COMMISSION ON INFORMATION AND

COMMUNICATIONS TECHNOLOGY
HUMAN CAPITAL DEVELOPMENT GROUP

PRE-ASSESSMENT EVALUATION SHEET ON ICT

SKILLS SURVEY BASED ON THE
NATIONAL ICT COMPETENCY STANDARDS
INSTRUCTION:
On a scale of 1 to 5, rate the items in each of the indices below. Put a check mark that
best indicates your rating on each items.
SCALES:
1 I am not aware of/not have tried this function/operation/tool.
2 I am aware of this function/operation but have not experiences in using it.
3 I have used/done this function/operation occasionally but need further practice to
be confident.
4 I am a regular and confident user of this function/operation.
5 I am fully competent with this function and could confidently explain it to others.
Item A
5
4
3
2
1. Explain the terms Information Technology and
Communications Technology
2. Identify the different hardware and software components of a computer and how
they work together.

a.

Understand and distinguish between mainframe computer, network

computer, personal computer, laptop, personal digital assistant (PDA)
in terms of capacity, speed, cost, and typical users.
b. Know the main parts of a personal computer.
c. Understand the term peripheral device.
d. Know some of the factors that impact on a computers performance.
e. Understand some of the functions of the CPU in terms of calculations,
logic control, immediate access memory.
f. Know the speed of the CPU.
g. Understand different types of computer memory.
h. Know how computer memory is measured.
i. Identify some of the main devices for inputting data into a computer.
j. Identify common output devices for displaying the results of processing
carried out by a computer.
k. Understand some devices are both input/ output devices such as:
touchscreens.
l. Compare the main types of memory storage devices in terms of speed,
cost and capacity.
m. Understand the purpose of formatting a disk.

3. Differentiate the different types of software

a.
b.

Distinguish between operating systems software and applications

software.
Describe the main functions of an operating system and name some
common operating systems.
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c.
d.
e.

List some common software applications.

Understand the term Graphical User Interface (GUI).
Understand how computer-based systems are developed.

4. Discuss networking/communications technology

a.
b.
c.
d.
e.
f.
g.

Understand the terms, local area network (LAN), wide area network
(WAN).
Understand the term client/server.
Understand what an intranet is and understand the distinction between
the Internet and an intranet.
Understand what an extranet is and understand the distinction between
an intranet and an extranet.
Understand what the World Wide Web (WWW) is and distinguish it
from the Internet.
Understand the use of the telephone network in computing.
Understand the terms analogue, digital, modem, transfer rate,
(measured in bps bits per second).

5. Operate a computer
a.
b.
c.
d.
e.

Start the computer.

Shut down the computer using an appropriate routine.
Restart the computer using an appropriate routine.
Shut down a non-responding application.
Change the computers desktop configuration: date & time2, volume
settings, desktop display options (colour settings, screen pixel
resolution, screen saver options).

6. Arrange and customize the desktop

a.
b.
c.
d.

Recognize common desktop icons such as those representing: files,

directories/folders, applications, printers, trash/wastebasket.
Select and move desktop icons.
Open a file, directory/folder, application from the desktop.
Create a desktop shortcut icon, desktop menu alias.

7. Manage applications
a.
b.
c.
d.
e.
f.

Identify the different parts of a window: title bar, menu bar, toolbar,
status bar, scroll bar.
Collapse, expand, resize, move, close a window.
Switch between open windows.
Navigate to a file, folder on a drive
Create a directory/folder and a further sub-directory/sub-folder.
Open a window to display directory/folder name, size, location on
drive.

8. Manage files
a.
b.
c.
d.

Duplicate and move files

Delete and restore files
Search files
Compress files

9. Manage a printer
a.
b.
c.
d.
e.

Change the default printer from an installed printer list.

Install a new printer on the computer.
Print a document from a text editing application.
View a print jobs progress using a desktop print manager.
Pause, re-start, delete a print job using a desktop print manager.

10. Troubleshooting the computer

a.

Install computer systems and networks

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b.
c.
d.

Diagnose and troubleshoot computer systems

Configure computer systems and networks
Maintain computer systems and networks

Item B
1. Discuss Internet and World Wide Web
a.
b.
c.
d.
e.
f.

Understanding Local Area and Wide Area Network (LAN and WAN)
Internet Protocol (IP) Addressing
Domain Naming System (DNS)
Basic Internet Services
Understand the hardware and software requirements
Understand the Internet Service Provider and levels of Internet access

2. Access the web

a.
b.
c.
d.

Go to a URL.
Activate a hyperlink/image link.
Navigate backwards and forwards between previously visited Web
pages.
Complete a Web-based form and enter information in order to carry out
a transaction.

3. Use bookmarks
a.
b.
c.
d.
e.

Bookmark a Web page.

Display a bookmarked Web page.
Create a bookmark folder.
Add Web pages to a bookmark folder.
Delete a bookmark.

4. Search the web

a.
b.
c.
d.
e.

Select a specific search engine.

Carry out a search for specific information using a keyword, phrase.
Combine selection criteria in a search.
Duplicate text, image, URL from a Web page to a document.
Save a Web page to a location on a drive as a txt file, html file.

5. Download web pages

a.

Download text file, image file, sound file, video file, software, from a
Web page to a location on a drive.

6. Send and receive email

a.
b.
c.
d.
e.
f.
g.
h.
i.
j.

Flag a mail message. Remove a flag mark from a mail message.

Mark a message as unread, read.
Open and save a file attachment to a location on a drive.
Use the reply, reply to all function.
Reply with, without original message insertion.
Create a new message.
Insert a mail address in the To field.
Copy (Cc), blind copy (Bcc) a message to another address/addresses.
Insert a title in the Subject field.
Use a spell-checking tool if available and make changes such as:
correcting spelling errors, deleting repeated words.
k. Attach a file to a message.
l. Send a message with high, low priority.
m. Send a message using a distribution list.
n. Forward a message.

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7. Create an address book

a.
b.
c.
d.

Create a new address list/distribution list.

Add a mail address to an address list.
Delete a mail address from an address list.
Update an address book from incoming mail.

8. Organize messages
a.
b.
c.
d.
e.
f.
g.

Search for a message by sender, subject, mail content.

Create a new folder for mail.
Move messages to a new folder for mail.
Sort messages by name, by date.
Delete a message.
Restore a message from the mail bin/deleted items folder.
Empty the mail bin/deleted items folder.

9. Print messages
a.
b.

Preview a message.
Choose print output options such as: entire message, selected contents
of a message, number of copies and print.

Item C
1. Understand personal property and user rights
a.
b.
c.

Understand the concept of copyright when applied to software, and also

to files
Understand copyright issues associated with using and distributing
materials stored on removable media such as CDs, Zip disks, diskettes.
Know how to check the Product ID number for a software product.

2. Understand the concept of software piracy and violation of

copyright laws
3. Recognize examples of copyright violations, computer fraud,
and possible penalties
4. Apply common courtesies and acceptable use policies while
telecommuting
5. Apply fundamental principles of computer security
a.
b.
c.
d.

Understand the term information security and the benefits to an

organization of being proactive in dealing with security risks
Know about privacy issues associated with computers, such as
adopting good password policies
Know about the purpose and value of backing up data, software to a
removable storage device
Be aware of possible implications of theft of a laptop computer, PDA,
mobile phone

6. Recognize and respond to ethical situations and cyber

security issues involving computing devices of all forms
Item D
1. Manage documents
a.
b.
c.
d.

Create a new document

Open an existing document
Save a document
Close a document

2. Format text
a.
b.

Change text appearance: font sizes, font types.

Apply text formatting such as: bold, italic, underline.
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c.
d.
e.
f.
g.
h.
i.

Apply subscript, superscript to text.

Apply case changes to text.
Apply different colours to text.
Copy formatting from a piece of text to another piece of text.
Apply an existing style to a word, a line, a paragraph.
Use automatic hyphenation.
Find and replace text

3. Format paragraph
a.
b.

Move paragraphs quickly

Apply formatting techniques such as changing fonts, setting tab stops
and indents, columns, styles and bullets and numbering

4. Format document
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.

Use the navigator

Use footnotes and endnotes
Language tools
AutoCorrect
Line numbering
Insert notes
Track changes to a document
Math objects (Equation Editor)
Insert a page break
Page style dialog box

5. Move and copy text, insert text, delete text

6. Insert tables
a.
b.
c.
d.
e.
f.

Insert a new table

Resize rows and columns
Merge and split cells
Auto format tables
Data entry in tables
Convert between table and text

7. Insert pictures and images

a.
b.
c.
d.
e.
f.
g.
h.

Insert a graphic from a file

Resize a graphic
Insert images from other sources
Position graphics within the text
Anchor graphics and drawing objects
Create drawing objects
Group drawing objects
Insert fontwork from the gallery

8. Create letter using mail merge

a.
b.
c.
d.

Understand the term mail merge and the concept of merging a data
source with a main document such as a letter or a label document.
Open, prepare a main document for a mail merge by inserting data
fields.
Open, prepare a mailing list, other data file, for use in a mail merge.
Merge a mailing list with a letter, label document

9. Preview a document
a.

Preview pages before printing

10. Print a document

a.

Quick printing

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b.

Using the print window

Item E

1. Manage workbooks
a.
b.
c.

Create a new workbook

Open an existing workbook
Save workbooks

2. Select cell, enter data in a cell, insert and delete cells, insert
and delete rows and columns
3. Handle worksheet
a.
b.
c.
d.
e.
f.
g.
h.
i.

Go to a particular cell to make it the active cell

Move from cell to cell
Move from sheet to sheet
To select a cell
To select a range of contiguous cells
To select cells which are non-contiguous
To select an entire column, row or sheet
To select more than one worksheet
Rename worksheets

4. Format data
a.
b.
c.
d.

Enter data into a worksheet such as stand entry techniques, autocomplete

Remove text
Type over text
Sort data

5. Format cells
a.
b.

Edit part of cell

Format data in calc such as numbers, font, borders, background, cell
protection, merge cells, rows and columns, inserting objects, autoformat and conditional formatting

6. Format worksheet
a.
b.
c.
d.
e.
f.
g.
h.

Insert new worksheets

Delete worksheets
Move/reposition worksheets
Freeze rows and columns
Split the window
Split the screen horizontally
Split the screen vertically
Remove split views

7. Create formulas and functions

a.
b.
c.
d.
e.

Write a formula
Use the pointing method
Use PEMDAS
Copy formula
Create functions

8. Create charts/graphs, format charts/graphs

a.
b.

Insert a chart
Edit a chart

9. Preview a worksheet, print a worksheet

a.
b.

Print worksheets using details and scale

Repeat rows and columns
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c.
d.
e.
f.

Define a print range

Add to the print range
Remove a print range
Select sheets to print

Item F
1. Discuss basic presentation skills
a.

Understand the uses of different presentation view modes

2. Apply appropriate visuals and design considerations

a.
b.
c.
d.
e.
f.
g.
h.

Use a template or a slide master

Fonts
Colors
Text
Numbers
Graphics and other objects
Animation and transition
Notes and handouts

3. Manage presentations using a presentation tool

a.
b.
c.

Save a presentation
Close a file presentation
Open an existing presentation

4. Create slides, use different slide views

a.
b.

Add text such as move, resize and delete a text box

Insert new slides

5. Apply slide layouts and templates

a.
b.

Create bulleted and numbered lists

Create master sides and templates

6. Format text
a.
b.
c.
d.
e.
f.

Format a paragraph
Format a slide/page
Move between slides
Rearrange slides
Rename a slide
Delete a slide

7. Insert pictures and images

a.
b.
c.
d.

Insert graphics from file

Import graphics from gallery
Insert fontwork from the gallery
Work on graphics such as moving, resizing and deleting the graphics

8. Insert drawn objects

a.
b.
c.
d.
e.
f.
g.

Add different types of drawn object to a slide: line, free drawn line,
arrow, rectangle, square, circle, text box, other available shapes.
Change drawn object background colour, line colour, line weight, line
style.
Change arrow start style, arrow finish style.
Apply a shadow to a drawn object.
Rotate, flip a drawn object.
Align a drawn object: left, centre, right, top, bottom of a slide.
Resize drawn object, chart within the presentation.

9. Create charts/graphs, format charts/graphs

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a.
b.
c.
d.
e.
f.

Insert a table
Insert, edit and format a chart
Change the chart type
Resize the chart
Move chart elements
Insert slides from another file

10. Create a slideshow, apply slide show effects

a.
b.
c.
d.
e.

Animation effects
Slide transitions
Move a transition
Slide show settings
Automate your slide show

11. Prepare outputs

a.
b.
c.
d.
e.

Select appropriate output format for slide presentation such as:

overhead, handout, 35 mm slides, on-screen show
Spell-check a presentation and make changes such as: correcting
spelling errors, deleting repeated words.
Add notes for the presenter to slides. Change slide setup, slide
orientation to portrait, landscape. Change paper size.
Duplicate, move slides within the presentation, between open
presentations
Delete a slide, slides.

12. Print slides

a.

Print entire presentation, specific slides, handouts, notes pages, outline

view of slides, number of copies of a presentation.

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