Preface

Typeface Styles

Preface

Contents
Overview..................................................................................................................... x
What This Guide Is About......................................................................................... x
What This Guide Covers........................................................................................... x
Who This Guide Is For............................................................................................... x
Assumptions............................................................................................................. xi
Navigating the System............................................................................................. xi
Terminology............................................................................................................. xii
Typeface Styles....................................................................................................... xiii
Special Icons........................................................................................................... xiv

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Overview
Correspondence, contracts, invoices, and myriad of legal documents created through
everyday business processes impact the value and quality of a companys image with
customers, partners, and the wider business community.
Although forms can be easily processed by R/3 applications, their creation is challenging as a
result of the dynamics and complexity of the underlying business processes. Specific
knowledge of the programming tool SAPscript is indispensable to developing forms in R/3.
This guide helps reduce consulting time required to develop or modify SAPscript forms.

What This Guide Is About

SAPscript offers more functionality than is necessary to create SAPscript forms and is more
useful for text processing than forms require. Focusing on SAPscript forms this guide explains
the most common tasks such as moving / adding fields, printing bar codes and / or company
logos, etc. Based on an intuitive step-by-step format, with numerous screenshots for visual
support, this guide helps adapt SAPscript forms quicker and more efficiently by using the new
graphical WYSIWYG-based tools Form Painter and PC Editor provided as of Release 4.0B.

What This Guide Covers

The guide covers the following topics:
The big picture (the concept, architecture and runtime environment of SAPscript forms)
Importing predeveloped forms into your system landscape
SAPscript basics
Procedures on modifying forms
An overview of third-party solutions
Procedures on customizing applications to make modified forms available
All SAPscript control commands, including examples
Sample printouts of predeveloped forms

Who This Guide Is For

The target audience includes applications consultants and implementation project teams who
do not know SAPscript but are experienced in application customizing.

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Assumptions
For this guide to be useful, the following assumptions are made:
This guide is for the U.S., Canadian, and Australian markets.
Companies normally use only a few forms to create most of the printed output for the
external communication.
The following predeveloped forms produce more than 80 percent of the typical output:
Sales Order Confirmation
Packing List
Picking List
Invoice
Account statement
Prenumbered or unnumbered checks
In the U.S. and Australia, other than producing checks, companies do not use preprinted
forms.
The only preprinted item on an output page may be the company logo.
A consultant and the implementation project team members know the application
sufficiently enough to view every document screen.
If your R/3 System uses the Change and Transport System (CTS), then you know how to
handle CTS screens.
Since this is a Basis issue, it will not covered in this guide. Please consult your system
administrator for this issue.
The implementation team uses the newest version of the predeveloped forms that can be
downloaded at http://www.saplabs.com/forms.
To import the predeveloped forms into your R/3 System you need to use the CTS. Please
consult your system administrator for this issue.
You know how to use the Online Support Service (OSS) to get an access key to modify R/3
objects.
Please consult your system administrator for this issue.

Navigating the System

You may navigate the R/3 System using menu paths, transaction codes, or shortcut and
function keys. If you use transaction codes, remember that you can enter the codes from the
main SAP R/3 screen. But if you wish to jump from one transaction to another, you must
precede the transaction with either /n or /o, as follows:
/n<trans code>

(for example,
/nVA01)

Use /n to exit the current transaction and start a

new transaction. Your current transaction is replaced
by the new one.

/o<trans code>

(for example,
/oVA01)

Use /o to open a new session (window). Your current

transaction is maintained, while a new window

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opens with the new transaction.

Before you use /n<transaction code>, make sure you have saved all information.
Otherwise, when you jump from one transaction to another, all unsaved
information is lost.
If you wish to review transactions side-by-side, use /o<transaction code>.

Terminology
The following sections explain the terminology used throughout this guide.

Choose
When you see the word choose, you will either perform certain actions by choosing
particular buttons on screen (using the mouse or a shortcut key, for example) or follow given
menu paths.

Buttons and Icons

Choose is always used for actions involving on-screen buttons or icons.
For example, the following
phrases ask you to choose an onscreen button. You may either
click with the mouse or use
shortcut keys to activate the
function.
1. Choose Authorizations.
2. Choose Back.
3. Choose possible entries.

Number callouts on the

screenshot help clarify the activity.

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Menu Paths
The word choose always appears
with menu paths. In some cases, a
menu path might lead you through
several screens. Either use your
mouse to select the menu item from
the top of your window or use shortcut
keys. In most cases, the direct
transaction is also provided.

Menu paths appear as follows:

1. On the Edit Activity Group screen,
choose Activity group Transport.
2. In the Command field, enter
transaction PFCG and choose
Enter
(or choose Tools Administration
User maintenance Activity
groups).

Select
The words select and deselect always appear in instructions for checkboxes and radio
buttons. For example:
1. Deselect Generate folders for
project documentation.

2. Select Generate Enterprise IMG.

Sometimes select is used to select a

particular line. For example:
Select the Header level release line.

Typeface Styles
The steps that require user input (text to be entered into a field or after a command
prompt) are indicated with bold, courier font such as:
Enter 14287 in Personnel number.
Notice that Personnel number appears in Object style, which is italicized text that indicates
the word is an on-screen object, such as a:
Button
Field
Screen title

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Book or chapter title

Screen text or messages
For example:
1. In the User Maintenance
screen, enter SAP* in User.
2. Choose Change password.

2
1

With the above examples, in the first step, whenever you see text in courier bolduser
input styleyou know that information needs to be entered. Also in the first step, the words
User Maintenance and User are italicized because they refer to a screen title and an onscreen field.
The second step indicates that an action is required. Change password is italicized because it
is an on-screen button.

Special Icons
Throughout this guide you will see special icons indicating important messages. Below are
brief explanations of each icon:
Exercise caution when performing this task or step. An explanation of why you
should be careful will be included.

This information helps you understand the topic in greater detail. It is not
necessary to know this information to perform the task.

These messages provide helpful hints and shortcuts to make your work faster and
easier.

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