$540,000.Thefirst
HonoraryChairorCoChairwasLt.GovernorMichaelCallihan.Sincethe19871988campaignthere
havebeen30plusHonoraryorCoChairs.TheCCChasbecomeanannualtraditionofstateemployee
givingbacktoColoradocitizensandcommunitiesthroughCCCnonprofitpartners.Stateemployees
haveconsistentlypledgedamillionplusdollarseveryyearsincethe19971998campaign.
1

TheCCChasneverbeenmoreimportantthanitistodayasfiscalconstraintscontinuetolimitthe
servicestheStatecanoffertocitizensinneedandasnumerouscommunitiesthroughoutthestate
findthemselvesblindsidedbyemergencysituations.
AlthoughmembershipontheCCCAChaschangedovertheyears,theCCCAdvisoryCommittee
continuestomeetonaregularbasisthroughouttheyearinordertoactivelyoverseethe
administrationoftheannualcampaign.TheCCCACsannualtasksincludesettingCCCpolicyand
updatingtheCCCbylawsasneeded;approvingcampaignbudgets,finances,andpromotional
materials;,approvingapplicationsfromnonprofitorganizations;andrepresentingtheinterestsof
theirfellowstateemployees.
Purpose and Mission:

TheColoradoCombinedCampaignwascreatedtopromoteandsupportphilanthropicgivingbystate
employeesthroughanannualcampaignwhichhighlightshundredsofnonprofitorganizationsserving
ourcitizensthroughoutthestate.ItisaworkplacegivingcampaignthatprovidesawayforColorado
governmentemployeestodonatetocharitiesthatbenefitColoradans.Theycontributethrough
payrolldeductionorbycash,checkorcreditcard.Theopportunitytodonatethroughpayroll
deductionallowsforemployeestoplanregulardeductionsovera12monthperiod.Alldonationsto
theCCCarevoluntary,confidentialandtaxdeductible.Payrolldeductionscanbestoppedatany
time.
Givingasagroupincreasesthepositiveimpactofindividualstateemployeedonationswhenadded
together.EachyearthegenerousdonationsmadethroughtheCCCbenefithundredsofnonprofit
organizationsandexemplifythededicationthatstateemployeesdemonstrateintheirdailyworkfor
thestate.Thesenonprofitorganizationsareessentialtotheprogressofthisbeautifulstateandrange
incausefromhealthcaretochildadvocacytoenvironmentalprotectionandsomuchmore.State
employeesmaydesignatetheirdonationstooneormorecharitiesorgroupsofcharitiesknownas
federations.
TheColoradoCombinedCampaignencouragesColoradostateemployeestocreateacultureof
charitablegivingthatpositivelyimpactsthecitizens,communities,andnaturalresourcesinColorado
byprovidingthemwiththeabilitytoeasilydonatetohundredsofqualifiednonprofitorganizations.
II.
Overview of the CCC
a. Executive orders ExecutiveOrderB01186wassignedbytheGovernoronJanuary

9,1987,establishingaColoradoStateEmployeeAdvisoryCommitteeonCharitableGiving,
nowknownastheColoradoCombinedCampaignAdvisoryCommittee.Therehavebeen
otherExecutiveOrdersregardingtheCCCsignedbyGovernors.
ExecutiveOrderD00701 regardingentitiesallowedaspayrolldeductions
ExecutiveOrderD00607rescindingD00701
b. Definitions Key definitions can be found in Section II of the CCC Bylaws.
c. CCC contract for services of a campaign manager

EverythreetofiveyearstheDepartmentofPersonnelandAdministration(DPA)sendsthe
ColoradoCombinedCampaignvendorcontractoutforcompetitivebiddingfromthepublic
throughaDQ(documentedquote)orRFP(requestforproposal)process.Clickhereforan
exampleoftheDQusedin2013.SomemembersoftheAdvisoryCommitteewillbeexpected
toworkwithourDPAcontactstohelpconstructtheDQorRFPlanguage,reviewbids,answer
questionsregardingtheCCC,andparticipateonthebidreviewcommitteethatwillchoose
whotoawardthecontractto.TheCCCwillbeassignedaspecificDPArepresentativetowork
withandthatpersonwillwalktheCCCthroughtheprocurementprocess.
TheDQorRFPwillbepostedontheappropriateDPAprocurementorvendorservicewebsite
andshouldbeadvertisedonvariousnotforprofittradewebsitesandintradepublications.
IntheeventofaconflictorotherinconsistencybetweentheCCCBylawsandtheCCCVendor
contract,onpage12ofthecontractinSectionI,anorderofprioritiesislistedwhichshouldbe
usedtoresolveanysuchconflictsorinconsistencies.
d. CCC Bylaws
ThecurrentCCCBylawsshouldalwaysbeavailableontheColoradoCombinedCampaign
website http://www.coloradocombinedcampaign.org/
PastversionsoftheCCCBylawsshouldbeavailableintheCCChistoricalfilesheldbythe
currentCCCVendorandCampaignManager.ItistheCCCAdvisoryCommitteesgoaltostore
asmanyhistoricaldocumentsaspossibleelectronicallyandinourowndatabases.
3
e. Financials
i.
CCCBudgetAspartoftheCCCBylaws[SectionV(B)]andasrequiredinthevendor
contractwiththeDPA,theCCCCampaignManager/Vendor(CMV)willsubmitannual
campaignbudgettotheCCCAdvisoryCommittee(CCCAC)foritsapproval.Thebudget
submittedtotheCCCACmusthaveanticipatedcampaignneedsandcostsclearly
brokendownfortheCCCAC.ItalsoneedstoprovidetheCCCACwithatotal
administrativecostpercentage.Generally,theCCCACsgoalistoapproveacampaign
budgetof15%orlessoftheprojectedfundraisingtotalfortheyear.Thisworksgreat
whenfundraisingtotalsaresignificantlyabove$1Mdollars,butwhenfundraising
totalsdipdownto$1Morbelow,theCCCACmayneedtoapproveabudgetthatis
higherthan15%.WhenthisoccurstheCCCACshouldworkwiththeCMVtocut
expenseswhereverpossiblewithoutadverselyaffectingtheupcomingcampaign.Itis
alsoimportantfortheCCCACtorealizethatamilliondollarcampaigninevitablywill
haveasignificantamountofsetexpensesandwillmostlikelyalwayscostatleast
around$150,000ayear.
Onceabudgetpercentagehasbeenapproved,theCMVwillbedirectedtosetasidea
setpercentage(a5%or12%)ofallincomingmoniesinordertohaveanadministrative
accounttochargeexpensesto.
ii.
Expenses/InvoicesEachmonththeCampaignManager/Vendor(CMV)will
providetheCCCExecutiveCommittee(CCCEC)withanexpensereportandinvoicefor
CCCexpenses.EachmemberoftheCCCECwillreviewthereportandinvoice.Two
membersofCCCECwillneedtosignoffoneachmonthsinvoicebeforetheCMVcan
transferCCCfundsforpayment.
Whenreviewingexpensereportsandinvoices,oneshouldbeawareofwhatisthe
approvedorexpectedbudgetforcertainitemsandfeelfreetoaskquestionsorforan
explanationforanythingthatseemsoff suchasexpensesoutofseason,itemsover
budget,duplicateexpenses,unusualchangesinmonthlybillingamounts,etc.
Inaddition,itistheCMVsresponsibilitytoinformtheCCCECandAdvisoryCommittee
ofanysubstantialchangesinapprovedbudget.AsrequiredbytheDPAcontract,all
outgoingchecksfromCCCfundsrequiretwosignaturesandadesignatedpersonfrom
theDPAmusthavetheabilitytoreviewCCCbankaccountsatanytime.TheCMV
shouldprovideregularbankactivityreportstotheDPAandCCCECorasrequested.
iii.
ContributionTrackingContributiontrackingisimportantandreliesonattention
frommanydifferentplayers.DuringandaftertheannualCCCcampaigntheCampaign
4
Manager/Vendor(CMV)willsendregularreportsofdonationstotheCCCExecutive
Committee(CCCEC)andAdvisoryCommittee(CCCAC).TheCMVisresponsiblefor
makingcertainthatallmoniesdonatedtotheCCCarereceivedintotheCCCaccounts
anddistributedasindicatedasdonors.LeadCoordinatorsassisttheCMVbychecking
allpaperformsturnedintothemandbyaccuratelyfillingoutdonationreportforms
fortheiroffices/agenciesbeforeturningalltheinformationintotheCMV.Afewdays
afterthefirstoftheyear,theCMVwillalsosendtoLeadCoordinatorsandPayroll
Departmentsthelistofonlinedonorsfromtheiroffices/agenciesdonatingthrough
payrolldeductions.TheCMVmaychoosetocrosschecktheirpayrolldonation
informationwithindividualpayrollrecordstomakesurethatallinformationhasbeen
enteredcorrectly.
Electronicversionsofpledgeformsandpledgeprocessingformscanbefoundonthe
CampaignResourcespageforLeadCoordinators
PerSectionsVandVIoftheCCCBylaws,theCMVisalsoresponsiblefordistributing
moneytotheCCCsnonprofitpartnersasdirectedbyCCCdonors.TheCCCACandthe
CMVholdfederationsandumbrellaorganizationsresponsiblefordistributingCCC
moniesasrequiredinthebylawsandforholdingthenonprofitsundertheirumbrella
tousing85%ofanyCCCmoniesonprogramcostsonly.
AtanypointtheCMVmaydoarandomcheckofnonprofitaccountstomakecertain
thatCCCpoliciesarebeingadheredto.
III. Roles, Duties, and Responsibilities of

Key Personnel
a. Executive Committee
ThedutiesandresponsibilitiesoftheCCCAdvisory(CCCAC)andExecutiveCommittees
(CCCEC)arespelledoutinSectionIVoftheCCCBylaws.TheCCCECconsistsofthreeAdvisory
CommitteememberswhoserveasChairperson,vVceChairperson,andCommittee
Administrator.TheBylawsdetailthespecificdutiesofeachCCCECposition,aswellaswhen
electionsareheld,thelengthofterms,andwhattodowhenthereisavacancyontheCCCEC.
TheCCCECworkstogetherasateamtogivedirectiontotheCampaignManager/Vendor
(CMV)regardingtheupcomingcampaignandanyotherissues,concerns,oropportunitiesthat
mayneedtobeaddressed,helpwiththerecruitmentofCCCACmembersandLead
Coordinatorswhenneeded,helpplanCCCACagendas,andkeepCCCACmembersinformed
andinvolved.CCCECmembersarealsotaskedwithmonitoringtheCCCbudgetonamonthly
basisthroughtheinvoiceandexpensereviewprocess,approvingpaymentsforadministrative
expensestotheCMV,andshouldbekeptuponbankaccountactivityonaregularbasis
throughouttheyear.Inaddition,theCCCECworkswiththeCMVregardingthemaintenance
andstorageofCCCinformationandhistoricaldocuments.
ACmemberrecruitment.AnimportantcomponentoftheCCCECsdutiesistotrytorecruit
CCCACmembersfromunrepresentedagenciesoruniversitieseachyear.TheCCCECreaches
outtoLeadCoordinatorsattheannualkickoffandthankyouevents.InadditiontheCCC
ExecutiveDirectormentionsCCCACopeningstoLeadCoordinatorswheneverappropriate.
TheCCCEChasdevelopedsomedocumentsthatcanbeupdatedandpersonalizedandsentto
potentialCCCACmembersandtheirsupervisor.Thesedocumentsaremeanttogivealittle
backgroundontheCCCACandwhatisexpectedofapotentialmember.
CCCACinvitationletter
ConsideringjoiningtheCCCAC
WelcometotheCCCAC
b. Advisory Committee
ThedutiesandresponsibilitiesoftheCCCAdvisory(CCCAC)andExecutiveCommittees
(CCCEC)arespelledoutinSectionIVoftheCCCBylawsandalsointheCCCACjobdescription
approvedbythecommitteein2014(andcopiedinbelow).
Ideally,theCCCACwouldconsistofonerepresentativefromeachstateagencyandstate
college/university.Butthisisnotrealistic.TheCCCACusuallyhas15to20stateemployee
membersrepresenting15to20stateagenciesand/oruniversities.TheCCCBylawsalsoallow
6
foracertainnumberofatlargeCCCACmembersaslongastherearenotmorethantwo
membersfromthesameagency/university.Theallowanceofatlargemembershipshas
helpedtheCCCACwhentransitioningtonewrepresentativesandinengagingstateemployees
whoareinterestedinworkingwiththeCCCatthisleveleventhoughtheiragencyalreadyhas
onerepresentative.
BasicresponsibilitiesoftheCCCACmemberaretobeinvolvedinoverseeingandmaking
decisionsregardingtheannualCCCcampaign.Thisincludes:
SettingCCCpolicyandupdatingtheCCCbylawsasneeded;
Reviewingandapprovingannualcampaignbudgets,finances,andpromotional
materials;
Reviewingandapprovingapplicationsfromnonprofitagencyorganizationsfor
inclusioninthecampaign;
ReviewingandapprovingtheannualplanpreparedbytheCampaignManager/Vendor
(CMV);
HelpingandparticipatingwithspecialeventsandLeadCoordinatortraining;
Assistingwiththeirowndepartment/universitycampaignasnecessarycoordinated
withthedepartment/universityLeadCoordinator;
Serveonasubcommitteetoplanaspecialevent,resolveanoutstandingissue,or
updatethebylaws;
Andrepresentingtheinterestsoftheirfellowstateemployees.
CCCAdvisoryCommitteeMemberJobDescription
ParticipatesontheCCCAdvisoryCommitteeasfollows:
1. OverseestheannualcharitablegivingcampaignforColoradoStateEmployees.
2. Whennecessary,assistsinCCCcampaignmanagerselectionprocess.
3. Reviewsandapprovesthecampaignmanagersannualplanandbudget.
4. Reviewsthecampaignmanagersoverallperformance,administration,andfacilitation
ofCCCactivities.
5. Reviewscharitablefederation/umbrellaorganizationandcollege&university/state
serviceorganization(SSO)applicationsforpossibleinclusionintheCCC.
6. Recommendsapprovalorrejectionoffederation/umbrellaorganizationsorSSOsfor
CCCparticipation.
7. Reviewsandamendsbylawsasneeded.
8. RepresentshisorherstateagencyoreducationalinstitutionontheCCCandservesas
aCCCliaisonwithotherstaffandexecutivedirectors.
9. Attendsandparticipatesinasmanyadvisorycommitteemeetings/eventsaspossible.
Requestedcommitmentlevelattendanceathalfofthemeetings/eventseach
calendaryearandservingonatleastonesubcommittee.
10. Ifelectedbythecommittee,servesontheexecutivecommitteeaschair,vicechairor
secretary/financialofficerandfulfillsdutiesasdescribedinbylaws.
11. Activelysupportstheeffortsofhisorherstateagencyoreducationalinstitutionslead
coordinator.
12. Whenneeded,assistscommitteeinengagingleadcoordinatorswithinhisorher
agencyoreducationalinstitutionfortheannualcampaign.
13. Whenleavingthecommittee,assiststhecommitteeinengagingareplacement
representativefromhisorheragencyoreducationalinstitution.
AnnualreviewingofapplicationstotheColoradoCombinedCampaign:
OneofthemostimportanttasksthattheCCCAdvisoryCommittee(CCCAC)undertakesisthe
annualreviewofthenonprofitsthatwishtobeincludedinthecampaign.Mostofthe600+
organizationsbelongtoaFederationorUmbrella**organization,whichsignificantlycuts
downonthenumberofapplicationsthattheCCCAChastoreview.Eachfederationor
umbrellaorganizationisresponsibleforputtingtogetheroneapplicationforallofthe
organizationsunderitsumbrella.Generally,therewillbeapproximately25to30federation
applicationstoreviewand25to35Colleges&Universities/StateServiceOrganizations
(CU/SSO)++applicationstoreviewannually.
TheapplicationreviewmeetingusuallyoccursinMarch.Theprocesscanbeanalldayevent
andistypicallyheldattheofficeofthecampaignmanager.Itisusuallyscheduledtostartin
themorningandlunchisprovided.
Applicationreviewprocess.CCCACmembersarepairedupwithatleasttwomembers
reviewingeachapplicationsothat,ifapplicable,anynewmemberscanworkwithaseasoned
memberandfamiliarizethemselveswiththeprocess.
** Umbrella Organization An organization that is registered as a non-profit organization in Colorado by

obtaining a Certificate of Authority from the Secretary of States office, is exempt from federal income tax
under Internal Revenue Code 501(a) as described in Section 501(c), serves as the agent for a group of at least
five (5) charitable organizations and otherwise meets the criteria established in the Bylaws of the Colorado
State Employee Advisory Committee.
++Colleges & Universities/State Service Organizations (CU/SSO) An organization that a registered nonprofit organization in Colorado by obtaining a Certificate of Authority from the Secretary of States office, is
exempt from federal income tax under Internal Revenue Code 501(a) as described in Section 501(c), is
directly associated with a department of the State of Colorado Government and otherwise meets the criteria
established in the Bylaws of the Colorado State Employee Advisory Committee.
ApplicationsareusuallyreviewedpriortotheCCCACsreviewmeetingbyCCCstaffin
anefforttoidentifyanymissingorincompleteinformationfromapplicationsandto
obtainthismissinginformationfromtheapplicants.
CCCStaffcompletesthecheckofflistoftherequiredcriteria(fromthebylaws)for
inclusionintheColoradoCombinedCampaign.Thislistisprovidedwitheach
applicationandissubjecttoverificationbytheCCCAC.
AsCCCACmembersrevieweachapplication,thesubstantive1itemsarereviewed,
discussed,andadeterminationismadeoneachissue.Thedeterminationsareas
follows:
o Ifallrequireditemsareintheapplication,thereviewerswillnotethisonthe
checkoffform,signanddatetheform,andplacetheapplicationintheirstack
ofapplicationstorecommendthecommitteeapprovetheapplication.
o Ifsomethingismissingfromtheapplicationpacket,thereviewerswillnote
whatismissing,signanddatetheform,andplacetheapplicationintheirstack
ofapplicationstorecommendthecommitteeconditionallyapproveupon
receiptofthemissingitemsorapprovependingreceiptof....Meaningthat
oncethemissingitemshavebeenreceivedtheorganizationisapprovedfor
inclusionthereisnoneedforthecommitteetorevisittheapplication.Ifthe
itemsarenotreceivedthentheorganizationshouldnotbeincludedinthe
campaign.
o Ifthereviewersfindsignificantomissionsorproblemswiththeapplicationor
thattheAFR%doesnotfitwithinthecriterialistedintheCCCbylaws(andthe
reasonstatedforthehighAFRisquestionable)ortherelationshipwiththe
stateisweak(thisonlyappliestoCU/SSOs)theywillnotethisonthecheckoff
form,signanddatetheform,andplacetheapplicationintheirstackof
applicationstodiscusswiththecommitteeinmoredetailandpossibly
recommendthecommitteeconsidertheorganizationpendingdenialor
denied dependingontheirrecommendedaction.Pendingdenialisa
recommendationthattheorganizationbeallowedtocorrectorexplainany
problemswithinasettimeframeandbereconsideredbythecommittee.
Deniedindicatesthattheapplicationdoesnotcurrentlymeetthe
requirementsoftheCCCandisnotexpectedtowithinthenextcoupleof
months.Theapplicantiswelcometoapplythenextyearalthough,inthecase
ofaCU/SSOwithoutastaterelationship,theapplicantmayjustneedtojoina
federation.
Onceallapplicationshavebeenreviewed,thereviewerswillreportbacktothe
committeetherecommendedstatusfromeachoftheapplicationstheyhave
reviewed.Oncethisinformationisrecordedfromallreviewers,motionswillbemade
UsuallyistheconnectionwiththeStateofColoradoand/ortheadministrativefees.
9
toapprovethelistoforganizationsrecommendedforapproval,conditionally
approvethelistoforganizationsrecommendedforconditionalapproval,andto
considerotherorganizationseitherpendingdenialordenied.
AttheAprilmeeting,theCCCstaffwillreporttotheCCCACwhichorganization
providedinformationandarenowconsideredapproved.CCCstaffwillalsoprovide
thecommitteewithanyapplicationinformation,suchasupdatedstatementsofState
relationship,orotheritemsthatrequirereconsiderationbythecommitteeandanew
voteontheapplicantsapprovalstatus.
Application Review documents and information.
CCCSubcommittees DivideandConquer
TwotofourtimeseachyearCCCAdvisoryCommittee(CCCAC)memberswillbeaskedto
volunteertoserveonadecisionmakingsubcommittee.Thesesubcommitteesconsistofthree
ormoreCCCACmembersandaCCCstaffmember.Thesesubcommitteestraditionallymeet
onlyoncetodiscussandmakeanymajordecisionsandcompletetherestoftheprocess
electronicallyineffortstobemindfulofmemberworkloadsandresponsibilities.
Eachyearthestandardsubcommitteesforplanningandimplementingare:theKickoffEvent,
theCampaignResourceDirectory,andtheThankYouEvent.Anyotheradhoc
subcommitteesformedareonanasneededbasisonly.
KickoffandThankYouEvents
Planningusuallyincludesdeciding:

Dateandtime
Venue
Menu
LeadCoordinatorgiftthemefortheeventifitistobeincorporated
Agendaandactivities
Trainingmaterials
Doorprizes
CampaignResourceDirectory
Planningincludes:
Brainstormingondirectorycoverartwork
CCCbranding,logos,campaignthemesandslogan
Reviewingmaterialsincludedinthedirectory
10
Makingdecisionsonthenumberofpagesofextramaterialtoinclude
Reviewingthepledgeformformat
Keepingthedirectorycostswithintheapprovedbudgetamount.
Again,thesubcommitteewillusuallymeetoncetobrainstormandmakemajordecisions
withtheremainderoftheinformationsharinganddecisionsbeingmadeviaemail.
AdHocSubcommittees
Dependingonthesituation,subcommitteesareformedfromcommitteediscussionsand
generallyentailonlyoneortwomeetings,withanyotherdiscussionandinformationsharing
handledthroughemails.OnoccasiontheCCCExecutiveCommitteemayformanongoing
subcommitteetotakeonacontinuingproject.Inthesesubcommitteesthenumberof
meetingswilldependontheprojectandthegroupinvolved.
SamplesofeventagendasandplanningdocumentscanbefoundintheEventsportionofthis
documentfoundinSectionIV.
c. Lead Coordinators
LeadCoordinators(LC)areattheheartoftheColoradoCombinedCampaign.ItisthroughLCs
thatthecampaignislaunchedandbroughttotheattentionofstateemployees.LCsbecome
thefaceandvoiceofthecampaignfortheiragencyorcollege/universityandsometimes
requireassistanceconductingtheircampaigns.TheCCCACisalwaysinterestedincomments
andsuggestionsfromLCs.
CCCBylawsdefinition:
VolunteerCoordinators(orleadcoordinators)areindividualsfromvariousstateagencies
andofficeswhovolunteertocoordinatetherunningoftheColoradoCombinedCampaignand
collectionofpledgeinformationfortheirofficeoragency.
CCCACapprovedjobdescription:
ColoradoCombinedCampaignLeadCoordinator
The Lead Coordinator is responsible for developing the organizations annual campaign and a
strategy for encouraging employee giving. A successful coordinator will be able to work
effectively with the Advisory Committee, CCC staff, group coordinators and volunteers. The
coordinator will delegate tasks to the support team, schedule all meetings for their location,
motivate volunteers and provide overall enthusiasm for a successful campaign. Additionally,
the coordinator must carefully maintain records for contributions, submit reports on
campaign contributions, and communicate, as required, to the CCC staff and Advisory
11
Committee. Please see the Lead Coordinator information, resources, and training manual
providedontheCCChomepage.
d. Executive Directors, Directors, and University and College

Presidents
ExecutiveDirectors,University&Collegepresidents,AssistantDirectors,Chancellors,agency
orcollegesupervisors,andofficemanagerscanhaveasignificantimpactonthemessageof
theColoradoCombinedCampaignwiththeiremployees.Amessagefromadirectoror
presidentintroducingthecampaignandthedesignatedagency/universitycontactfor
additionalinformationreceivesmoreattention.Itisidealifthedirector/presidentisalso
willingtoendorsethecampaignorotherwiseshowsupportforthecampaignsuchas
attendingfundraisingeventsoractingasajudgeincompetitions.Anotherrolewouldbefor
thedirectororpresidentfromeachagencytodesignatesorappointanemployeeorapproves
aninterestedemployeesrequesttobeanagencyrepresentativeontheCCCAdvisory
Committee.TheCCCHonoraryChairplaysanimportantroleinreachingoutandopening
dialogwiththeGovernorsCabinetregardingtheCCC.
Theworkcultureofeveryagencyanduniversitycandifferregardingfundraisinginthe
workplace.ItisimportantfortheCCC,theCampaignManager/Vendor,andLead
Coordinatorstotaketimetounderstandthewrittenandunwrittenpoliciesforthe
organizationanditsleadershipinordertoshowrespect.CCCsBuildingStrongDonor
RelationshipsguidelinesincludedintheCCCLeadCoordinatorTrainingManualsuggesttrying
toengageofficeleadersandto,attheveryleast,letthemknowwhenthecampaignis
expectedtostartandendandtotrytoopenadialog.Perhapsaskforsuggestionsorhow
theywouldliketobeinvolvedinthecampaign.Theymaynotwanttobeinvolved,butit
seemsrespectfultooffertokeepthemintheloopandtoaskfortheiropinion.
e. Honorary Chairs
EachyeartheCCCAC,namelytheDirectoroftheCCCandtheCCCchair,invitesastate
employeeleaderorleaderstobecometheCCCHonoraryChair(s).TheCCCACasksfor
nominationsfromitsmembers,discussesthenominations,votes,anddeterminesatleasttwo
preferablecandidates.Ideally,theHonoraryChaircandidateshavebeenchosenbytheApril
meetingsothatCCCExecutiveCommitteeandtheCCCDirectorhavetheopportunitytotalk
tothenomineeinpersonandknowhisorheranswerinadvanceoftheAugustkickoff.
HonoraryChairsareveryimportanttotheColoradoCombinedCampaignbecausetheyserve
asthefaceofthecurrentyearcampaignandinteractwithotherleadersontheCCCsbehalf.
HonoraryChairresponsibilities:
1. Beenthusiasticandsupportiveofthecampaign.
12
2. ReachouttootherstateleadersregardingtheCCCatCabinetmeetingsorotherhighlevel
staffmeetings.
3. Writealettertoemployeesfortheannualcampaignresourcedirectory.
4. BeavailabletoanswergeneralquestionsfromstateleadersorfromtheCCCregarding
possibleapproachestoengagingstateleadersinthecampaign.
5. Ifpossible,speakattheCCCkickoffandthankyouevents.
ChronologicallistofpastCCCHonoraryChairs
DraftwelcomelettertoHonoraryChair
f. Governor
EveryyeartheGovernoroftheStateofColoradoplaysasignificantroleinthestateemployee
givingcampaign.TheGovernorsrolemayvaryfromyeartoyearbasedontheGovernors
availabilityoranycurrentissuesbeingfacedbytheState.TheCCCACtypicallyhas
representationfromtheGovernorsOfficetoserveasaliaisonwiththeAdvisoryCommittee.
SuggestionsforGovernorInvolvement:
1. WritealetterfortheannualcampaignresourcedirectorycoordinatedbytheCCCAC
liaisonortheCCCDirector.
2. Dependingavailability,attendsprimaryevents(kickofforthankyouevents,other)to
speakandrecognizeleadcoordinators,advisorycommitteemembers,andCCCstaff.
3. Makeashortvideoaboutthecampaign,expressingsupportandenthusiasmforthe
campaign,and,perhaps,thankingallparticipants.Thevideocouldbealsousedforsocial
mediapurposes.
4. AcknowledgetheworkofLeadCoordinatorsandAdvisoryCommitteemembersviaemail
orothercorrespondence.(optional)
g. Campaign Manager/Vendor
TheDepartmentofPersonnelandAdministrationcontractswithanoutsidesourcetotake
careofthedaytodayrunningoftheannualCCCcampaignswhichincludes,butisnotlimited
to:

Thecollectionanddistributionofdonations,
Maintainingdocumentsanddatabases,
Planningeachyearscampaign,
MaintainingCCChistory,
13
AssistingtheCCCAdvisoryCommitteewithitsmeetings,
KeepingthecommitteeinformedonCCCissues,
Initiatingandmaintainingpersonalcontactswithinthevariousagenciesandcolleges,
AndfindingwaystomaketheCCCbrandstrongereachyear.
ThespecificdutiesandresponsibilitiesoftheCCCCampaignManager/Vendor(CMV)andtheir
staffaredescribedindetailintheSectionVandVIIoftheCCCBylawsandinExhibitA
StatementofWorkportionoftheCCCcontractwiththeDPA.
TheCCCDirector(CCCD)isanindividualhiredbythecontractedCampaign
Manager/Vendor(CMV)toworkcloselywiththeCCCAdvisoryCommittee(CCCAC)
withtherunningoftheannualCCCcampaign.AlthoughtheCCCDisanemployeeof
theCMV,theCCCDactsunderthedirectionofandincooperationwiththeCCCAC
andthustheCCCACparticipatesinthishiringdecision.UsuallytheCMVnarrowsthe
candidatepooltoitstoptwoorthreechoicesandthentheCCCACinterviewsthese
candidatestohelpmakethefinalchoice.TheCCCreimbursestheCMVformostof
theCCCDssalary.
TheCCCDisresponsibleforthedaytodayrunningoftheCCCandessentially
becomesresponsibleforensuringthattheColoradoCombinedCampaignis
organizedandconductedwithinitscontractualagreementsandtherequirementsof
theCCCBylaws.Inaddition,theCCCDattendsallCCCACmeetings,activelyreaches
outtovariousagenciesandcollegesinordertofosterandmaintainrelationships,
andkeepsincontactwithCCCLeadCoordinatorsinordertoestablishstronger
relationshipswithCCCkeyplayersthroughoutthestateandthroughouttheyear.
TheCCCDassiststheCCCExecutiveCommitteewithbuildingagendasforCCCAC
meetings,budgetandinvoicedocumentation,andotherreportsandservices.
CCCExecutiveDirectorjobdescription.
ii. TheCCCCampaignCoordinator(CCCCC)assiststheCCCDirectorasneededand
usuallyhasothersignificantresponsibilitieswiththeCMVsothatthetimespendon
CCCactivitiesislessthan80%.TheCCCCCattendsCCCACandothermeetingsand
coordinatestheminutesforallCCCmeetings.Inaddition,theCCCCCisresponsible,
underthedirectionoftheCCCDirectorandtheCCCACforcreatingandmaintaining
allCCCCCelectronicdocuments,websites,andsocialmedia.TheCCCCampaign
CoordinatorinvestsasignificantamountoftimeassistingLeadCoordinatorsduring
theactivemonthsofthecampaignandalsohelpstheCCCinestablishingstronger
relationshipswithkeyplayersthroughoutthestate.TheCCCCmayalsohaveother
dutiesasassignedbytheCCCACandbytheCMV.
CCCCampaignCoordinatorjobdescription.
i.
14
iii. SeasonalCampaignRepresentatives(SCR)arehiredonanasneededandusually
parttime(hourly)basis.ASCRmaybeaskedtoassistwithdeliveringdirectories,
forms,promotionalgiveaways,andotherrequesteditemstoLeadCoordinators.Also
theSCRmaybetaskedwithattendingmeetingsandtakingphotosatvariouskickoff
events,pickingupcontributioninformationfromLeadCoordinatorsandwith
inputtingthecontributionintothethedonationdatabaseaswellashelpingwith
othernecessaryactivities.
Ajobdescriptionforthispositionisusuallyposteduniquelyforthedutiesandtasks
thatarespecifictothatcurrentyearscampaign,buttypicallyperformtheabove
tasks.
CCCVolunteerscanhelpwithanyactivitiesthattheyarecomfortablewithand
wouldliketodo.Duringthecampaignseasonvolunteerscouldbeaskedtodomany
ofthetasksthataSCRwoulddo.Atothertimesoftheyear,avolunteermaybe
helpingwithorganizingCCCfilesanddataentryinCCCdatabases.
CCCSeasonalCampaignRepresentativejobdescription.
15
IV. Events

a. Advisory Committee and Campaign
CCCKickoffEventheldinadvanceoftheannualcampaign.Presentedannuallyandis
consideredthestartingpointoftheFall/Wintercampaign.CCCcampaignstaffandtheCCCAC
planandhostthisevent,usuallyheldinAugust,specificallyforLeadCoordinators..Key
agendaitemsaretheintroductionofCCCstafftonewLeadCoordinators,theintroductionof
thisyearsHonoraryChairtoallLeadCoordinators,andanopportunityplatformforLead
Coordinatorstoshareideasandaskquestions.UpdatedTrainingGuidesareprovidedeach
year.TheCCCDirectorisresponsibleforupdatingthetrainingguideseachyearandusually
seeksapprovaloftheinformationfromeithertheExecutiveorAdvisoryCommittee,
dependingontimedemands.
Theeventcanincludeactivitiesandgifts,presentationsbypartnerorganizations(eitherinthe
formofanonprofitfairorafiveminutepresentation),andpaneldiscussions.Theevent
typicallyalsoincludesdoorprizes,agiftforLeadCoordinatorsfromtheCCC,andaspeech
fromtheHonoraryChair.Theeventisusuallyarrangedasacasualsitdownlunchandcango
aslongashalfaday.Trainingguidesaredistributed,sometimesnewresourceguidesare
unveiled,ornewpromotionalitemsmightbeshared.Anychangesincampaignmaterials,
procedures,ordonationsitesarehighlighted,andstaffisavailabletoanswerquestionsand
getfeedbackfromLeadCoordinatorsbeforelaunchingthestatewidecampaign.
CCCThankYouEventheldaftertheannualcampaign.Alsopresentedannually,theeventis
consideredtheofficialendofacampaignseason.TheThankYouEventisalsoplannedand
hostedbytheCCCcampaignstaffandCCCAdvisoryCommitteeandusuallyisheldtowards
theendofFebruary.ThepurposefortheeventistothankalltheLeadCoordinatorsfortheir
hardwork.TheThankYouEventisusuallyacasualafternooneventwithappetizersand
refreshments.EveryLeadCoordinatorreceivesaspecialthankyougift,doorprizesare
drawn,andfinalcampaigntotalsareannounced.Therearesomepresentationsmadeand
agencyawardshandedout,buttheformalpartoftheagendaiskeptbrief.AgencyAwards
include:
Agencywithmostnewparticipants
Agencywithhighestaveragedollars
Agencywithhighestpercentageincreaseofdonations
Others(mostcreativeagencykickoff,mostdollarsraised,etc.)
SampleEventAgendas,TrainingGuidesandotherinformation.
16
b. Agency/College Campaign Events

LeadCoordinatorsareencouragedtoworkwithintheconstraintsoftheirofficeenvironment
andflexibilityandwithothervolunteerorassigneddepartmentemployeestodevelop
creativeandfunwaystointroducetheColoradoCombinedCampaigntotheirfellow
employees.EveryyeartheCCCappropriatesseedmoneytohelpdefraythecostsofthese
typesofevents,activities,andpromotions.Theamountofseedmoneythatisallocatedfor
eachagencyorcollegeequatestoanickelforeachemployee.Forexample,ifanagencyor
collegehas1,000employeesitwouldbeeligiblefor$50inseedmoney.
TheCCCencouragesLeadCoordinatorstotrytoincorporateagencyfairsorpresentations
withtheirpromotionactivities.Itmustbenotedthatthesedepartmentspecificeventsare
completelyoptionalandareatthediscretionoftheLeadCoordinator.TheCCCACandthe
CCCDfullysupportanyoftheeffortsthatgoonstatewideandwilltrytoprovideany
assistance,asneeded,inorderforthecampaigntorunsmoothlyandeffectivelythroughout.
Ourpartnernonprofitsappreciatehavingtheopportunitytoconnectwithpotentialdonors
andpersonallythankthemfortheirtime.Theyalsotendtobethebestrepresentativesof
theiragencyandnonprofitsingeneral,andcanbetterexplainhowimportanttheCCCdollaris
tothem.Theyareinapositiontomakeastrongerconnectionupfrontbecausetheycanlend
amorespecificandmemorablefacetocharitablegiving.
Thetypesofagency/collegekickoff,promotional,orfundraisingeventscanvarygreatly.
Someexamplesofagency/collegeeventsare:
Chilicookoffs
Silentauctionswithdonateditems
Celebrityroasts
Breakfastchatswithnonprofitpresentations
Agencyfairs
Gamesandprizes(AgencyFairbingo)
Agencyfunrunswithdonationregistration
BasketsandBids
TacoTuesdayorBurritoThursday
DenimDaysorothernonbaseincentives
Photosandotherinformationprovidedfromstateagenciesandcollegesarepostedonthe
ColoradoCombinedCampaignswebsite,Twitter,andFacebookpages,andintheResource
Directory.TheCCCencouragesagenciesandcollegessharethisinformationwithussothat
wecanshareitwithotherstateemployees.
17
c. Major Fundraising Events for the CCC

TheremaybeoccasionswhereaninterestedpartyorgroupapproachestheColorado
CombinedCampaigntocoordinatealarger,combined(twoormoredepartments)agencyor
statewidefundraisingeventorseriesofeventsonbehalfoftheCCC.Afewexamplescould
bea5KFunRun,golftournament,hostedevent(party,hauntedhouse),orpublicauction.
TheCCChaslimitedexperiencewiththesetypesoflargeeventsandreliesheavilyonthe
knowledge,advice,andexpertiseofitsCampaignManager/Vendorinevaluatingtheprosand
consoftheevent,aswellasacandidestimateontheamountofCCCAdvisoryCommitteeand
stafftimewillberequiredtofulfillanycommitmentneedfromus.Thesetypesofeventsare
largeenoughtoincursignificantexpensesthatrequirethefinancialbackingoftheCCCshould
theeventnotbesuccessful.Inaddition,becauseoftheexpenseofmajorfundraisingevents
thereistypicallyaneedforcorporatesponsorship.
Forhistoricalpurposes,theCCChasbeensuccessfullyinvolvedinacoupleof5Kevents
plannedandpresentedbyagroupofinterestedstateemployeesonbehalfoftheCCC.The
groupdidanawesomejobfortheCCCandtheirlevelofcommitmentwasmuchappreciated.
The5Kdidnotcontinuein2015duetotheCCCACbecomingawareofpotentiallegal
ramificationsfromallowingindividualsnotcloselyinvolvedwiththeCCCtorepresenttheCCC
whenrequestingdonationsfromcompaniesand,subsequently,notbeingabletocometoa
timelyunderstandingregardingthelevelofoversightthattheCCCwouldneedtohaveover
theevent.
Duetotheunavoidablepredicamentbetweenoversightandliabilityinherentinthesetypesof
events,theCCCgeneratedaperformancecontractdesignedtoprotecttheinterestsofthe
CCC,maintainCCCprotectionofourbrand,andlimitliabilityforallparties.
CCCPerformanceAgreementforLargeFundraisingEvents.
TogetherColoradoinformation.
18
V.
Outreach / Marketing
CCCWebsiteandSocialMedia.Marketing,media,socialmedia,andotherelectronicmeansof
outreachtostateemployeesisanimportantandongoingendeavorfortheColoradoCombined
Campaign,theCCCAdvisoryCommitteeandtheCCCCampaignManager/Vendorinourgoalof
heightenedbrandrecognitionandtrustofservices.Amajorportionofthejobabilitiesand
responsibilitiesoftheCCCCampaignCoordinatorisupdatingandmanagingtheCCCselectronic
mediatheCCCwebsiteandtheCCCsTwitterandFacebookpages.
CCCandbrandrecognition.(Goalsandimplementationplansarestillinresearchand
developmentbyaCCCadhoccommittee.)
MediaandPressReleases.Asthestate,itsagencies,colleges,offices,andemployeesbecome
moreandmoreinvolvedintechnologybasedcommunications,itisbecomingimperativethatthe
CCCmustkeepupwitheasilyaccessibleelectronicmediawithpertinentinformationtoreinforce
acommunityofgivingyearround.ItiscriticalforCCCelectronicmediatohighlightournonprofit
agenciessothatdonorscanseethetangibleimpactstheircontributionsaremakingthroughout
thestate.ItisalsoimportantfortheCCCtohaveameanssuchasTwitterandFacebookforstate
employeesandournonprofitstohaveanopportunitytointeract.Inthelongrun,awell
developedandfriendlyonlinegivingsite,willmakedonatingeasierandsavemoneyasmoreand
morestateemployeesusethesiteyearafteryear.
InadditiontheCCChas,forthelastseveralyears,madeapracticeofsummarizingcampaign
outcomesintheformofpressreleases.ThesepressreleasesaresentouttoalltheGovernors
cabinetmembers,PresidentsofCollegesandUniversities,LeadCoordinators,andAdvisory
Committeememberstosendontointerestedpartiesandfellowstateemployees.Inthepast,
pressreleaseshavealsobeensenttovariousprintmedia.
CCCmarketingwithintheStatecommunicationplatform.Itcontinuestobeachallengetofinda
mechanismtosendthesamemessagetoallstateemployeesatthesametime.TheCCCwill
continuetoexploreoptionsforsendingoneblast2emaileachyearandtofindaconsistentmeans
ofcommunicationwithineachagencyorcollege/university.Manyagenciesandofficesare
institutingweeklynewslettersinordertodiminishthenumberofemailsbeingsentoutbyoffice
employeesandrestrictingallnonworkrelatedannouncementstothisformat.Other
departmentsalsohavesharedintranetsitesorcansenddepartmentalblastemailsinorderto
reachallemployeesinthedepartment.ItisimportantfortheCCCAdvisoryCommitteeand
CampaignManager/Vendortostayontopofinformationdisseminationtrendsinthestate
workingenvironmentinordertosupplyLeadCoordinatorswiththetoolstheymayneedfora
AnemailthatisgeneratedbytheGovernorsofficethatgoesouttoallstateemployees.Atthispoint,noother
departmenthasthecapabilitytosendoutamassemailanditisdifficulttohaveonecomeoutoftheGovernorsoffice.
19
successfulcampaign.Asolutiontopursueistoexplorethecapabilitiesandaccessibilitythe
DepartmentPIOsorHR/Personnelemployeeshaveandutilizetheirforumsinordertoestablish
andplatform.
SamplesofCCCmarketingreleasedincollaborationwiththeGovernorsoffice.
20
VI. Evaluations and Measurements
a. Campaigns and Advisory Committee

Thesuccessofeachyearscampaignismeasured,toagreatextent,bytheamountofmoney
pledged.Andalthoughthereisnotaformalevaluationdoneoneachcampaign,thereisan
informalevaluationprocessappliedeachyearastheCCCACandCCCStaffconsiderwhatmay
haveimpactedthecampaigntoincreaseordecreasedonationsastheyreviewongoingand
finalcampaignnumbers.Usingpriorcampaignsuccessisalsoapartoftheannualplanand
otherideaspresentedtotheCCCACeachyearitgearsupforthenextcampaign.TheCCCAC
hasalsoreachedouttoLeadCoordinatorsonanumberofoccasionsbysurveytoaskwhatis
workingforthemandwhatisnot.TheCCCExecutiveDirectoristaskedwithmakingpersonal
contactwithasmanyLeadCoordinatorsaspossibleeachyear.Partoftheseconversations
shouldincludewhatisworkingandwhatweneedtoprovidetothemtohelpmaketheir
campaignsuccessful.
PastLeadCoordinatorSurveys
b. Campaign Manager/Vendor
CurrentlythereisnoannualevaluationdocumentcompletedregardingtheCampaign
Manager/VendorandCCCExecutiveDirectorshandlingoftheColoradoCombinedCampaign
andworkwiththeCCCAdvisoryCommittee(CCCAC).TheExecutiveCommitteeandCCCAC
relyonopencommunicationregardingsuggestionsandrequestsforcampaignimprovements.
Thereshouldalsobeashareddesireforallforthecampaigntoattainmoresuccesseachyear.
Aspartofthe2013contract,thereisaformalvendorevaluationformthatistobefilledout
priortoDPAsendingoutfordocumentedquotesduringtheRFPprocess(seeSectiondofpart
ll).ThisvendorevaluationformshouldhelptheCCCACduringtheRFPprocessbyallowing
themtodocumentwhetheravendorhasfulfilleditscontractsuccessfullyornot.Currently
thestateprocurementprocessrequiresthecontractcommitteetoonlyconsiderthe
submittedproposalswhenawardingacontract.
Othersurveysandperformancemeasurementsshouldbeexploredandimplementedasthere
currentlyisnotameans(otherthanwhatisstatedabove)inwhichtomeasurethe
satisfactionoftheCMVsandCCCstaffanditsobligationtofulfilitsdutyasastatecontractor.
21
Colorado Combined Campaign
List of Honorary and Co-Chairs since 1988

Year
2018
Name, title
TBD
2017
TBD
2016
TBD
2015
Susan E. Birch, Executive Director
Dept. of Health Care Policy and Financing
2014
Barbara Kelley, Executive Director
Dept. of Regulatory Agencies
2013
Barbara Kelley, Executive Director
2012
Reggie Bicha, Executive Director
Dept. of Human Resources
2011
Myles W. Scoggins, President
Colorado School of Mines
2010
Susan Kirkpatrick, Executive Director
Dept. of Local Affairs
2009
Rich Gonzales, Executive Director
Dept. of Personal and Administration
2008
Donald J. Mares, Executive Director
Dept. of Labor and Employment
2007
Donald J. Mares, Executive Director
2006
Honorary or Co-Chairs were not incorporated

into this campaign.
Douglas Benevento, Executive Director
Dept. of Public Health & Environment

into this campaign.
into this campaign.
Rhonda Bentz,
Rick Grice, Executive Director
and Dr. Richard Byyny, Chancellor
Sean Tonner, Staff
and Dr. Jay Gershen, Interim V.P.
Sean Tonner, Staff
Colo. Community College System

University of Colorado at Boulder
Governor Bill Owens
C.U. Health Sciences Center
Governor Bill Owens
2005
2004
2003
2002
2001
2000
Institution affiliation
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
and Georgia Lesh-Laurie, Chancellor

Sean Tonner, Staff
Wade Buchanan, Staff
Georgia Lesh-Laurie, Chancellor
and Jerry Smith, Acting Executive Dir.
Pat Ahlstrom, Executive Director
Patti Shwayder, Executive Director
Pat Ahlstrom, Executive Director
Patti Shwayder, Executive Director
and Roderic Park, Chancellor
John Buechner, President
Bill Vidal, Executive Director
and Adj. Gen. William Westerdahl
Shirley Harris, Executive Director
Joseph Garcia, Executive Director
and Dr. Vincent Fulginiti, Chancellor
John J. Donlon, Executive Director
and Dr. Patricia Nolan, Executive Director
Bruce Posey, Executive Director
and Morgan Smith, Director
Dr. David Longanecker, Executive Director
Dr. David Longanecker, Executive Director
and Jo Ann Soker, Executive Director
Tim Schulz, Executive Director
and John Tipton, Executive Director
Lt. Governor Michael Callihan
University of Colorado at Denver

Governor Bill Owens
Governor Roy Romer
Dept. of Public Safety
Dept. of Public Safety
University of Colorado Boulder
Dept. of Transportation
Dept. of Military Affairs
Dept. of Personnel
C.U. Health Sciences Center
Dept. of Labor & Employment
Dept. of Administration
Colorado International Trade Office
Colorado Commission on Higher
Education
Colo. Commission on Higher Education
Dept. of Personnel
Dept. of Revenue
D 007 01
EXECUTIVE ORDER
Designating the Colorado Combined Campaign

for the purposes of C.R.S. 24-50-104(8)(c)
Pursuant to the authority vested in the Office ofthe Governor ofthe State of
Colorado, I, Bill Owens, Governor ofthe State of Colorado, hereby issue this Executive
Order identifying the Colorado Combined Campaign as the sole entity authorized as
"state-sponsored for all state employees" and defining the policy ofthe State regarding
payroll deductions.
1.
Background and Need
In 1996, the General Assemblyadopted broad reforms ofthe personnel system.

Specifically, the legislature adopted and Governor Romer signed a bill that
repealed the automatic approval ofall written requests for state government
implemented payroll deductions in favor ofthe provision that is the law today.
Pursuant to those statutory reforms, the Department of Personnel /General
Support Services ("GSS") is required to undertake a review ofall payroll
deductions processed by the State Colorado. This duty is entrusted to the
Executive Director of GSS or the director's designee to regulate, approve and
review all payroll deductions other than those expressly authorized by statute
(such as federal tax withholdings) or those that are state sponsored for all state
employees. This second category was not defined by the legislature.
For some time, the State of Colorado has accepted the administrative burden of
processing personal payroll deductions for employees and sending those
payments to other institutions and organizations. In fact, the State currently
processes an unidentified number ofpayroll deduction requests monthly. The
Executive Director of GSS is now undertaking a review ofall payroll deductions
processed by the State of Colorado.
As a policy, state government should not use taxpayer resources to duplicate

services that can be provided by the private sector. Payroll deduction services
should be used for administrative convenience to the State to reduce the burdens
on state government in providing employment related services to its employees.

Individuals who choose to deduct from their accounts for personal reasons have
the ability to arrange for personal deductions through their private financial
institutions. Privately arrangedtransactions function as effectively as the current
state administered payroll deductions and provide greater privacy protection for
an employee's individual deduction choices.
2.
Designation
Because Colorado Revised Statute 24-50-104(8)(c) does not specifically define

which entities are "state-sponsored for all state employees," the executive branch
must adopt a policy that is most consistent with the intent ofthe legislature. The
legislative history for this provision indicates thatthe General Assembly intended
this provision to allow for contributions that fund the Colorado Combined
Campaign's charitable activities. Having no additional criteria to apply, I
designate the Colorado Combined Campaign as the only entity "state sponsored
for all state employees" in C.R.S. 24-50-104(8)(c).
3.
Directive
A.
B.
I direct the Executive Director ofGSS to conduct the statutorily required

review ofall requests for payroll deductions within the director's
authority, consistent with the policy expressed in this Executive Order.
I direct the Executive Director ofGSS to continue all deductions that are
"state-sponsored for all state employees," consistent with the designation

contained in this Executive Order.
4.
Past Orders Superceded and Replaced
This Executive Order shall supercede and replace all previous Executive Orders
pertaining to payroll deduction processing.
Duration
This Executive Order shall remain in force until further modification or rescission
by the Governor.
Given under my hand and

the Executive Seal ofthe
State ofColorado, this 25th

day of May, 2001.
Bill Owens
Governor
STATEOF COLORADO
OFFICE OF THE GOVERNOR

136 State Capitol Building
Denver, Colorado 80203
(303) 866 - 2471
(303) 866 2003 fax
Bill Ritter, Jr.

Governor
D 006 07
EXECUTIVE ORDER
Rescinding Executive Order D 007 01
Pursuant to the authority vested in the Office of the Governor of the State of Colorado, I,
Bill Ritter, Jr., Governor of the State of Colorado, hereby issue this Executive Order rescinding
Executive Order D 007 01, which designated the Colorado Combined Campaign as the sole or
only entity authorized as "state-sponsored for all state employees" for purposes of C.RS.
24-50-104(8)(c).
1.
Background and Purpose.
From the 1930s until 2001, the State of Colorado allowed its employees to sign up for
payroll deductions. The State of Colorado deducted the dues from employees' paychecks and
forwarded the money collected to the employee associations. This process is known as "dues
checkoff."
In 1996, the General Assembly enacted Senate Bill 96-228, which reorganized the
Department of Personnel and Administration. This bill also repealed two statutes enacted in the
1970s and replaced them with. C.RS. 24-50.3-104(8). This new subsection continued to
require the Executive Director of the Department of Personnel and Administration to "regulate,
approve, and review all payroll deductions for all state employees," and continued to exempt
deductions that were "expressly authorized by statute, or state-sponsored." Under that law, the
employee associations no longer had a statutory right to automatic payroll deductions. In 1998,
House Bill 98-1312 repealed C.RS. 24-50.3-104(8) and reenacted it at its current location,
C.R.S. 24-50-104(8). Despite the statutory changes affecting automatic payroll deductions, the
dues checkoff program continued unchanged, and employee associations as well as many other
entities continued to utilize the program until 2001.
On May 25,2001, five years after the most recent substantive statutory change, Governor
Owens issued Executive Order D 007 01. In that Executive Order, the dues checkoff program
was substantially altered. Specifically, Executive Order D 007 01 designated the Colorado
Combined Campaign as the "sole entity authorized as 'state-sponsored for all state employees'"
under C.R.S. 24-50-104(8)(c). The statute and legislative history, however, support a broader
interpretation of which entities qualify as "state-sponsored for all state employees" under C.RS.
24-50-104(8)(c) than is set forth in the Executive Order. Therefore, I am rescinding Executive
Order D 007 01.
2.
Directive.
I hereby rescind Executive Order D 007 01. This rescission of Executive Order D 007 01
does not alter or effect the Colorado Combined Campaign's designation as an entity that is
"state-sponsored for all state employees." However, all other designations and directives in
Executive Order D 007 01, including the designation of the Colorado Combined Campaign as
the sole or only entity "state-sponsored for all state employees" under C.R.S. 24-50-104(8)(c),
are hereby rescinded.
3.
Duration
This Executive Order shall remain in force until further modification or rescission by the
Governor.
GIVEN under my hand and

the Executive Seal of the
State of Colorado, this 15th
day of March, 2007.
~~
Bill Ritter ' J r.

Governor
Colorado State Employee

Advisory Committee on Charitable Giving
(Colorado Combined Campaign Advisory Committee)
Colorado Combined Campaign Bylaws (Revised October 2014)

Contents
I. PURPOSE .............................................................................................................................................................. 1
II. DEFINITIONS ..................................................................................................................................................... 1
III. CAMPAIGN GUIDELINES ............................................................................................................................... 3
IV. COMMITTEE MEMBERSHIP, DUTIES, AND RESPONSIBILITIES .......................................................... 4
V. THE CAMPAIGN MANAGER ........................................................................................................................... 5
VI. THE EXECUTIVE DIRECTOR (DPA) ............................................................................................................ 6
VII. DISTRIBUTION OF FUNDS ........................................................................................................................... 6
VIII. CRITERIA AND PROCEDURES FOR ALL CHARITABLE ORGANIZATIONS ...................................... 7
IX. APPEALS ........................................................................................................................................................... 9
X. WAIVERS ............................................................................................................................................................ 9
I. PURPOSE
A. To encourage charitable giving by expanding the choices of qualified and approved organizations in the COLORADO
COMBINED CAMPAIGN as a way to benefit the State and individual communities.
B. To set forth guidelines for an annual fund drive, hereinafter referred to as the COLORADO COMBINED CAMPAIGN
(hereinafter CCC,) to be coordinated by State employees in cooperation with approved organizations.
II. DEFINITIONS
Accrual Accounting System An accounting system recognizes revenues when earned rather than when cash is received
and recognizes expenditures when incurred rather than when paid.
Administrative Costs Any general administrative and fund raising expenses as defined by generally accepted accounting
principles not used for direct services.
Advisory Committee Member: A State of Colorado employee who is on the payroll of the respective state department or
institution of higher education, is appointed, if appropriate, by their respective departments Executive Director or Chief
Executive Officer, institution of Higher Education President, State Court Administrator, Legislative Director or Designee,
and is not a temporary classified employee.
Annual Budget An itemized summary of estimated expenditures and income for a one-year period.
At-Large Committee Member: A State of Colorado employee who is on the payroll of the respective state department or
institution of higher education, has attained any required supervisor permission for working on outside of office projects,
and is not a temporary classified employee who serves on the Advisory Committee with the same rights, responsibilities,
and voting privileges as Advisory Committee Members.
1
Audit An examination of books, records and financial statements to check and verify their fairness and accuracy.
Bylaws A set of procedures or guidelines. Rules adopted by an organization chiefly for the government of its members
and the regulation of its affairs.
Campaign Manager The organization contracted with and the individual designated by that organization to manage the
CCC and subject to oversight by the Colorado State Employee Advisory Committee and the Executive Director (DPA).
Campaign Plan The detailed annual plan prepared and developed by the Campaign Manager which guides the CCC and
is approved by the Colorado State Employee Advisory Committee.
Cash Basis of Accounting An accounting system that recognizes revenues when the cash is received rather than earned
and recognizes expenditures when paid rather than incurred.
Charitable Giving A gift for public benevolent purposes. In the CCC, a financial pledge or gift to an approved
organization that benefits the needy, suffering or other vital community services within the State of Colorado.
Charitable Organization An organization that is registered as a non-profit organization in Colorado by obtaining a
Certificate of Authority from the Secretary of States office, is exempt from federal income tax under Internal Revenue
Code 501(a) as described in Section 501(c), is a member of an umbrella organization and otherwise meets the criteria
Colorado Combined Campaign The annual fund drive for charitable giving by State employees which is established by
Executive Order.
Colorado State Employee Advisory Committee on Charitable Giving A committee composed of employees from
each of the Branches and all Departments of the State of Colorado that advises the Governor and the Executive Director
(DPA) regarding all aspects of the CCC.
Contribution Money given or pledged to the CCC.
Contribution Year Calendar year.
Colleges & Universities/State Service Organizations (CU/SSO) An organization that a registered non-profit
organization in Colorado by obtaining a Certificate of Authority from the Secretary of States office, is exempt from federal
income tax under Internal Revenue Code 501(a) as described in Section 501(c), is directly associated with a department of
the State of Colorado Government and otherwise meets the criteria established in the Bylaws of the Colorado State
Employee Advisory Committee.
Criteria A standard rule, or test on which a judgment or decision may be based.
Designated Funds To specify or stipulate one or more organizations which are to receive a prescribed amount or portion
of the donation pledged by a particular State employee.
Direct Cost A cost for services or goods provided in direct support of a program; fund-raising and administrative
expenses associated with a program are not considered direct costs.
Direct Services Services and goods provided in direct support of a program; fund-raising and administrative expenses
associated with a program are not considered direct services.
Direct Solicitation Approaching, contacting, urging or influencing any State organization or employee at the work site
regarding contributions or designations during the CCCs fundraising drive.
Employee or State Employee Any temporary, permanent, part-time, or full-time person employed by the State of
Colorado.
Executive Director - Director of Department of Personnel & Administration
Executive Order An order or directive issued by the Governor of the State of Colorado.
Federation See Umbrella Organization.
Fund-raising Any activity intended to raise funds for a non-profit organization.
Generally Accepted Accounting Principles A common set of accounting standards and procedures that either have been
established by the governing bodies of the accounting profession or have been accepted over time as appropriate because of
their universal application.
Guideline A statement of policy or procedure.
Lobbying The act of trying to influence legislators or officials, especially in favor of a special interest.
Non-designated CCC Funds funds pledged to the Colorado Combined Campaign but not designated to a specific
charitable, umbrella, federation, or colleges & universities/state service organization.
Non-Profit Organization An organization that is exempt from federal income tax under Internal Revenue Code 501(a).
Pledge A binding promise or agreement to do or forbear.
Policy A plan or course of action designed to influence and determine decisions, actions and other matters.
Procedure A particular way of accomplishing something. An established way of doing something.
Umbrella Organization An organization that is registered as a non-profit organization in Colorado by obtaining a
Certificate of Authority from the Secretary of States office, is exempt from federal income tax under Internal Revenue
Code 501(a) as described in Section 501(c), serves as the agent for a group of at least five (5) charitable organizations and
otherwise meets the criteria established in the Bylaws of the Colorado State Employee Advisory Committee.
Uncollectible Funds Unmet pledges or other monies which are donated but not actually deducted from the payroll or
paid to the CCC and deposited to the account established by the Campaign Manager.
Volunteer Coordinators (or lead coordinators) are individuals from various state agencies and offices who volunteer to
coordinate the running of the Colorado Combined Campaign and collection of pledge information for their office or
agency.
III. CAMPAIGN GUIDELINES

A. The Colorado State Employee Advisory Committee on Charitable Giving (hereinafter referred to as the Committe e),
which was created by Executive Order B 011 86, will establish criteria and procedures for the CCC.
B. A Campaign Manager, hereinafter referred to as the Manager, responsible for the administration of the CCC will be
nominated by the Committee with final approval by the Executive Director (DPA) or designee, hereinafter referred to as the
Executive Director (DPA).
C. No direct costs associated with the CCC will be borne by the State. All costs, such as payment of the Managers fees,
printing of brochures, preparation of presentations and other promotional costs shall be borne by the proceeds from the
campaign.
D. The contribution year for the purpose of annual payroll deductions of charitable contributions shall be the calendar year,
unless otherwise authorized by the Executive Director (DPA).
E. The Manager shall prepare a detailed plan, hereinafter referred to as the Plan for the CCC for submission to the
Committee by May 31st of each year.
F. The Manager shall implement the Plan upon approval by the Committee.
G. Prior authorization from the Committee is required for any significant variation from the approved plan. Non compliance with this provision shall be cause to relieve the Manager from his/her responsibilities.
H. The Committee has a policy of non-discrimination with regard to race, color, religion, national origin, disability, age,
gender or sexual orientation.
I. The Committee requires all organizations to be in compliance with all applicable federal and state statutes or regulations.
J. With an ever increasing number of national and international disasters vying for charitable contributions, the Committee
recognizes that State employees may wish to contribute to organizations that provide services outside of the State of
Colorado. The central tenet of the CCC is that money raised in Colorado stays in Colorado to benefit Coloradoans and
therefore cannot be used for donating to organizations outside of Colorado.
K. All participating CCC entities shall certify that they are in compliance with all statutes of the United States of America
Patriot Act.
IV. COMMITTEE MEMBERSHIP, DUTIES, AND RESPONSIBILITIES

A. Advisory Committee Membership:
1) Shall consist of one primary representative serving as the Advisory Committee Member from each state
department or institution of higher education. These primary representatives should be, if appropriate, appointed
by their respective departments Executive Director or Chief Executive Officer, institution of higher education
President, State Court Administrator, Legislative Director or Designee.
2) In addition to Advisory Committee Members, departments or institutions of higher education may have At Large Committee Members. At-Large members provide additional outreach to other departments or institutions
of higher education that may be unrepresented or underrepresented as well as providing additional strength and
support to the committee. To become an At-Large member, a state employee should notify the Advisory
Committee of his or her interest and obtain, if appropriate, any necessary supervisor approval for participation in
an outside of office project.
3) Limitations on At-Large Committee Membership:
a. The number of At-Large members allowed on the Advisory Committee shall not exceed 15% of the
number of potential primary members. For example: if there is the potential for 27 Advisory Committee
Members to be appointed by the departments and institutions of higher education then the nu mber of
permitted At-Large members would be 4 (i.e. 15% of 27 = 4.05).
b. No department or institution of higher education shall have more than 2 At-Large members on the
Advisory Committee.
B. Advisory Committee duties and responsibilities:
1) Oversee the annual charitable giving campaign for Colorado State Employees, which includes but is not limited
to, assisting with training and other campaign coordinator activities, supporting department or institution of higher
education campaign activities, and, when needed, assisting the committee in recruiting campaign coordinator or
committee member replacements.
2) Be responsible for developing and amending bylaws as necessary, including the method for selecting officers.
3) Participate in the State procurement and application process for the selection of a Campaign Manager who will
serve for up to five (5) years at the discretion of the Committee.
4) Review and approve the Plan and budget prepared by the Manager as described in Section V (B) and (C) of
these bylaws.
5) Review each CU/SSO and umbrella organizations application to determine if each applicant meets all criteria
set forth in Section VIII (A), (B), and (C) and approve or disapprove each application for inclusion in the CCC.
6) At its discretion, discontinue distribution of funds to any charitable organization or umbrella organization that,
after approval by the Committee, ceases to comply with the criteria and procedures as set forth in Section VIII.
7) Conduct business only when quorums of one-third of the Committee membership, including an elected officer
or a designee, are present.
8) Other duties and responsibilities as outlined in committee-approved Advisory Committee job description.
C. The Executive Committee of the Advisory Committee consists of a Chairperson, Vice-Chairperson and
Committee Administrator.
1) The election of officers shall be held during the November meeting with newly elected officers taking office the
following January 1.
2) The term of officers shall be from January 1 to December 31.
3) Upon completion of the term as Vice-Chairperson, the Vice-Chairperson will become the Chairperson for the
following term and a new Vice-Chairperson shall be elected.
4) If the Chairperson is not able to serve the full term, the Vice-Chairperson will assume the duties of the
Chairperson and a new Vice-Chairperson shall be elected.
a. If the Vice-Chairperson is not able to serve the full term as Vice-Chairperson or Chairperson, a new
Vice-Chairperson or Chairperson, who has served at least one year on the Committee, shall be elected
from the Committee to fill the vacancy.
b. If the Chairperson and the Vice-Chairperson resign or cannot fulfill their full term, a new Chairperson
and Vice-Chairperson shall be elected from the Committee.
5) The Committee Administrator shall chair the committee meetings in the absence of both the Chairperson and
Vice-Chairperson. Additionally, the Administrator oversees the preparation and review of the AC meeting
minutes prior to distribution to Committee members. CCC Staff will be responsible for taking the minutes at
meetings unless some other arrangement is agreed upon.
6) Executive Committee is responsible for the following:
a. Reviewing and approving monthly invoices from the Campaign Manager and sharing information or
concerns with the Advisory Committee when appropriate. Each invoice must have two Executive
Committee signatures.
b. Reviewing CCC bank account activity and signing off (as a second signature) on campaign
disbursements and other payments made via check from that account.
c. Maintaining the history of the Advisory Committee and the annual Campaign by working with the
Manager to provide storage and access to an annual electronic record that includes, but is not limited to,
meeting agendas, minutes, budgets, special event plans, and other materials deemed necessary to
document the annual history of the committee.
d. Recruiting Advisory Committee members and campaign coordinators when needed. One of the three
Executive Committee members or another Committee member may be nominated to act as an outreach
coordinator when the Committee is actively seeking new members, recruiting campaign coordinators, or
working on other special projects.
f. Arranging regular Executive Committee meetings to plan Committee agendas and to remain informed
on other committee business.
g. Keeping Advisory Committee members informed and involved in making CCC decisions.
V. THE CAMPAIGN MANAGER

A. The Manager shall hire sufficient staff to support the activities of the CCC as required and approved by the Committee.
B. The Manager shall prepare and submit to the Committee annually, no later than the February meeting of the Committee,
a budget for all expenses associated with the CCC which specifies all funding sources that will be used to pay such
expenses. The annual goal of the Committee and the Manager is to keep administrative expenses as low as possible.
1) The initial annual budget proposed for Committee approval should total no more than 15% of the previous
years actual revenue or otherwise fit within contract specifications. At its discretion, the Committee may approve
a budget exceeding the 15% limit to meet the financial needs of the campaign.
2) The Committee must be specifically informed when a budget being proposed is over the 15% cap.
3) The Manager is responsible for informing the Committee of financial variations projected to move the expense
ratio over or under the approved budget amount.
C. The Manager shall prepare and submit to the Committee annually, no later than May 31st, a proposed Plan for the CCC
that includes, but is not limited to:
1) Draft design or suggested changes to the CCC pledge card that reflects all requirements set forth by the
Executive Director (DPA) and which allows State employees the option of specifying that contributions be
distributed to individual charitable organizations members of the participating umbrella organizations and SSOs
included in the approved authorized campaign brochure.
2) Draft designs or preliminary outlines of all promotional and publicity materials to be used in the next campaig n,
including but not limited to, approved posters, brochures, slide shows, tapes, emails, and website and other
electronic media designs or changes.
5
3) Method and timetable for recruiting volunteer coordinators from state agencies and offices.
4) Method and timetable for training volunteer coordinators.
5) Method and timetable for organizing and conducting agency fairs, kick-offs or other presentations.
6) Method and timetable for distributing and collecting pledge cards.
7) Method, timetable and a description of the procedures used to distribute funds that fulfill the policy and
procedural requirements set forth in Section VII of these bylaws.
D. The Manager shall be guided by the approved Plan and the distribution requirements of Section V II of these bylaws in
the handling of all funds pertaining to the CCC and shall:
1) Deposit in an interest-bearing account at each payroll period the total amounts deducted from the employees
paychecks for charitable contributions;
2) Use a financial accounting system that is in accordance with generally accepted accounting principles;
3) Conduct fiscal operations in accordance with a detailed annual budget and not vary significantly from the
approved budget unless prior authorization is obtained from the Committee;
4) Be audited annually by an independent certified public accountant and submit an annual audit report to the
Executive Director (DPA). The Executive Director (DPA) may require that the scope of such audit include
reasonable tests for compliance by CU/SSOs, umbrella organizations, and charitable organizations with the
criteria set forth in Sections VIII of these bylaws. The opinion rendered on the financial statements of the CCC by
the accountant must be unqualified;
5) Maintain adequate funds in CCC accounts to cover approved administrative expenses of the annual campaign;
6) Submit periodic detailed invoices to the Executive Committee for signed approval for reimbursement of
campaign expenses; and
7) Provide, if the annual audit does not clearly do so, the Committee with an annual statement breaking down
pledged revenue, actual revenue, uncollected pledges, and final administrative expenses and their percentage of
actual revenue.
E. The Manager shall be the custodian of applications and other relevant documents related to the CCC and the Committee
and work with the Executive Committee to provide an electronic annual record of Committee activities and other storage as
needed.
F. The Manager shall ensure use of only approved, authorized campaign materials.
G. The Manager shall maintain a list of eligible umbrella and charitable organizations and state service organizations.
H. The Manager shall ensure that all materials regarding the CCC and the Committee and its operations remain the
property of the CCC and the Committee as specified in the state contract.
I. Other reasonable duties and responsibilities requested by the Committee in order improve the success of the campaign
each year within the scope of the contract.
VI. THE EXECUTIVE DIRECTOR (DPA)

A. Shall forward payroll deductions at each payroll period to the Manager.
B. Whenever the Executive Director (DPA) chooses to appoint a designee to fulfill responsibilities under this section, and
said designee is to be other than the Executive Director (DPA)s staff, the appointment of the designee shall be in writing
and accepted in writing by the designee.
VII. DISTRIBUTION OF FUNDS

A. Donations from the CCC are disbursed monthly to the umbrella (federation) organizations. The umbrella organizations
shall disburse these funds, at least quarterly, to the participating charitable organizations Colorado address.
6
B. CCC funds shall not be disbursed to any agency or charitable organization that has not been accep ted by the Committee
as an approved organization for the CCC.
C. Funds shall be distributed by the Manager from the account cited in Section V (D) (1) of these bylaws to eligible
umbrella organizations in proportion to the total amount designated to each umbrella organization and charitable
organizations.
D. There are three categories of funds which an umbrella organization (federation) may receive from the CCC; i.e., funds
designated to a specific charitable organization within an umbrella, funds designated specifically to the umbrella
organization, and non-designated CCC funds. The following guidelines apply to these circumstances:
1.) 100% of donations designated to specific CCC member charities must be disbursed by the umbrella
organization as designated. No administrative costs may be withheld from such designated funds by the
umbrella organization.
2.) Donations designated to an umbrella organization, must be allocated in the same manner and proportion as the
funds designated to the specific charities within the umbrella organization.
3.) The Manager will disburse non-designated CCC funds based upon actual receipts rather than the amount
pledged.
E. In the event an umbrella organization becomes defunct or out of compliance with applicable Colorado Statutes or
regulations, the Manager will distribute all funds, on a monthly basis, to member charities of said umbrella based upon
specified donor designations.
F. In the event a charitable organization becomes defunct or out of compliance with applicable Colorado Statutes or
regulations, the Manager will hold any funds designated to that organization until affected donors are notified in writing
and given the opportunity to redirect their donations to new organizations. Any funds not redirected within 120 days of this
written notice will revert to the CCC general fund.
G. There are two categories of funds which a state service organization (CU/SSO) may receive from the CCC; i.e., funds
designated specifically to the CU/SSO and funds not designated. The following guidelines apply to these circumstances:
1.) CU/SSO will receive 100% of donations designated specifically to it and any non-designated CCC donations
subsequently disbursed to said CU/SSO.
2.) The Manager will disburse non-designated CCC funds based upon actual receipts rather than the amount
pledged.
VIII. CRITERIA AND PROCEDURES FOR ALL CHARITABLE ORGANIZATIONS

(Requirements for inclusion in the Colorado Combined Campaign; Umbrella Organizations (Federations); Colleges &
Universities/State Service Organizations)
A. For inclusion in the Colorado Combined Campaign, ALL Charitable Organizations must:
1.) Have a policy and procedure of non-discrimination with regard to race, color, religion, national origin, disability, age,
gender, or sexual orientation applicable to persons served by the organization.
2.) Use the funds contributed to the charitable organization by State employees for their stated purposes within the State of
Colorado. No more than 15% of CCC funds may be used for the organizations administrative costs.
3.) Limit direct monetary solicitation of support from State employees to the Colorado Combined Campaign.
4.) Demonstrate a history of service in the State of Colorado as a charitable organization under the criteria set forth in this
Section VIII for no less than 12 months prior to the date of application.
5.) Be exempt from federal income tax under Internal Revenue Code 501(a) as described in Section 501(c)(3).
6.) Be registered as a non-profit organization with the Colorado Secretary of State by obtaining a Certificate of Good
Standing.
7.) Be registered, unless exempt, with the Colorado Secretary of State in accordance with the Colorado Charitable
Solicitation Act.
8.) Use a financial accounting system that is in accordance with generally accepted accounting principles unless the
organizations annual expenditures are less than $100,000, in which case a cash basis of accounting is acceptable provided
that books and records are sufficient to allow for review by an auditor.
7
9.) Conduct financial operations in accordance with a detailed annual budget that is approved by the board of directors.
Authorization by the Board of Directors must be required for any significant variation from the approved budget.
10.) Be supported in part by voluntary contributions from the public.
11.) Engage only in activities that are consistent with the charitable organizations stated goals and objectives.
12.) Demonstrate that the publicity and promotional activities are based upon the actual program and operations of the
charitable organization.
13.) Annually update information made available to the public including:
a) A full description of the charitable organizations activities.
b) Methods of solicitation for contributions.
c) The names and contact information for all chief administrative personnel.
d) The names, contact information, and business affiliation for all members of the board of directors.
e) A full disclosure of the sources and uses of contributions.
f) The percentage of expenditures out of total revenues used for direct services and the percentage used for
administrative and fundraising costs.

14.) Provide to the CCC a statement regarding the percentage of revenue not spent on direct services, referred to as the
Administrative Fundraising Ratio (AFR%).
a. The AFR% will be calculated using the most recent IRS 990 or pro forma.
b. The AFR% shall not exceed 35% of the total revenue of the charitable organizations except as noted below:
i) If the administrative cost exceeds 35% of total revenue in any given year, the charitable
organizations must submit an explanation as to why the 35% has been exceeded. Upon receipt of an
adequate explanation, the committee, at its discretion, may grant a waiver of the 35% AFR
maximum.
ii) For those charitable organizations that do not provide direct services to clients such as an institution
of higher education foundation, the advisory committee may waive the 35% AFR maximum.
15.) Ensure that they:
a) Will not imply directly or indirectly that approval for payroll deduction constitutes endorsement of the
organization by the State of Colorado.
b) Will not sell or permit others to make any use of the lists of contributors who donate through the CCC.
c) Will not involve the mailing of unordered tickets or other merchandise to State employees with a request for
money in return.
d) Maintain an active volunteer board of directors that serves without compensation through regular meetings and
exercises satisfactory administrative controls in accordance with the charitable organizations articles of

incorporation and bylaws.
e) Demonstrate that their programs reside within and serve the State of Colorado as evidenced by the presence
within the State of Colorado of a staffed facility at which goods or services may be obtained such as an office,
clinic, mobile unit or field agency.
f) Are a member of an umbrella organization (federation) that is approved for payroll deduction according to the
criteria set forth in Section VIII (A) and (B) of these bylaws or are designated as a CU/SSO.
g) Do not participate in more than one umbrella organization that receives State employee contributions in a single
campaign year.
h) Do not use donated State employee funds for lobbying activities.
i) Are in compliance with all applicable federal and state statutes or regulations.
j) Are in compliance with all statutes of the United States of America Patriot Act.
B. In addition to the requirements listed in Section VIII (A), Umbrella Organizations (Federations) must:
1.) Serve as the agent of a group of at least five (5) charitable organizations as defined by the criteria set forth in Section s
VIII (A) and (B) of these bylaws.
2.) Certify annually that all charitable organizations meet all the criteria set forth for charitable organizations in Section
VIII (A) of these bylaws.
3.) At minimum an umbrella organization must have a financial review performed annually by an independent certified
public accountant. Organizations that submit financial reviews in lieu of an audit must submit an audit performed by an
independent certified public accountant at least once in every three-year period. The umbrella organization must make
audited financial statements available to the public. The opinion rendered on the financial statements by the accountant
must be unqualified. The Committee reserves the right to request an audit at any time. Additional items may be included in
the scope of an audit or financial review at the request of the Committee.
4.) Distribute funds as provided in Section VII of these bylaws.
5.) Provide a description of the procedures used to disburse funds in compliance with the designation requirements cited in
Section VII (D) of these bylaws.
6.) Submit Internal Revenue Service Form 990 annually to the Committee.
7.) Provide information required from the Manager by the Committee or Executive Director (DPA).
8.) Have sufficient volunteer or staff to support the demands of being an umbrella organization.
9.) Maintain the information required by this section for the application process for three years from the date the application
was due. This information must be available for inspection or audit by the Committee or Executive Director (DPA) with 24
hours advance notice.
C. In addition to the requirements listed in Section VIII (A), College & Universities/State Service Organizations
(CU/SSO's) must:
1.) Demonstrate a direct association with a department of the State of Colorado Government. In order to be considered, the
organization must:
a) Be supported by the State of Colorado by state ownership of capital improvements or equipment, or state
sharing of operating or maintenance funding; or
b) Have a direct relationship to a state agency by providing enhanced services of that agency; or
c) Act as an agent of the state to operate, manage or administer a function of the state.
2.) Each applicant for CU/SSO status shall submit annually to the Colorado Combined Campaign a separate application that
consists of documents that prove it is in compliance with all criteria set forth in Section VIII (A) and (C) for a CU/SSO.
3.) The information required by the application process must be maintained in the files of the CU/SSO for three years and
be available for inspection or audit by the Committee or the State Auditor within one business day advance notice to the
CU/SSO.
4.) Provide information required from the Manager by the Committee or Executive Director (DPA).
IX. APPEALS
An organization that disagrees with decisions rendered by the Committee can submit a written request for reconsideration
to the Committee within 10 calendar days of receipt of such decisions.
X. WAIVERS
The Committee believes that it may be necessary to waive certain provisions of the bylaws under special circumstances and
also considers that such waivers should be the exception rather than the rule
9
STATE OF COLORADO
DEPARTMENT OF PERSONNEL & ADMINISTRATION

Executive Office
Contract & Procurement Department
633 17th Street, Suite 1600
Denver, CO 80202
Phone: 303-866-6484
Fax: 303-866-3034
DOCUMENTED QUOTE #: DPA-DQ001-KD
DESCRIPTION: Colorado Combined Campaign Campaign Manager
DATE DUE: Friday, August 30, 2013, 2:00 p.m. MDT
ISSUING OFFICE: This Documented Quote has been issued for the State of Colorado by the Department of
Personnel & Administration, Contracts & Procurement Office for the benefit of the Colorado Combined
Campaign. The Contract & Procurement Office is the SOLE point of contact concerning this solicitation.
Contract & Procurement Manager:
Telephone Number:
Fax Number:
E-mail Address:
Kyle Dilbert
303-866-2294
303-866-3034
kyle.dilbert@state.co.us
PER ALL STATE OF COLORADO TERMS AND CONDITIONS AND ATTACHED REQUIREMENTS,
SPECIFICATIONS AND SOLICITATION RESPONSE SHEET(S)
PURPOSE
The purpose of the request is to select a campaign manager for the annual Colorado Combined Campaign
(CCC). The campaign manager is responsible for conducting all aspects of the annual fund drive, which
provides information and assists approximately 33,000 State employees in making contributions to several
hundred agencies providing services within the State of Colorado. The 2012 CCC raised $1,206,679 from State
employees. The campaign manager is expected to manage the campaign fairly and equitably, to conduct
operations and accounting separately from its own voluntary agency operations, and to consider advice from and
consult with agencies participating in the Campaigns and State employees. The Campaign Manager is subject to
the oversight of the Committee and the State Controller.
Proposed Schedule
1. Deadline for Questions and Answers
1. Deadline for submission of proposals
2. Interviews (as necessary) with respondents
3. Selection of manager
4. Contract period
August 7, 2013
August 30, 2013
September 11, 2013
September 25, 2013
January 1, 2014 through December 31, 2016.
Question must be submitted in writing before the deadline

** Contract may be renewed for an additional two years or partial years to a maximum of five (5) years at the
discretion of the Committee. **
Page 1 of 4
INQUIRIES
Prospective bidders may make written or telephone inquiries to: Kyle Dilbert, Contract Administrator,
Department of Personnel & Administration; 633 17th Street, Suite 1600; Denver, CO 80202; (303) 866-2294 via
fax at 303-866-3034 or e-mail kyle.dilbert@state.co.us
SUBMISSION OF PROPOSALS
In order to be considered for selection, four copies of proposals must be submitted in writing, in accordance with
the outline below, no later than 3:00 p.m. August 30, 2013 to Kyle Dilbert Contract Administrator, Department
of Personnel & Administration; 633 17th Street, Suite 1600; Denver, CO 80202; (303) 866-2294, via fax at 303866-3034 or e-mail kyle.dilbert@state.co.us
SELECTION OF CAMPAIGN MANAGER
The Committee will select as Campaign Manager the party submitting the proposal that best demonstrates the
capacity to successfully manage the Campaign. The Committee may rescind this selection upon 30 days written
notice, for noncompliance with the terms of this request.
OUTLINE FOR PROPOSALS
Attached to this Document Quote as Exhibit A are the current approved CCC Bylaws under which the
Campaign will be managed. In order to be given full consideration, proposals must be developed in accordance
with these documents and in addition, must:
1.
Demonstrate and document ability to manage funds and provide all of the fiscal oversight of the
Campaign, including preparation of financial reports in accordance with intervals determined by the
Committee.
2.
Provide suggested budgets for the Campaign. The budgets should include items for personnel,
materials, travel, and other operating expenses. Submit proposal for allocating costs of the
Campaign to umbrella organizations and methods and timing of payments to the campaign manager.
3.
Demonstrate and document successful experience managing campaigns for charitable giving.
4.
Demonstrate and document successful fund raising, marketing, volunteer management experience
and public relations experience.
5.
Demonstrate and document the ability to work with and organize large, complex organizations.
6.
Demonstrate and document the ability to organize and manage special events, including campaign
coordinator orientation and training events, campaign coordinator recognition events, and special
events such as 5k running/walking events and anniversary milestone celebration events.
7.
Provide relevant career information of key campaign personnel and at least three professional
references for proposed campaign manager.
8.
Provide any additional evidence to demonstrate willingness and ability to comply with all of the
requirements for a campaign manager as stated in the Bylaws.
9.
Demonstrate ability to manage and track time on tasks including reporting detailed activity on a
quarterly basis.
Page 2 of 4
10.
Demonstrate capabilities to utilize social media, including but not limited to, for the purposes of
engaging employees and constituents, communicating campaign information, marketing initiatives,
and recognizing and rewarding those who benefit the campaign.
11.
Demonstrate ability to provide technical capabilities for web site design, improvement,
management, and manipulation for the purposes of a campaign, online giving, and related activities.
EVALUATION CRITERIA
Proposals will be evaluated based on the following weighted criteria:
40%
Demonstrated ability to manage a campaign for charitable giving.
35%
Willingness and capabilities to provide technical assistance, support, and leadership in the areas
of fund management and reporting, promotion, public relations, special events, and publicity.
15%
Efficiency of proposed campaign management, as indicated by proposed budgets for the CCC.
10%
Experience and credentials of proposed individual staff members who would manage the
campaign.
Page 3 of 4
DOCUEMENTED QUOTE RESONSE SHEET
PLEASE SUBMIT THIS SHEET WITH YOUR PROPOSAL.
DOCUMENTED QUOTE #: DPA-DQ001-JW

DESCRIPTION: Campaign Manager
DATE DUE: Friday, August 30, 2013, 3:00 p.m. MDT
MAIL OR DELIVER RESPONSE SHEETS TO:
DEPARTMENT OF PERSONNEL & ADMINISTRATION
Executive Office
Contract & Procurement Department
Attn: Kyle Dilbert
633 17th Street, Suite 1600
Denver, CO 80202
Fax: 303-866-3034
BIDDER MUST COMPLETE ALL SECTIONS
VENDOR F.E.I.N:
TERMS:
SIGNATURE:
DATE:
TYPED/PRINTED NAME:
TITLE:
COMPANY NAME:
ADDRESS:
CITY/STATE/ZIP:
PHONE:
TOLL FREE PHONE:
Page 4 of 4
FAX:
2014 CCC Campaign Management Budget

PROPOSAL BID
Revenue
Campaign Management Fee
TOTAL REVENUE
Personnel Expenses
Salaries & Wages
Payroll Taxes
Benefits
TOTAL PERSONNEL EXPENSES
JAN
FEB
$
$
180,000.00 $
180,000.00 $
9,596.56 $
9,596.56 $
122,800.00 $
$
$
131,126.68 $
5,942.00
454.56
600.00
6,996.56
14,476.21 $
14,476.21 $
APR
MAY
JUN
JUL
13,515.91 $ 13,300.61 $ 11,810.31 $ 10,771.51 $

13,515.91 $ 13,300.61 $ 11,810.31 $ 10,771.51 $
AUG
SEP
OCT
13,965.93 $
13,965.93 $
10,000.00 $
10,000.00 $
189,829.06
189,829.06
$
$
$
$
8,808.00
750.31
600.00
10,158.31
$
$
$
$
9,643.00
862.77
600.00
11,105.77
$
$
$
$
11,278.00
1,112.92
600.00
12,990.92
$
$
$
$
11,278.00
1,112.92
600.00
12,990.92
10,363.00 $
972.93
600.00
11,935.93 $
4,600.00 $
$
$
4,600.00 $
114,450.00
9,629.06
7,200.00
131,279.06
400.00
150.00
450.00
25.00
30.00
8,000.00
250.00
$
$
$
$
$
$
$
400.00
150.00
450.00
250.00
30.00
2,000.00
500.00
$
$
$
$
$
$
$
450.00
150.00
450.00
450.00
30.00
750.00
1,000.00
$
$
$
$
$
$
$
450.00
150.00
450.00
250.00
30.00
500.00
750.00
$
$
$
$
$
400.00 $
150.00 $
450.00 $
50.00
30.00
550.00
6,800.00
6,000.00
5,700.00
1,550.00
500.00
12,000.00
5,000.00
5,000.00
8,500.00
7,500.00
58,550.00
189,829.06
$
$
$
$
8,008.00
612.61
600.00
9,220.61
$
$
$
$
7,808.00
597.31
600.00
9,005.31
$
$
$
$
8,108.00
658.51
600.00
9,366.51
400.00
1,500.00
450.00
25.00
100.00
250.00
100.00
$
$
$
$
$
400.00
150.00
450.00
100.00
30.00
$
$
$
$
$
400.00
150.00
450.00
100.00
30.00
$
$
$
$
$
400.00
150.00
450.00
25.00
30.00
$
$
$
$
$
400.00
150.00
450.00
25.00
30.00
400.00 $
1,500.00 $
450.00 $
$
100.00 $
$
50.00 $
$
$
200.00 $
2,500.00 $
200.00 $
2,500.00
750.00 $
$
$
$
$
$
$
100.00 $
$
$
$
100.00 $
2,600.00 $
1,500.00
500.00 $
4,825.00 $
250.00 $
4,080.00 $
250.00 $
4,080.00 $
1,000.00 $
2,805.00 $
$
250.00 $
1,405.00 $
1,500.00 $
250.00 $
11,055.00 $
5,000.00 $
500.00 $
9,280.00 $
500.00
750.00 $
4,530.00 $
9,596.56 $
14,476.21 $
13,515.91 $ 13,300.61 $ 11,810.31 $ 10,771.51 $
21,213.31 $
20,385.77 $
17,520.92 $
TOTAL EXPENSES
189,926.68 $
NET REVENUE
(9,926.68) $
ANNUAL BUDGET
16,320.92 $ 16,951.08 $
16,320.92 $ 16,951.08 $
8,208.00
627.91
600.00
9,435.91
INKIND
17,520.92 $
17,520.92 $
$
$
$
$
$
$
$
DEC
20,385.77 $
20,385.77 $
8,408.00
643.21
600.00
9,651.21
$
$
$
$
$
$
$
$
$
$
$
NOV
21,213.31 $
21,213.31 $
$
$
$
$
Other Expenses
Occupancy + Parking
Technology
Administration
Postage
Office Supplies
Printing
Travel
Audit
Donor Recognition
Events & Meetings
TOTAL OTHER EXPENSES
6,800.00
6,000.00
6,000.00
1,500.00
500.00
12,000.00
5,000.00
5,000.00
8,500.00
7,500.00
58,800.00
MAR
$ 11,998.00 $
$ 1,223.08 $
$
600.00 $
$ 13,821.08 $
$
$
$
$
$
$
$
750.00 $
3,130.00 $
400.00 $
2,030.00 $
1,850.00 $
1,500.00 $
300.00 $
$
$
$
$
$
$
1,750.00 $
5,400.00 $
16,320.92 $ 16,951.08 $
13,965.93 $
10,000.00 $
750.00 $
3,330.00 $
450.00
150.00
450.00
250.00
30.00
500.00
550.00
COLORADO COMBINED CAMPAIGN

789 Sherman St, Suite 230
Denver, CO 80203
(720) 420-3210
PLEDGE PROCESSING FORM

(Formerly S-1 Form)
State Department/Division
State Department/Division Address
City
Lead Coordinator
Postal Code
Lead Coordinator Phone Number
Employee
Contributions
Payroll
Deduction
Checks
Cash
Fundraising
Events
Credit Cards
Total
Number of
Participants
Amount
Enclosed
WE HAVE JOINTLY VERIFIED THE CONTENTS OF THE ENVELOPE AND AGREE THAT THE AMOUNTS REPORTED ARE ACCURATE.
Lead Coordinator Signature
Date
Department/Division Coordinator Signature
Date
FOR CCC OFFICE USE ONLY
Batch Number
Date
Initials
Form Received
Corrected and Extended
Checks Copied
Cash/Checks/CC Logged
Entered into Database
Department Status Updated
iPledge Report Sent to Payroll
CCC Auditor Signature

Release Date
Date
Deposit Date

Colorado State Employee Advisory Committee on Charitable Giving
Date
Dear ----------,
As you may know, the Colorado Combined Campaign (CCC) is the Colorado State Employee annual charitable
giving campaign. What you may not realize that there is a group of state employees (CCC Advisory Committee)
who oversee this annual million dollar campaign. The CCC and the Advisory Committee were created in 1987
by Executive Order B011 86. Since the first CCC campaign 25 years ago, state employees have donated 25
million dollars to nonprofits serving our citizens throughout the state of Colorado.
The CCC Advisory Committee is proud to represent the interests of our fellow state employees and our
partners in the nonprofit world as we all work together to create a better Colorado. We believe that our work
with the campaign has never been more important than it is today as fiscal constraints continue to limit State
services and as communities throughout the state find themselves blindsided by emergency situations.
The CCC Advisory Committee is always interested in finding fellow state employees willing to assist the
committee in its duty to oversee the States annual employee charitable giving program and I am contacting
you today because your name was given to us a potential Advisory Committee Member.
We look forward to increasing the variety of perspectives and insights brought to meetings in order to better
represent the interests of Colorado State Employees. Your participation on the committee will be appreciated,
valued, and, most importantly, make a difference. The Advisory Committee oversees the administration of the
campaign, including, but not limited to, setting CCC policy, approving campaign materials, selecting nonprofit
organizations for inclusion in the campaign, and, when needed, drafting bylaw changes.
I have included copies of our Advisory Committee job description, the Executive Order creating the Colorado
State Employee Advisory Committee on Charitable Giving, and a meeting schedule. In terms of the normal
time commitment demands of the committee, we anticipate the following for 2014:
Six to seven monthly meetings lasting from one to two hours.
One extended meeting for application review lasting four to six hours.
Two events scheduled for Lead Coordinators lasting two to four hours each.
All meetings are scheduled during the normal workday.
Please contact me with any questions you may have regarding working with us. I look forward to hearing from
you soon.
Sincerely,
(Chair name), Chair, CCC Advisory Committee

(state agency)
(email, phone)
Colorado Combined Campaign * 789 Sherman Street #230 * Denver, CO 80203
720-420-3210

Date
Dear ----------,
We are pleased that you are considering joining the Colorado Combined Campaign (CCC) Advisory Committee
and look forward to working with you. We believe that our work with the States annual charitable giving
program (the Colorado Combined Campaign) has never been more important than it is today as fiscal
constraints continue to limit the services the State can offer to our citizens in need and as numerous
communities throughout the state find themselves blindsided by emergency situations.
committee in their duty to oversee the States annual employee charitable giving program. The CCC and the
Advisory Committee were created in 1987 by Executive Order B 011 86. Since the first CCC campaign 25 years
ago, state employees have donated 25 million dollars to nonprofits serving our citizens throughout the state of
Colorado. The CCC Advisory Committee is proud to represent the interests of our fellow state employees and
our partners in the nonprofit world as we all work together to create a better Colorado.
We believe that increasing committee membership will serve to increase the variety of perspectives and
insights brought to our discussions and better represent the interests of Colorado State Employees. Your
participation on the committee will be appreciated, valued, and, most importantly, make a difference. The
committee consists of state employees who oversee the administration of the annual million dollar campaign
which includes, but is not limited to, setting CCC policy, approving campaign materials, selecting nonprofit
Please feel free to contact me with any additional questions you may have.
Sincerely,
(Chair name)
Chair, CCC Advisory Committee
(state agency)
(email, work phone)

720-420-3210

(Name)
We are pleased that you are considering joining the Colorado Combined Campaign (CCC) Advisory Committee
and look forward to working with you. We believe that our work with the States annual charitable giving
program (the Colorado Combined Campaign) has never been more important than it is today as fiscal
constraints continue to limit the services the State can offer to our citizens in need and as numerous
communities throughout the state find themselves blindsided by emergency situations.
committee in their duty to oversee the States annual employee charitable giving program. The CCC and the
Advisory Committee were created in 1987 by Executive Order B 011 86. Since the first CCC campaign 25 years
ago, state employees have donated 25 million dollars to nonprofits serving our citizens throughout the state of
Colorado. The CCC Advisory Committee is proud to represent the interests of our fellow state employees and
our partners in the nonprofit world as we all work together to create a better Colorado.
We believe that increasing committee membership will serve to increase the variety of perspectives and
insights brought to our discussions and better represent the interests of Colorado State Employees. Your
participation on the committee will be appreciated, valued, and, most importantly, make a difference. The
committee consists of state employees who oversee the administration of the annual million dollar campaign
which includes, but is not limited to, setting CCC policy, approving campaign materials, selecting nonprofit
Please feel free to contact me with any additional questions you may have.
Sincerely,
(Chair Name)
Chair, CCC Advisory Committee
(state agency name)
(email, work phone)

720-420-3210

2014 Colorado State Employee Advisory Committee on Charitable Giving
CCC Advisory Committee Member Job Description
Date: January
9, 2014
Participates on theMeeting
CCC Advisory
Committee
as follows:
1. Oversees the annual charitable giving campaign for Colorado State Employees.
2. When necessary, assists in CCC campaign manager selection process.
3. Reviews and approves the campaign managers annual plan and budget.
4. Reviews the campaign managers overall performance, administration, and facilitation of
CCC activities.
5. Reviews charitable federation/umbrella organization and college & university/state
service organization (SSO) applications for possible inclusion in the CCC.
6. Recommends approval or rejection of federation/umbrella organizations or SSOs for
CCC participation.
7. Reviews and amends bylaws as needed.

8. Represents his or her state agency or educational institution on the CCC and serves as a
CCC liaison with other staff and executive directors.
9. Attends and participates in as many advisory committee meetings/events as possible.
Requested commitment level attendance at half of the meetings/events each calendar
year and serving on at least one subcommittee.
10. If elected by the committee, serves on the executive committee as chair, vice-chair or
secretary/financial officer and fulfills duties as described in bylaws.
11. Actively supports the efforts of his or her state agency or educational institutions lead
coordinator.
12. When needed, assists committee in engaging lead coordinators within his or her agency
or educational institution for the annual campaign.
13. When leaving the committee, assists the committee in engaging a replacement
representative from his or her agency or educational institution.

College, University and State Service Organization (CU/SSO) Application
January 5, 2015
To all Prospective Participating Colleges, Universities and State Service Organizations:
Thank you for your partnership during the 2014-2015 Colorado Combined Campaign! We look
forward to receiving your application to participate in the 2015-2016 campaign. Please note
below the changes to this years application. Nonprofit Organizations are required to apply
every year regardless of last years status.
CCC Bylaws and Application Changes
A College, University or State Service Organization (CU/SSO) is an organization that
has registered as a non-profit organization in Colorado by obtaining a Certificate of
Authority from the Secretary of States office, is exempt from federal income tax under
Internal Revenue Code 501(a) as described in Section 501(c), is directly associated with
a department of the State of Colorado Government and otherwise meets the criteria
Bylaws: CCC Bylaws, revised October 2014, can be downloaded at:
www.coloradocombinedcampaign.org/by-laws--purpose.html
Cover Letter: Please address your application cover letter to Tim Villarosa, Chair,
Colorado Combined Campaign.
Administration & Fundraising Ratio (AFR): All applicants must use their most recent
IRS 990 or pro forma to calculate the AFR required in Attachment A: Column H and
Attachment H.6. The Colorado Combined Campaign has provided an equation for
calculating this ratio in Attachment H.6 (pg. 8).
Explanation of Administration and Fundraising Ratio: The Colorado Combined
Campaign bylaws state that the AFR of participating nonprofits shall not exceed 35% of
the total expenses of the charitable organization. This year, any agency with an AFR
over 35% is REQUIRED to submit an explanation as to why the 35% has been
exceeded. Worksheet I has been provided on page 14 for the purpose. Upon receipt of
an adequate explanation, the committee, at its discretion, may grant a waiver of the 35%
AFR maximum.
Application Reviews: This year we will be holding a webinar to review the application
process, provide helpful tips and answer questions. An invitation with details will be sent
soon.
Application Reminders
Excel Sheet of Nonprofit Information: Nonprofit information for the brochure,
Attachment A, must be submitted electronically as an Excel document and
included as a hard copy with your submitted application. The electronic version can
be sent to: apply@coloradocombinedcampaign.org.
Charitable Solicitation Renewal Numbers: Applicants must provide proof of current
registration under the Charitable Solicitation Law with the Colorado Secretary of States
Office. In addition to certifying item VIII (A) (7), we are collecting renewal information
from participants. Attachment A (pg. 10) includes a column for the Renewal ID
Number for all participating charities.
Please do not hesitate to contact the CCC staff to address any questions about the application.
We look forward to working with you on a successful campaign!
Sincerely,
Nina Sundell
Executive Director of the Colorado Combined Campaign
nina@coloradocombinedcampaign.org
THE COLOR ADO COMBINED CAMPAIGN OFFICE MUST RECEI VE YOUR

APPLIC ATION BY
5 P.M. ON FRIDAY, FEBRUARY 20, 2015.
c/o Community Shares of Colorado
789 Sherman Street, Suite 230 Denver, Colorado 80203
CUSSO 2014 App Page 2
CONTACT INFORMATION
Organization Name:
Mailing Address:
City:
State: Colorado
Zip+4:
Main Telephone Number:
Fax:
Website URL:
Contact Person:
Email:
Direct Telephone Number:
I, Name of Signatory, the duly appointed representative of Organization Name, have verified
and I certify and affirm all statements enclosed in this application to be true.
Signature
Title
Date of Application
Type Name
Listed below are the requirements to participate in the Colorado Combined Campaign as set
forth in the CCC Bylaws, revised October 2014. A copy is available for your reference at
http://www.coloradocombinedcampaign.org/by-laws--purpose.html. The items below are listed
in corresponding order with the CCC Bylaws, Section VIII (A) (1-15) and Section VIII (C) (1-4)
for your convenience. Please initial the box next to each certification statement.
The CCC Advisory Committee reserves the right to deny participation for false certification.
SE C TI O N VI I I ( A) C R I T ERI A AN D P RO C E D U R E S FO R AL L C H ARI T AB L E
O RG AN I Z AT I O NS
1. I certify that the organization named in this application has a policy and procedure of nondiscrimination with regard to race, color, religion, national origin, disability, age, gender, and
sexual orientation applicable to persons served by the organization.
2. I certify that the organization named in this application uses the funds contributed to the
charitable organization by State employees for their stated purposes within the State of
Colorado. No more than 15% of CCC funds may be used for the organizations administrative
costs.
3. I certify that the organization named in this application will limit direct monetary solicitation of
support from State employees to the Colorado Combined Campaign.
4. I certify that the organization named in this application can demonstrate a history of service in
the State of Colorado as a charitable organization under the criteria set forth in this Section VIII
for no less than 12 months prior to the date of application.
5. I certify that the organization named in this application is exempt from federal income tax
under Internal Revenue Code 501(a) as described in Section 501(c)(3).
6. I certify that the organization named in this application is registered as a nonprofit
organization with the Colorado Secretary of State by obtaining a Certificate of Good Standing.
7. I certify that the organization named in this application is registered, unless exempt, with the
Colorado Secretary of State in accordance with the Colorado Charitable Solicitation Act.
8. I certify that the organization named in this application uses a financial accounting system
that is in accordance with generally accepted accounting principles unless the organizations
annual expenditures are less than $100,000, in which case a cash basis of accounting is
acceptable provided that books and records are sufficient to allow for review by an auditor.
9. I certify that the organization named in this application conducts financial operations in
accordance with a detailed annual budget that is approved by the board of directors.
Authorization by the Board of Directors must be required for any significant variation from the
approved budget.
10. I certify that the organization named in this application is supported in part by voluntary
contributions from the public.
11. I certify that the organization named in this application engages only in activities that are
consistent with the charitable organizations stated goals and objectives.
12. I certify that the organization named in this application can demonstrate that the publicity
and promotional activities are based upon the actual program and operations of the charitable
organization.
13. I certify that the organization named in this application prepares a report annually which is
available to the general public and includes:
a.
b.
c.
d.
A full description of the charitable organizations activities.

Methods of solicitation for contributions.
The names and contact information for all chief administrative personnel.
The names, contact information, and business affiliation for all members of the board of
directors.
e. A full disclosure of the sources and uses of contributions.
14. I certify that the percentage of revenue not spent on direct services, referred to as the
Administrative Fundraising Ratio (AFR%) does not exceed 35% .
b. If the administrative cost exceeds 35% of total revenue in any given year, the charitable
organizations must submit an explanation as to why 35% has been exceeded. Upon
receipt of an adequate explanation, the committee, at its discretion, may grant a waiver
of the 35% AFR maximum.
c. For those charitable organizations that do not provide direct services to clients such as
institutions of higher education foundations, the advisory committee may waive the 35%
maximum.
15. I certify that the organization named in this application ensures that we:
a. Will not imply directly or indirectly that approval for payroll deduction constitutes
endorsement of the organization by the State of Colorado.
b. Will not sell or permit others to make any use of the lists of contributors who donate
through the CCC.
c. Will not involve the mailing of unordered tickets or other merchandise to State
employees with a request for money in return.
d. Maintain an active volunteer board of directors that serves without compensation

through regular meetings and exercises satisfactory administrative controls in
accordance with the charitable organizations articles of incorporation and bylaws.
e. Demonstrate that their programs reside within and serve the State of Colorado as
evidenced by the presence within the State of Colorado of a staffed facility at which
goods or services may be obtained such as an office, clinic, mobile unit or field agency.
f. Are a member of an umbrella organization (federation) that is approved for payroll
deduction according to the criteria set forth in Section VIII (A) and (B) of these bylaws or
are designated as a CU/SSO.
g. Not participate in more than one umbrella organization that receives State employee
contributions in a single campaign year.
h. Not use donated State employee funds for lobbying activities.
i. Be in compliance with all applicable federal and state statutes or regulations.
j. Are in compliance with all statutes of the United States of America Patriot Act.
SE C TI O N VI I I ( C ) AD D I TI O N AL R E Q UI RE M E N TS F O R C O L L E G ES,
UNI V E R S I TI E S, AN D ST AT E S E R VI CE O R G AN I Z ATI O NS
In addition to the requirements listed in Section VIII (A), College & Universities/State Service
Organizations (CU/SSO's) must certify:
1. I certify that the organization named in this application has a direct association with a
department of the State of Colorado Government. In order to be considered, the organization
must:
a. Be supported by the State of Colorado by state ownership of capital improvements or
equipment, or state sharing of operating or maintenance funding; or
b. Have a direct relationship to a state agency by providing enhanced services of that
agency; or
c. Act as an agent of the state to operate, manage or administer a function of the state.
2. I certify that the organization named in this application will submit annually to the Colorado
Combined Campaign a separate application that consists of documents that proves it is in
compliance with all criteria set forth in Section VIII (A) and (C) for a CU/SSO.
3. I certify that the organization named in this application maintains in the files of the CU/SSO
the information required by the application process for three years and will make these files
available for inspection or audit by the Committee or the State Auditor within one business day
advance notice to the CU/SSO.
4. I certify that the organization named in this application will provide information required from
the Campaign Manager by the Committee or Executive Director (DPA).
I, Name of Signatory, the duly appointed representative of Name of Organization, have verified
and I certify and affirm all statements enclosed in this application to be true.
Signature
Title
Date of Application
Type Name
REQ U I R E D AP PL I C A TI O N AT T AC H M E N T S
Please include the following attachments clearly labeled in your application packet.
Attachment A: Excel Sheet of Contact Information
Attachment A should be the completed Excel sheet with requested information for your
nonprofit.
Full instructions for completing Attachment A are on page 10.
Attachment B: IRS Determination Letter
Name and address should match the name and address listed on IRS 990 and annual
report.
Contact the IRS for an updated letter is listed at: www.irs.gov/Charities-&-NonProfits/Charitable-Organizations.
Attachment C: Financial Statements

A fiscal year end audit, review, or financial statements dated 6/30/2014 or more recent.
Attachment D: Board Approved Non-Discrimination Policy
A copy of the organizations non-discrimination policy protecting, at minimum, the
classes listed in the CCC Bylaws: race, color, religion, national origin, disability, age,
gender and sexual orientation applicable to persons served by the organization.
Attachment E: Colorado Secretary of State Certificate of Good Standing
A copy of your organizations Certificate of Good Standing dated 1/1/2014 or more

recent.
Certificates of Good Standing can be obtained at: www.sos.state.co.us.
Attachment F: Current Budget

Attachment F.1: A copy of the organizations budget for the current fiscal year.
Attachment F.2: A copy of the minutes of the organizations Board of Directors meeting
showing approval of the budget.
Please highlight the section demonstrating Board approval of the current budget.
Attachment G: List of State Association Statement
Complete attached Worksheet G detailing activities and services that are directly
associated with a department of the State of Colorado Government.
Attachment H: Annual Report

The purpose of a nonprofit annual report is to provide an overview of the organization
within a specific timeframe. A nonprofits annual report should include a description of
programs and activities, key accomplishments, disclosure of sources and uses of funds,
information about the organizations leadership, and contact information for questions.
The CCC Bylaws require nonprofits to be diligent in their reporting to the public with an
emphasis on financial and management transparency.
Please submit your most recent annual report (dated 6/30/2013 or more recent) with the
following requirements highlighted and clearly labeled for review. If the required
information is not included in your published annual report, please supplement with
clearly labeled addenda.
Attachment H.1: Description of programs, activities, and accomplishments in the
Attachment H.2: Names and contact information for leadership personnel.
Attachment H.3: A list of board members including names, professional affiliations, and
contact information.
If professional affiliation and contact information are not included in the
annual report, please supplement with a board list for the year of the annual
report.
Attachment H.4: Disclosure of how funds are solicited and sources of funding.
Attachment H.5: Disclosure of expenditures.
Attachment H.6: Disclosure of Administrative & Fundraising Ratio
The percentage of expenditures of revenues not used for direct services
should be calculated using the IRS 990 or pro forma for the year of the
annual report and the following equation.
Go to Part IX Statement of Functional Expenses located on page
10.
Add lines 25(C) Management and General Expenses and 25(D)
Fundraising Expenses
Go to Part VIII Statement of Revenue located on page 9.
Divide the total of 25(C) and 25(D) by line 12(A) Total Revenues.
This is the percentage of administrative and fundraising costs for
CCC reporting.
& % =
25() + 25()
: 12()
Attachment I: Administrative & Fundraising Ratio (If Required by a AFR higher than 35%)
Per the CCC Bylaws, administrative and fundraising costs shall not exceed
35% of the total expenses of the charitable organizations. If the administrative
cost exceeds 35% of total expenses in any given year, nonprofit organization
must submit an explanation as to why the 35% has been exceeded.
Complete attached Worksheet I if required by an AFR greater than 35%.
I NS TR U C TI O N S F O R AT T AC HM E N T A
Reminders:
Please submit Attachment A as an Excel sheet via email to:
apply@coloradocombinedcampaign.org and as a hard copy with your application.
Download the Excel sheet pre-formatted at:
http://www.coloradocombinedcampaign.org/nonprofit-resources.html. Remember,
the information from the Excel sheet will be imported into the 2015-2016 CCC
brochure and online giving site. Be sure to carefully proof the information before
submitting!
Attachment A:
Column A: Colorado Combined Campaign Code
If you are a new member agency, you do not need to provide a new four digit code;
CCC staff will assign these numbers and notify you.
Column B: Nonprofit Name for Brochure
Name of the nonprofit organization as it will be listed in the brochure and online
giving tool.
Some charities add a The or drop the Inc. when using their name in
print.
If the name for print is a Trade name or DBA, please include
documentation from the Secretary of State.
Column C: Legal Name
The organizations legal name as registered with the Colorado Secretary of State.
Column D: Federal Employment Identification Number (EIN)
The organizations EIN can be found on IRS determination letter or IRS 990
Column E: Phone Number

Dedicated phone number for the nonprofit
Column F: Website URL
Column G: 25-Word Description
Descriptions exceeding 25 words will be edited without consultation.
Hyphenated words will count as two words.
Remember the descriptions are searchable on the website and the online giving tool;
we encourage you to optimize your descriptions with key words.
Column H: Admin & Fundraising %

This should be calculated using the organizations most recent IRS 990 or pro forma
and the equation provided in Attachment H.6 (pg. 8).
Column I: Solicitation Renewal Number
Confirm good standing and enter each member agencys Charitable Solicitation
Registration renewal ID number in the column provided. All nonprofit
organizations are required to renew with the Secretary of State annually.
Go to: http://www.sos.state.co.us/.
Click on Charities and Fundraisers.

Under Consumers, click on Search charities database.

Enter the charitys name in the text box and click search.

Click the charitys Registration No.

In the navigation column on the left, under For this Record click View

History and Documents.
Documents are listed from oldest to newest so you may need to navigate to the
most recent documents for the charity using the [Next >] button.
Under Description, the listings may include RENEWAL, REMINDER,
DELINQUENT NOTICE, or SUSPENDED NOTICE. Look for the most recent
document file date near the bottom of the list.
Note: If the description is DELINQUENT or SUSPENDED, the charity
must renew its registration before it will be eligible for participation.
Click on the Document No. for the most recent RENEWAL listing.
The top two lines of the document include the initial Registration Number
followed by the Renewal ID.
The 10-digit Renewal ID number should be entered into Column I for the
corresponding charity. The first four digits should be 2014 or 2015 for properly
registered charities.
Column J: Street Address

Column K: City
Column L: State
Column M: Zip +4
Column N: Primary Care Area

In the column provided, please select a Primary Care Area for each of your
nonprofit organizations.
This will be used when nonprofits are listed by service rather than alphabetical
or by federation.
Please choose only ONE primary care area for each organization:
PRIMARY CARE AREA OPTIONS (SELECT ONE PER ORGANIZATION)
Animals
Emergency Services
Mental Health Services
Employment and Financial
Arts and Media
Stability
Outdoors and Recreation
Children and Youth
Environmental Conservation
People with Disabilities
Civil Rights and Equality Family Assistance
Seniors
Community Building
Homelessness and Housing
Sexual Assault
Counseling
Hunger and Food Assistance
Umbrella Federation
Domestic Violence
Legal Services
Veterans / Military
Education
Medical Health Services
Womens Issues
Column O: Primary Service Region
State employees have requested geographic information about participating
nonprofit organizations. Please select your primary service area from the map below
or request to be listed as a Statewide provider.
Worksheet G: List of State Association Statement

1. Name of Applicant Organization: [Type name of organization]
2. Per the CCC Bylaws, an organization must have a direct association with a department of the
State of Colorado Government. Please check the box that applies to your organization:
The State of Colorado has ownership of capital improvements or equipment that
supports the applicant organization.
The State of Colorado shares operations or maintenance funding that supports the
applicant organization.
Our organization, through a direct relationship, provides enhanced services to a State of
Colorado agency.
The named organization acts as an agent of the State to operate, manage, or administer
a function of the State of Colorado.
3. The named organization has a Direct Association with the following department of the State
of Colorado:
Department of Direct Association: [Type department of State of Colorado]
4. Describe the relationship indicated by the statement checked above. This statement should
address the specific criteria of the checked box. REQUIRED
[e.g., List of equipment owned by the State, types of services provided as a direct service to a
State agency, management function served as an agent of the State, etc.]
_______________________________
_____________
Signature
Date
Worksheet I: Explanation of Administrative Fundraising Ratio

(If required by an AFR of 35% or higher)
[NAME OF AGENCY] is submitting an application with an Administrative Fundraising

Ratio of [AFR%] because in 2014 we experienced:
Absence of Direct Services/ High Overhead Expenses
Investments in Personnel and Programming
Major Fundraising Initiatives/Changes in Funding
Other:
Detailed Explanation (Required):
_________________________________
___________
Signature
Date

2015-2016 Application for Umbrella Federations
January 5, 2015
To all Prospective Participating Umbrella Federations:
Thank you for your partnership during the 2014-2015 Colorado Combined Campaign! We look
forward to receiving your application to participate in the 2015-2016 campaign. Please note
below the changes to this years application. Umbrella Federations are required to apply
every year regardless of last years status.
CCC Bylaws and Application Changes
Bylaws: CCC Bylaws, revised October 2014, can be downloaded at:
http://www.coloradocombinedcampaign.org/by-laws--purpose.html.
Cover Letter: Please address your application cover letter to Tim Villarosa, Chair,
Colorado Combined Campaign.
Administration & Fundraising Ratio (AFR): All partner agencies must use their most
recent IRS 990 or pro forma to calculate the AFR required in Attachment A: Column H
and Attachment J.6. The Colorado Combined Campaign has provided an equation for
calculating this ratio in Attachment J.6 (pg. 9).
Explanation of Administration and Fundraising Ratio: The Colorado Combined
Campaign bylaws state that the AFR of participating nonprofits shall not exceed 35% of
the total expenses of the charitable organization. This year, any nonprofit organization
with an AFR over 35% is REQUIRED to submit an explanation as to why the 35% has
been exceeded. Worksheet K (pg. 14) has been provided for this purpose. Upon receipt
of an adequate explanation, the committee, at its discretion, may grant a waiver of the
35% AFR maximum.
Application Reviews: This year we will be holding a webinar to review the application
process, provide tips and answer questions. An invitation with details will be sent soon.
Reminders
Excel Sheet of Nonprofit Information: Nonprofit information for the brochure,
Attachment A, must be submitted electronically as an Excel document and
included as a hard copy with your submitted application. Attachment A can be sent
electronically to apply@coloradocombinedcamapign.org.
Charitable Solicitation Renewal Numbers: Applicants must provide proof of current
registration under the Charitable Solicitation Law with the Colorado Secretary of States
Office. In addition to certifying item VIII. (A) (7), we are collecting renewal information
from participants. Attachment A includes a column for the Renewal ID Number for all
participating charities.
Please do not hesitate to contact the CCC staff to address any questions about the CCC
application. We look forward to working with you on another successful campaign!
Sincerely,
Nina Sundell
Executive Director of the Colorado Combined Campaign (CCC)
THE CCC OFFICE MUST RECEIVE YOUR APPLIC ATION BY

5 P.M. ON FRID AY, FEBRU ARY 2 0, 2015
c/o Community Shares of Colorado
789 Sherman Street, Suite 230 Denver, Colorado 80203
CCC 2014 Umbrella Application | Page 2
CO N T AC T I NFO RM ATI O N
Umbrella Organization Name:
Mailing Address:
City:
State: Colorado
Zip+4:
Main Telephone Number:
Fax:
Website URL:
Contact Person:
Email:
Direct Telephone Number:
I, [NAME OF SIGNATORY], the duly appointed representative of [NAME OF FEDERATION],

have verified and I certify and affirm all statements enclosed in this application to be true.
Signature
Title
Date of Application
Type Name
BYL AW S C E R TI F I C A TI O N S
Listed below are the requirements to participate in the Colorado Combined Campaign as set
forth in the CCC Bylaws as revised October 2014. A copy of the CCC Bylaws is available for
your reference at: http://www.coloradocombinedcampaign.org/by-laws--purpose.html. The
items below are listed in corresponding order with the Bylaws Section VIII (A) (1-15) and
Section VIII (B) (1-9) for your convenience. Please initial the box next to each certification
statement.
The CCC Advisory Committee reserves the right to deny participation to an Umbrella
Organization for false certification.
SEC TI O N V I I I ( A) C R I TE R I A AN D P R O C E DUR ES F O R AL L CH A R I T AB LE
1. I certify that the organization named in this application has a policy and procedure of nondiscrimination with regard to race, color, religion, national origin, disability, age, gender, and
sexual orientation applicable to persons served by the organization.
2. I certify that the organization named in this application uses the funds contributed to the
charitable organization by State employees for their stated purposes within the State of
Colorado. No more than 15% of CCC funds may be used for the organizations
administrative costs.
3. I certify that the organization named in this application will limit direct monetary solicitation
of support from State employees to the Colorado Combined Campaign.
4. I certify that the organization named in this application can demonstrate a history of service
in the State of Colorado as a charitable organization under the criteria set forth in this
Section VIII for no less than 12 months prior to the date of application.
5. I certify that the organization named in this application is exempt from federal income tax
under Internal Revenue Code 501(a) as described in Section 501(c)(3).
6. I certify that the organization named in this application is registered as a nonprofit
organization with the Colorado Secretary of State by obtaining a Certificate of Good
Standing.
7. I certify that the organization named in this application is registered, unless exempt, with the
Colorado Secretary of State in accordance with the Colorado Charitable Solicitation Act.
8. I certify that the organization named in this application uses a financial accounting system
that is in accordance with generally accepted accounting principles unless the organizations
annual expenditures are less than $100,000, in which case a cash basis of accounting is
acceptable provided that books and records are sufficient to allow for review by an auditor.
9. I certify that the organization named in this application conducts financial operations in
accordance with a detailed annual budget that is approved by the board of directors.
10. Authorization by the Board of Directors must be required for any significant variation from
the approved budget.
11. I certify that the organization named in this application is supported in part by voluntary
contributions from the public.
12. I certify that the organization named in this application engages only in activities that are
consistent with the charitable organizations stated goals and objectives.
13. I certify that the organization named in this application can demonstrate that the publicity
and promotional activities are based upon the actual program and operations of the
charitable organization.
14. I certify that the organization named in this application prepares a report annually which is
available to the general public and includes:
a. A full description of the charitable organizations activities.
b. Methods of solicitation for contributions.
c. The names and contact information for all chief administrative personnel.
d. The names, contact information, and business affiliation for all members of the board
of directors.
e. A full disclosure of the sources and uses of contributions.
15. I certify that the percentage of total revenues not spent on direct services, referred to as the
Administrative Fundraising Ratio (AFR%) does not exceed 35%.
b. If the administrative cost exceeds 35% of total revenue in any given year, the
charitable organizations must submit an explanation as to why 35% has been
exceeded. Upon receipt of an adequate explanation, the committee, at its discretion,
may grant a waiver of the #5% maximum.
16. I certify that the organization named in this application ensures that we:
a. Will not imply directly or indirectly that approval for payroll deduction constitutes
endorsement of the organization by the State of Colorado.
b. Will not sell or permit others to make any use of the lists of contributors who donate
through the CCC.
c. Will not involve the mailing of unordered tickets or other merchandise to State
employees with a request for money in return.
d. Maintain an active volunteer board of directors that serves without compensation
through regular meetings and exercises satisfactory administrative controls in
accordance with the charitable organizations articles of incorporation and bylaws.
e. Demonstrate that their programs reside within and serve the State of Colorado as
evidenced by the presence within the State of Colorado of a staffed facility at which
goods or services may be obtained such as an office, clinic, mobile unit or field
agency.
f. Are a member of an umbrella organization (Federation) that is approved for payroll
deduction according to the criteria set forth in Section VIII (A) and (B) of these
bylaws or are designated as a CU/SSO.
g. Not participate in more than one umbrella organization that receives State
employee contributions in a single campaign year. (continued on page 6)
h. Not use donated State employee funds for lobbying activities.
i. Be in compliance with all applicable federal and state statutes or regulations.
j. Are in compliance with all statutes of the United States of America Patriot Act.
SE C TI O N VI I I ( B ) U M B RE L L A O R G AN I Z ATI O N ( FE DER AT I O N ) R EQ UI RE M E N TS
1. I certify that the organization named in this application serves as the agent of a group of at
least five (5) member charitable organizations as defined by the requirements set forth in
Section IV (A) of these Bylaws.
2. I certify that the organization named in this application accepts responsibility for certifying
annually that all member charitable organizations meet all CCC requirements set forth for
charitable organizations and are in compliance with all applicable Federal or State statutes
or regulations.
The federation should ensure all member organizations that participate in the CCC
have reviewed the Criteria and Procedures for All Charitable Organizations as
stated in Section VIII (A) (1-14) of the CCC Bylaws and have certified
comprehension and compliance.
CCC Bylaws Section VIII (A)(1-14) Criteria and Procedures for All Charitable
Organizations is available for download at:
http://www.coloradocombinedcampaign.org/by-laws--purpose.html.
At its discretion, the CCC Advisory Committee may request a federation provide
proof of compliance for member organizations.
The CCC Advisory Committee reserves the right to deny participation to an Umbrella
Organization for false certification of member organizations.
3. I certify that the organization named in this application has, at minimum, a financial review
performed annually by an independent certified public accountant. Organizations that
submit financial reviews in lieu of an audit must submit an audit performed by an
independent certified public accountant at least once in every three-year period. The
umbrella organization must make audited financial statements available to the public. The
opinion rendered on the financial statements by the accountant must be unqualified. The
Committee reserves the right to request an audit at any time. Additional items may be
included in the scope of an audit or financial review at the request of the Committee.
4. I certify that the organization named in this application distributes funds as provided in
Section VII of these bylaws.
5. I certify the organization named in this application disburses funds in compliance with the
designation requirements cited in Section VII (D) of these bylaws.
6. I certify that the organization named in this application submits Internal Revenue Service
Form 990 annually and will make a copy available for review by the Committee.
7. I certify that the organization named in this application will provide information required from
the Manager by the Committee or Executive Director (DPA).
8. I certify that the organization named in this application has sufficient staff or
volunteers to support the demands of being an umbrella organization.
9. I certify that the organization named in this application maintains the information required by
this section for the application process for three years from the date the application was due.
This information must be available for inspection or audit by the Committee or Executive
Director (DPA) with 24 hours advance notice.
I, [Name of Signatory], the duly appointed representative of [NAME OF FEDERATION], have
verified and I certify and affirm all statements enclosed in this application to be true.
Signature
Title
Date of Application
Type Name
REQ U I R E D AP P L I C A TI O N AT T AC H M E N T S
Please include the following attachments clearly labeled in your application packet.
Attachment A: List of Member Charitable Organizations
Excel sheet sent via email to apply@coloradocombinedcampaign.org and included
with your submitted application.
Attachment A instructions are included following the list of required attachments
Attachment B: IRS Determination Letter
Name and address should match the name and address listed on IRS 990 and
annual report.
A link to contact the IRS for an updated letter is included on the Nonprofit Resources
webpage on the CCC website: http://www.coloradocombinedcampaign.org/nonprofitresources.html.
Attachment C: IRS 990
The organizations most recently filed IRS 990 dated 6/30/2013 or more recent and
covering the same fiscal period as the audit submitted as Attachment D.
Attachment D: Audit
The organizations most recent audit dated 6/30/2013 or more recent and covering
the same fiscal period as the IRS 990 submitted as Attachment C.
Note: Umbrella Organizations submitting a financial review in lieu of an audit
must also submit an audit performed by an independent certified public
accountant dated within the past three fiscal years.
Attachment E: CCC Funds Distribution History
The amount of funds distributed to charitable organizations from the total funds
received for the previous Colorado Combined Campaign.
Attachment F: Description of Disbursement Procedures
A description of the procedures used to disburse funds in compliance with the
designation requirements cited in Section VII (D) of these bylaws.
Attachment G: Board Approved Non-Discrimination Policy
A copy of the organizations non-discrimination policy protecting, at minimum, the
classes listed in the CCC Bylaws: race, color, religion, national origin, disability, age,
gender, and sexual orientation applicable to persons served by the organization.
Attachment H: Colorado Secretary of State Certificate of Good Standing
A copy of your organizations Certificate of Good Standing dated 01/01/2014 or more

recent.
Certificates of Good Standing can be obtained at www.sos.state.co.us.
Attachment I: Current Budget
Attachment I.1: A copy of the organizations budget for the current fiscal year.
Attachment I.2: A copy of the minutes of the organizations Board of Directors

meeting showing approval of the budget.
Please highlight the section demonstrating Board approval of
the current budget.
Attachment J: Annual Report

The purpose of a nonprofit annual report is to provide an overview of the organization within a
specific timeframe. A nonprofits annual report should include a description of programs and
activities, key accomplishments, disclosure of sources and uses of funds, information about the
organizations leadership, and contact information for questions. The CCC Bylaws require
nonprofits to be diligent in their reporting to the public with an emphasis on financial and
management transparency.
Please submit your most recent annual report (dated 6/30/2013 or more recent) with the
following requirements highlighted and clearly labeled for review. If the required information
is not included in your published annual report, please supplement with clearly labeled addenda.
Attachment J.1: Description of programs, activities, and accomplishments in the time
period.
Attachment J.2: Names and contact information for leadership personnel.
Attachment J.3: A list of board members including names, professional affiliations, and
contact information
If professional affiliation and contact information are not included
in the annual report, please supplement with a board list for the
year of the annual report.
Attachment J.4: Disclosure of how funds are solicited and sources of funding.
Attachment J.5: Disclosure of expenditures.
Attachment J.6: Disclosure of Administrative & Fundraising Ratio
The percentage of expenditures of revenues not used for direct services,
calculated using the IRS 990 for the year of the annual report.
Go to Part IX Statement of Functional Expenses located on page
10.
Add lines 25(C) Management and General Expenses and

25(D) Fundraising Expenses
Go to Part VIII Statement of Revenue located on page 9.
Divide the total of 25(C) and 25(D) by line 12(A) Total Revenues.
This is the percentage of administrative and fundraising costs for
CCC reporting.
Attachment K: Explanation of Administrative & Fundraising Ratio (If Required by an AFR

of 35% or higher)
Per the CCC Bylaws, administrative and fundraising costs shall not exceed 35% of
the total expenses of the charitable organizations. If the administrative cost exceeds
35% of total expenses in any given year, nonprofit organization must submit an
explanation as to why the 35% has been exceeded. See attached worksheet K (pg.
14).
I NS TR U C TI O N S F O R AT T AC HM E N T A: LI S T O F M E M BER CH AR I T AB LE
Reminders:
Please submit Attachment A as an Excel sheet via email to:
apply@coloradocombinedcampaign.org and as a hard copy with your application.
Download the Excel sheet pre-formatted at:
http://www.coloradocombinedcampaign.org/nonprofit-resources.html. Remember,
the information from the Excel sheet will be imported into the 2015-2016 CCC
brochure and online giving site. Be sure to carefully proof the information before
submitting! We encourage federations to request charities proof the
information in the Excel sheet before submitting to the Colorado Combined
Campaign.
Attachment A:
Column A: Colorado Combined Campaign Code
If you are adding a new member agency, you do not need to provide a new four digit
code; CCC staff will assign these numbers and notify you.
Column B: Nonprofit Name for Brochure
Name of the nonprofit organization as it will be listed in the brochure and online
giving tool.
Some charities add a The or drop the Inc. when using their name in
print.
If the name for print is a Trade name or DBA, please include
documentation from the Secretary of State.
Column C: Legal Name
The organizations legal name as registered with the Colorado Secretary of State.
Column D: Federal Employment Identification Number (EIN)
The organizations EIN can be found on IRS determination letter or IRS 990
Column E: Phone Number

Dedicated phone number for the nonprofit
Column F: Website URL
Column G: 25-Word Description
Descriptions exceeding 25 words will be edited without consultation.
Hyphenated words will count as two words.
Remember the descriptions are searchable on the website and the online
giving tool; encourage your member organizations to optimize their descriptions with
key words.
Column H: Admin & Fundraising %
This should be calculated using the IRS 990 submitted as Attachment C. See J.6
(pg. 10) for an equation to calculate this ratio.
Column I: Solicitation Renewal Number
Confirm good standing and enter each member agencys Charitable Solicitation
Registration renewal ID number in the column provided.
Go to: http://www.sos.state.co.us/.
Click on Charities and Fundraisers.
Under Consumers, click on Search charities database.
Enter the charitys name in the text box and click search.
Click the charitys Registration No.
In the navigation column on the left, under For this Record click View
History and Documents.
Documents are listed from oldest to newest so you may need to navigate to
the most recent documents for the charity using the [Next >] button.
Under Description, the listings may include RENEWAL, REMINDER,
DELINQUENT NOTICE, or SUSPENDED NOTICE. Look for the most
recent document file date near the bottom of the list.
Note: If the description is DELINQUENT or SUSPENDED, the
charity must renew its registration before it will be eligible for
participation.
Click on the Document No. for the most recent RENEWAL listing.
The top two lines of the document include the initial Registration Number
followed by the Renewal ID.
The 10-digit Renewal ID number should be entered into Column I for the
corresponding charity. The first four digits should be 2014 or 2015 for
properly registered charities.
Column J: Street Address

Column K: City
Column L: State
Column M: Zip +4
Column N: Primary Care Area
In the column provided, please select a Primary Care Area for each of your
nonprofit organizations.
This will be used when nonprofits are listed by service rather than alphabetical
or by federation.
Please choose only ONE primary care area for each organization:
PRIMARY CARE AREA OPTIONS (SELECT ONE PER ORGANIZATION)

Animals
Emergency Services
Mental Health Services
Employment and Financial
Arts and Media
Stability
Outdoors and Recreation
Children and Youth
Environmental Conservation
People with Disabilities
Civil Rights and Equality Family Assistance
Seniors
Community Building
Homelessness and Housing
Sexual Assault
Counseling
Hunger and Food Assistance
Umbrella Federation
Domestic Violence
Legal Services
Veterans / Military
Education
Medical Health Services
Womens Issues
Column O: Primary Service Region
State employees have requested geographic information about participating
nonprofit organizations. Please select your primary service area from the map below
or request to be listed as a Statewide provider.
WORKSHEET K: Explanation of Administrative Fundraising Ratio (If Required by

an AFR of 35% or higher)
[NAME OF AGENCY] is submitting an application with an Administrative Fundraising

Ratio of [AFR%] because in 2014 we experienced:
Absence of Direct Services/ High Overhead Expenses
Investments in Personnel and Programming
Major Fundraising Initiatives/Changes in Funding
Other:
Detailed Explanation (Required):
____________________________________________
Signature
_____________
Date
Coloradans
Giving. Caring. Sharing.
2014 Lead Coordinator

Training Manual
TABLE OF CONTENTS
WELCOME AND CONTACT INFORMATION
Introduction Letter ............................................................................................................................................................ 3
Advisory Committee Contact Information ..................................................................................................................... 4
CCC Management Staff Information ............................................................................................................................. 6
ABOUT THE CCC

Mission ............................................................................................................................................................................... 7
Overview of Campaign Logistics.................................................................................................................................... 7
Important Dates ................................................................................................................................................................ 8
Questions Frequently Asked by Lead Coordinators ................................................................................................... 9
Questions Frequently Asked by State Employees .................................................................................................... 11
CAMPAIGN 101
Getting Started................................................................................................................................................................ 13
Keys to Success ............................................................................................................................................................. 14
A Successful Campaign Close ..................................................................................................................................... 15
Scheduling a Speaker or Agency Fair ........................................................................................................................ 16
Seed Money .................................................................................................................................................................... 17
2013-2014 Campaign Totals ........................................................................................................................................ 18
HELPFUL FORMS
Pledge Form.................................................................................................................................................................... 20
Pledge Processing Form (S-1 Form) .......................................................................................................................... 21
Seed Money Reimbursement Form ............................................................................................................................ 22
ONLINE RESOURCES ..................................................................................................................................................... 23
ADDITIONAL CAMPAIGN RESOURCES
Lead Coordinators Speak- Successes from the Field .............................................................................................. 24
Sample Donation Request Letter................................................................................................................................. 26
Sample Donation Thank You Letter ............................................................................................................................ 27
Tax Exemption Letter..................................................................................................................................................... 28
Contact Information & Helpful Website Links............................................................................................................. 30
August 13, 2014

Dear Colorado Combined Campaign Lead Coordinators,
Coloradans
During the 2013-2014 Colorado Combined Campaign state employees demonstrated their commitment to
these three values by pledging to donate more than $1 million to over 700 participating nonprofit
organizations. This success would not have been realized without the dedication and commitment of Lead
Coordinators like you. Thank You!
As we look towards the 2014-2015 campaign, the Colorado Combined Campaign Advisory Committee and
campaign management staff look forward to working with you on your departments campaign. This manual,
along with our online materials, was designed to provide you with a variety of resources and tools that will help
you launch a successful campaign. Please remember that we are also here to help you. Please dont hesitate
to contact us with any questions, concerns or requests for additional campaign materials and resources.
The Colorado Combined Campaign is entering its 26th year and, to-date, state employees have raised millions
of dollars for nonprofits whose work helps Colorado communities thrive. We truly appreciate all of your time,
energy and dedication and we are here to assist you in continuing this strong history of success!
Sincerely,
Nina Sundell, Executive Director

Patti Dahlberg, Chair

Colorado Combined Campaign Advisory Committee
2014 Colorado State Employee Advisory Committee on Charitable Giving
Patti Dahlberg CHAIR

LEGISLATIVE DEPARTMENT
Office of Legislative Legal Services

200 E Colfax Ave, Room 091, State Capitol
Denver, CO 80203-1782
303-866-2045 / patti.dahlberg@state.co.us
Tim Villarosa VICE CHAIR

REGULATORY AGENCIES

1560 Broadway, Suite 200
Denver, CO 80202
303-894-2126 / tim.villarosa@ state.co.us
Brandy Valdez Murphy

SECRETARY/FINANCIAL LIAISON
PUBLIC HEALTH & ENVIRONMENT

4300 Cherry Creek Dr. S. EDO-A5
Denver, CO 80246
303-692-3467 / brandy.valdezmurphy@state.co.us
EDUCATION
Barb Lautenbach
Dept. of Education
6000 E Evans Ave #2, Suite 100
Denver, CO 80222
303-866-6816 / lautenbach_b@cde.state.co.us
HEALTH CARE POLICY & FINANCING

Joey Gallegos
Dept. of Health Care Policy & Financing
1570 Grant St.
Denver, CO 80203
303-866-3473 / joey.gallegos@state.co.us
HIGHER EDUCATION
Karla Viteri
Dept. of Higher Education

Denver, CO 80202
303-866-2723 / karla.viteri@dhe.state.co.us
AGRICULTURE
Carol Feiler
HUMAN SERVICES
Saundra Beaird
AURARIA HIGHER EDUCATION

Dany McCoy
HUMAN SERVICES
Genette Hurt (At Large)
CORRECTIONS
Jason Sanchez
INFORMATION TECHNOLOGY
Dan Rivera
Dept. of Agriculture
700 Kipling Street, Suite 4000
Lakewood CO 80215-8000
303-239-4158 / carol.feiler@state.co.us
Auraria Higher Education

PO Box 173361, Campus Box A
Denver CO 80217
303-556-4557 / dany.mccoy@ahec.edu
Dept. of Corrections
2862 South Circle Drive
Colorado Springs, CO 80906-4195
719-226-4234 / jason.sanchez@doc.state.co.us
Dept. of Human Services

1575 Sherman St.
Denver, CO 80203
303-866-5027 / saundra.beaird@state.co.us
Dept. of Human Services

1575 Sherman St.
Denver, CO 80203
303-866-4595 / genette.hurt@state.co.us
Office of Information Technology

1560 Broadway, Suite #1550
Denver, CO 80203
303-894-7871 / dan.rivera@state.co.us
LOCAL AFFAIRS
Bruce Eisenhauer

1313 Sherman Street, Ste. 500
Denver, CO 80203
303-864-7862 / bruce.eisenhauer@state.co.us
MILITARY & VETERANS AFFAIRS

Gregg Parker
Military & Veterans Affairs

6848 S. Revere Pkwy.
Englewood, CO 80112
720-250-1512 / gregory.parker@dmva.state.co.us
NATURAL RESOURCES
Tina Miller
Dept. of Natural Resources

1313 Sherman St, Room 415
Denver, CO 80203
303-866-2667 / tina.miller@state.co.us
OFFICE OF THE LT. GOVERNOR

Revekka Balancier
Lieutenant Governors Office
130 State Capitol
Denver, CO80203
303-866-6325 / revekka.balancier@state.co.us
OFFICE OF THE GOVERNOR

Tyler Mounsey
Governors Office
127 State Capitol
Denver, CO 80203
303-866-2885 / tyler.mounsey@state.co.us
PERSONNEL & ADMINISTRATION

Georgia Valdez
Dept. of Personnel & Administration

633 17th Street #1600
Denver, CO 80202
303-866-4244 / georgia.valdez@state.co.us
PUBLIC DEFENDERS OFFICE
Laura Darrow
Public Defenders Office

Denver, CO 80203
303-764-1400 x6441
laura.darrow@coloradodefenders.us
REVENUE
Brooke Christopher
Dept. of Revenue Lottery Division

720 S Colorado Blvd, Suite 110A
Glendale, CO 80246
303-759-6846 / brooke.christopher@state.co.us
Colorado Combined Campaign Staff
Nina Sundell
Executive Director
(720) 420-3240
Lindsey Julen
Campaign Coordinator
(720) 420-3240
lindsey@coloradocombinedcampaign.org
CONTACT INFORMATION
789 Sherman Street, Suite 230
Denver, CO 80203
720-420-3240
(FAX) 303-861-8354
WWW.COLORADO.GOV/CCC
www.facebook.com/ColoradoCombinedCampaign
https://twitter.com/cccgives
About the Colorado Combined Campaign

CAMPAIGN MISSION
The Colorado Combined Campaign (CCC) encourages Colorado State Employees to create a culture of
charitable giving that positively impacts Colorado communities by providing State Employees with the ability to
easily donate, through payroll deductions, to hundreds of qualified nonprofits.
HISTORY
Charitable giving by state employees has a strong history in Colorado. Prior to 1987 State Fund Drives were
coordinated by various state employees in cooperation with different umbrella organizations. However,
employees could not opt to donate through payroll deductions and the number of nonprofit designation choices
was limited.
Recognizing the importance of charitable giving by state employees and understanding that both employees
and charitable organizations would benefit from expanding the number of designation choices made available
to employees, Governor Richard Lamm signed an Executive Order establishing the Colorado State Employee
Advisory Committee on Charitable Giving on January 9, 1987. Through this Executive Order, he created an
advisory committee of state employees from each agency which established bylaws creating procedures for an
expanded annual fund and outlining the criteria for participating nonprofit organizations.
The first Colorado Combined Campaign was held in 1988 and since then, state employees have donated
millions of dollars. During the 2013-2014 campaign more than 3,700 employees pledged to donate more than
$1 million to more than 700 participating agencies. Today the Colorado Combined Campaign Advisory
Committee, consisting of employee volunteers from different state departments, meets regularly to set CCC
policy and campaign budgets, update bylaws, evaluate participating nonprofit organizations, and ensure that
the money raised by state employees reaches the organizations designated by state employee donors.
OVERVIEW OF CAMPAIGN LOGISTICS

PLEDGE OPTIONS
Online: https://www.ipledgeonline.org/_coloradocombinedcampaign/
Paper Pledges
CONTRIBUTION OPTIONS
Recurring payroll contributions
Recurring credit card contributions
One-time donations by cash, check or credit card
Important Campaign Dates
September 1: CAMPAIGN OFFICIALLY BEGINS
September
October &
November
Plan Kickoff Events

Distritute Pledge Forms, Campaign Brochures and Link to Online Giving
Site: https://www.ipledgeonline.org/_coloradocombinedcampaign/
Plan Department/College/University CCC Kickoff Events, Fundraisers,
Speakers & Agency Fairs
Send Campaign Reminders via email, interoffice mail, social media,
department newsletters etc.
Collect Paper Pledges from Employees
December
Submit Forms to Payroll and CCC staff

Thank Participants
Collect Late Pledges
January
January 9: Online Giving Site Closes

January 15: Deadline for Submitting Paper Pledges to Payroll
Lead Coordinator Thank You Event (Date TBD)
February
Recruit Members for Campaign Committee- Site/Office Coordinators
July
Set Campaign Goals
Schedule Speakers and Agency Fairs
August
Plan Events/Participation Incentives

Lead Coordinator Training/Kickoff
Questions Frequently Asked by Lead Coordinators
Q.
Who can I call if I have questions about our campaign?

A.
CCC Campaign staff members are always available to answer your questions, help you
troubleshoot and provide support, materials and resources. Contact us at 720-420-3210.
Q.
Can I get additional brochures and pledge forms?

A.
Yes. The campaign resource guide and blank pledge forms can be found online at
www.coloradocombinedcampaign.org/campaign-resources. Also, you can request additional
copies by calling the CCC office.
Q.
Where can I find additional Campaign Resources?

A.
Campaign Resources can be found online at: www.coloradocombinedcampaign.org/campaignresources. You can also contact the CCC office with questions and requests for additional
resources.
Q.
Is there money for me to use to plan a campaign kickoff or other campaign events?
A.
Yes. The Colorado Combined Campaign has allocated a small amount of seed money that
can be used to help boost your campaign. Each department, college, and university is allocated
5 cents per employee to be used to purchase any items that will enhance your campaign. In
order to receive reimbursement, you must fill out the reimbursement form on page 33 of the
manual. Submit your form to nina@coloradocombinedcampaign.org.
Q.
How do other departments, colleges and universities use their seed money?
A.
Seed money can be used for anything that will help inspire employees to participate in the
campaign, including:
Purchasing incentive gifts that are given through weekly drawings to individuals who
have opted to participate in the campaign.
Purchasing food for a campaign kickoff or agency fair
Q.
Does the CCC provide incentive gifts?

A.
The CCC provides a limited number of incentive gifts each year. These can include items such
as mugs, pens, and other schwag. It is up to you to decide how to use these items. Often times
Lead Coordinators will use them for door prizes at events, add them to silent auction baskets or
as thank you gifts for employees who have helped run the campaign.
Q.
Other departments seem to have great give-a-ways such as gift cards, where can I get these
items?
A.
Aside from the limited amount of items that you receive directly from the CCC, Lead
Coordinators have solicited popular businesses for donations. Tip: Ask the stores you already
frequent for a donation. Take a walk at lunch and ask the stores and restaurants close to your
office for donations. A sample donation request letter and a sample donation thank you letter
can be found on pages 39 and 41 and on the Lead Coordinators page on the CCC website.
Q.
What kickoff events and fundraisers have departments hosted to increase participations and
pledges?
A.
Most departments, colleges and universities will host an agency fair so that employees can
learn about the different services being offered throughout the community. Many times these
agency fairs are paired with other events such as chili cook-offs, bake sales, and silent auctions.
Q.
How do I schedule an agency fair or non-profit speaker?

A.
Participating nonprofit agencies are always excited to have the opportunity to come and talk to
employees about their work and how much the contributions they receive through the CCC
makes a difference in their ability to impact the community. To schedule a nonprofit speaker or
to set up an agency fair please contact CCC staff at 720-420-3210. For more tips and
information on scheduling an agency fair or speaker please see page 23.
Q.
Where can I find more information about the nonprofits participating in this years campaign?
A.
A current listing of participating nonprofits can be found on our website at:
www.coloradocombinedcampaign.org/donor-resources. During the campaign we will also be
highlighting our nonprofit partners through social media. Please like us on Facebook at:
www.facebook.com/coloradocombinedcampaign.
Q.
What do I do with pledge forms that have been completed and returned to my attention?
A.
If an employee has opted to donate through monthly payroll deductions, a copy of the pledge
form must be turned into both your payroll department and the CCC office. If the employee has
opted to donate with a credit card, cash or check, pledge forms and the method of payment
need to be submitted to the Colorado Combined Campaign office only. Please see page 7 for
more information and the CCC offices contact information.
Q. What is the Pledge Processing Form?

A.
The Pledge Processing Form, formerly the S-1 form, needs to be filled out and submitted with
each batch of pledges you submit to the CCC office. This form serves as part of our system of
checks and balances and ensures that the CCC office attributes the pledges to the correct
department or institution of higher education. Please see page 31.
Q. Can an employee make a pledge after the campaign has closed on December 31st?
A.
Employees interested in making a check or credit card donation can do so at any time
throughout the year. Pledges made through payroll deductions can, in most cases, be
processed with the January pay period if received by the CCC office by January 15th. The
ability to process pledges made through payroll deduction in February-August varies by
department. Please contact the CCC office with questions about processing pledges that are
made after January 15.
Q.
If an employee is hired outside of the campaign season (January-August) can they still make a
pledge or do they have to wait until the next campaign year?
A.
Employees interested in making a check or credit card donation can do so at any time
throughout the year. The ability to process pledges made through paycheck deductions varies
by department. Please contact the CCC office for specific information about your department,
college or university.
Questions Frequently Asked by State Employees

Q.
What is the benefit of making a designated donation through the Colorado Combined Campaign
instead of giving directly to my favorite charity?
A.
The Colorado Combined Campaign allows employees to donate through monthly payroll
deductions in addition to making one-time credit card and check gifts. Opting to have your
donation taken out of your paycheck in smaller amounts throughout the year allows most people
to give more overall. Additionally, nonprofits can keep their administrative costs lower if they are
processing a single check form the CCC rather than several checks from individuals. Finally,
your donation through the CCC has a greater impact when it is combined with the generosity of
your fellow co-workers.
Q.
Is my donation tax deductible?

A.
Yes. Every agency listed in the Resource Guide is recognized by the IRS as having a 501(c)(3)
nonprofit status and therefore donations are eligible for tax deduction on your annual income
tax. You will need to retain a copy of your pledge form and a copy of your final pay stub
showing the total amount withheld during the calendar year in order to claim your deduction.
Q.
Why are only some of the Colorado nonprofits listed in the Campaign Brochure?
A.
All the nonprofits listed in the Campaign Brochure applied to be part of the CCC. The CCC
Advisory Committee reviews all applications and makes decisions regarding eligibility based on
compliance with the CCC bylaws. Agencies interested in applying to participate in the CCC
should contact the CCC office. A copy of the bylaws can be found online at
www.coloradocombinedcampaign.org/about-ccc.
Q.
How can I be sure that my donation goes to the charities I want to support?
A.
When you designate your gift, your contribution, less the CCC administrative cost, will go to the
charity or charities of your choice. You may request that the charity you choose send you a
letter of acknowledgement.
Q.
Can I stop my payroll deduction once I have made my pledge?

A.
Yes. You can cancel your donation at any time by providing, in writing, a notice to your payroll
office. You have the right to stop your pledge at any time and for any reason.
Q.
What are the CCC administrative costs?

A.
The Colorado Combined Campaign plays an important role in fundraising for Colorado nonprofit
organizations. Each year approximately 700 nonprofits apply to be part of the campaign
recognizing the benefit of approaching thousands of potential donors through one giving
platform. The CCC Advisory Committee reviews and approves the budget and projected
administrative expenses for each campaign year. The administrative expenses cover office
space, utilities, personnel, printing, a CPA audit and other related costs to ensure a successful,
well managed campaign. The CCC budgets expenses at or below 15% of the campaign total.
Q.
Do you release the personal information provided on my pledge card?

A.
All donors have the option to remain anonymous and their information will not be shared with
anyone besides CCC management staff. Donors who wish to have their contributions
acknowledged by the nonprofit will have their contact information and amount of their gift
release to the specific nonprofit, otherwise the information is only available to CCC
management staff.
Q.
If I currently give through payroll deduction, do I have to complete a new pledge form each
year?
A.
Yes, for each new campaign you must complete a new pledge from.
Q.
Why should I donate to the CCC when I dont use any of the services provided by the agencies?
A.
Each of us benefits from living in a community that provides service to those who may need or
want them. Living in a healthy, safe and vibrant community gives us comfort in knowing that the
needs of the community are met.
Q.
Why should I support a campaign that includes organizations that I dont like?
A.
We recognize that state employees have a diversity of interests when it comes to charitable
giving. By supporting hundreds of nonprofits through the Colorado Combined Campaign we can
ensure that all employees are able to give to a cause that they find personally meaningful.
Because of the structure of the campaign, your donation will support the organizations you
designate.
Getting Started
First Things First

Set your campaign dates (Campaign officially runs
September 1-December 31, department campaign
dates may vary)
Set campaign goals for total $ raised and total # of
participants
Think about ways to raise awareness about the
campaign: staff meetings, previously scheduled
department events, posters, emails, etc...
Prior to your department's kickoff, organize your
campaign materials, including pledge forms and
brochures. Need assistance or campaign resources?
Call the CCC office at 720-420-3210
Easy Ways To Energize Your Department
Opt to have site/office coordinators who will help
distribute materials and host kickoffs
Talk to your colleagues to gauge interest in agency
fairs, chili cook-offs and other department-wide events
Ask colleagues to share their own stories as to why
they give through the Colorado Combined Campaign
and which agencies are most important to them
Share these stories during the campaign through
department newsletters and campaign emails
Share your department's campaign goals
Keys to Success
1. Distribute Campaign Materials
Distribute pledge forms and campaign brochures
Make blank pledge forms & campaign brochures available in shared office spaces
Send an email with a link to the online giving site: www.ipledgeonline.org/_coloradocombinedcamapgin
Send an email with a link to the online campaign brochure and printable pledge form
Have blank pledge forms and extra campaign brochures available at agency fairs and other CCC events
2. Connect Employees to Nonprofts

Hold agency fairs, brown bag lunches and other events
Send emails with information about participating nonprofits from all service areas
Encourage employees to like our Facebook page for additional nonprofit stories
3. Visibility, Visablity, Visability

Email
The Colorado Combined Campaign will be providing weekly emails that can be customized and sent to
employees in your department. These emails will contain narratives and pictures from participating
nonprofits and other important campaign information
Create your own emails highlighting employees and their charities of choice
Departmental forms of Communication
Websites
Social Media
Newsletters
Staff Meetings
New Employee Orientation Materials
Posters and Print Media
The CCC will provide a variety of print material that can be customized and used to promote the
campaign. These materials can be used to promote the campaign and also be customized to promote a
specific event.
Break Rooms
Restrooms
Lobbies
Elevators
Paycheck Inserts
Campaign Events
Agency Fairs
Speakers
Chili Cook-Offs
Pizza Lunches
Halloween Costume Contests
Lunch and Learns
Remember: The #1 Reason People Dont Give - They are Not Asked!
Help us ensure that all state employees know they have the option to give!
A Successful Campaign Close
1. Collect and Process Paper Pledges

Remind employees of the deadline to submit paper pledges
Fill out the Pledge Processing Form, formerly known as the S-1 Form
Submit ALL pledge forms to the CCC office (see contact information below)
Submit pledges made through payroll deduction to your payroll department
2. Followup with Payroll
CCC staff will email your payroll department a spreadsheet with the pledges received online, copying
the Lead Coordinator
Follow up with payroll to ensure that the paper forms you submitted and the online donations were
received and will be entered into the system for deductions to begin in January
3. Calculate Department Totals
Using your totals from the paper pledges and the online donations, confirm your pledge totals and
report any inconsistencies to CCC staff at 720-420-3210
4. SAY THANK YOU
Thank the employees who participated in the Colorado Combined Campaign
Highlight department successes
Acknowledge anyone who helped you organize and run the campaign
Copies of Paper Pledges can be submitted to the CCC via:

Registered Mail: 789 Sherman Street, Suite 230, Denver, CO 80203
Email: nina@coloradocombinedcampaign.org
Or
REMEMBER:
To arrange pick-up call us at 720-420-3210
DONT FORGET:

Copies of ALL paper pledges must be submitted to the CCC office.

You are responsible for submitting a copy of all pledges made through payroll contribution to your payroll
department
Scheduling A Nonprofit Agency Fair or Speaking Engagement

The CCC staff is ready to assist you in scheduling a nonprofit speaker for your campaign when you are! Below
you will find a list of information to have available before we are able to contact our participating nonprofits.
Ideally we would like a two week notice but we will do our best to accommodate all requests.
We understand that the employees in your department may have specific charities they are personally invested
in and we encourage you to request those organizations. We will do our best to schedule speakers from those
charities, but ask you to understand that if the chosen nonprofits are unavailable, we will then find a nonprofit
from the same service area.
To bein the process of scheduling a speaker, call Lindsey Julen, Campaign Coordinator, at (720) 420-3210
with the following information:
Event Logistics
Date
Time
Location
Building Security Information
Number of Attendees
Parking Information
Event Format
Type of Event
Speaking Engagement (How much time will each agency representative have to present?)
Agency Fair with booths
Other
Number of nonprofit representatives requested
Day of Information
Name and Contact Information the nonprofit representative can call the day -of event
Materials provided by the department vs. materials needed to be brought by nonprofit
Other instructions for day of arrival and setup
Parking Instructions
Security Requirements
Etc.
Seed Money
WHAT is Seed Money?
The Colorado Combined Campaign has allocated a small amount of seed money to each department,
college, and university that can be used to purchase items that will help boost your campaign. Seed money is
distributed as a reimbursement and the total amount requested during a campaign cannot exceed 5
cents/employee.
HOW Should I Use my Seed Money?
You can decide how to use your seed money as long as it is for a purpose related to your Colorado Combined
Campaign. If you have questions about using your seed money for a particular purpose please contact the
CCC office at 720-420-3210. Popular uses for seed money include:
Food for Kickoffs & other campaign related gifts
Incentive Gifts
Marketing Materials
Give-a-ways
HOW Much Seed Money Do I Receive?

______________
# of employees
$0.05
$_________________
Total
WHEN Do I Receive my Seed Money?
Seed money, in most cases, cannot be requested in advance of a purchase. Please submit your receipts and
reimbursement form to the CCC office via email, nsundell@gmail.com, or by mail, 789 Sherman Street, Suite
230, Denver, CO 80203.
WHERE Can I Find the Seed Money Reimbursement Form?
The seed money reimbursement form can be found on page 33 of the Lead Coordinator Manual and also on
the Lead Coordinators resource page on the CCC website at:
www.coloradocombinedcampaign.org/campaign-resources.
REMEMBER
The Colorado Combined Campaign is a tax exempt 501(c)(3) organization. When making purchases please
remember to use our tax exemption letter on page 43 of the Lead Coordinator Manual or on the CCC
website at campaign-resources. We are unable to reimburse any taxes associated with CCC purchases.
2013-2014 Campaign Totals

Total Number of
Participants
12
8
19
17
52
110
301
52
38
15
6
2
28
15
23
21
37
12
49
66
197
81
54
1
2
University/College
Adams State College
Arapahoe Community College
Auraria Higher Education Center
Colorado Community College System
Colorado Mesa University
Colorado School of Mines
Colorado State University - Fort Collins
Colorado State University - Pueblo
Community College of Aurora
Fort Lewis College
Front Range Community College - Westminster
Front Range Community College- Boulder
Front Range Community College-Larimer
Metro State University of Denver
Morgan Community College
Northeastern Junior College
Pueblo Community College
Red Rocks Community College
University of Colorado - Boulder
University of Colorado - Colorado Springs
University of Colorado - Denver/Health Sciences
University of Colorado-Systems
University of Northern Colorado
Western State College
Western State Colorado University
TOTAL
State Department
Department of Agriculture
Department of Corrections
Department of Education
Department of Health Care Policy & Financing
Department of Higher Education
Department of Human Services
Department of Labor & Employment
Department of Law/Office of Attorney General
1218
29
52
1
37
13
692
111
66
Campaign Total
$2,242.00
$3,140.00
$4,543.01
$6,280.00
$9,996.00
$50,300.08
$115,105.88
$12,768.00
$7,707.00
$1,472.00
$3,276.00
$300.00
$9,831.00
$4,180.00
$3,254.00
$2,313.00
$8,659.00
$2,484.00
$22,892.50
$19,625.00
$124,921.04
$42,270.00
$14,992.00
$120.00
$240.00
$472,911.51
$5,669.00
$13,740.00
$165.00
$11,063.00
$2,064.00
$66,689.77
$26,637.00
$23,398.00
Department of Local Affairs

Department of Military & Veteran Affairs
Department of Natural Resources
Department of Personnel & Administration
Department of Public Health & Environment
Department of Public Safety
Department of Regulatory Agencies
Department of Revenue
Department of Transportation
Department of Treasury
Executive Branch/Governor's Office
History Colorado
Judicial Department
Legislative Department
Office of Information and Technology
State Public Defender's Office
61
26
134
42
173
145
131
134
186
13
61
20
246
65
29
43
TOTAL
$16,207.00
$11,680.00
$35,676.00
$9,288.00
$42,691.00
$27,121.00
$24,347.29
$35,571.21
$34,945.74
$3,189.00
$23,765.00
$5,796.00
$73,803.00
$28,188.00
$13,432.00
$15,092.00
2510
$550,218.01
Other
Community Sponsorships & Events
$11,659.54
TOTAL
2013-2014 Campaign Total
$11,659.54
3728
$1,034,789.06
PLEDGE FORM
THANK YOU FOR YOUR CONTRIBUTION!
DONATE ONLINE AT: www.ipledgeonline.org/_coloradocombinedcampaign
Employee ID # ___________________________ Division/Department ___________________________________________________

_
Name _____________________________________________________ Location Code ______________________________________
Home Address ___________________________________________ City __________________________ Postal Code ____________
Work Address ___________________________________________ City__________________________ Postal Code _____________

Work Phone ________________________________ Email _____________________________________________________________
I do not request an acknowledgement of this gift. Please do not release my contact information to the recipient charities.
Please Designate the Charities of Your Choice
Charity Name
Charity Code
1.
2.
3.
Yearly Total Amount

$
$
$
TOTAL:
$
If you wish to donate to more than 3 nonprofit agencies, please attach a separate form with all your additional designations or donate online.
Contribution by Payroll Deduction
Donation by:
Cash
Check (Please Attach Check Made Payable to CCC)
Credit Card (One Time Donation)
Credit Card (Recurring Donation)
$80 x 12 = $960
$15 x 12 = $180
$60 x 12 = $720
$10 x 12 = $120
$40 x 12 = $480
$5 x 12 = $60
$20 x 12 = $240
$2 x 12 = $24
$________ x _______ = _______
AMOUNT
MONTHS
Amount $___________________
Amount $___________________
Amount $___________________
Amount $___________________
Amount $______________x 12 months = Total $____________________

Credit Card Number _________________________________Exp. Date _____________
TOTAL
SIGNATURE:_____________________________________________________________ DATE:______________________________
Thank You!
Please retain a copy of this pledge form and a copy of your final pay stub in order to claim a charitable deduction on your federal income taxes.
No goods or services were provided in consideration for this contribution.
PLEDGE FORM
THANK YOU FOR YOUR CONTRIBUTION!
DONATE ONLINE AT: www.ipledgeonline.org/_coloradocombinedcampaign
Employee ID # ___________________________ Division/Department ___________________________________________________

Name _____________________________________________________ Location Code ______________________________________
Home Address ___________________________________________ City __________________________ Postal Code ____________
Work Address ___________________________________________ City__________________________ Postal Code _____________
Work Phone ________________________________ Email _____________________________________________________________
I do not request an acknowledgement of this gift. Please do not release my contact information to the recipient charities.
Please Designate the Charities of Your Choice
Charity Name
Charity Code
1.
2.
3.
TOTAL:
Yearly Total Amount

$
$
$
$
If you wish to donate to more than 3 nonprofit agencies, please attach a separate form with all your additional designations or donate online.
Contribution by Payroll Deduction

$80 x 12 = $960
$15 x 12 = $180
$60 x 12 = $720
$10 x 12 = $120
$40 x 12 = $480
$5 x 12 = $60
$20 x 12 = $240
$2 x 12 = $24
$________ x _______ = _______
AMOUNT
MONTHS
TOTAL
Donation by:
Cash
Check (Please Attach Check Made Payable to CCC)
Credit Card (One Time Donation)
Credit Card (Recurring Donation)
Amount $___________________
Amount $___________________
Amount $___________________
Amount $___________________
Amount $______________x 12 months = Total $____________________

Credit Card Number _________________________________Exp. Date _____________
SIGNATURE:_____________________________________________________________ DATE:______________________________
Thank You!
Please retain a copy of this pledge form and a copy of your final pay stub in order to claim a charitable deduction on your federal income taxes.
No goods or services were provided in consideration for this contribution.

789 Sherman St, Suite 230
Denver, CO 80203
(720) 420-3210
PLEDGE PROCESSING FORM

(Formerly S-1 Form)
State Department/Division
State Department/Division Address
City
Lead Coordinator
Postal Code
Lead Coordinator Phone Number
Employee
Contributions
Payroll
Deduction
Checks
Cash
Fundraising
Events
Credit Cards
Total
Number of
Participants
Amount
Enclosed
WE HAVE JOINTLY VERIFIED THE CONTENTS OF THE ENVELOPE AND AGREE THAT THE AMOUNTS REPORTED ARE ACCURATE.
Lead Coordinator Signature
Date
Department/Division Coordinator Signature
Date
FOR CCC OFFICE USE ONLY
Batch Number
Date
Initials
Form Received
Corrected and Extended
Checks Copied
Cash/Checks/CC Logged
Entered into Database
Department Status Updated
iPledge Report Sent to Payroll
CCC Auditor Signature

Release Date
Date
Deposit Date
Seed Money Reimbursement Form

Department Name: ____________________________Date:
__________
________________
Employee Name:______________________________Employee
_______ Signature: _________________
Vendor Name
Example: King Soopers
Items Purchased
Cookies
Event/Purpose
Agency Fair
Date of Purchase
9/25/2014
Original receipts must be submitted with this form to: CCC 789 Sherman St., #230, Denver, CO 80203
The Colorado Combined Campaign is tax exempt. Please use tax exemption letter for all purchases
For CCC Use Only

Executive Director Signature: ________________________________
Date Check Issued: __________________
Check #: ___________
Date: _____________
Cost
$5.00
Colorado Combined Campaign Online Resources

Visit us online at: www.coloradocombinedcamapign.org/campaign-resources for a variety of customizable
online resources to help you spread the word about your departments campaign! More information about the
Colorado Combined Campaign can be found at: www.colorado.gov/ccc.
GENERAL CAMPAIGN POSTERS can be customized with the Lead

Coordinators name and contact information and can be hung in various
places around your department (i.e. break rooms, elevators, bathrooms, etc.).
Find these at www.coloradocombinedcampaign.org/campaign-resources
EVENT POSTERS can be customized for your department events and used
to publicize incentive drawings and other campaign related functions and
events.
Our website has several different EMAIL TEMPLATES that contain

general information about the Colorado Combined Campaign and
nonprofit testimonials that highlight the impact State employee
donations have on our Colorado Communities. These will be
updated throughout the campaign.
Find these at www.coloradocombinedcampaign.org/campaignresources
PLEDGE REMINDER CARDS can be used throughout your campaign to
remind employees in your department to turn in their pledge form. These
5x3 cards can easily be added to paychecks and other mailings.
CAMPAIGN PARTICIPATION CARDS can be distributed to anyone who has

participated in the campaign. Employees may fill in the name(s) of the
nonprofit(s) they have pledged to and display the cards on their office
windows, doors, etc.
Lead Coordinators Speak: Success from the Field
Distributing Information
Marketing/Communication
Lead Coordinators Speak: Success from the Field
Events
"All staff meetings are an

easy way to talk about the
campaign and handout
campaign materials."
Incentive Gifts
"I use our seed money to buy
baskets from the women's bean
project and use them for
incentive giveaways throughout
the campaign."
SAMPLE DONATION
REQUEST LETTER
Date
Name
Company
Address
City, State Zip
Dear Name,
As a proud employee of the Colorado state government I am pleased to introduce you to the Colorado Combined
Campaign. This workplace giving campaign provides Colorado government employees the opportunity to donate to
charities that directly benefit Coloradans. Donations can be made through paycheck deductions and employees can
designate their donations to one or more of the more than 650 participating nonprofit organizations. Since its inception
in 1988, the Colorado Combined Campaign has raised millions of dollars for Colorado nonprofit organizations
and last year alone employees celebrated over 25 years of giving by pledging to donate over $1 million.
[Company/Business Name] is known across the state as a strong champion of charitable giving and we would like to
highlight your business as a supporter of the Colorado Combined Campaign by inviting you to donate a product or gift
card for us as an incentive to campaign participation. As a popular and well respected [business/company], your
donation will go a long way towards helping [name of department, college or university] encourage new donors and
increase the total amount of contributions, both of which will significantly impact our Colorado communities and contribute
to a more vibrant Colorado.
As a 501(c)(3) organization, your donation is tax deductible, as allowed by the law. T he Colorado Combined Campaigns
tax ID number is: 74-2401941.
If you have questions or would like additional information, please contact me at [email] or [phone number]. To learn
more about the Colorado Combined Campaign, visit our website: www.colorado.gov/ccc.
Thank you for your consideration. I look forward to following up with you soon.
Sincerely,
[Name]
[Department]
A customizable version of this letter can be found at: www.coloradocombinedcampaign.org/campaign-resources.
SAMPLE THANK YOU

LETTER
Date
Name,
Address
City, State Zip
Dear Formal Salutation,
On behalf of the Colorado Combined Campaign, thank you for your donation to the [Department Name, College or
University]s 2014-2015 Campaign! Your contribution will go a long way towards helping us encourage campaign
participation and increase the total amount of contributions, both of which will significantly impact Colorado nonprofits and
the communities they serve.
The Colorado Combined Campaign provides government employees an opportunity to donate to more than 650
participating nonprofit orginizations that specifically benefit Coloradans. Since its inception in 1988, state employees have
donated millions of dollars and last year alone, the Colorado Combined Campaign celebrated 25 years of giving by raising
over $1 million. Thanks to you and your donation, we are looking forward to continuing the strong tradition of charitable
giving among Colorado state employees.
Again thank you for your generous donation of:
[Enter item]
This letter serves as your receipt for tax purposes. The Colorado Combined Campaign (Tax ID: 74-2401941) is a nonprofit
501(c)(3) tax-exempt organization, recognized as such by the IRS. Please advise your own tax and financial advisors to
determine personal and/or business tax implications.
Thank you for choosing us as your partner in charitable giving and helping us impact our Colorado communities and
create a more vibrant Colorado.
Sincerely,
[Name]
[Departmentment]
A customizable version of this letter can be found at: www.coloradocombinedcampaign.org/campaign-resources
WE ARE HERE TO HELP!

CONTACT INFORMATION
Nina Sundell, Executive Director
Lindsey Julen, Campaign Coordinator
lindsey@coloradocombinedcampaign.org
789 Sherman Street, Suite 230
Denver, CO 80203
720-420-3240
(FAX) 303-861-8354
HELPFUL WEBSITE LINKS

CCC Website
www.colorado.gov/ccc
Online Donations
www.ipledgeonline.org/_coloradocombinedcampaign/
Lead Coordinator Resources
www.colroadocombinedcampaign.org/campaign-resources
www.facebook.com/ColoradoCombinedCampaign
https://twitter.com/cccgives
45
(Date)
(Honorary Chair)
(Address)
Denver, CO 80203
Dear (Name),
On behalf of the Colorado Combined Campaign Advisory Committee, thank you for accepting the position of
Honorary Chair for the 2014-2015 campaign! We truly appreciate your ongoing commitment to the campaign
and your leadership in demonstrating that when Colorado State Employees give, care, and share, Colorado
communities thrive.
As you know from past campaigns, the Honorary Chair is the lead champion and supporter of employee
charitable giving and acts as the Advisory Committees main connection to the Governor and the Governors
cabinet. The Honorary Chair is vital to the campaigns success and the Advisory Committee is grateful that you
will be helping us actively engage the department directors and reinforce the positive impact the campaign has
on the State of Colorado.
The 2014-2015 Colorado Combined Campaign officially kicks off on September 1. We acknowledge that your
time is valuable and look forward to discussing effective and efficient uses of your time that will best impact the
success of the campaign. In the meantime, we have two specific requests that would help us get the campaign
off to a strong start.
1. A welcome letter and photo which will be published in the inside of the annual campaign brochure. The
Honorary Chairs letter from last years brochure is included for your reference. If helpful, we would be
happy to draft a letter on your behalf for your review and edits.
2. We also hope you will consider helping us at our Lead Coordinator Training/Kickoff by addressing the
departments Lead Coordinators, either in person or through a video message. The date of the event is
to be determined and, if possible, we would like to coordinate with your office to find a date and time
that would work within your schedule. A keynote address from you will help set a positive and
enthusiastic tone for the campaign for all the Lead Coordinators that go above and beyond. Please let
us know if there is someone in your office we should work with regarding your schedule.
In addition to helping us kickoff the campaign, during the campaign we hope that you will be willing to:
1. Speak about the Colorado Combined Campaign at cabinet meetings and encourage the department
directors to become involved in their department campaigns. Members of the Advisory Committee and
management staff would be more than happy to help with talking points or, if you would like, attend
and present at a cabinet meeting.
2. Provide feedback from department directors on how we can work more effectively with the different
departments.
The Advisory Committee and CCC management staff welcomes the opportunity to assist you in your role as
Honorary Chair in any way you would find helpful.
I will reach out to your office early next week to follow-up on this letter.
Sincerely,
(Name), Executive Director

And on behalf of:
(Name), Advisory Committee Chair
(Name), Advisory Committee Vice-Chair
(Name), Advisory Committee Administrator
(Name), Advisory Committee Representative (affiliated with this dept/college)
JOB DESCRIPTION
Campaign Director, Colorado Combined Campaign

This position is a director-level position on the Community Shares of Colorado staff encompassing primary leadership of
the Colorado Combined Campaign (CCC).
OVERVIEW
Since 1988, State of Colorado employees have donated nearly $30 million through the Colorado Combined Campaign.
Each year the 50,000+ State of Colorado employees are invited to make voluntary, tax deductible gifts via paycheck
contributions, cash, check, or credit card to 700 participating local nonprofit organizations. The CCC is a significant source
of funds for Colorado nonprofit organizations and an easy and efficient method for State of Colorado employees to invest
in the community.
Community Shares of Colorado was awarded the contract to serve as Campaign Manager of the Colorado Combined
Campaign beginning January 2014 and achieved a 2% campaign increase. We are seeking an energetic professional who
will build on the strong legacy of the CCC while embracing innovation and opportunities to expand the campaigns reach
and scope.
CORE RES PONSIBILIT IES
Work with the CCC Advisory Committee to develop a campaign strategy aligned with the vision, capacity, and
interests of State of Colorado employees
Execute a high-quality giving campaign with the goal of increasing number of participants and total gifts
Train staff, volunteers, and nonprofit representatives to represent the CCC at workplace giving events
Lead the hiring process, train, and manage any exempt and/or seasonal CCC staff and volunteers
Oversee production of tools, promotional materials, and programs needed to attract and retain CCC donors
Exceed expectations in donor stewardship and stakeholder management
Expand awareness of the giving campaign across the state and in individual departments and divisions
Produce real-time performance reports for the CCC Advisory Committee and Community Shares executive staff
Analyze campaign results to make recommendations on tactics to achieve the goals and objectives of the
campaign
WE SEEK THE FOLLOWING TALENTS

A team mindset using soft power to bring out the best in staff members, volunteers, and stakeholders
Contagious enthusiasm with the capacity to inspire others to take action
Engaging communicator with the ability to meaningfully connect with an audience in group settings
Self-motivation to consistently improve organizational performance and add value
Management adaptability in pursuit of stated goals and objectives
The ability to build strategies, structures, and systems to drive success
An eye for potential with the aptitude to identify opportunities aligned with desired outcomes
Inclination to work joyfully and further a positive organizational culture
PREFERRED KNOWLEDGE, SKILLS, AND EXPERIENCE
Bachelors degree or additional four years of professional experience

Minimum four years of experience in resource development, annual campaigns, membership acquisition, or
volunteer drives
Demonstrated success in project management including budgeting, forecasting, performance measurement, and
clear and concise reporting to a leadership team
Proven experience in resource development communication including one-on-one relationships, meetings, and
public speaking
PHYSICAL REQUIREMENTS TO PERFORM RESPONSIBILITIES
Ability to operate computer systems, manage phone calls, and travel to and from meetings and appointments in locations
across the state at times when public transportation is unavailable.
WORK ENVIRONMENT
Private office with computer and phone are available to the Campaign Director of the Colorado Combined Campaign. The
work entails a mix of office duties (including sitting at a desk perhaps for long periods of time) and external meetings.
Community Shares is located within the Colorado Collaborative for Nonprofits at 789 Sherman Street in Denver.
COMPENSATION
The compensation for this position is based on a director-level fundraising position working with the guidance of the CEO
and Vice President of Community Giving & Operations in an established fundraising structure. The starting salary range is
$44,000 - $50,000 depending upon experience. CCC staff members will be eligible for Community Shares full benefits
package.
APPLICATION PROCEDURE
Please email a rsum and cover letter specifically addressing your interest in the Campaign Director position to
jobs@cshares.org. The cover letter may be addressed to Erin Atwell, Vice President of Community Giving & Operations.
Interviews will be scheduled starting the week of April 13, 2015. The position will remain open until filled. Final
candidates will meet with the CCC Advisory Committee prior to the hiring decision. Any questions regarding the position
should be sent via email to jobs@cshares.org.
For more information about Community Shares of Colorado, please visit www.cshares.org.
For more information about the Colorado Combined Campaign, please visit
http:// www.colorado.gov/coloradocombinedcampaign or visit www.coloradocombinedcampaign.org.
Community Shares of Colorado does not discriminate against individuals on the basis of race, color, religion, creed,
national origin, gender, age, sexual orientation, gender expression, marital status, military status, veteran status, physical
or mental disability or any other unlawful basis in the administration of services, employment, volunteers, membership or
leadership. The Corporation provides equal employment opportunities to all individuals based on qualifications related to
the position and the ability to perform the job.
J O B D E S C R I P T I O N
Campaign Coordinator, Colorado Combined Campaign

This position is a member of the Community Shares of Colorado staff responsible for coordination of the Colorado
Combined Campaign (CCC). Target Start Date: March 2015
OV ERV IEW
Since 1988, State of Colorado employees have donated nearly $30 million through the Colorado Combined Campaign.
Each year the 50,000+ State of Colorado employees are invited to make voluntary, tax deductible gifts via paycheck
contributions, cash, check, or credit card to 700 participating local nonprofit organizations.
The CCC Campaign Coordinator assists the Executive Director and the CCC Advisory Committee in managing an efficient
and successful Colorado Combined Campaign. An ideal candidate will have the experience and skills to manage multiple
ongoing projects and ensure excellent communication with internal and external stakeholders. Additionally, the ideal
candidate will have a background in or experience with marketing and social media. Individuals who are most successful
team members at Community Shares are committed to working in a team setting and are eager to accept new challenges.
This position requires close attention to detail, the ability to set priorities and meet deadlines, and work efficiently and
independently.
CORE RESPONSIBILITIE S
Create and maintain internal organizational infrastructure and project management processes that ensure
effective campaign management and clear communication with all stakeholders
Direct processing of all campaign donations including data entry, donor acknowledgement, and distribution of
donor information to participating federations and nonprofit organizations
Responsible for accuracy, confidentiality, and timely entry of donor records
Manage the development, production and editing of print CCC promotion and pledge materials
Maintain the online giving tool available to donors
Maintain the CCC website and social media accounts
Design and manage newsletters, brochures and other marketing materials
Provide exemplary customer service for a diverse set of CCC stakeholders
Schedule nonprofit representatives to speak at campaign events across the state
Manage production of tools, promotional materials, and programs needed to attract and retain workplace donors
Coordinate successful meetings and events including securing vender contracts, drafting agendas, taking notes,
and providing effective pre- and post-meeting/event communications to all participants
Plan and coordinate the ampaign Directors meeting and travel schedule
Manage the annual nonprofit application process to ensure participating nonprofits are in compliance with
campaign requirements as stated in the CCC bylaws
W E S E E K T H E F O L L O W I N G T A L E N T S
Ability to create and manage internal campaign structures with an eye towards accuracy and efficiency
! team mindset and comfort working with a wide variety of stakeholders including volunteers, donors, and
nonprofit representatives
Contagious enthusiasm and positive approach to customer service
Excellent energy and presence on phone calls
Clear and concise communication skills
An eye for detail and high expectations for the quality of communication pieces
PREFERRED KNOWLEDGE, SKILLS, AND EXPERIENCE
achelors degree or four years of successful professional experience

Experience in resource development, membership relations, or project management
Proven experience in playing a coordinating role managing multiple projects with a wide variety of stakeholders
Data management experience and accurate oversight of a contacts database
Microsoft Office experience including basic desktop publishing and the ability to perform mail merges
PHYSICAL REQUIREMENT S TO PERFORM RESPONSIBILITIES

Ability to operate computer systems, manage phone calls, and travel to and from meetings and appointments in locations
across the state at times when public transportation is unavailable.
WORK ENVIRONMENT
Open office workspace with computer and phone. The work entails a mix of office duties (including sitting at a desk
perhaps for long periods of time) and external meetings. Community Shares is located within the Colorado Collaborative
for Nonprofits at 789 Sherman Street in Denver.
COMPENSATION
The compensation for this position is based on a coordinator-level position working with the guidance of the Campaign
Director in an established fundraising structure. The starting salary range is $32,000 - $36,000 depending upon
experience. CCC staff members will be eligible for ommunity Shares full benefits package.
APPLICATION PROCEDUR E
Please email a rsum and cover letter specifically addressing your interest in the Campaign Coordinator position to
jobs@coloradocombinedcampaign.org with the subject ampaign oordinator. The cover letter may be addressed
to Nina Sundell, Executive Director, Colorado Combined Campaign. The position will remain open until filled. Any
questions regarding the position should be sent via email to jobs@coloradocombinedcampaign.org.
For more information about Community Shares of Colorado, please visit www.cshares.org.
For more information about the Colorado Combined Campaign, please visit www.colorado.gov and search .
Community Shares of Colorado does not discriminate against individuals on the basis of race, color, religion, creed, national origin,
gender, age, sexual orientation, gender expression, marital status, military status, veteran status, physical or mental disability or any
other unlawful basis in the administration of services, employment, volunteers, membership or leadership. The Corporation provides
equal employment opportunities to all individuals based on qualifications related to the position and the ability to perform the job.
/!$$K\
JOB DESCRIPTION
JOB TITLE: Account Executive
EXEMPT/NON-EXEMPT: Non-Exempt
DIVISION: Donor Relations
SUMMARY
Develop and maximize financial and human commitment to the community by

expanding Colorado Combined Campaign's position and esteem.
Temporary, hourly, seasonal position.
Reports to Colorado Combined Campaign Executive Director

ESSENTIAL RESPONSIBILITIES
Establish, grow, and strengthen relationships with State employees and

internal influencers to maximize employee community involvement and giving.
Facilitate and coordinate internally within the account for the implementation
of a plan which includes:
-
Internal coordinator contacts
On-site fundraising
Implementing On-line pledge tool as needed
Coordinate speakers, tours and activities as needed
Collection and follow-up of campaign documentation
Production of required reports including account plans and
campaign summaries
- Recognition activities at the account
Utilize a consultative, in-person approach to manage donor relations activities
in assigned accounts to achieve relationship and dollar goals. It is expected

that over 50% of the work will be done away from the Colorado Combined
Campaign office.
Accountable for the total relationship with small and medium sized accounts.
This includes planning and implementing employee fundraising activities with
assigned workplace accounts. With key and larger accounts, duties focus on
employee giving activities.
>
DESIRABLE QUALIFICATIONS
Education:
A High School diploma or GED equivalent

Experience:
Some sales/fundraising experience related to the summary on this

page.
Special skills/knowledge:
Honesty, integrity, and ethical behavior.
A relationship, service, and follow-through orientation that manages
customer expectations, delivers on customer desires, and informs
across the organization.
Strong presentation skills that are effective in one-on-one settings,
and with small to large groups.
Strong communications skills (written, listening, and speaking) that
are effective over the phone, in person, and via email.
Reliable transportation and a valid driver's license.
Computer skills:
0^
Supervisory experience:
Date Job Description Written:

Lead Coordinator Thank You Event 2/26/14
Program Agenda
Welcome & Introductions (Alyssa)
Introduce Self & Community Shares as new manager of Campaign
Introduction of Erin & Nina
Brief overview of Community Shares
What we will bring to the Campaign
Alyssa to hand out first door prize (Cards from the Gathering Place)
Welcome & Introductions (Nina)
Intro of self & Thanks to all involved
Mention the circumstances of the year (fire and floods)
Mention generosity of Colorado Employees both in time and
dollars
Mention survey
Acknowledgment of Advisory Committee
Acknowledgment of Executive Committee
Acknowledgment of Planning Committee
Erin to hand out second door prize (CCC Swag Bag)
2013 Total (Patti)
Campaign Total
This year, we had a few departments that for various reasons
are running late campaigns this year so we are still collecting
and tracking the pledges and are unable to give you a Campaign
total today.
Currently our campaign total stands at: $986,513.88.
We will be announcing the final campaign total in the next few
weeks.
Additionally, we will be announcing the agency awards at the
same time.
We will be updating our Facebook page with the campaign totals
and agency awards- so make sure to join our Facebook page
and follow the campaign progress. Also, lead coordinators and
department directors will be notified of the final campaign totals
and the department awards through an email.
Patti to hand out third door prize (Shell Gas Card)
Acknowledgements (We have awards for both individuals)

Barbara Kelley- Honorary Chair (Tim)
We were honored to have Barbara Kelley serve as the Colorado
Combined Campaigns Honorary Chair and we want to recognize
her for the work she did during the 2013-2014 campaign.
Unfortunately she is out of town and unable to join us.

The honorary chair plays a vital role in the campaign (Tim, can
you fill in the traditional role of the honorary chair?)
Les Shenefelt- Volunteer (Member of the Planning Committee)
We also want to recognize Les Shenefelt for his longstanding
commitment to the Colorado Combined Campaign.
(Please add in more about Lee and the volunteer role he played
over the past many years.)
Planning committee member to give out the fourth door prize given out by (cards
from the Gathering Place)
Sponsorship (Planning Committee Member)
We want to thank our sponsors for this event:
Gathering Place
Kirstin Nelson, proprietor of the former Southwestern Gallery
Shell Gas
Womens Bean Project
Planning Committee Member to give out the final door prize (Basket from Womens
Bean Project)
Wrap-up (Nina)
Thank you! Please stay, eat & enjoy!!!
CCC Annual Lead Coordinator Thank You Event

Wednesday, February 25, 2015
Program Agenda
Welcome & Introductions: Nina
Introduce Self
Acknowledgement of Lindsey, Erin, Alyssa & Diana
Acknowledgement of Advisory & Executive Committee
Campaign Totals
Thank you!
Comments from the 2013-2014 Chair: Patti

Acknowledgement of 2014-2015 Campaign
Thank You to Barbara Kelley & Present Award
Comments from 2014-2015 Chair: Tim

Acknowledgement of 2013-2014 Chair
Looking Ahead to the Upcoming Campaign
Door Prizes- Drawn by Tim and Patti

Awards: Tim, Patti
Highest Average Gift
Highest % increase over last year
Highest % of participation
Door Prizes- Drawn by Advisory Committee

Awards Continued: Advisory Committee
2014-2015 Colorado Combined Campaign

Lead Coordinator Training/Kickoff
Logistics
August 13, 2014
11:30 am 3:00 pm
Room Logistics:
Coordinate with Jessie at CDOT regarding tables, chairs & Wi-Fi access
CCC to provide table cloths, banners, CCC balloons
Lindsey will create centerpieces with non-profit narratives and $1/month statements and
Coloradans. Giving. Caring. Sharing Signs
Lead Coordinator bags: CCC bags and misc. CCC swag in addition to: rubik cubes, bike lights and
straps from lotto
Food:
CCC to look into getting lunch donated
Need to purchase soda, water and snacks
Giveaways/ Door Prizes

Currently have: CCC mouse pads & donated I-pad covers
Working on- gift certificates and other giveaways
Registration: (need 2 volunteers)

Name Tags
Sign-in/registrant lists
Training Manuals
Giveaway tickets
Materials for Pick-up at End of Training
Pledge Forms
Pledge Processing Forms (Formally S-1 Forms)
Campaign Brochures
Campaign Swag
Colorado Combined Campaign and
_______________ (Event name & activity i.e., 5K, Tournament, etc.)
Program Agreement
Upon reaching agreement regarding certain terms and conditions, the __________________ (Event
name & activity) will become an official fundraising program for the Colorado Combined Campaign
(CCC). This document outlines the programs operations regarding working with the CCC and is
intended to provide consistency and clarity regarding expectations for this partnership.
Partnership
As an official program for the Colorado Combined Campaign, the __________________ (Event
name & activity) will be planned and executed by volunteers (state employees or others) with support
from the CCC Advisory Committee (CCCAC) and CCC staff, as specified in this agreement.
The CCCAC will assign two members to sit on the __________________ (Event name & activity)
Organizational or Steering Committee to assist in planning, promoting, and marketing, and, if
wanted, to assist in recruiting additional volunteer state employees from various departments to
assist with the planning and implementation of the event and assist with other delegated tasks.
The CCCAC members main role, however, will be to answer questions regarding CCC bylaws
and campaign practices as it relates to implementing this program and to provide guidance
regarding this programs budgets and finances.
Purpose / Goals of Activity

(Should be finalized by _________________ (Event name & activity) Organizational or Steering Committee)
The __________________ (Event name & activity) will benefit the Colorado Combined Campaign
and will: (include only those that apply)
Raise awareness among state employees about the State of Colorados departments and
programs
Raise awareness among state employees about the Colorado Combined Campaign
Raise money for local nonprofit organizations
Introduce employees to the nonprofit organizations who benefit from the Colorado
Combined Campaign
Provide state employees the opportunity to participate in a healthy initiative
Naming & Marketing

This event will be consistently referred to as the __________________ (Event name & activity)
benefitting the Colorado Combined Campaign in all marketing materials. All promotion and marketing
materials must be cleared by the CCCAC and/or CCC staff before distribution so that any
conditions of the CCC bylaws, campaign practices, and budget perimeters are being strictly
adhered to.
Responsible Party for Planning and Implementation

The responsibility for the planning and execution of this event shall remain with a group of
interested volunteers (state employees or others) and not with the CCCAC. If there are no
interested volunteers to implement the event the event will be canceled. In order to preserve the
integrity of this event, all materials will describe the __________________ (Event name & activity) as
a program planned and executed by ____________ (volunteer group description) with proceeds
benefitting the Colorado Combined Campaign.
Budgets
Because the expenses for the __________________ (Event name & activity) flow through the
Activities Statement of the CCC, __________________ (Event name & activity) expenses, including
any requested staff support time, must be included in the annual proposed CCC budget approved
by the CCCAC each year. For inclusion in in the annual CCC budget proposal the
__________________ (Event name & activity) budget must be submitted to CCC staff by December 1
(i.e., by 12/1/2015 to be included in the budget for 2016). The CCCAC can consider an amended
budget to include a proposed fundraising event at other times during the year -- providing the
previously approved budget can absorb any potential costs and remain within it administrative cost
percentage.
CCC Management will use the budgeted allotment of staff time to clarify the CCC staffs priorities
and to help them align the goals of the __________________ (Event name & activity) with overall
campaign goals, with the annual CCC campaign taking precedence over any other activities.
Expenses
The __________________ (Event name & activity) is responsible for covering all its expenses through
event proceeds.
Each year, a minimum of $1,000 can be withheld from the __________________ (Event name &
activity) revenue as seed money for the next years fundraising event as there can be costs that
need to be covered prior to the receipt of sponsorship dollars. This seed money can only be used
if the future event is held to benefit the CCC. In addition, any expenses exceeding the initial
$1,000 seed money will not be paid until sponsorship money has been secured. In the event that
the __________________ (Event name & activity) is canceled or discontinued, any remaining seed
money will be distributed to nonprofit organizations participating in the CCC.
Available Advisory Committee Assistance

There are several ways in which the CCCAC and the CCC Management Staff can lend their
expertise and assistance to the __________________ (Event name & activity) Organizational or
Steering Committee while ensuring the integrity of the event as being volunteer led and
independent from the CCCAC.
Work with the Organizational or Steering Committee to set annual goals for increased
participation and sponsorship
Lend expertise regarding sponsorship levels so they are inclusive of both sponsorship
opportunities and branding during the entire campaign with the goal of increasing revenue
for the __________________ (Event name & activity)
Assist in tracking expenses and revenue
Manage online registration by providing web portal
Manage online/social media marketing initiatives
Act as the liaison with nonprofit organizations
Assist in recruiting state departments to man booths at the event
Raise awareness of the event within state agencies
Manage distribution of donations to the participating nonprofits
Long Term Agreement / Commitment

Given that the success of well-planned and implemented fundraising events tend to trend upward,
it is important that ongoing engagement and commitment to this event is retained year after year.
By actively collaborating with the __________________ (Event name & activity) and committing to a
long term relationship, the CCC and the __________________ (Event name & activity) ensure that
this event will continue annually despite any personnel changes in either organization and agree to
work together to form a solid foundation for the future success of this event. Following this initial
agreement and with the future commitment of the CCC and the __________________ (Event name
& activity) the CCCAC will, if needed, effectuate these conditions in the CCC bylaws to further
ensure continuity and the retention of this program.
_________________________________
CCC Chair
_____________________________
Organization Chair
COLORADO
COMB
F. n
CAMPAIGN
(Name of Walk) 5K Walk/Run

Program Description
The (Name of Walk) 5K Walk/Run is an official program of the Colorado Combined Campaign and will
exist as a subcommittee of the CCC. This document outlines the program's operations and is intended to
provide consistency and clarity.
Partnership
The (Name of the Walk) 5K Walk/Run is an official program of the Colorado Combined Campaign
and will be planned and executed by volunteer state employees with support from the CCC
Advisory Committee and CCC staff.
The CCC Advisory Committee will assign two members to sit on the 5K Steering Committee and
will work, alongside the 5 K Steering Committee Members, to assist in planning the event, raising
awareness, and recruiting employees from each department to sit on the various 5K
subcommittees. These Advisory Committee members will serve to report to the entire Advisory
Committee and solicit any feedback or necessary oversight.
The Advisory Committee's main role will be to answer questions regarding CCC bylaws and
campaign practices and to provide guidance regarding budgets and finances.
Purpose/ Goals (Suggested- will be finalized by the 5K Steering Committee)
The (Name of Walk) 5K Run/Walk will benefit the Colorado Combined campaign and will:

Raise awareness among state employees about the State of Colorado's Departments
and programs
Raise awareness among state employees about the Colorado Combined Campaign
Raise money for local nonprofit organizations
Introduce employees to the nonprofit organizations who benefit from the Colorado
Combined Campaign
Provide state employees the opportunity to participate in a healthy initiative
Naming & Marketing
This event will be consistently referred to as the (Name of Walk) 5K Walk/Run benefitting the
Colorado Combined Campaign in all marketing materials.
This event has been and will continue to be planned and executed by a group of state employee
volunteers and not the CCC AdvisoryCommittee. In order to preserve the integrityof this event,
all materials will describe the (Name of Event) 5K Walk/Run as a program planned and executed
by volunteer state employees with proceeds benefiting the Colorado Combined Campaign.
Budgets
Because the expenses for the (Name of the Walk) 5K flow through the Activities Statement of the
Colorado Combined Campaign, 5K event expenses, including requested staff support time, will
be included in the proposed CCC budget. This budget is approved by the Advisory Committee
annually in February. The 5K budget will be submitted to CCC staff annually by 12/1. (Adjusted
for 2015).
CCC Management will use the budgeted allotment of staff time to help clarify the CCC staffs
priorities and to help them align the goals of the (Name of the Walk) 5K with overall campaign
goals.
Expenses
The (Name of Walk) 5K Walk/Run is responsible for covering all expenses through event
proceeds.
Each year, a minimum of $1,000 will be withheld from the 5K revenue as "seed money". Because
there are some expenses that need to be paid prior to the receipt of sponsorship dollars, this
seed money will be used to cover those costs. Expenses exceeding the initial $1,000 will not be
paid until sponsorship money has been secured. In the event that the 5K is canceled or
discontinued, seed money will be distributed to the participating nonprofit organizations.
Advisory Committee
There are several ways in which the CCC Advisory Committee (CCCAC) and the Management Staff can
lend their expertise and assistance to the 5K Walk Committee while ensuring the integrity of the event as
independent and volunteer led.
Work with 5K committee to set annual goals for increased participation and sponsorship
Lend expertise regarding sponsorship levels so they are inclusive of both walk sponsorship
opportunities and branding during the entire campaign with the goal of increasing revenue for the
5K.
Assist in tracking expenses and revenue
Manage online race registration by providing web portal

Manage online/social media marketing initiatives
Act as the liaison with nonprofit organizations
Assist in recruiting new state departments to have booths at the 5K

Raise awareness of the event within the different state departments
Manage distribution of donations to the participating nonprofits
Long Term Agreement/Commitment
Given the upward trending success of the 5K, it is important to retain ongoing engagementand
commitment to this event. Byassociating and collaborating the CCC with the 5K Steering Committee,
this ensures that the event will continue annually despite changes on either committee and form a solid
structure to base the foundation of this event. Following this initial agreement between the committees,
the Advisory Committee will effectuate these conditions in the bylaws to ensure continuity and retention of
this program.
CCC Chair
5K Steering Committee Chair
Save the Date
Saturday, August 23, 2014

2nd Annual Together Colorado
5K Run/Walk
This event welcomes families and friends to spend a morning running/walking
while learning about state government and supporng the over 700 charies
aligned with the Colorado Combined Campaign.
We need you:
There are 5 slots remaining on our steering/planning commiee. If your
department is interested in lling one of these slots, please email
elise.masters@state.co.us or diane.rodriguez@state.co.us.
We also need many volunteers for the day of the 5K. If you are interested in
volunteering for the day of the event, please email elise.masters@state.co.us or
diane.rodriguez@state.co.us.
Brought to you by State

Employee Volunteers from:
DPHE, DHS, HCPF, DOR
6/13/14
DATE
NAME
ADDRESS
CITY, STATE, ZIP
Good afternoon,
Please allow this letter to introduce you to the Colorado Combined Campaign (CCC), a workplace campaign
that provides a way for Colorado government employees to donate to charities benefitting Coloradans. This
letter is requesting support for the second annual Together Colorado, a 5k Walk/Run to be held August 23,
2014 at Sloans Lake in Denver.
Created in 1988, the CCC allows state employees to donate to over 700 non-profit organizations. One shining
example of a non-profit organization supported by the CCC is We Dont Waste. This non-profit systematically
recovers unused food from venues, events, caterers, restaurants and other major food purveyors and delivers
it to community-based, non-profit agencies serving vulnerable populationsat no cost to the donor or the
recipient agency.
Over the past 25 years, the CCC has raised more than $29,800,000. Because state employees voluntarily run
the campaign, administrative costs are extremely low allowing for more than 92 percent of contributions to be
distributed directly to the non-profit organizations. We are working to increase the annual contribution with the
Together Colorado 5K Run/Walk. All proceeds from this event will directly benefit the Colorado Combined
Campaign.
This is a unique opportunity for your company to receive exposure to more than 33,000 state employees and
help support a large number of non-profit organizations throughout Colorado. As a participating sponsor you
will receive:
Title Sponsor / $5,000
Start and/or finish line signage with prominent logo & name placement
Event day recognition as a Title Sponsor announced at event
Title Sponsor logo/name placement in electronic messaging to thousands of state employees and on
event website
Title Sponsor logo/name placement on printed materials (advertisements, posters, flyers)
Title Sponsor logo/name placement on event day t-shirts
Complimentary booth space (must reserve by July 25, 2014)
15 Complimentary event entries & t-shirts
Sponsor / $2,500
Event day recognition as a Finish Line Sponsor announced at event
Logo/name placement in electronic messaging to thousands of state employees and on event website
Logo/name placement on printed materials (advertisements, posters, flyers)
Logo/name placement on event day t-shirts
Complimentary booth space (must reserve by July 25, 2014)
Sponsor / $1,000
Event day recognition Race Sponsor announced at event
Logo/name placement in electronic messaging to thousands of state employees and on event website
Logo/name placement on printed materials (posters, flyers)
Logo/name placement on event day t-shirts
Friends of the CCC
You have the option to provide financial support, or items, gift cards, or gift certificates to be used as prizes in a
drawing on race day.
Event day recognition as a sponsor
Logo/name placement on the event website
We appreciate your consideration and sponsorship for the 5K Walk/Run Together Colorado and the Colorado
Combined Campaign. More information about the Colorado Combined Campaign can be found at
www.colorado.gov/ccc.
Enclosed is a registration form, or you may call me at 720-420-3210 or e-mail me at
nina@coloradocombinedcampaign.org for more information.
For questions, please contact_______________________.
Sincerely,
Nina Sundell
www.colorado.gov/CCC/
Tax ID Number: 74-2401941
FOR IMMEDIATE RELEASE

Contact: Nina Sundell, Executive Director
720-420-3210
COLORADO COMBINED CAMPAIGN CELEBRATES 25 YEARS OF GIVING WITH A MILLION

DOLLAR CAMPIGN
Denver, CO- April x, 2014 The Colorado Combined Campaign celebrated 25 years of giving by
successfully closing out the 2013-2014 giving campaign at over $1 million. The campaign has a strong
history in Colorado with State employees donating over $29 million since its inception in 1988 and helping
nonprofits do the work that creates stronger communities and a more vibrant state.
The Colorado Combined Campaign is an amazing mechanism for giving to over 700 charities in our
communities, said Executive Director of the Colorado Department of Regulatory Agencies and Campaign
Honorary Chair Barbara Kelley. What makes Colorado a great place is the sense of community and
compassion of the people who live and work here. We understand the importance of giving and sharing
with those among us who are experiencing difficult circumstances in life and the success of this years
campaign exemplified Colorado State Employees commitment to charitable giving.
Jim Davidson, of the Colorado Department of Public Health and Environment and the 2013 Colorado
Combined Campaign Chair said, The generosity of the State of Colorado employees was all the more
evident this year. In addition to raising money for the damage caused by the floods and fires and donating
through the Together Colorado 5k Walk and Run for Fun, State employees continued their steadfast
support of the Colorado Combined Campaign and raised over $1 million in a challenging year. The
Colorado Combined Campaign is a successful model because it allows each employee the opportunity to
designate their charitable gift to the non-profits who they feel need it the most. Dollar by dollar and day
after day, our employees work together and make significant differences in our communities.
For more information about the Colorado Combined Campaign please visit the website at
www.colorado.gov/ccc .
###
STATE OF COLORADO
EXECUTIVE CHAMBERS
136 State Capitol
Denver, CO 80203 - 1792
Phone (303) 866-2471
____________________
John Hickenlooper
Governor
July 15, 2015

Dear Colorado State Employee:
In your job, every day, you make Colorado work. And through your support of the Colorado
Combined Campaign (CCC), you also help to make our state thrive.
Colorado state employees have made the CCC truly successful, raising nearly $31 million since
1988. This annual workplace-giving campaign is an important fixture in Colorados
philanthropic landscape. Because of it, hundreds of nonprofits receive much needed donations
and exposure to a large and influential audience.
As we launch our 2015 campaign, I hope that you will join me in continuing this state employee
tradition of caring, giving, and sharing. Thank you for everything you do to help make Colorado
great!
Sincerely,
John W. Hickenlooper
Governor
Lead Coordinator Survey Regarding 2013 Colorado Combined Campaign
1. How many years have you been lead coordinator for your office?
First Year
2 Years
3 Years
4 Years
5 or more years
2. When did your 2010 campaign start and approximately how long did it last?
30 days or less
31 to 60 days
61 to 90 days
91 days or more
3. Are you considering any changes to the timing of your next campaign?
Yes, I plan to start sooner
Yes, I plan to start later
Yes, I plan to run the campaign longer
Yes, I plan to shorten the length of the campaign
No, I do not plan any timing changes in my next campaign
4. What CCC services did you find most helpful in implementing your campaign?
You may choose more than one service. Please also include any suggestions for
other services the CCC could provide in the future in the comment box.
Lead Coordinator Training
Incentives and gifts for donors
Agency fairs and outside speakers
CCC staff at planned events
Email suggestions
Success stories
CCC website
CCC online giving site
5. Please tell us more about this past campaign. Did it go well? What internal or
external factors affected it positively and/or negatively? What, if anything, do you
anticipate doing differently regarding the implementation of your next campaign?
6. Did you receive any pledges through the CCC online giving site or did you use the
giving site yourself?
Yes
No
7. Regarding the CCC online giving site, which of the following applications, if any,
seemed to be hard to use? Please also share any feedback or other information in
the space provided.
Login/Creating new profile
ID Numbers
Choosing charities
Answering questions
Form modification
Did not have issues
8. Do you have any suggestions for improving the CCC online giving site or the CCC
website?
9. If the CCC offered a training session for the online giving site, would you attend?
Yes
No
10. Please share any other comments or suggestions you may have for the CCC
Advisory Committee to consider. If you would like an Advisory Committee
member to contact you to discuss your responses, please also include your name
and contact information.
State of Colorado
Contract Management Information
FINAL Contractor Performance Evaluation
Colorado Revised Statutes 24-102-205(6)
Upon completion of each personal services contract with a value over $100,000, the individual selected by the state agency or
institution of higher education (IHE), pursuant to CRS 24-103.5-101(3), to monitor the contractors work under the contract
(Contract Monitor) shall complete this FINAL Contractor Performance Evaluation (Evaluation) and submit the completed Evaluati on
to the contractor for review and comment pursuant to CRS 24-103.5-101(6). This Evaluation and contractors response, if any, shall
be added to the statewide Contract Management System (CMS) within 30 days after contract completion and become publically
available as part of the States searchable website. Soliciting state agencies and IHEs are required to review completed Evaluations
prior to making future contract awards to ensure that the prospective contractor meets applicable responsibility. A contracto r who
disputes any information contained in an Evaluation may exercise the contract rights set forth in CRS 24-109-106, 107, 201 or 202.
Completing this Form
Before completing this Evaluation, the Contract Monitor shall ensure that ALL applicable fields in CMS are completed upon
conclusion of the contract.
The Contract Monitor or Procurement Staff shall submit the completed Evaluation to the contractor for review and comment
within 30 days of contract completion.
The state agency or IHE shall maintain this Evaluation and contractors response, if any, as part of its official contract file and
shall post the Evaluation on CMS within 30 days of contract completion.
This Evaluation shall remain a part of CMS for at least 5-years following the date it is attached to the CMS contract record.
C.R.S. 24-105-102(4).
If the contract is for construction services with a value of $500,000 or more, the Contract Monitor also shall complete the form
entitled Construction Contractor Final Performance Evaluation Report.
This Evaluation is not required for contracts under Medicare, the Colorado Medical Assistance Act, Articles 4 to 6 of Title
25.5, CRS, the Childrens Basic Health Plan Act, Article 8 of Title 25.5, CRS, or the Colorado Indigent Care Program, Par t I
of Article 3 of Title 25.5, CRS.
CMS Identification Number:
Contract Completion Date:

Name of State Agency / IHE:
Name of Contractor / Grantee:
Name of Project / Program:
>>Contractor Performance evaluation conducted after completion of services <<

Contractor met requirements related to Quality
Yes
No*
Contractor met requirements related to Cost
Yes
No*
Contractor met requirements related to Timeliness
Yes
No*
*Briefly indicate area(s) of non-compliance and steps taken to remedy

Indicate number and dates of interim performance evaluation
worksheets completed for this contract
Overall Rating of Contractor Performance
Below Standard
Standard
Above Standard
>>The following to be completed by the State following submittal to Contractor for review <<
Provided contractor with opportunity to review Evaluation? (Date sent:
Yes
No*
Contractor submitted response to Evaluation? (Date rebuttal received:
Yes
No
Contractor disputed Evaluation? (Date Dispute received:
Yes
No
*If No, Explain
By signing below, I acknowledge that I have completed this Final Contractor Performance Evaluation in accordance with
C.R.S. 24-102-205(6)
____________________________________
Signature
Print Name
Contract 14 AAA 62177

Exhibit E
Date
Title
Phone

CCC Book of Business

Загружено:

Сведения о документе

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

CCC Book of Business

Загружено:

Авторское право:

Доступные форматы

Colorado State Employee

Advisory Committee on Charitable Giving

(Last updated November 2015)

History and Background:

Purpose and Mission:

Overview of the CCC

a. Executive orders ExecutiveOrderB01186wassignedbytheGovernoronJanuary

b. Definitions Key definitions can be found in Section II of the CCC Bylaws.

c. CCC contract for services of a campaign manager

III. Roles, Duties, and Responsibilities of

** Umbrella Organization An organization that is registered as a non-profit organization in Colorado by

Application Review documents and information.

d. Executive Directors, Directors, and University and College

b. Agency/College Campaign Events

c. Major Fundraising Events for the CCC

VI. Evaluations and Measurements

a. Campaigns and Advisory Committee

Colorado Combined Campaign

List of Honorary and Co-Chairs since 1988

Susan E. Birch, Executive Director

Dept. of Health Care Policy and Financing

Barbara Kelley, Executive Director

Dept. of Regulatory Agencies

Barbara Kelley, Executive Director

Dept. of Regulatory Agencies

Reggie Bicha, Executive Director

Dept. of Human Resources

Myles W. Scoggins, President

Colorado School of Mines

Susan Kirkpatrick, Executive Director

Dept. of Local Affairs

Rich Gonzales, Executive Director

Dept. of Personal and Administration

Donald J. Mares, Executive Director

Dept. of Labor and Employment

Donald J. Mares, Executive Director

Dept. of Labor and Employment

Honorary or Co-Chairs were not incorporated

Dept. of Public Health & Environment

Honorary or Co-Chairs were not incorporated

Colo. Community College System

and Georgia Lesh-Laurie, Chancellor

University of Colorado at Denver

Designating the Colorado Combined Campaign

Background and Need

In 1996, the General Assemblyadopted broad reforms ofthe personnel system.

As a policy, state government should not use taxpayer resources to duplicate

on state government in providing employment related services to its employees.

Because Colorado Revised Statute 24-50-104(8)(c) does not specifically define

I direct the Executive Director ofGSS to conduct the statutorily required

"state-sponsored for all state employees," consistent with the designation

Past Orders Superceded and Replaced

Given under my hand and

State ofColorado, this 25th

OFFICE OF THE GOVERNOR

Bill Ritter, Jr.

Background and Purpose.

GIVEN under my hand and

Bill Ritter ' J r.

Colorado State Employee

Colorado Combined Campaign Bylaws (Revised October 2014)

II. DEFINITIONS ..................................................................................................................................................... 1

III. CAMPAIGN GUIDELINES ............................................................................................................................... 3

IV. COMMITTEE MEMBERSHIP, DUTIES, AND RESPONSIBILITIES .......................................................... 4