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ON
“RECURITMENT AND SELECTION”
IN
SPERRY PLAST LIMITED
Submitted to Submitted by
Prof. S.N.SHARAN VIKAS UPADHYAY
DIRECTOR ROLL. NO.- 0813270051
GNIT (Engg.Inst.)
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CERTIFICATE
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DECLARATION
Vikas Upadhyay
Roll.No. 0813270051
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PREFACE
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ACKNOWLEDGEMENT
When a person is helped, guided and cooperated by others, his or her heart is
bound to pay gratitude to them and I am really happy that I am getting this
opportunity to thank all those who have in same way contributed in the making
of my project and without their help this would not have been possible.
First of all I bow to the Almighty for giving me enough strength to do this report
with deep humanity and respect. Now I would like to thank to Mr. Ashok Kumar
Srivasatava - Sperry Plast Limited, Greater Noida Who gave me this opportunity.
My thanks to various department of Sperry Plast Limited who were very helpful
and co-operative with me during my training program while also helped me a lot in
completing my survey with the questionnaire. They were extremely responsive to
all my quarries, which helped me in the analysis. With there help and support the
project has come to be completed.
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I have received support and encouragement from many others during the course of
my project. Hence I express my sincere thanks from the core of my heart to all of
them individually.
Vikas Upadhyay
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TABLE OF CONTENT
• Certificate 3
• Declaration 4
• Preface 5
• Acknowledgment 6
• Executive Summary 10
• Introduction 16
• Culture of an Organization 28
• Product of Sperry 32
• Recruitment Policy 34
• Sources of Recruitment 39
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• Selection Test 50
• Types of Interview 53
• Approaches of Selection 59
• Research Methodology 68
• Conclusion 88
• Recommendation 89
• Questionnaire 95
• Bibliography 100
• Abbreviation 101
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EXECUTIVE SUMMERY
This report has been completed at sperry plast limited towards partial fulfillment of
my course of MBA marketing as a part of summer training. the project was
undertaken to determine the “ Recruitment and Selection” in Sperry plast Ltd.
The project was in the form of marketing research which was to be conducted in
the form of questionnaire containing both qualitative and quantitative aspect.
The data was collected over 100 respondents in the form of personnel meeting.
The data was collected and then compile and interrupted using the technique, with
the detail analysis of individual question with a lot of complex data analysis tool.
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Objectives of study
Scope of study:
This project will further help in enhancing the Recruitment and Selection process.
It will also bring awareness to the employees.
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Methodology:
A research has been made on the topic “Recruitment and Selection in Sperry Plast
Limited ” which is one of the best topic in sperry plast limited . This study is
basically made through physical interaction. The following are the few steps that I
have undergone while processing my project.
iii. Screening
a) Experience and Education
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b) Personality
c) Physical appearance
d) Personal manner
e) Personal grooming
f) Confidence
g) Expression of ideas
h) Voice quality
i) Mental alertness
j) Motivation and Ambition
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xii. Confirmations
3) After collection of such information, I prepared the questionnaire with the help
of both
4) After preparing the questionnaire, I made a pilot study in order to learn whether
the questions prepared by me are easily understood and answerable by the
employees or not.
5) Now finally the questionnaires have been distributed. The sample size taken was
100, although there were 154 employees all together in SPL. Individual records
containing name, designation, contact no. etc have also been collected separately
which is kept confidential.
6) The sample design was randomly made in all the various departments of Sperry
Plast Limited.
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• Production Department
• Store Department
• IT Department
• Accounts and Finance Department
7) Now the analysis has been made with the help of statistical data. Towards the
end of the project, I found some limitations while fill upping the questionnaire.
“Bank of America”:
• Lengthy recruitment process, which is more time consuming.
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INTRODUCTION
Sperry Plast Limited is among the most successful consumer products companies
in the world, with annual average revenue of more than $ 30 billion and more than
480000 employees. It’s the 18th largest American Company.
Ever since 1973,Sperry has defined excellence and reliability for an ever growing
number of clients in the field of thermoplastics in India and the world.
The company has displayed exceptional expertise in understanding the
requirements of fastidious clients worldwide. It is this concern for quality
that has made Sperry the single most significant company of its genre.
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Sperry Plast Limited has achieved a continuing record of growth. This record is
based on high standards of performance, distinctive comparative strategies-
superbly executed-and the personnel and professional integrity of the people,
business practices and products. Their strategy is to concentrate in the resources of
growing the business, both through internal growth and carefully selected
acquisitions within these businesses. These strategies are continually find tune to
address the opportunities and risks of the global market place.
Sperry Plast Limited started its operations in India in 1989 with the formation of
Pepsi Foods Limited. PepsiCo is fully committed to India and the national
objective of development of technology and accelerating exports and employment.
All of the Pepsi’s businesses are employment intensive.
Pepsi and its franchises have over 28 bottling plants and new projects are coming
up in West Bengal, Karnataka, Rajasthan, Gujarat, Bihar, and Maharastra. In
addition, the company has three food processing units in Punjab manufacturing-
snacks food, soft drinks concentrated and red chilly paste. The company also has a
modern rice processing unit in Sonopat.
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The companies export turnover has from 9.5 cores in 1989 to 300 cores in 1999.
The export basket includes food items such as basmati rice, chilly paste, tomato
paste, soft drinks concentrated, glass bottles pet performs, pet resins, plastic cracks
and packing materials required by the various PepsiCo system around the world.
The company since its operation has contributed significantly towards backward
linkage with the farmers and helped them to generate higher income by increased
productivity and quality raw material products required for food processing
industry. Recently the company has started a red chilly paste in Punjab which
sources chilly from 5500 farmers in over 250 villages in Punjab.
In the last 6 years, the company has brought together an excellent India
management, beverage and snack food business competently not in India but
abroad as well and as probably on of the best fulltime operating broad comprising
of experienced professionals.
Perhaps the main point in understanding Pepsi is simply that it is not coke. From
its early position as a price leader effort to find “new generation” of consumers,
Pepsi has found new markets by becoming highly diversified and therefore faces a
much more complicated set of management challenges. If needs innovative ideas
to identify market niches and the ability to move fast to exploit those niches.
Its people management system makes this possible. Pepsi hires employees with
experience and advance degrees and foster individual competition. The company
operates in decentralized fashion with each division given considerable autonomy
and performance is evaluated at the operating and individual level.
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A final correlation among the excellent companies is the extent to which their
leaders unleash excitement. At Pepsi managers are evaluated in terms of their
ability to create enthusiasm and is followed down the line right from the top to the
salesman and retailer (by decorating his workplace/shop) so that it is a better place
to work/ do businesses and perhaps this is the philosophy which has made Pepsi
“A Success Story”.
VISION
WHAT sets sperry apart from the rest is the sustained attention to quality
and service, both of which are backbone of an industry as precise and
exacting as thermoplastics. right from very beginning to the present high
end fitness and quality control technology, Sperry has focused on the
customers needs.
Upgrading quality and checking standards consistently has resulted in an
impeccable reputation.A judicious balance of experience and cutting edge
technology creates the right recipe for reliability that is our main stay.
To be second to none in the field of manufacture of thermoplastics fit for a
global market, develop and maintain high grade quality control and
implement global standard in the manufacturing process. Which these goals
in mind, all the endeavours of the company keeping the clients needs in the
center at every step.
The desire is to match the clients objectives and make them our own ,
move in step with the emerging markets adhere to national and
international regulation.
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For this our commitment to research and innovation is reflected in the best
machines, equipment and expertise .
COMPANY
For more than30 years, sperry group has excelled in the field of plastics in
India . Consistently relying on latest technology, upgration and highest
standard of quality control, the company has earned a formidable
reputation in the wide global network.
The activities of company include compounding solution thermoplastics,
injection modeling machinery adhesives and turn key project. The strictest
standard of solution are provided by adhering to SAP ERP system through
out the companies operations. Associated with china’s oldest and reputed
injection molding company – sound group Sperry sound has also set up a
manufacturing plant in India.
Our value based product of TPR and TPE range are exported in large
number of Asian and European countries and are used in some of the high
end finished products that are further exported to European and North
American markets.
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COMPOUNDING DIVISION
The thermoplastic Division has made it's mark on the domestic and foreign
market with a team of dedicated leaders and more than 30 years of experience in
the field of Thermoplastic compounding.
We have with time understood the rapid changing demands of our customers in
Greater noida have adopted and formulated new polymers for our users. Our four
plants based at Greater noida, Jammu near Delhi have an annual production
capacity of over 40,000 tons.
All the plants are supported with high capacity twin screw extruders, kneaders
and a full Germany for testing and producing all the samples made from the raw
material produced in the plants.
This perfect balance of technology has given us an edge over other in this field
and pushed us to produce over a thousand fades of color. Wide ranges of new
products are develops every year for our clients, which are produced with the
latest and best machines available in the world today.
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ADHERSIVE DIVISION
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ENGINEERING DIVISION
The engineering Division of Sperry Group entered into a collaboration with the
sound Group from China for the assembly of their top of the line range of
injection molding machines at Jammu to cater to the ever growing demand of
Indian market. The joint venture with China has vastly enhanced the range of
Sperry Group Compounding to Machines. Sound Group is one of the oldest and
most advanced manufacturers of injection molding machines in China.
Our all India service network is unique with a professional group of service
engineers always available at key strategic locations.
Injection molding machines are available in the range from 90ton to4000tons,
while the
Aluminum die cast machines are available in the range from 125ton to 3000tons.
The FTA & FTB series of machines are very energy efficient; we are the
pioneers for installing the biggest injection molding machine of 300ton capacity
on turnkey project in India.
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The aim is to provide efficient and maintenance free machines to all the users
Injection molding in ably range of size and capacity.
Our line of technical assistance centre is active 24*7 with full support from our
commercial and technical experts with a vast experience and competence.
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RESEARCH AND DEVELOPMENT
Research & Sustained 100% quality control in the company has resulted in the
steady faith of a growing list of international client in Sperry’s highly
sophisticated Sperry R&D unit undergoes constant technological up gradation to
keep in step with global development and trends.
A 24*7 to services and attention to clients need is the company’s motto.
Steady check and control of production process and fulfillment with commitment
is the company hallmark quality management technique and certified assurance
in place that ensures confidence best solution are provided to the customer under
SAP ERP system.
At Sperry group the fusion of experience and technology is the basis of its
growing reliability in the global competitive environment.
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SOCIAL CARE & ENVIRONMENT
In an era one pollution, waste disposal and environment care make headlines,
Sperry, Group has worked silently and diligently to meet all the pollution control
norms. International safeguards are in place to maintain perfect environment and
coconsciousness at every step of the manufacturing process. For this the
company invests in technologically advanced resources and expertise.
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The annual tree plantation drive undertaken in rural India is also on of its kind.
LOGISTICS
Strategic locations of our productions plants spread across the country are the
key to our success products are available to our customers within the shortest
time after placing the orders.
The service centers spread across the country are always ready for any
situation with the support of our back-up teams. Satisfaction of the customers’
needs is our main motto and primary concern.
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CULTURE OF AN ORGANIZATION:
The culture of the organization is the foundation of any organization. So it has to
be very strong. Culture affects directly the behavior and attitude of the
employees, which affects their performance and ultimately affects the overall
productivity and profitability.
It consists of Values and Behavior:
• Values: At the deeper and less visible level, culture refers to values that
are shared by the people in a group and that tend to persist over time
even when group membership changes. People care deeply about
revenue / costs, in others about innovation or employee well-being.
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•Innovation
•Ethical
•Leadership
•Customer First
•Personal empowerment
•Responsible corporate citizen
Behavior includes:
•Respect & Trust for each other
•Respect Associates
•Continuous Improvement
•Business success
•Performance culture
•Quality
•Learning culture
Company should aim at Building a great place to work
The Goal is “To help organizations develop a positive, nurturing &
productive workplace that cultivates employee’s talents”
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COMPONENTS
The following are the few essential components required in the company:
THE PLANT
Plant has production capacity of 45 tons per day. We have 17 extruder machines for
production it has individual line operation in Sperry plast limited .Basically It has a
three Line Operation.
WATER TREATMENT
For production there is a reverse osmosis system for individual line. Each machine
has to play individual role in making the product.
ROLLING
In the area of rolling there is a formulation of TPR ( thermo plastic rubber). This is
the stage where product starts to mix. This is known as pre stage
MIXING
The material is then mixed by a mixture of each machine for the moisture
evaporation so that the product can be mixed properly . This is basically for the
mixing of the product properly.
FEEDING
Mixed material is then fixed to the feeding section. Where the product is used to be
checked and coded properly. So that it is able to recognize about the product. Finally
after coding passed to final section.
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TRANSFERING
Ones the product is finally inspected they are passed through coding counter which
generate the number of product on this basis exercise is paid and goods are finally
transfer to the go down.
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PRODUCTS OF SPERRY
These products are available in the bags SPL use to keep this product in bags. It is
easy to carry to this product in bags. We send these products in bags
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HUMAN RESOURCE MANAGEMENT SYSTEM
Will be effective and efficient .Organization not caring for this would either run
the risk stagnation or going out of business.
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RECRUITMENT POLICY
a) Organization’s objectives: Both in the short term and long term must be taken into
consideration as basic parameter for recruitment and needs of the personnel area wise,
job family wise.
c) Preferred sources of recruitment: which would be tapped by the organizations e.g. for
skilled or semi skilled manual workers, internal sources and employment exchanges
may be preferred; for highly specified categories and managerial personnel, other
sources besides the former may be utilized.
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d) Criteria of selection and preferences: these should be based on conscious thoughts
and serious deliberations .In some cases trade unions may be consulted in working out
the recruitment policy. In others, management may take unilateral decisions.
1. To find and employs the best qualified person for the job.
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PRE REQUISITES OF A GOOD RECRITMENT POLICY
The nature and the extent of the recruitment program depend on a number of
factors:
The skills required:
-The state of the labor market
-The general economic condition
-The image of the employers
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CENTRALIZED RECRUITMENTAND SELECTION POLICY
This is the most commonly adopted practice which centralizes the recruitment and
selection function in a single office. All employment activities should be centralized if
the policies of the top management are to be implemented consistently and efficiently.
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- Introducing the employees to his superior.
- Following up the employee
It may be noted that small organization’s recruitment procedure is informal and generally
the “line official” may be responsible to handle the function. The merits of this policy are:
1. The unit concerned concentrates only on those sources /place where it normally gets
the suitable candidates. As such the recruitment cost on recruitment would be relatively
less.
2. The unit gets most suitable candidates only on those sources / places where it normally
gets the requirements of the job regarding culture, traditional, family background aspects,
local factors, social factors etc.
3. Units can recruit candidates as and when they required without any delay.
4. The unit would relatively enjoy advantage about the availability of information, control
and feedback and various functions of recruitment.
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SOURCES OF RECRUITMENT
The sources of recruitment are broadly divided into internal sources and external sources.
Internal sources are the sources within the organizational pursuit. External sources are the
sources outside organizational pursuits.
INTERNAL SOURCES
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Dependant of deceased, disabled, retired and present employees: some organization
with a view to developing the commitment and loyalty of not only the employees but
Also his family members to build up the image to provide employment to the
dependent (s) of deceased, disabled and present employees.
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WHY DO ORGANISATIONS PREFER INTERNAL SOURCE
Organizations prefer this source of external source to some extent for the following
reasons:
1) Internal recruitment can be used as a technique of motivation.
2) Morale of the employees can be improved.
3) The unit would relatively enjoy better familiarity and control over the
employees it recruits rather than on employees selected by the central recruitment
agency.
4) The units would enjoy freedom in finding out, developing the sources, in
selecting and employing the techniques to stimulate the candidates.
5) Both the system of recruitment would suffer from their own demerits. Hence
the management has to weigh both the merits of each system before making a final
decision about centralizing or decentralizing the recruitment.
EXTERNAL SOURCES
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4. Cost of employees can be minimized because employees selected from
these sources are generally placed in minimum pay scale.
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AN EXTERNAL SOURCE OF RECRUITMENT
ADVERTISING:
For using advertising, as a source of recruitment to issues, have to be addressed- the
media to be used and the construction of the advertisement. The selection of the best
medium depends on the positions for which recruitment is being done. The local news-
paper is best source of blue collar help, clerical employees, the trade and professional
journals for professionals like bankers, administrators etc. Most firms use news-papers
ads but other medias are also used like business magazines, computer engineering
magazines etc. Some times radio and television can be useful in places where people are
illiterate or don’t have time or resources to buy or read news-papers or magazines.
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organizations depend on this source for highly specialized positions and executive
positions.
CASUAL APPLICATION: Depending upon the image of the organization, its prompt
response, participation of the organization in the local activities level of employment,
candidates apply casually for jobs through mail or hand over the applications in personnel
department. This would be a suitable source for temporary and lower levels jobs.
DATA BANK: The management can collect the bio-data of the candidates from different
sources like Employment exchange, Educational training institutes; candidates etc. and
feed them in the computer. It will become another source and the company can get the
particulars as and when it needs to recruit.
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Sector and private sector enterprises in India to fill certain vacancies through public
employment exchanges.
TRADE UNIONS: In order to satisfy the trade union leaders’ management, inquire trade
unions for suitable candidates as these trade union leaders are generally aware of the
availability of candidates.
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SELECTION
Recruitment and Selection are the two crucial steps in the HR process and are often
interchangeably. There is, however, a fine distinction between the two steps. While
recruitment refers to the process of identifying and encouraging prospective employees to
apply for jobs, selection is concerned with picking the right candidates from a pool of
applicants. Recruitment is said to be positive in its approach as it seeks to attract as many
candidate as possible. Selection, on the other hand, is negative in its application in as
much as it seeks to eliminate as many unqualified applicants as possible in order to
identify the right candidates.
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THE SELECTION PROCESS
The selection procedure varies with the size of the organizations and the job to be filled.
The most selection procedures do not depend on just one selection techniques. This may
be done in any of the following ways.
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• Selection decision
• Physical examination
• Job offer
• Contracts of employment
• Concluding the selection process
• Evaluation of selection program
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ENVIRONMENTAL FACTORS AFFECTING SELECETION
Selection is influenced by several factors. More prominent among them are supply and
demand of specific skills in the labor market, unemployment rate, labor market conditions,
legal and political considerations, company’s image, company’s policy, HRP and cost of
hiring. The last three constitute the internal environment and the remaining form the
external environment of the selection process.
PRILIMINARY INTERVIEW
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SELECTION TEST
Job seekers who pass the screening and the preliminary interview are called for test. Different
types of tests may be administered depending on the job and the company. Generally, tests are
used to determine the applicant’s ability, aptitude and personality. Ability test assist in
determining how well an individual can perform tasks related to the job. An aptitude test helps
determine a person’s to learn in a given area. Personality tests are given to measure a
prospective employee’s motivation to function a particular working environment. Aptitude
tests indicate the ability or fitness of an individual to engage successfully in any number of
specialized activities. They cover such areas as clerical aptitude, numerical aptitude,
mechanical aptitude, motor-coordination, finger dexterity and manual dexterity. Interest test
are used to measure an individual’s activity performances. There tests are particularly useful
for students considering many careers or employees deciding upon career changes. Geography
test is designed to analyze the handwriting of an individual. It has been said that an
individual’s handwriting can suggest the degree of energy, inhibitions and spontaneity, as well
as disclose the idiosyncrasies, and elements of balance and control.
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CHOOSING TEST
Tests must be chosen based on criteria of reliability, validity, objectivity and standardization.
Reliability refers to standardization of the procedure of administering and scoring the test
results. A person who takes a test one-day and makes a certain score should be able to take the
same test the next day or the next week and make more or less the same score.
Validity is a test, which helps predict whether a person whether a person will be successful in a
given job. A test that has been validated can be helpful in differentiating between prospective
employees who will be able to perform the job well and those who will not. Naturally, no test
will be 100% accurate in predicting job success. A validated test increases possibility of
success.
When two or more people can interrupt the results of the same tests and derive the same
conclusions, the test is said to be objective. Otherwise the test evaluators’ subjective opinions
may render the test useless. Subjectivity of this kind nullifies the purpose of objectivity and is
reason why some tests are not valid.
A test that is standardized is administered under standard conditions to a large group of persons
who are representatives or the individuals for whom it is intended. The purpose standardization
is to obtain norms or standards, so that a specific test score can be meaningful when compared
to other scores in the group. When a test is standardized, it is administered to a large number of
people who are performing similar tasks.
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EMPLOYMENT INTERVIEW
The next step in the selection process is employment interview. Interview is a formal, in depth
conversation conducted to evaluate the applicant’s acceptability. It is considered to be an
excellent selection device. Its popularity stems from its flexibility. Interview can be adopted
unskilled, skilled, managerial and professional employees. It allows a two-way exchange of
information, the interviewer learns about the applicant, and the applicant learns about the
employer. The employment interview can be
(i) One-to-one
(ii) Sequential
(iii) Panel
In the one-to-one interviews, there are only two participants- the interviewer and the
interviewee. This can be the same as the preliminary interview described earlier. The
sequential interview takes the one-to-one a step further and involves a series of interviews,
usually utilizing the strength and knowledge based of each interviewer, so that each
interviewer can ask questions in relation to his or her subjected area of each candidate, as the
candidate moves from room to room.
The panel interview consists of two or more interviewers and the figure may go up to as many
as 15. Any panel interview is less intimate and more formal than one-to-one, but if handled and
organized well, it can provide a wealth of information. If not handled carefully the panel
interview can make the candidate feel ill at ease and confused about whose question to answer
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and whom to address. Interviewer themselves are likely to experience nightmare, not knowing
who will ask which question and in what order.
TYPES OF INTERVIEW
Many employees request names, addresses and telephone numbers or references for the
purpose of verifying information and perhaps gaining additional background information on an
applicant. Although listed on the application form, references are not usually checked until an
applicant has successfully reached the 4th stage of a sequential selection process.
Previous employers, known public figures, university professors, neighbors, or friends can act
as references.
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of soliciting immediate, relatively candid comments, and attitudes can sometimes be inferred
from hesitations and inflections in speech.
SELECTION DECISION
After obtaining information through the preceding steps, selection decision- the most critical of
all the steps must be made. The other stages in selection process have been used to narrow
down the number of candidates. The final decisions have to be made from the pool of
individuals who pass the tests, interviews and reference checks.
The views of the line manager will be generally considered in the final selection because it is
he/she who is responsible for the performance of the new employee. The HR manager plays a
crucial role in the final selection.
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PHYSICAL EXAMINATION
After the selection decision and before the job offer is made, the candidate is required to
undergo a physical fitness test. A job offer is often contingent upon the candidate been
declared fit after the physical examination. The results of the medical fitness test are recorded
in a statement and are preserver in the personnel records. There are several objectives behind a
physical test is to detect if the individual carries any infectious diseases.
Secondly, the test assists in determining whether an applicant is physically fit to perform the
work. Third, the physical examination information may be used to determine if there are
certain physical capabilities, which differentiate successful and less successful employees.
Forth, medical check-up protects applicants with health defects from undertaking work that
property finally, such an examination will protect the employer from workers’ compensation
claims that are not valid because the injuries or illness were present when the employee was
hired.
JOB OFFER
The next step in the selection process is job offer to those applicants who crossed all the
previous hurdles. Job offer is made through a letter of appointment. Such a letter generally
contains a date by which the appointee must be given reasonable time for reporting. This is
particularly necessary when he or she is already in employment, in which case the appointee is
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required to obtain a relieving certificate from the previous employer. Again a new job may
require movement to another city, which means considerable preparation and movement of
property.
Decency demands that the rejected applicants be informed about their non-selection. Their
applications may be preserved for future use, if any. It needs no emphasis that the applications
of selected candidates must be preserved for future references.
CONTRACTS OF EMPLOYMENT
After the job offer has been made and the candidates accept the offer, certain documents need
to be executed by the employer and the candidate. One such document is the attestation form.
This form contains certain vital details about the candidate, which are authenticated and
attested by him or her. Attestation form will be a valid record for future reference.
There is also a need for preparing a contract of employment. This basic information that should
be included in a written contract of employment will vary according to the level of the job, but
the following checklist sets out the typical headings:
1. Job title
2. Duties, including a phrase such as “The employee will perform such duties
and will be responsible to such a person, as the company may from time to time
direct.”
3. Date when continuous employment starts and the basis for calculating
services.
4. Rate if pay, allowance, overtime and shift rates, method of payments.
5. Hours of work including lunch break and overtime and shift arrangements.
6. Holiday arrangement:
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• Paid holidays per year
• Calculation of holiday pay
• Qualifying period
• Accrual of holidays and holiday pay
• Details of holiday year
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CONCLUDING THE SELECTION PROCESS
The selection process will not end with executing the employment contract. There is
another step- a more sensitive one reassuring those candidates who have not been
selected. Such candidates must be told they were not selected, not because of any serious
deficiencies in their personalities, but because their profiles did not match the
requirements of the organization. They must be told that those who were selected were
done purely on relative merit.
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EVALUATION OF SELECTED PROGRAMME
The broad test of the effectiveness of the selection process is the quality of the personnel
hired. An organization must have competent and committed personnel. The selection
process, if properly done, will ensure availability of such employees. By a periodic audit
the evaluation of the effectiveness of a selection program. Audit must be conducted by
people who work independent of the HR department.
While there is a tendency to prefer host country citizens to man overseas operations, it is
useful to know that there are FOUR approaches to selection. They are:
(i) Ethnocentric Selection
(ii) Polycentric Selection
(iii) Regiocentric Selection
(iv) Geocentric Selection
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Polycentric Selection: In this approach, each subsidiary is treated as a distinct national
entity with local control over operations. However, the headquarters control key financial
targets and investment decisions. Subsidiaries are managed by local citizens, but the key
jobs remain with staff from the parent country. This is the approach, which is largely
practiced in our country.
Regiocentric Selection: Here, control within the group and the movements of staff are
managed on a regional basis, reflecting the particular disposition of businesses and
operations within the group. Regional managers have greater discretion in decisions.
Movement of staff is largely restricted to specific geographical regions and promotions to
the top jobs continue to be dominated by manager from the parent company.
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POLICY ON TRAINING AND DEVELOPMENT OF
EMPLOYEES:
To organize and continually assess training needs and through a systematic and
planned Training and development process - help develop core competencies
(Knowledge, Skills and Attitudes) which will enable individuals and teams in
the organization to perform and contribute to Business Goals.
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• Add value to the employees by Multi Skilling so as to build a talent of
resource pool prepared to meet business requirements. TRAINING PLAN
Industry Business
trends Plans
Training
Plan
Cultural
Functional Foundatio
Requirements
n
Personal
Growth
Plan
is made keeping in mind the following:
TYPES OF TRAINING :
There are four types of training would be imparted to employees, which are as
follows:
• Functional Training.
• Personal Development Training
• Managerial/Behavioral Training
• Cultural or Corporate Value Training
CULTURAL/ TECHNICAL
CORPORATE TRAININGS
VALUE TRAINING
MANAGERIAL/ PERSONAL
BEHAVIORAL DEVELOPMENT
TRAININGS TRAININGS
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Managerial effectiveness Computer Skills,
Interpersonal Behavior etc. Presentation Skills, Time
Management etc.
To:
Dated:…………
Position Definition:
• Designation :
…………………………………………………………..
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• Grade :
…………………………………………………………..
• Place Of Posting :
…………………………………………………………..
• Number Of Vacancies :
…………………………………………………………..
Specifications:
• Age :
…………………………………………………………..
• Sex :
…………………………………………………………..
• Qualification :
o Essential :
………………………………………………………
o Desirable :
………………………………………………………
• Experience (in Years) :
…………………………………………………………..
Position Profile:
Reporting To:
Roles and
Responsibilities:
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Managerial Essential:
Attributes:
Desired:
• Who was handling the task earlier, that would be allotted to the new
recruitee :
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• Expected Output/Results of the Overall Department (in terms of
targets to be met)
………………………..
…………………………………..
(Initiated By) (Approved By)
(This Form is to be Filled by the HOD and Sent to the HR Department)
Way of recruitment and selection in Sperry Plast Limited Jai Drinks Private Limited:
1. Manpower requisition
2. Advertisement
• Placement Agencies
• Internet/Website
• Departmental sources/Internal sources
• External sources
3. Screening
a) Experience and Education
b) Personality
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c) Physical appearance
d) Personal manner
e) Personal grooming
f) Confidence
g) Expression of ideas
h) Voice quality
i) Mental alertness
j) Motivation and Ambition
4. Preliminary by HRD
7. Offer letter
8. Joining letter
Induction
Induction Report
Induction Feedback
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12. Confirmations
METHODOLOGY
A research has been made on the topic “Recruitment and Selection in SPL” which
is one of the franchises of Sperry Plast Limited. This study is basically made
through physical interaction. The following are the few steps that I have undergone
while processing my project.
1) At first I studied the various processes of recruitment and selection from various
books of HR and Labor Law and also the recruitment and selection done under the
Company Activities.
2) I made individual interaction with few employees and learned how they have
been selected after recruitment.
3) After collection of such information, I prepared the questionnaire with the help
of both
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Secondary data (Records of HRD, News paper, Internet)
4) After preparing the questionnaire, I made a pilot study in order to learn whether
the questions prepared by me are easily understood and answerable by the
employees or not.
6) Now finally the questionnaires have been distributed. The sample size taken
was 100, although there were 154 employees all together in JDPL. Individual
records
7) Containing name, designation, contact no. etc have also been collected
separately which is kept confidential.
6) The sample design was randomly made in all the various departments of Sperry
Plast Limited
The various departments are:
• IMM Department
• Marketing Department
• Lab Department
• Mixing Department
• Rolling Department
• Maintenance Department
• HRD and Administration Department
• Production Department
• Store Department
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• IT Department
• Accounts and Finance Department
7) Now the analysis has been made with the help of statistical data.
Towards the end of the project, I found some limitations while fill upping the
questionnaire.
• Shortage of time
• Fear of being disclosed
• Not interested
• Absent
Suggestions:
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Analysis and Findings
ANALYSIS 1:-
Company does its manpower planning in the month of December and January every year
as per Annual Operation Plan and on the basis of quarterly review of the work force.
It is observed that after collecting the questionnaire, 70 % of the employee remarks that
quality candidate has been appointed successfully in SPL 20% average candidate
remaining 10% does not match with quality
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ANALYSIS 2:-
More than 4/5th of the employee thinks that hiring of newly appointed employees are fair.
While few newly appointed employees give their suggestion against it. Their suggestion:-
The newly appointed employees’ problems must be notified.84% says yes
and remaining says No about recruitment new employees
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ANALYSIS 3:-
In the Company, there is some work where physical labor is more necessary. Hence the
Company selects employees accordingly. About 3/4th of the employees say that the
selection process and procedures identify the most qualified candidates for the position.
While rest of the employees say that sometimes it is not done so, as physical labor is not
counted in qualification.
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ANALYSIS 4:-
The Company SPL is successful in recruiting right person in the right job. Almost 70% of
the employee gave their positive view about selecting right person in right job and 20%
says no about the right person about the right job and remaining 10% says it happen some
times
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ANALYSIS 5:-
The Company uses internal sources of recruitment mainly for middle level management.
But external sources are used for every level of management i.e. Lower level, middle
level and higher level.
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Seeking through the views of the employees, it is found that some employees are there
who prefer internal source, advertisement and internet too. But nearly 46% says that they
prefer advertisement for recruitment of new employees.
50%
45%
40%
35%
Internal Source
30%
External source
25%
Placement Agency
20%
Advertisement
15%
10%
Internet
5%
0%
20% 6% 7% 46% 21%
ANALYSIS 6:-
Only about 70% of the employees are aware about the presence of Quality Management
System. Hence rest of the employees should also be aware of the Quality Management
System.
About 70% candidate are aware about Quality management system and remaining 30%
are still unaware about Quality management system
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ANALYSIS 7 & 8:-
About 85% of the employees were interviewed individually while 46% of the employees
prefer group interview.
In a group interview generally 4 members should conduct it. They are: - President
(HRD), V. President (HRD), Department Manager and Training Manager.
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ANALYSIS 7
ANALYSIS: 8
About 54% people like individual interview and remaining 46% likes group interview
in sperry plast ltd.
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ANALYSIS :9
The company generally uses the following testing techniques:
Ability test
Aptitude test
Personality test
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In some cases, the company also goes for Psychological test. Here the
responses are accurate.
70%
60% Ability Test
10% Psychological
0% Test
62% 38% 38% 0% 10%
ANALYSIS: 10
The Company generally asks for two references at the time of recruitment process from
the candidates. The references asked should be either Colleagues or Professionals but not
relatives.
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Only 90% of the employees have answered it correctly. Rest 10% is least aware about the
no. of references asked in the Company, because these people would have entered the
Company through advertisement or through internet.
ANALYSIS:- 11
About 51% of the employees say that a selected candidate has been rejected due to certain
causes. The causes may be:-
False entrance into the Company
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Not satisfactory package
And remaining 49% are rejected some other causes
ANALYSIS :12
The Company conducts a training program of 15days for every new employment. The
training period can be changed according to the recruitment of the candidate and the job.
82
Here all the employees have undergone the training period; hence all were aware of the
training program.
About 90% of candidate aware about the training program and remaining 10% are not
aware of it
ANALYSIS 13:-
The Probation period of the Company is 6month. Only 76% of the employee is aware of
it. And rest are not aware of probation period of the company of the sperry plast ltd
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80%
70%
60%
50%
1 Month
40%
3 Months
30% 6 Months
20%
10%
0%
16% 8% 76%
ANALYSIS 14:-
The Company conducts an Induction Program for the new employees. The Induction
period is of One week.
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Here all the employees have undergone the Induction Program; hence all were aware of
the Induction period.
100%
90%
80%
70%
60%
7-10 Days
50%
11-15 Days
40%
16-20 Days
30%
20%
10%
0%
100% 0% 0%
ANALYSIS 15:-
More than about 60% of the employees have joined this organization for the Brand name.
Few have opted more than one choice, like they are attracted due to salary structure along
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with Brand name. Few find Growth and Future scope along with brand name. The new
comers have joined to increase their Growth rate in the Corporate World.
70%
60%
50%
Brand Name
40% Salary
30% Future Scope
Job Security
20%
Growth
10%
0%
64% 24% 16% 10% 30%
The main objective of selection is to hire people having competence and commitment.
This objective is often defeated because of certain barriers. The impediments, which
check effectiveness of selection, are perception, fairness, validity, reliability and pressure.
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PERCEPTION:
Our inability to understand others accurately is probably the most fundamental barrier to
selecting the right candidate.
FAIRNESS:
VALIDITY:
Validity is a test that helps predict job performance of an incumbent. A test that has been
validated can differentiate between the employees who can perform well and those who
will not. However, a validated test does not predict job success accurately. It can only
increase possibility of success.
RELIABILITY:
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A reliability method is one, which will produce consistent results when repeated in
similar situations. Like a validated test, a reliable test may fail to predict job performance
with precision.
PRESSURE:
Pressure is brought on the selectors by politicians, bureaucrats, relatives, friends and peers
to select particular candidates. Candidates selected because of compulsions are obviously
not the right ones. Appointments to public sector undertakings generally take place under
such pressures.
CONCLUSION
Selection and hiring process is an exhaustive, painstaking system designing not to fill
positions quickly, but to find the right people for those positions.
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What are we looking for?
First, these people must be able to think for themselves… be problem solvers… and
second, work in a team atmosphere. Simply put organizations need strong minds, not
strong backs.
In Summery the organization should use Total value-Based Hiring Programs to select
employees whose values are compatible with those of the firm. It should commit the time
and effort of an exhaustive screening process. The screening process does not just identify
knowledge and technical skills. Instead the candidates’ values and skills are matched with
the needs of the firm. Value-Based Hiring always includes realistic job previous. It is
important to make sure that he candidates know what the working in the firm is going to
be like and even more important, what sort of values the company should cherish.
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(1) It is right that Sperry Plast Limited has systematic and well structured recruitment and
selection practices which are based on its over all corporate policy and manpower
planning. For filling of vacancies, SPL depends on internal and external sources of
recruitment. But company does not have any estimate of the cost of recruitment.
To minimize the cost, I suggest that management should prefer to induce fresh blood into
the organization through campus recruitment. This is an important source of management
trainees as well as of professional and technical employees.
(2) Test should be conducted according to the different category of recruited candidates.
(3) All Interviews will be held according to the following various levels
90
S.N. Level Preliminary/Secondary Final interviewed
interviewed
(4) For different levels, the following type of interview should be used:
91
(5) Maintain a DATA-BANK of potential candidates for future needs.
(6) The advertisement process must be given more importance, since most of the people
prefer it.
92
SPERRY PLAST LIMITED
NAME: MODE OF
RECRUITMENT:
{ Consultant/Employee Referrals /Others }
POSITION: DATE OF
INTERVIEW:
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RATINGS Outstan Very Goo Averag Poor Remarks
ding Good d e
ATTRIBUTES
Attitude (open to
ideas)
Qualification
Leadership Skills
Knowledge
Focus on Quality
Orientation Towards
Technology
Team Orientation
Communication/Expre
ssion
Overall Personality
Confidence
Maturity
Relevance of Experience
(Please specify years of experience with
some specific roles handled by candidate)
Present Salary
Drawn
Salary Expected
Joining Time
Required 94
Reasons for Leaving the Job:
……………………………………………………………………………………
………….
Have a Conveyance:
……………………………………………………………………………………
…………
Reference Check : YES/ NO
……………………………………………………………………………………
………..
QUESTIONNAIRE
95
NAME: ………………………………………………………………………
AGE: …………………………………………………………………………
STATE: ……………………………………………………………………...
RELIGION: …………………………………………………………………
DESIGNATION: ……………………………………………………………
ADDRESS: ………………………………………………………………….
…………………………………………………………………..
…………………………………………………………………..
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Please Tick In The Right Option According To You
Q.3. Do the selection processes and procedures identify the most qualified candidates
for the future?
(i) Yes __________
(ii) No __________
(iii) Sometimes __________
Q.4. Do you think in SPL, a right person is placed in the right job?
(i) Yes __________
(ii) No __________
(iii) Sometimes __________
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(v) Through internet __________
Q.9. According to your awareness, which testing technique/s among these given below is
used by your organization.
(i) Ability test __________
(ii) Aptitude test __________
(iii) Personality test __________
(iv) Interest test __________
(v) Psychological test __________
98
Q.11. Does a selected candidate being rejected due to certain cause?
(i) Yes __________
(ii) No __________
Q.15. According to you what are the key factor/s that attract a candidate towards the
company?
(i) Brand name __________
(ii) Salary __________
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(iii)Future scope __________
(iv)Job security __________
(v) Growth __________
(vi)Others __________
BIBLOGAPHY
Names of books:
H.L KUMAR LABOUR MANAGAEMENT
(Forms and precedents)
Cynthia.D.Fuihar HUMAR RESOURCE
100
Lyle.F.Schoenfeldt MANAGEMENT
James.B.Shaw
Susan J.Herman HIRING RIGHT: A practical
guide
Casio MANAGING HUMAN
RESOURCES
Michael Armstrong A HANDBOOK OF PERSONAL
MANAGEMENT PRACTICES
C.B.Memoria PERSONNEL MANAGEMENT
P.C.Tripathi PERSONNEL MANAGEMENT
K.Ashwathapa HUMAN RESOURCE
MANAGEMENT
ABBREVIATION
HR Human Resource
GM General Manager
VP Vice President
HOD Head of Department
101
GD Group Discussion
IT Information technology
HRP Human Resource planning
SAP Software application program
ERP Entrepreneurship Resource Planning
SPL Sperry plast Limited
102