ASSET CONFIG IN SAP

Step 1 COPY CHART OF DEPECIATION

EC08 IMG>Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version)
> Organizational Structures and Master Data > Copy reference chart of depreciation/depreciation area
Step 2 ASSIGN COMPANY CODE TO CHART OF DEPRECIATION
OAOB IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organizational Structures and Master Data > Assign chart of depreciation to company code
Step 3 ASSIGN FINANCIAL STATEMENT VERSION TO EVERY DEPRECIATION AREA
OAYN IMG >Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organizational Structures and Master Data > Specify statemement version for asset reports
Step 4 IDENTIFY YOUR ASSET CLASSES
Step 5 IDENTIFY YOUR ACCOUNT DETERMINATION & SCREEN LAYOUT FOR YOUR ASSET CLASSES
SPRO IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organizational Structures and Master Data > Asset Classes > Specify required entries for asset
master data
Step 6 IDENTIFY YOUR GL ACCOUNTS FOR YOUR ASSET CLASSES
Step 7 - DEFINE YOUR NUMBER RANGE
AS08 IMG > Financial Accounting > Asset Accounting > Organizational Structures > Asset Classes >
Define number range interval
Step 8 - DETERMINE DEPRECIATION AREAS IN ASSET CLASSES AND SCREEN LAYOUT
A021 IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define screen
layout for asset depreciation areas
OAYZ IMG > Financial Accounting > Asset Accounting > Valuation > Determine depreciation areas in
the asset class

Step 9 GENERATE ASSET CLASSES FROM GL ACCOUNTS

ANKL IMG Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organizational Structures and Master Data > Asset Classes > Generate Asset Classes from G/L
Accounts
Step 10 COMPLETE DATA FOR ASSET CLASSES SETTING REQUIRED ENTRY FIELDS
SPRO IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organization Structures and Master Data > Asset Classes > Specify requires entries for asset
master data
OAYZ IMG > Financial Accounting > asset Accounting > FI-AA Implementation Guide (Simplified
Version) Organizational Structures and Master Data > Asset Classes > Enter default values in asset
classes
AO90 IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organizational Structures and Master Data > Assign additional G/L accounts for
transactions/depreciation
Step 11 SETTING UP SPECIAL ASSET CLASSES
OAYK IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA +
asset classes > Specify amount for low value assets
OAY2 IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset
classes > Specify LVA asset classes
Step 12 SPECIFY INTERVALS AND POSTING RULE
OAYR IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified
Version) > Organizational Structures and Master Data > Specify intervals and posting rules
Data transfer from a legacy system is usually the first activity that you need to perform in a new
production system after configuration and asset classification.You can either transfer data automatically
from a legacy system using any of the following :
1) T-Code: AS91
Before going to AS91 you need to set the Company Code transfer i.e.Goto
>IMG
>Fin Accounting

>Asset Accounting
>Asset Data Transfer
>Prameters for Data Transfer
>Data specifications
>Specicfy transfer date/last closed financial year
Set the transfer date to 12/31/current year - 1 for your company code (e.g., If the current year is 2003,
you will use 12/31/2002 as the base transfer date).
Now Goto AS91
IMG Menu Path:
>Financial Accounting
>Asset Accounting
>Asset Data Transfer
>Manual Online Transfer
>Create/change/display Legacy asset
>Create Old Assets
>T-Code: AS91
The procedure is the same as in Create asset. In addition, you also have the feature Takeover values
where you enter the Acquisition and Production costs and the accumulated depreciation values for the
different depreciation areas.
A.Enter your asset class field in for your company code
B.On the Master Data screen:
Enter a description of the old asset.
Enter a capitalized date of 01/01/Current year - 2
C.Enter business area on the Time Dependent data tab screen
D.Click on
Enter an acquisition value in the Book Depreciation column
Enter the following ordinary depreciation values:
-Area 01 (Book): your value
-Area 10 (Tax): your value
E.
F.Display the asset using the Asset Explorer

2.In addition to the manual transaction,there are three more methods for transferring legacy data
automatically :
a) For large quantity of legacy data through a Batch Input procedure (RAALTD01)
b) Very large quantity of legacy data through Direct data import (RAALTD011)
c) Several Hundred Assets ,through Transfer with Micrsoft Excel.
1. Check the Transfer date
2. Have the exchange rate defined in the system. The applicable date should be the date on which oldest
asset was capitalized and the rate should be same as 31-Dec-2002. This will be applicable only if you
have different group currency else forget this step.
3. Close the year 2002 in the asset transaction
4. Reset Reconciliation account in production transfer settings. This is the problem that you are facing.
Go to the SPRO transaction, Asset Accounting --> Production Transfer --> Reset Reconcilation account.
Here check all the accounts that will be affected (It will be take over value and the accum
depreciation) and save.
5. Upload the asset master using the BDC using as91 transaction.
6. Take a report of the takeover value and accumulated depreciation
7. Upload BDC for the account codes of the opening balances. Since the asset accounts are not more
recon accounts all the asset related account data will also go through.
8. Compare the values that have been uploaded of account balances and that of the Asset values
9. Set the Recon account to normal. For this, in the production startup in the earlier mentioned spro
path, click on the set reconciliation account and run it for all the applicable company codes
10. Run the new year opening in the asset accounting