NewtownandHollandMiddleSchools

ConstructionProjectBidReview

*Includesclarificationsrequestedat
30MAR16FACCOMMeeting(italicized)

FacilitiesCommitteeMeeting
March30,2016
(Updated March 31,2016)

AGENDA
FacilitiesImprovementsUpdate
NewtownMiddleSchoolBidReview/Recommendations
HollandMiddleSchoolBidReview/Recommendations

CapitalImprovementsProjectUpdate
(20APR16FACCOMAgendaItems)

FinalAccountingofNOCConstruction
2016SummerProjectsBidReview/Recommendations
HollandESToiletRoomFloorTileRepairs
AramarkCustodialFees1,3,and5YearProposal

PublicComments

Facilities
Improvements
Update

NewtownMiddleSchool
SitePlanSketch

NewtownMS 1stFloorPlanSketch

NewtownMS 2ndFloorPlanSketch

NewtownMiddleSchool
ConstructionProjectBidReview
BidsopenedMarch1&3,2016
Goodcompetition Minimum4bidsforeachofthemajor
contracts
Projectunderbudgetandonschedule
LEEDGold,sustainable,energyefficientbuilding
Valueaddedalternatesincorporatedfordurabilityand
maintainability
Ontracktoreceive$2MinACEGrantFunds
OntracktoreceivePDEreimbursement

NewtownMiddleSchoolProject
BidResults

NewtownMiddleSchoolProject
Budget vs.BidResults
Budget
ConstructionCosts
$49,704,672
FinancingCosts
$1,148,673
Contingencyforunforeseens
$2,274,562
Fees,Permits,Testing,etc.
$5,054,403
FF&E
$400,000
ProjectBudgetwithoutACEGrant $58,582,310
LEEDGoldACEGrantachievablethough
projectdesignandconstruction
$2,000,000
TotalProjectCost,ExcludingFinancing $55,433,637

Actual
$46,298,250
$917,899
$2,191,275
$4,713,027
$1,700,000
$55,820,451
$2,000,000
$52,902,552

BidAlternatesReview
RecommendedAlternates
RecommendedAlternates
Engineeredstonefillforbuildingpad

$320,000

Constructionactivitiescancontinuefollowingstormevents.Clean,compactedfillbeneathbuildingslab.

AlternateGarlandroofw/25yr.warranty

$288,000

Upgradedroofwithadditional5yearwarranty;LEEDcompliance

AlternatebuildingmonitoringsystemcontrolsandHVACequipment
BMScontrolsandequipmentbyJCIinlieuofTrane/Siemens
Solarroofpanels
Offset3%ofbuilding'selectricuse,teachingtool
Extendedwarranty(allprimes)
Increaseperiodfrom1yearto2yearsvalueasthereiscomplexequipmentandBMS
Installsodinlieuofgrassinselectareas
Eliminatesearthfromenteringthebuildingandestablisheslawnatbuildingfrontwherefoottrafficismostanticipated
Upgradelockerdoors

$(110,000)
$198,000
$102,000
$58,000
$2,800

Durabilityandextendedlifeoflockers

Outdoorcafeteriaseating

$83,000

Additionaloutdoorseatingforstudents;programrequirementthatwillprovideforopportunitiesforthestudents

MillandOverlayGreenLane
Roadisdeterioratedandwilllikelycontinuetodosoduringconstruction
Sanitarylinereplacement(required)
RequiredinordertoobtaintheproperapprovalsfortheProject
Lightningprotectionsystem

$87,000
$32,000
$99,000

Protectionforthebuildingandexpensiverooftopequipment

TotalAlternates

$1,159,800

BidAlternatesReview
AlternatesNotRecommended

AlternatesNotBeingRecommended
DeleteFour(4)Classrooms
BasebidincludesDistrictrequirementfor7Learningteams
AlternateFloorFinishes
Lessdurable/lesserqualityfloorfinisheswithashorterlifecycle

AlternateLightFixtures
Addedcostwithlittlevalue
TotalAlternatesNotBeingRecommended

$(391,000)
Varies
$19,900
$(371,100)

GeneralConstructionBids

MechanicalConstructionBids

ElectricalConstructionBids

PlumbingConstructionBids

EnvironmentalAbatementConstructionBids

NewtownMiddleSchoolProject
Budget vs.BidResults
Budget
ConstructionCosts
$49,704,672
FinancingCosts
$1,148,673
Contingencyforunforeseens
$2,274,562
Fees,Permits,Testing,etc.
$5,054,403
FF&E
$400,000
ProjectBudgetwithoutACEGrant $58,582,310
LEEDGoldACEGrantachievablethough
projectdesignandconstruction
$2,000,000
TotalProjectCost,ExcludingFinancing $55,433,637

Actual
$46,298,250
$917,899
$2,191,275
$4,713,027
$1,700,000
$55,820,451
$2,000,000
$52,902,552

NewtownMiddleSchoolProject
SummaryofSquareFootCosts

NewtownAchievements
Projectunderbudgetandonschedule
LEEDGold,sustainable,energyefficientbuilding
Valueaddedalternatesincorporatedfordurability
andmaintainability

NewtownMS
NextSteps
March31,2016:
Awardbidsandalternates
ApprovePlanConF,AttachmentC,PlanConG,andPlanConHdocuments
AwardConstructionTestingandConstructionWasteManagementContracts

May2016 Groundbreaking
June2016 Constructionbegins
June2018 Newbuildingcomplete
August2018 Studentsoccupynewschool
June2019 Demolitionandfieldscomplete

NewtownDiscussion

HollandMiddleSchool
SitePlanSketch

HollandMS 1stFloorPlanSketch

HollandMS 2ndFloorPlanSketch

HollandMiddleSchool
ConstructionProjectBidReview
BidsopenedMarch29,2016
Goodcompetition Minimum5 bidsforeachofthemajor
contracts
Projectunderbudgetandonschedule
LEEDGold,sustainable,energyefficientbuilding
Valueaddedalternatesincorporatedfordurabilityand
maintainability
Ontracktoreceive$2MinACEGrantFunds
OntracktoreceivePDEreimbursement

Holland MiddleSchoolProject
BidResults

Holland MiddleSchoolProject
Budgetvs.BidResults
Budget
ConstructionCosts
$43,488,168
FinancingCosts
$1,045,526
ReserveContingencyforunforeseens
$3,482,930
ReserveFees,Permits,Testing,etc.
$4,905,178
FF&E
$400,000
ProjectBudgetwithoutACEGrant $53,321,802
LEEDGoldACEGrantachievablethough
projectdesignandconstruction
$2,000,000
TotalProjectCost,ExcludingFinancing $50,276,276

Actual
$40,827,400
$785,077
$2,482,930
$4,905,178
$1,700,000
$50,700,585
$2,000,000
$47,915,508

BidAlternatesReview
RecommendedAlternates
RecommendedAlternates
AlternateGarlandroofw/25yr.warranty

$(50,000)

Upgradedroofwithadditional5yearwarranty;LEEDcompliance

AlternatebuildingmonitoringsystemcontrolsandHVACequipment
BMScontrolsandequipmentbyJCIinlieuofTrane/Siemens
Solarroofpanels
Offset7%ofbuilding'selectricuse,teachingtool
Engineeredstonefillforbuildingpad

$(115,000)
$450,000
$150,000

Constructionactivitiescancontinuefollowingstormevents.Clean,compactedfillbeneathbuildingslab.

Installsodinlieuofgrassinselectareas
Eliminatesearthfromenteringthebuildingandestablisheslawnimmediately
Upgradelockerdoors

$22,000
$1,200

Durabilityandextendedlifeoflockers

Outdoorcafeteriaseating

$32,000

Additionaloutdoorseatingforstudents;programrequirementthatwillprovideforopportunitiesforstudents

DeleteWoodPanelingatLobbyArea
Moredurable,sustainablewallfinish,withaccessibilitytoutilitieslocatedinceiling
UseofSteelRailingSystematLearningStair
Moredurableandlesssusceptibletodamage/vandalism
CrosswalkatBuckRoad

$(191,000)
$(45,000)
$82,000

MustbeacceptedasthisisapartofLandDevelopmentrequirements

Lightningprotectionsystem

$75,800

Protectionforthebuildingandexpensiverooftopequipment

TotalAlternates

$412,000

BidAlternatesReview
AlternatesNotRecommended
AlternatesNotBeingRecommended
DeleteFour(4)Classrooms
BasebidincludesDistrictrequirementfor7Learningteams
AlternateFloorFinishes
Lessdurable/lesserqualityfloorfinisheswithashorterlifecycle

ReducetheSizeofFrontCanopy
Providesadryzoneforstudentdropoff,demarcationforcarstacking,anddefinestheschoolentry
RemoveTabletArmsfromMezzanineSeating/LGI
AreaservesLGIkeeptabletarmstoprovideadesksurfaceforstudents
SalvageExistingBleachersforAuxiliaryGym

$(416,300)
Varies
$(175,000)
$(7,400)
$(7,000)

Bleachersareover40yearsoldandattheendoftheirusefullife

AlternateAuditoriumSeating
Physicalsampleswereunavailableforseatingcanbereconsideredatalaterdate
TotalAlternatesNotBeingRecommended

$(14,000)
$(619,700)

GeneralConstructionBids

MechanicalConstructionBids

ElectricalConstructionBids

PlumbingConstructionBids

EnvironmentalAbatementConstructionBids

Holland MiddleSchoolProject
Budgetvs.BidResults
Budget
ConstructionCosts
$43,488,168
FinancingCosts
$1,045,526
ReserveContingencyforunforeseens
$3,482,930
ReserveFees,Permits,Testing,etc.
$4,905,178
FF&E
$400,000
ProjectBudgetwithoutACEGrant $53,321,802
LEEDGoldACEGrantachievablethough
projectdesignandconstruction
$2,000,000
TotalProjectCost,ExcludingFinancing $50,276,276

Actual
$40,827,400
$785,077
$2,482,930
$4,905,178
$1,700,000
$50,700,585
$2,000,000
$47,915,508

Holland MiddleSchoolProject
SummaryofSquareFootCosts

HollandAchievements
Projectunderbudgetandonschedule
LEEDGold,sustainable,energyefficientbuilding
Valueaddedalternatesincorporatedfordurability
andmaintainability

HollandMS
NextSteps
March31,2016:
Awardbidsandalternates
ApprovePlanConF,AttachmentC,PlanConG,andPlanConHdocuments
AwardConstructionTestingContract

May2016 Groundbreaking
June2016 Constructionbegins
June2016toAugust2018 Phasedcompletionofbuilding
renovationsandadditions
August2018 Studentsoccupyallnewareas
October2018 Finalsiteworkcomplete

HollandDiscussion

TotalProjectsComparison
Budgetvs.BidResults
NewtownMiddleSchool
ConstructionCosts
FinancingCosts
Contingencyforunforeseens
Fees,Permits,Testing,etc.
FF&E
ProjectBudgetwithoutACEGrant
LEEDGoldACEGrantachievablethough
projectdesignandconstruction
TotalProjectCost,ExcludingFinancing
HollandMiddleSchool
ConstructionCosts
FinancingCosts
ReserveContingencyforunforeseens
ReserveFees,Permits,Testing,etc.
FF&E
ProjectBudgetwithoutACEGrant
LEEDGoldACEGrantachievablethough
projectdesignandconstruction
TotalProjectCost,ExcludingFinancing

Budget
$49,704,672
$1,148,673
$2,274,562
$5,054,403
$400,000
$58,582,310

$2,000,000 $2,000,000
$55,433,637 $52,902,552
Budget
$43,488,168
$1,045,526
$3,482,930
$4,905,178
$400,000
$53,321,802

Actual
$40,827,400
$785,077
$2,482,930
$4,905,178
$1,700,000
$50,700,585

$2,000,000 $2,000,000
$50,276,276 $47,915,508
Budget

GRANDTOTAL:

Actual
$46,298,250
$917,899
$2,191,275
$4,713,027
$1,700,000
$55,820,451

Actual

$ 105,709,913 $ 100,818,060

Difference: $4,891,853
ContingencyAvailableforBothProjects: $4,674,205

PublicComments?