Objective

Our main objective is to translate the received work orders into cash by delivering
the orders to customers which creates actual financial benefit for the organization.

ScopeManaging quotations
Sales orders
Invoices and
Receipts.

Pre-requisite/InputsPurchase order
Shipment
Invoice

Process-

STEP 1- There are n number of work orders (1, 2, 3 ..n)

STEP 2- Sum all work orders from 1 to n
STEP 3- Sum all similar Stock keeping Units (SKUs) quantity from various work
orders
STEP 4- Sum all SKUs demand from 1 to n
STEP 5- Check for KANBAN stock availability for each SKU demand
STEP 6- A) If YES then,
Check whether the materials are fully available or partially available or not
available
When materials are fully available then check whether the weight is equal
to 1 truck load or not
If YES then,
Load truck and deliver to the customer
If NO then,
Wait till the other work orders from nearest depots get dispatch ready and
are equivalent to
Minimum one truck load weight
STEP6- B) If NO then,
If the materials are not available then this is the step by step procedure
I)
II)
III)
IV)
V)
VI)
VII)

create the process order for each SKU which would be summation of
multiple work orders
Run Material Requirement Planning(MRP) for each process order
separately
Issue RM, SF & PM from stores as per MRP
Manufacture the products as per process
Pack the products
Segregate orders by depot
Check whether each order weights by depots is equal to 1 truck load
If YES then,
a) Dispatch to depots
If NO then,
B) Check by merging up nearest depots order whether weight equal to
1 truck load or not
If YES then dispatch to depots
If No then repeat step VII until condition (VII a) is fulfilled

Step by step activities & their responsibilities

S.NO

Decision
/
Executio
n

Department

Activity Performed
by

Activity Description

Sales

Sales managers

Create the work orders and share

to factory

2.

Dispatching

Dispatching
managers

Receive the work orders

3.

Dispatching

Stock managers

Will check the available inventory

4.

Dispatching

Stock managers

Will share the unavailable work

orders to production

5.

Production

Production
managers

Will run the MRP

6.

Production

Production
managers

Request SF,RM & PM from stores as

per MRP

7.

Production

Production heads

8.

Stores

Stock managers

H.O.D will approve the

requirements and make changes
as per requirement.
Will check the stocks availability

9.

Stores

Dispatching
managers

Issue the available materials

10.

Stores

Stock managers

Create the requisition for

unavailable material

11.

Any department

Verification of requisition

12.

Sales

Managers of
particular
department
Sales managers

13.

Dispatching

Dispatching
managers

Receiving the work orders

14.

Dispatching

Dispatching
managers

Segregate orders by depot

15.

Dispatching

Dispatching
managers

Load truck and deliver to

customers

Create PO for entire requisition