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Contents
Chapter 1
4 - 11
Chapter 2
Appointments
12 - 23
Chapter 3
Identity Cards
24 - 27
Chapter 4
Training
28 - 34
Chapter 5
Service Records
35 - 40
Chapter 6
Confirmation
41 - 42
Chapter 7
Seniority
43 - 48
Chapter 8
49 - 56
Chapter 9
Promotion
57 - 62
Chapter 10
Fixation of Pay
63 - 71
Chapter 11
72 - 73
Chapter 12
Dress Regulations
74 - 74
Chapter 13
Leave
75 - 91
Chapter 14
Chapter 15
Chapter 16
Decentralization of Accounts
111 - 113
Chapter 17
114 - 117
Chapter 18
118 - 120
Chapter 19
121 - 142
Chapter 20
Advances
143 - 161
Chapter 21
162 - 166
Chapter 22
Contingencies
167 - 167
Chapter 23
168 - 173
Chapter 24
174 - 175
Chapter 25
Welfare Measures
176 - 182
Chapter 26
Departmental Canteen
183 - 186
Chapter 27
187 - 195
Chapter 29
200 - 205
Chapter 30
206 - 212
Chapter 31
Furniture
213 - 217
Chapter 32
Telephones
218 - 219
Chapter 33
Motor Vehicles
220 - 225
Chapter 34
Library
226 - 228
Chapter 35
Security Plan
229 - 241
Chapter 36
242 - 246
Chapter 37
Machinery of Government
247 - 249
Chapter 38
250 - 252
Chapter 39
253 - 255
Chapter 40
Action on Receipts
256 - 266
Chapter 41
267 - 275
Chapter 28
196 - 199
Page 2 of 2
Chapter 42
Drafting of Communication
276 - 278
Chapter 43
Issue of Drafts
279 - 288
Chapter 44
Filing System
289 - 293
Chapter 45
294 - 302
Chapter 46
303 - 304
Chapter 47
Checks on delays
305 - 311
Chapter 48
312 - 316
Chapter 49
Inspections
317 - 325
Chapter 50
Audit
326 - 327
Chapter 51
328 - 330
[Appendix I]
331 - 333
334 - 338
339 - 344
Recruitment Rules
[Appendix IV]
345 - 346
347 - 369
370 - 372
ADMINS Module
Annexures
373 - 498
Page 3 of 3
1.
1.1
1.2
In 1943, some doubt was felt about the legal powers of Police
officers working with the S.P.E. and therefore an Ordinance was
issued by the Government of India, by which a Special Police Force
with powers to investigate certain offences anywhere in British
India, was constituted. Even after the end of the war, the need for a
Central Government Agency to investigate cases of bribery and
corruption by Central Government servants was felt and therefore,
the Ordinance issued in 1943, which had lapsed on 30th
September, 1946 was further extended and finally Delhi Special
Police Establishment Act was enacted. After the promulgation of
the Act, the superintendence of the SPE was transferred to the
Home Department and its functions were enlarged to cover all
departments of the Government of India. Since then the SPE
functions under this Act. Its jurisdiction extends to all Union
Territories and it can also be extended to the States with the
consent of the State Governments concerned.
1.3
Page 4 of 4
other Central Acts. A growing need was, therefore, felt for a Central
Police Agency at the disposal of the Central Government, which
would investigate not only cases of bribery and corruption, but also
cases of breaches of Central fiscal laws, major frauds relating to
Government of India departments, public joint stock companies,
passport frauds, crimes on the high seas, crimes on the Airlines and
serious crimes committed by organized gangs or professional
criminals. Therefore, the Government of India set up the Central
Bureau of Investigation on Ist April, 1963. The Organization and
functions of the Central Bureau of Investigation are given in the
Government Resolution dated Ist April, 1963, a copy of which is
placed at Annexure- I. The Delhi Special Police Establishment
became one of the divisions of the CBI. The tasks to be performed
by the Central Bureau of Investigation as per the Resolution were
the following :i)
1.5
Page 5 of 5
1.7
Pursuant to the direction of the Honble Supreme Court in 340343/1993 (Vineet Narain & Others V/s Union of India), changes
have been effected in the legal framework for prosecution of CBI
Cases. Vide OM No. 201/5/2000-AVD.II dated 9th July, 2001, a
Directorate of Prosecution has been constituted to supervise the
work of prosecution by reconstituting the existing Legal Division.
1.8
1.9
1.10
Page 6 of 6
1.12
1.13
1.13.1
Page 7 of 7
1.13.2
1.13.3
1.13.4.1
Page 8 of 8
1.14
Directorate of Prosecution
The Directorate was created pursuant to orders of Hon'ble
Supreme Court by reconstituting the existing Legal Division of the
CBI. The Directorate of Prosecution is headed by a Director of
Prosecution who is an Officer appointed by the Government. The
duties of the Director of Prosecution include (a) supervision and
monitoring of the prosecution in courts (b) preferring in appeals,
revisions etc. (c) giving advice to investigating officers on all matters
relating to criminal offences during investigation and trial (d)
advising on the feasibilities on filing appeals, revisions etc. (e)
Preparing a panel of Special Counsels with the approval of the
Government (f) Selecting retainer counsels for High Courts. Under
the administrative control of the Director of Prosecution, law officers
of the ranks of Additional Legal Advisors, Dy. Legal Advisors, Sr.
Public Prosecutors, Public Prosecutors and Assistant Public
Prosecutors function, in the CBI Branches spread all over the
country.
1.15
Administration Division
1.15.1 1.15.1
The Administration Division is responsible for managing
human and material resources of the organization. The main
activities include recruitment, training, transfer, confirmation,
promotion, deputation, absorption, disciplinary action, budget &
appropriation, grant of advances, welfare, accommodation,
provisioning besides work study, custody & maintenance of Annual
Confidential Reports of non-gazetted officers and promotion of the
use of Hindi.
1.15.2
1.16
1.16.1
Page 9 of 9
1.17
1.17.1
1.17.2
1.17.3
Interpol - The CBI is designated as National Central Bureau India, Interpol New Delhi by the Government of India since 1966. It
is the only agency recognized by Interpol Secretariat General for
bilateral as well as multilateral police cooperation among the
member states. Interpol, New Delhi is the interface between Indian
and foreign law enforcement agencies and is responsible for
multifarious activities like - extradition matters, investigation
abroad and execution of foreign Letters Rogatory in India, issuance
of various Interpol notices, negotiation of bilateral as well as
multilateral treaties on extradition/mutual legal assistance treaties
in criminal matters, coordination with the Indian States and Interpol
member countries on policing related matters. Interpol New Delhi is
connected globally with all member countries of Interpol, through
the Interpol Global Communications System (IGCS) I-24/7, which is
an Internet based communication system being installed worldwide
by member nations. Interpol, New Delhi also remains in constant
touch with various agencies like FRRO, Immigration check posts
and state police law enforcement agencies to help track their
Page 10 of 10
Systems Division
1.18.1
1.18.2
1.19
1.20
Page 11 of 11
2.
APPOINTMENTS
2.1
2.1.1
2.1.2
2.2
Regular appointment
2.2.1
2.2.2
2.2.3
1[1]
Page 12 of 12
2.2.5
2.2.6
2.2.7
2.3
2.3.1
2.3.2
2[2]Also
see D.P.&T. OM No. 2/29/91-Estt (Pay II) dated 5.1.1994 & D.P.&T. OM No. 2/8/97Estt (Pay II) dated 11.3.1998.
Page 13 of 13
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
2.3.9
The CBI branches may also identify suitable and willing officers
from State Police Forces/CPMFs and send their nominations along
with their service particulars to CBI, Head Office to consider their
suitability for induction in CBI.
Page 14 of 14
Tenure of Deputation
2.3.11
(a)
(b)
(c)
(ii)
(iii)
(iv)
Page 15 of 15
(d)
(e)
(f)
(g)
2.3.12
(i)
(ii)
Page 16 of 16
2.3.13
2.4
2.5
2.5.1
3[3]Also
The
Government
has
issued
instructions
to
the
Ministries/Departments not to make any appointments on ad-hoc
basis including transfer on deputation etc. The ad hoc appointments
could, however, be made in the following circumstances:
(a)
(b)
Where the Direct Recruitment Quota has not been filled and
the Recruitment Rules also do not provide for filling it up on
transfer or deputation temporarily and the post cannot also be
kept vacant.
(c)
Page 17 of 17
2.5.2
(b)
(c)
(d)
2.5.3
(a)
(b)
(c)
(d)
Page 18 of 18
Casual Appointments4[4]
2.6
2.6.1
2.6.2.1
(b)
(c)
The Casual Worker may be given one paid weekly off after six
days continuous work.
(d)
(e)
(f)
4[4]
Also see D.P.&T. O.M. No. 49014/2/86-Estt.(C) dated 7-6-1988 and Ministry of Labour
O.M. No. 53202/16/86-WC(MW) dated 23-8-1988
Page 19 of 19
2.6.3
2.6.4
(i)
(ii)
5[5]
(iv)
(v)
6[6]Also
Page 20 of 20
2.6.5
2.7
2.7.1
On the basis of the above decision of the Honble Supreme Court, Department of Personnel
& Training vide O.M. No. 40011/6/2002 (Estt) (C) dated 06.06.2002 issued clarification to all
Ministries/Departments of Central Government.
8[8] (Notified by DP&T OM No. 14014/6/94-Estt(D) dated 9.10.1998)
7[7]
Page 21 of 21
2.7.2
A.
(ii)
(b)
This benefit will not be applicable to the case of a
government servant:
(i)
Who had less than two years to retire on the date
from which he has been missing; or
(ii)
Who is suspected to have committed fraud, or
suspected
to
have
joined
any
terrorist
organization or suspected to have gone abroad.
Note I : Dependent family member means:
(a)
(b)
or
Spouse; or
Son/daughter (including adopted son/daughter);
(c)
Page 22 of 22
2.7.3
Authority
Appointments:
Competent
to
make
Compassionate
2.7.5
Determination/Availability of Vacancies
(a)
(b)
Page 23 of 23
3.
IDENTITY CARDS
3.1
3.2
3.3
3.3.1
3.3.2
9[1]
Detailed guidelines for issue of above Identity Cards and their safe custody have been
issued by CBI, Head Office from time to time ( O.M. No.5/18/61-Est dated 30.1.1962) which
may be followed by all the branches.
Page 24 of 24
3.4
3.5
3.6
3.7
3.8
Page 25 of 25
3.9
3.10
Retirement
Discharge from Service
Suspension
Repatriation to the parent department
Transfer outside the Branch
Death
Change of designation
Page 26 of 26
3.12
3.13
3.14
Page 27 of 27
4.
TRAINING
4.1
4.2
4.3
4.3.1
4.3.2
9 weeks
9 weeks
15 weeks
10 weeks
2 weeks
--
10[1]
See Annexure -V for different courses conducted by the Academy, target officers &
duration.
Page 28 of 28
Tour)
TOTAL
4.3.3
1 year & 7
weeks
(ii)
(iii)
(iv)
4.4
1 year &14
weeks
SI(Cadets)
Sl.
No.
Exams
Total
Marks
Sl.
No.
Exams
Total
Marks
Marks of Phase-I
850
Marks of Phase-I
750
Marks of PhaseII
250
Marks of PhaseII
250
Assessment of
Practical
Training
80
Assessment of
Practical
Training
80
Academy Heads
Assessment
20
Academy Heads
Assessment
20
Total
1200
Total
1100
Page 29 of 29
Assessment
4.5
Punctuality
Discipline/Conduct
Aptitude/Potential
Performance in Malkhana and D.O.
Performance in Crime Section
Performance during attachment with I.O.
Performance during attachment with Public Prosecutor
Performance during attachment with the Presenting
Officer
Comments of Branch SP about overall performance
during branch training
4.5.2 The Academy Heads Assessment is done at the end of the Basic
Training. The following factors shall be taken into consideration for
assessment:
(a)
(b)
(c)
Attendance.
Discipline, conduct and turnout during (i) Parade (ii) Indoor
work (iii) Mess Manners (iv) Social etiquette and manners and
(v) team work.
Participation in training viz. (i) discussions in the class, (ii)
assignments during case studies, individual presentation and
(iii) participation in games and extra curricular activities
(hobbies, cultural activities etc.).
4.5.3 The inter-se seniority of the trainees is decided by the order of merit
in the selection list at the time of recruitment and the same is not effected by
his/her training performance.
4.5.4 Besides the above, the awards for best all round performance, best
indoor trainee and best outdoor trainee are given at the time of passing out
parade.
4.6
4.6.1 The newly recruited Constables are imparted basic training for 6
months. The objectives of the basic training are :
Page 30 of 30
4.6.2
(i)
(ii)
(iii)
(iv)
(v)
4.7
4.7.1
(ii)
To orient the officers to the core values and work culture of the
organization.
(iii)
4.8
Page 31 of 31
In-service and short term courses of one or two weeks duration are
conducted by the Academy for the benefit of In-service officers of CBI,
State Police, Anti-Corruption Bureau, Vigilance Departments of Public
Sector Enterprises and Nationalised Banks. Courses are organized in
all the areas concerning the functions of CBI, namely, Anti-Corruption,
Economic Offences, Conventional and Terrorist Crimes, Scientific
Investigation, Conducting of Departmental Enquiries, Vigilance, Cyber
Crime, Computer Courses and office management.
In addition,
Refresher Courses are organized at periodical intervals for Executive
ranks, Law Officers and Ministerial cadre for the purpose of updating
their knowledge and skills, to equip them with the recent developments
in the area of functioning, to re-orient them with the organizational
goals and objectives and to tune them to the expectations of the
government, judiciary and the society. Besides, Seminars/Workshops
and Vertical Interaction Courses are organised for the senior officers of
the rank of SsP and above.
4.9
4.10
Page 32 of 32
4.12
4.12.1
Page 33 of 33
4.13
Page 34 of 34
5.
SERVICE RECORDS
5.1
5.2
5.3
5.4
5.5
Page 35 of 35
5.6
5.6.1 5.6.1 Service Book contains two volumes:Vol.I has four parts and Appendix containing leave account.
Part-I:
Contains bio data and photograph.
Part-II:
Deals with certificates and attestation.
Part-III:
Records previous qualifying service and foreign service.
Part-IV:
Deals with the history and verification of service.
Vol.II contains all the service documents which are to be certified and
attested in Part-II of Vol.I.
5.6.2
Page 36 of 36
(vii)
5.6.3
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
5.6.4
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
11[1]Also
Page 37 of 37
(xi)
(xii)
(xiii)
(xiv)
will
5.8
Page 38 of 38
5.9
5.10
5.10.1
(i)
(ii)
(iii)
14[4]
Page 39 of 39
5.11
Nominations
Nominations under different rules are required to be obtained
on prescribed forms. It has to be ensured that the nominations are
not only filled in properly and signed by government servant concerned
but are authenticated / accepted by the officer so authorised for the
purpose. In order to ensure that nominations of the concerned
employee have been obtained, a list may be maintained in the following
format and can be kept in the Service Book for periodical checking.
Sr. Name
Date of
No. &
posting
Design. in the
office
Page 40 of 40
6.
CONFIRMATION
6.1
6.2
6.3
6.4
6.5
Page 41 of 41
6.7
Page 42 of 42
7.
SENIORITY
7.1
7.2
7.2.1
7.2.2
7.2.3
7.3
7.3.1
7.3.2
Page 43 of 43
7.3.4
7.3.5
7.4
Seniority of Absorbees
7.4.1
7.4.2
7.4.3
Page 44 of 44
7.5
7.5.1
7.5.2
See judgment dated 14.12.1999 of Apex court in case of Sh.Rooplal & others vs.
Lt.Governor of Delhi and also DP&T OM No.20011/1/2000-Estt.(D) dated 27.03.2001
15[1]
Page 45 of 45
(ii)
whether on such re-promotion, the government servant will
regain his original seniority in the higher service, grade or post or
higher time-scale which had been assigned to him prior to the
imposition of the penalty.
7.5.3
7.5.4
7.6
7.6.1
7.6.2
7.6.3
(i)
No direct recruit has been selected for
appointment to that grade in between these dates; and
(ii)
If there are no fixed quotas for direct recruitment
and promotion to the grade in question in the new office
and no promotee has been approved for appointment to
that grade in between these dates.
16[2]MHA
Page 46 of 46
7.7
7.7.1
7.7.2.
7.7.3.
17[3]Also see G.O.I., M.H.A. O.M. Nos. 10/1/63-Estt(D), dated the 30 November, 1963 and
9/22/68-Estt.(D), dated the 6th February, 1969.
Page 47 of 47
18[4]G.I.,
Dept. of Per. & Trg., O.M. No.20011/1/2001-Estt.(D), dated the 21st January, 2002.
Page 48 of 48
8.
8.1
8.2
8.3
8.3.1
Nature of Action
31st Dec.
31st March
Submission of self-appraisal to
Reporting Officer
15th Jan.
15th April
6th Feb.
7th May
21st Jan.
21st April
21st Feb.
22nd May
Page 49 of 49
22nd Feb.
23rd May
6th Feb.
7th May
8th March
5th June
8.3.2
8.4
Reporting officer should not wait till the expiry of the time-limit
as per the time schedule for submission of self-appraisal of the
officer to be reported upon and should remind the officer to be
reported upon in writing, asking him to submit the self-appraisal by
the stipulated date. If the officer to be reported upon fails to submit
the self-appraisal by the stipulated date, the reporting officer should
obtain another blank CR form and proceed to write the report on
the basis of his experience of the work and conduct of the officer
reported upon. While doing so, he should also point out the failure
of the officer reported upon to submit his self-appraisal within the
stipulated time which should be viewed adversely.
Eligibility to write a Confidential Report
(i)
The reporting/reviewing authority can write/review the
confidential report of an officer if it has at least an experience of
three months of work and conduct of the officer reported upon. The
officer reported upon need not submit his self-appraisal if the period
of observation of
his work and conduct by the reporting
officer/reviewing authority is less than three months.
(ii)
The period during which the officer reported upon
remains on Earned Leave/Commuted Leave, should be deducted for
calculating the required period of 3 months for writing of CR,
because the work and conduct of the officer is actually not
supervised during the leave period.19[1]
(iii)
If the period of observation happens to be less than
three months, this fact only need to be indicated in the report or a
19[1]DOPT
Page 50 of 50
8.5
Mention of warning/reprimands
There may be an occasion when a superior officer may find it
necessary to criticize adversely the work of an officer working under
him or he may call for an explanation for some act of omission or
commission and taking all the circumstances into consideration, it
may be felt that while the matter is not serious enough to justify the
imposition of the formal punishment of censure, it calls for some
formal
action
such
as
communication
of
a
written
warning/displeasure/reprimand.
Where
such
a
warning/displeasure/reprimand is issued, it should be placed in the
personal file of the officer concerned. At the end of the period of
report, the reporting officer, while writing the confidential report of
the officer, may decide not to make a reference in the confidential
report to the warning/ displeasure/reprimand, if, in the opinion of
that authority, the performance of the officer reported on after the
issue of the warning/displeasure/reprimand has improved and has
been found satisfactory. If, however, the reporting authority comes
to
the
conclusion
that
despite
such
warning/displeasure/reprimand, the performance of the officer
reported upon has not improved, in that case, copy/copies of the
warning/displeasure/reprimand should be placed in the CR dossier
as an annexure to the confidential report for the relevant period. The
adverse remark should also be conveyed to the officer and his
representation, if any against the same, be disposed of, in
accordance with the instructions issued by the government from
time to time.
8.6
Page 51 of 51
(ii)
A copy of the secret note should be sent together with
the ACR to the next superior officer who would ensure that the
follow-up action is expedited.
(iii)
If, as a result of the follow-up action, an officer is
exonerated, his integrity should be certified and an entry made in
the ACR. If suspicions regarding his integrity are confirmed, this fact
can also be recorded and duly communicated to the officer
concerned.
(iv)
There are occasions when a reporting officer cannot in
fairness to himself and to the officer reported upon, either certify
integrity or make an adverse entry, or even be in possession of any
information which would enable him to make a secret report to the
head of the department. Such instances can occur when an officer is
serving in a remote station and the reporting officer has not had
occasion to watch his work closely or when an officer has worked
under the reporting officer only for a brief period or has been on long
leave, etc. In all such cases, the reporting officer should make an
entry in the integrity column to the effect that he has not watched
the officer's work for sufficient time to be able to make any definite
remark or that he has heard nothing against the officer's integrity,
as the case may be. But, it is necessary that a superior officer
should make every effort to form a definite judgement about the
integrity of those working under him, as early as possible, so that
he may be able to make a positive statement.
(v)
There may be cases in which after a secret report / note
has been recorded expressing suspicion about an officer's integrity,
the enquiries that follow do not disclose sufficient material to
remove the suspicion or to confirm it. In such a case, the officer's
conduct should be watched for a further period, and in the
meantime, he should, as far as practicable, be kept away from
positions in which there are opportunities for indulging in corrupt
practices.
8.6.1
8.7
Page 52 of 52
8.8
a)
b)
c)
The report should give a clear opinion on the main points like
character, integrity, industry etc.
d)
e)
Page 53 of 53
(iii)
Adverse remarks should be communicated by the
reviewing officer or by the reporting officer in case there is no
reviewing officer.
(iv)
Remarks about physical defects noted in the CR need
not be communicated.
(v)
The grading of officers on the basis of the general
remarks in the report should not be communicated, even if it is
adverse.
(vi)
Care should be taken to ensure that the remarks are
communicated in such a form that the identity of the officer making
particular remarks is not disclosed.
8.9
8.10
Page 54 of 54
8.11
8.12
8.13
8.14
8.14.1
Page 55 of 55
8.14.2
8.15
8.16
CBI
8.16.1
8.16.2
8.16.3
20[2]OM
Page 56 of 56
9.
9.1
PROMOTION
The regular promotions of the government employees are
generally decided on the basis of recommendations made by the
Departmental Promotion Committees. The Departmental Promotion
Committees are constituted to judge the suitability of officers for (a)
(b)
9.2
9.2.1
9.2.2
9.3
Zone of Consideration
In the normal zone of consideration, field of choice from the
eligible officers is to be kept as twice the number of vacancies + 4.
However, in case the vacancies are reserved for SC/ST also, then the
field of choice is to be extended upto 5 times of the number of
vacancies. This zone is called as an extended zone for consideration
for SC/ST. The normal zone and the extended zone for vacancies will
accordingly be as follows:-
Page 57 of 57
No. of
vacancies
Zone for
consideration
for SC/ST
10
10
15
12
20
5 and above
9.4
Normal Zone
Twice the
number
of vacancies
+4
5 times the
number of vacancies
9.4.1
While merit has to be recognised and rewarded, advancement
in an officer's career should not be regarded as a matter of course, but
should be earned by dint of hard work, good conduct and resultoriented performance as reflected in the annual confidential reports and
based on strict and rigorous selection process.
9.4.2
Confidential Reports are the basic inputs on the basis of which
assessment is to be made by each DPC. The evaluation of CRs should
be fair, just and non-discriminatory. Hence, the DPC should assess
the suitability of the employees for promotion on the basis of their
Service Records and with particular reference to the CRs for five
preceding years irrespective of the qualifying service prescribed in the
Service/Recruitment Rules. (If more than one CR has been written for
a particular year, all the CRs for the relevant years shall be considered
together as the CR for one year).
9.4.3
Where one or more CRs have not been written for any reason
during the relevant period, the DPC should consider the CRs of the
years preceding the period in question and if in any case even these are
not available, the DPC should take the CRs of the lower grade into
account to complete the number of CRs required to be considered as
per above para. If this is also not possible, all the available CRs should
be taken into account.
9.5
9.5.1
In case of selection (merit) promotion, the hitherto existing
distinction in the nomenclature (selected by merit and selection-cum-
Page 58 of 58
The DPC shall determine the merit of those being assessed for
promotion with reference to the prescribed benchmark and accordingly
grade the officers as fit or unfit only. Only those who are graded fit
(i.e. who meet the prescribed benchmark) by the DPC shall be included
and arranged in the select panel in order of their inter-se seniority in
the feeder grade. Those officers who are graded unfit (in terms of the
prescribed benchmark) by the DPC shall not be included in the select
panel. Thus, there shall be no supersession in promotion among those
who are graded fit (in terms of the prescribed benchmark) by the
DPC21[1].
Procedure to be followed by DPC in respect of government
servants under cloud
9.6
9.6.1
9.6.2
9.6.3
21[1]Govt.
Page 59 of 59
9.7
9.8
9.9
9.9.1
22[2]DP&T
23[3]Govt
Page 60 of 60
9.9.2
9.10
9.10.1
9.10.2.
The date of commencement of the validity of panel will be the
date on which the DPC meets. In case the DPC meets on more than
one day, the last date of the meeting would be the date of
commencement of the validity of the panel. In case the panel requires,
partially or wholly, the approval of the Commission, the date of
validity of panel would be the date (of Commission's letter)
communicating their approval to the panel. It is important to ensure
that the Commission's approval to the panel is obtained, where
necessary, with the least possible delay.
9.11
Page 61 of 61
24[4]For
Page 62 of 62
10.
10.1
FIXATION OF PAY
10.2
10.3
post
(i)
Clause (a) (1) of FR 22 (I) deals with fixation of pay of a
government servant holding a non-tenure post on his appointment
to another post involving assumption of higher duties and
responsibilities. Such appointment may be in the normal channel
of promotion or otherwise, provided the appointment or promotion is
made on fulfillment of the eligibility conditions, as prescribed in the
relevant Recruitment Rules.
(ii)
Initial pay in the time-scale of the higher post is fixed at
the stage next above the notional pay arrived at by increasing his
pay in respect of the lower post held by him regularly by an
increment at the stage at which such pay has accrued, or Rs.100/only whichever is more.
Illustrations
(a)
A government servant drawing pay of Rs. 7075/- w.e.f.
01.04.1996 in the pay scale of Rs. 5500-175-9000 is promoted on
01.09.1996 to a post in the pay scale of Rs. 6500-200-10500. His
pay shall be fixed as given below:
Notional Pay
Add one notional increment
Notional Pay
=
=
=
Rs.
Rs.
Rs.
7075
175
7250
The stage above this pay in the higher pay-scale is Rs. 7300/-.
Thus the pay is fixed at Rs. 7300/-
Page 63 of 63
01.09.1997.
(b)
A government servant drawing pay of Rs. 2660/- in the
pay scale of Rs. 2550-55-2660-60-3200 w.e.f. 01.02.1996 is
promoted to a post in the pay scale of Rs. 2610-60-3150-65-3540
w.e.f. 16.03.1996.
Pay
10.4.1
Rs.
Rs.
Rs.
Option for fixation of pay under above rule from the date of
next increment in the lower grade
A government servant is required to exercise option within one
month from the date of promotion/appointment, to have the pay fixed
under the above rule from the date of promotion itself or from the date
of accrual of next increment in the lower grade/post. In case he opts
for the above rule from the date of next increment, his pay on
promotion is fixed at a stage next above the pay in the lower
grade/post. It is then refixed under the above formula from the date
of accrual of next increment in the lower grade/post. Thus in the
illustration (a) above, in case the government servant opts for pay
fixation as per this rule from the date of next increment, his pay shall
be fixed as follows:
(a)
On 01.09.1996 the pay of the government servant will be
fixed in the higher scale at a stage next above Rs.7075/- i.e.
Rs.7100/(b)
Page 64 of 64
10.4.2
10.4.3
10.4.4
10.4.5
10.4.6
Page 65 of 65
10.5
ii)
iii)
10.6
Page 66 of 66
(b)
In the above case, if he opts to come over to the new
pay-scale from the date of his next increment, his pay will be fixed
as follows:
From 1.2.97 to 30.6.97 he will draw
Rs.15000/in earlier pay-scale
Pay on the date of next increment in the
lower pay-scale (01.07.1997)
Rs.15375/Pay to be fixed in the new scale
Rs.15500/(At the next higher stage there is no
stage as Rs. 15375/-)
Date of next increment
01.07.1998
=
=
(c)
A government servant drawing pay of Rs.5750/- w.e.f.
01.05.1996 in the scale of Rs.5000-150-8000 is appointed on his
own request on 01.01.1997 to the post carrying the scale of
Rs.4500-125-7000. His pay will be fixed at Rs.5750/- (same stage)
in the lower pay scale, with D.N.I as 01.05.1997. In case he opts for
the new pay-scale from date of next increment i.e. 01.05.1997 (in
the old pay-scale), he will continue to draw Rs.5750/- in the old
pay-scale till 30.04.1997.
From 01.05.1997 his pay will be
increased to Rs.5900/- in the pay-scale of Rs. 5000-150-8000. As
there is no stage as Rs. 5900/- in the pay scale of Rs.4500-1257000, his pay will be fixed at the next higher stage, i.e. Rs.6000/and date of next increment shall be 01.05.1998.
In the above case if the pay of government servant is Rs.
7400/- instead of Rs.5750/- in the earlier post, his pay will be fixed
at Rs. 7000/- only, i.e. the maximum of the pay-scale of the lower
post [FR 22 I(a) 3].
10.7
10.7.1
Page 67 of 67
10.7.2
10.7.3
when he receives proforma promotion or is appointed to nonfunctional selection grade in his parent cadre;
(b)
(c)
when the scale of pay of the parent post on the basis of which
his emoluments are regulated during deputation/foreign
service or of the ex-cadre post held by the employee on
deputation/foreign service is revised either prospectively or
from a retrospective date.
10.8
10.8.1
The deputation (duty) allowance shall be admissible at the
following rates:
(a) 5% of the employee's basic pay, subject to a maximum of
Rs.500/- p.m. when the deputation is within the same station.
(b) 10% of the employee's basic pay, subject to a maximum of
Rs.1000/- p.m. in all other cases.
10.8.2
The deputation (duty) allowance as above shall be further
restricted as under:
(i)
Page 68 of 68
(ii)
(iii)
In the case where pay scales are dissimilar, then pay plus
deputation (duty) allowance plus DA/ADA/IR etc. does not
exceed the pay at the maximum of ex-cadre post plus DA & IR
etc. thereon.
Pay plus deputation (duty) allowance as above shall at no
time exceed Rs.22400/- p.m.
Note: The term "same station" for this purpose will be
determined with reference to the station where the person
was on duty before proceeding on deputation.
Note: When there is no change in the headquarters with
reference to the last post held, the deputation should be
treated as within the same station and when there is change
in headquarters it would be treated as not in the same
station. So far as places falling within the same urban
agglomeration of the old headquarters are concerned, they
would be treated as transfer within the same station.
10.8.3
10.8.4
10.8.5
10.8.6
Page 69 of 69
(duty) allowance will remain the same as was decided at the time of
initial posting and will not undergo any change.
Admissibility of other allowances and benefits while on
deputation/foreign service
10.9
10.9.1
10.9.2
10.9.3
In case special pay is attached to the scale of pay of the excadre post and the employee has opted to draw pay also in that
scale, in addition to his pay in that scale, he will also be entitled to
draw such special pay. However, such special pay will not be
admissible if he has opted to draw grade pay plus deputation
allowance.
10.9.4
10.9.5
(a)
Such allowance as are not admissible to regular
employees of corresponding status in the borrowing
organization, shall not be admissible to the officer on
Page 70 of 70
HRA/CCA.
Joining Time and Joining Time pay.
Travelling Allowances and Transfer T.A.
Children Education Allowance.
LTC.
(c)
Following allowance/facilities will be regulated in
accordance with the rules as explained against each:
(i)
(ii)
Page 71 of 71
11.
11.1
11.1.1
11.1.2
11.2
11.2.1
11.2.2
Page 72 of 72
Page 73 of 73
12.
DRESS REGULATIONS
12.1
The
Page 74 of 74
13.
13.1
LEAVE
Provisions relating to leave in respect of central civil
government servants are available in Central Civil Services
(Leave) Rules, 1972 which have come into effect from
01.06.1972. The general conditions regarding grant of leave are
given below:(i)
(ii)
(iii)
25[1]MHA
Page 75 of 75
26[2]
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
Effective from 01.09.2000 vide DoP&T O.M. No. 13015/3/2000-Estt(L) dtd. 24.08.2000
27[3]DoPT
28[4]MHA
Page 76 of 76
(xiv) Wilful absence from duty after the expiry of the leave may
entail disciplinary action against the employee [Rule
25(2)].
13.2
(xv)
(xvi)
(i)
Credit to the EL account of the employee will be made as
under:
(a)
On entering the service 2.5 days per month for
each completed calendar month from the date of joining
to the immediately following 1st January /1st July
rounding up to the nearest full day [Rule No. 27(1)].
(b)
Thereafter, 15 days E.L. is credited on 1st July
and 1st January every year i.e. 30 days E.L. for each
completed year of service [Rule 26(1)(a)].
29[5]CBI
Page 77 of 77
(c)
On the date of retirement/removal from
service/dismissal/death while in service @ 2.5 days per
month for each completed calendar month in the
relevant half year, rounding up to the nearest full day
shall be credited [Rule 27(2)] and
(d)
Whenever joining time is not fully utilised for the
reasons that the employee is ordered to join the new
post at a new place of posting without availing of full
joining time to which he is entitled or the employee
proceeds alone to the new station without availing full
joining time and later takes his family within permissible
time for claiming TA for the family, the joining time
admissible subject to a maximum of 15 days, as reduced
by the number of days actually availed shall be credited
to E.L. account. However, the total credit of E.L. and
unutilised joining time shall not exceed 300 days
[26(1)(a)].
The one day joining time for transfer in the same station
if not utilised cannot be credited to E.L. Account.
(ii)
(iii)
(iv)
(b)
If a government servant has availed of
extraordinary leave and/or some period of absence has
been treated as dies non in a half-year, the credit to be
afforded to his leave account at the commencement of
the next half-year shall be reduced by one tenth of the
period of such leave and/or dies non subject to
maximum of 15 days. (Rule 27(3) r/w DP&AR UO No.
397-LO/80 dated 22.5.80).
Page 78 of 78
(v)
(b)
300 days in case
retirement [Rule 38(1)].
of
leave
preparatory
to
(c)
300 days in case of Group A Officers if the entire
leave or a portion of it is spent outside India,
Bangladesh, Bhutan, Burma, Sri Lanka, Nepal and
Pakistan provided out of the leave so granted, the leave
spent in India does not exceed 180 days [Rule 26(3)].
(vi)
from
(c)
When
an
employee
having
retired
on
compensation or invalid pension or gratuity is reemployed [Rule 9].
(vii)
Leave salary for earned leave will be equal to pay for the
period of leave based on pay drawn immediately before
proceeding on leave [Rule 40(1)].
Half Pay Leave (HPL)
13.3
(i)
Page 79 of 79
(b)
Thereafter, 10 days on each 1st July and 1st
January every year i.e. 20 days HPL for each completed
year of service [Rule 29(1)] and
(c)
On the date of retirement/ resignation/removal
from service / dismissal/ death while in service @ 5/3
per month for each completed calendar month in the
relevant half year rounding up to the nearest full day
[Rule 29(2)(b)(c)].
(ii)
(iii)
(iv)
(v)
Page 80 of 80
13.4
Commuted Leave
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Page 81 of 81
(vii)
13.5
13.5.1
13.5.2
(LND)
LND
in
(b)
female employees with less than two living
children applying for LND on adoption of a child less
than one year [Rule 43(A)].
(ii)
is
likely
to
earn
(b)
a maximum of 360 days in the entire service Rule
[(31) (1)].
(iii)
Page 82 of 82
(iv)
(v)
(vi)
Leave salary for leave not due will be half of the amount
of leave salary on EL [Rule 40(3)].
(vii)
(b)
the retirement or resignation shall take effect from
the date of commencement of leave
(c)
leave salary paid, if any, will be recovered [Rule
31(2)(a)].
(viii)
(ix)
13.6
(b)
Page 83 of 83
(c)
(d)
(iii)
For SC/ST employees : leave required for
attending the Pre-Examination Training Course at the
notified centres, without any limit [Rule 32(4)].
(e)
(f)
(g)
Page 84 of 84
(h)
Maternity Leave
13.7
13.7.1
13.7.2
13.7.3
13.7.4
13.8
Paternity Leave
Paternity leave is admissible to male government servant
with less than two surviving children for a maximum of 15 days
during wifes confinement. This leave is not to be debited to the
leave account. It may be combined with any kind of leave
except casual leave. It should be applied upto 15 days before or
upto 6 months from date of delivery30[6].
13.9
13.9.1
30[6]Rule
43 GOI decision (b) & DP&T OM No. 13018/1/97-Estt. (Leave) dated 7.10.97
Page 85 of 85
13.9.3
13.9.4
The leave salary for the first 120 days will be the pay last
drawn and for the remaining period it will be equal to leave
salary during half pay leave. The appointing authorities are
competent to sanction special disability leave (Rule 44(7).
13.10
Hospital Leave
13.10.1
13.10.2
13.10.3
Page 86 of 86
to leave salary during half pay leave. The Hospital Leave is not
to be debited to the leave account (Rule 46(4).
13.11
Study Leave
13.11.1
13.11.2
13.11.3
The study leave is not granted (i) for studies out of India
if facilities for such studies exist in India, & (ii) to an official
due to retire within three years of the return from the study
leave. It may also not be granted to some officials with such
frequency as to remove him from the contact with his regular
work or causes cadre difficulty owing to his absence on leave
(Rule 50(4)(5) & (6)).
13.11.4
13.11.5
The leave salary in case of Study leave outside India is
admissible as pay last drawn plus D.A., HRA, CCA and in addition
study allowance admissible. In case of study leave in India, Study
allowance is not admissible. HRA and CCA are payable for the first
180 days and beyond 180 days will be subject to the production of
prescribed certificate for drawal.
Page 87 of 87
13.12
Casual Leave
13.12.1
13.12.2
13.12.3
13.12.4
13.13
13.13.1
13.13.2
Page 88 of 88
13.13.4
13.13.5
13.13.6
Page 89 of 89
13.14
Encashment of Leave:
13.15
Admissible on retirement
superannuation;
attaining
the
age
of
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Page 90 of 90
13.16
13.17
13.18
(i)
(ii)
(iii)
(iv)
The lump sum will consist of (i) leave salary and (ii) DA
(for the first 300 days only).
It will not include
HRA/CCA/Special Increment granted for promoting small
family norm.
Page 91 of 91
14.
14.1
by
14.1.1
14.1.2
14.1.3
31[1]
Also see G.I. MHA OM No. 25/27/52-Estts. dated 3.5.52 and G.I. MHA O.M. No. 130/54Estt.(A) dated 26.2.1955
Page 92 of 92
e)
f)
14.2
14.2.1
General Principles
Government of India issues guidelines from time to time in
respect of sending of the applications for other employment.
According to these guidelines, a final decision whether a particular
application should be forwarded or not rests with the authority
through whom the application has to be forwarded. While taking a
decision in the matter, the authority concerned has to balance the
interest of the State against the necessity of avoiding hardship to the
individual.
14.2.2
(ii)
disciplinary proceedings are pending against him and a
chargesheet has been issued; or
(iii)
sanction for prosecution, where necessary, has been
accorded by the Competent Authority; or
(iv)
where a prosecution is not necessary, a chargesheet has
been filed in a court of law against him for criminal
prosecution.
14.2.3
Page 93 of 93
Applications
of
permanent
government
servants
for
appointment in Public Sector Undertakings, incorporated or not,
wholly or substantially by the Central/State Government and in
autonomous, semi-Government organisations may be forwarded and
their lien retained for two years or till their permanent absorption.
An undertaking will be obtained for acceptance of the following
conditions:
(a)
(b)
(c)
14.2.5
14.2.6
Page 94 of 94
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(ix)
The above guidelines are only illustrative and not
exhaustive.
Page 95 of 95
15.
PENSION
15.1
15.2
15.3
15.4
Types of pension
Pensions are of two kinds, viz Ordinary and Extraordinary.
While the Ordinary pension is regulated by the CCS(Pension) Rules,
1972, the Extraordinary pension is regulated by the CCS
(Extraordinary Pension) Rules {Appendix 3 of CCS (Pension) Rules}.
Ordinary pension is further divided into various classes. The
following are the different classes of pension which may be granted,
as per admissibility, to a government servant on his retirement from
service:
(i)
(ii)
Page 96 of 96
32[1]For
(iii)
(iv)
(v)
(vi)
Compulsory
retirement
pension
(Rule
40):
Compulsory retirement pension
is granted to a
government servant who is compulsorily retired from the
government service as a measure of penalty by the
competent authority. Such pension or gratuity or both
will not be less than two third nor more than full
compensation pension or gratuity or both admissible on
the date of compulsory retirement.
Page 97 of 97
(vii)
15.5
15.6
15.6.1
15.6.2
15.7
15.7.1
Page 98 of 98
15.7.3
15.8
Nil
One SMP (Six Monthly Period)
but less than 9 months
Two SMPs (Six Monthly
Period)
Page 99 of 99
i.e. the SP in charge of the branch should ensure that the services
rendered by each officer/official are duly verified at the end of the
year i.e. in April each year and a verification certificate noted
accordingly in the Service Book/Service Sheet. In case it is found
that there are break or breaks in the services of a government
servant, action should be taken sufficiently in advance to have the
break condoned, if permissible.
Emoluments (Rule 33):
15.9
15.10
15.11.1
33[2]Also
2 times of emoluments
6 times of emoluments
qualifying service
Rs.1275/-
AE- Average
emoluments
SMPs-Six monthly
Period/QS- Qualifying
Service
15.15
15.15.1
or
judicial
15.15.2
b)
c)
15.18
15.19
15.20
15.20.1
15.20.2
15.20.6
15.20.7
15.20.8
35[4]Appendix
his claim shall remain suspended till the conclusion of the criminal
proceedings and will be paid his share on his acquittal.
15.21
Commutation of Pension:
Commutation of Pension is covered under the provisions of
Central Civil Service (Commutation of Pension) Rules 1981. These
rules came into effect from 1.7.1981. These Rules are applicable to
government servants who may be permitted or have been authorised
any class of pension.
15.21.1
Eligibility:
i)
All pensioners except those facing disciplinary
proceedings are eligible to get their pension commuted for a
lumpsum payment.
ii)
Those facing disciplinary proceedings (before or after
retirement) can get their pension commuted when disciplinary
proceedings are over.
15.21.2
Amount of commutation :
A government servant is entitled to commute for a lump sum
payment a fraction not exceeding 40% of the pension authorised. A
government servant who is due to retire on superannuation and
desires payment of commuted value of pension being authorised at
the time of issue of pension payment order, shall be eligible to apply
for commutation of a fraction of pension alongwith the pension
papers prior to the date of retirement provided that:
i)
ii)
iii)
15.21.4
Superannuation pension
Retiring pension
Compensation pension
Pension on absorption in a Corporation or Company or
a body controlled/financed by government
Pension granted on conclusion of disciplinary
proceedings.
The application for commutation should be made within one
year from the date of issue of the retirement orders.
15.21.5
15.21.6
An applicant should make an application in the prescribed
form to Head of Office. Head of Office will have the applicant
medically examined from the medical board in the prescribed
manner.
15.21.7
An application for commutation on medical certificate can be
withdrawn in the following situations :
(a)
Before medical examination by not appearing before the
medical authority, or
(b)
After medical examination, if pensioner declines to
accept addition in age as directed in medical report, within 14
days of its receipt.
15.22
15.23
15.24
(ii)
Commutation
Revision:
of
Provisional
Pension
and
Effect
of
(i)
(ii)
36[5]Table
16.
DECENTRALIZATION OF ACCOUNTS
16.1
16.2
16.3
16.4
(ii)
(iii)
Bank Drafts
Payment by bank draft is permissible (a) where
payments have to be made by bank drafts either under the
provision of any law or other legal or contractual obligations,
(b) Payments towards pay and allowances and other personal
entitlements, of outstation establishments and contingencies of
outstation offices, and (c) for payments to Public Sector
Undertakings and Corporations etc. (other than local bodies) (d)
Payment to semi-government/Private institutions/companies
etc. not covered under (a) to (c), under certain circumstances.
16.5
Post - Check
DDOs empowered to draw cheques for payment of
salary, contingent bills, etc., are to send the vouchers along
with weekly accounts to the PAO/CBI who will conduct postcheck keeping in view the same principles as for pre-check.
Any discrepancy noticed will be pointed out by the PAO/CBI
through Objection Memo for compliance to concerned DDO.
16.6
Cancellation of sub-vouchers
Sub-vouchers required to be sent to the PAO/CBI are
not to be cancelled by the DDOs. These will be cancelled by
16.7
16.7.1
The Letter of Credit (LOC) is issued by the Pay &
Accounts Officer, CBI to the CBI branches located outside Delhi. The Pay
and Accounts Officer, CBI communicates the relevant branch of the
accredited bank, the amount of quarterly assignment authorized in favour of
cheque - drawing DDOs, rendering accounts to him. A fresh letter of credit,
issued after expiry of the period prescribed in the earlier letter of credit is to
be treated as an addition to the unspent balance of the earlier letter of
credit. The Pay and Accounts Officer, CBI while communicating the
assignment for the second and subsequent quarters indicates not only the
amount assigned for that quarter, but also the progressive total of
assignment up to the end of the quarter so that the bank is able to ensure
that the total cumulative drawals from the beginning of the year do not
exceed the total progressive assignments.
However, the assignment
remaining unspent at the end of a financial year is not to be carried forward
to the first quarter of the next financial year. The paying branch is
responsible to ensure that the amount assigned in the letter of credit is not
exceeded by the payment of any cheques. The cheques actually issued
during the last quarter but presented for payment during the next quarter
(within the period of validity) will be taken by the bank against the
assignment of the year in which they were drawn and not against the
assignment of the year in which they are paid.
16.7.2
Note :
17.
17.1
17.2
17.3
17.3.1
17.3.2
(2)
creation of posts
write-off of losses and
(c)
re-appropriation of funds exceeding 10 per cent of
the original budget provision for either of the primary
units of appropriation or sub-head i.e. the primary unit
or sub-head from which the funds are being reappropriated or the primary unit or sub-head to which
the funds are to be re-appropriated, whichever is less.
(3)
(4)
(5)
(a)
(b)
(c)
(6)
17.3.3
17.3.4
17.3.5
17.4
17.4.1
17.4.2
18.2
18.3
Accordingly, the budget proposals for the next year and revised
proposals for the current year are to be prepared every year and
sent to the government. The branches prepare their budget
proposals and submit the same to Head Office. These are
scrutinized and reconstructed on the prescribed forms and
submitted to the Government towards the last week of September. It
is, therefore, very important that the branches send their proposals
to the Head Office in the first week of September to enable the Head
Office to examine the same and send to the Government in time.
18.4
18.4.1
18.4.2
Reconciliation of Accounts:
The accounts are reconciled
by the Head Office and the branches with the expenditure booked in
Pay & Accounts Office, CBI. Every quarter, an official should be
deputed to the Pay & Accounts Office, CBI, New Delhi from each
branch to reconcile the figures and to get the adjustments done
wherever necessary. Accounts figures finally published will be those
maintained by PAO.
18.4.3
18.4.4
18.4.5
The detailed heads allotted to CBI are as under:Major Head -2055, Police, 00.101-Criminal Investigation and
Vigilance, 01-Central Bureau of Investigation.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
xiii)
xiv)
01.00.01- Salaries
01.00.02- Wages
01.00.03- Overtime Allowance
01.00.11- Domestic Travel Expenses
01.00.12- Foreign Travel Expenses
01.00.13- Office Expenses
01.00.28- Payment of Professional & Special Service.
01.00.14- Rent Rate & Taxes.
01.00.16- Publication
01.00.31 -Grant-in-Aid
01.00.41 -Secret Service Fund
01.00.50- Other Charges (Charged)
01.00.51 - Motor Vehicle
04.00.20- Other Administrative Expenditure
(Departmental Canteen)
18.4.6
18.4.7
18.4.8
18.4.9
18.5
18.6
Plan Budget:
The Plan Budget is to be prepared under
Major Head 2055-Police, Sub-head 00.101-Criminal Investigation
and Vigilance, 01-Central Bureau of Investigation and Unit of
Appropriation is 02.02-Modernisation of Training Centre, 02.02.50Other Charges (Plan).
18.7
19.
19.1
Dearness Allowance
19.1.1
19.1.2
ii.
iii.
Encashment of
Leave Salary- In all cases where
encashment of leave salary is allowed in the case of
retirement etc. DA is admissible, for the entire period of
EL. Where encashment of HPL is admissible, DA will be
allowed for the first 300 days of EL and HPL combined.
iv.
v.
vi.
19.2
19.2.1
19.2.2
A-1'
90
125
200
300
'A'
65
95
150
240
'B-1'
45
65
100
180
'B-2'
25
35
65
120
Rates
of
House
Rent
30%
of
actual
basic
pay
15%
of
actual
basic
pay
7.5%
of
actual
basic
pay
(i)
(ii)
agglomeration,
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
19.4
Transport Allowance
The rates of transport allowance effective from 01.08.1997 are
as under:
Pay Scale
A-1/'A' class Cities
places
(as classified for CCA)
Rs. 8000-13500 & above
Rs.800
Other
Rs.400
Rs.400
Rs.200
Rs. 100
Rs.75
(i)
(ii)
(iii)
19.4.1
19.4.2
General Conditions :
I.
II.
III.
IV.
19.5.2
Overtime Allowance
The
Fifth
Central
Pay
Commission
recommended
discontinuance of overtime allowance except for staff car drivers,
operational staff and industrial employees. The Government has,
however, decided to continue status quo in regard to payment of
overtime allowance subject to a review of the matter to make the
eligibility for overtime allowance more restrictive and commensurate
with the interest of government work. The payment of OTA may
continue to be made as per the existing orders on the basis of
notional pay admissible to the concerned government servant in the
pre-revised scales of pay/pay slab as laid down in the existing orders.
These instructions are applicable until further orders.
Eligibility Non-gazetted employees drawing pay upto Rs. 2200/- p.m. in
pre-revised scales of pay (including special pay, personal pay etc.) are
eligible.
19.5.3
Emoluments
Pay as defined under FR 9(21)(a) plus Dearness Allowance,
CCA and Hill Compensatory Allowance.
(i)
(ii)
(iii)
Maximum limit- The OTA in a month should not exceed onethird of monthly working hours.
.
19.5.7
Overtime Register - Overtime Register in the prescribed form
should be maintained in each office. Entries are to be made as and
when overtime work is authorized and performed by the official.
19.5.6
19.6
19.6.1
a)
b)
c)
d)
e)
f)
19.7
(i)
Heads of Departments may sanction Cycle allowance at the
rate of Rs.30 p.m. if the duties assigned to a post require extensive
touring at or near the headquarters and maintenance of cycle is
essential. No travelling allowance will be allowed within a radius of 8
kms. For journeys beyond 8 kms. and below 16 km, T.A. will be
admissible if the journey is performed by other modes and if the place
visited is outside local jurisdiction. For journeys beyond a radius of
16 kms. T.A. will be admissible under normal rules.
(ii)
For any period of more than one month at any time, if the cycle
is not maintained or used, the allowance is not admissible for that
period. The Cycle Allowance may be sanctioned initially for a period
not exceeding two years at a time. The allowance is sanctioned with
reference to posts and not the individual incumbents.
19.8
19.8.1
T.A. Rules.
a) a) Travelling Allowance Rules are provided in Supplementary
Rules made by the President under FR 44.
b) b) Classification of employees in Pay ranges:
With effect from 01.10.1997, government servants are classified
into five groupings based on their pay as under. 'Pay' includes Basic
pay plus NPA and Stagnation Increment only (Special Pay, Personal
Pay etc. not included).
Rs.16,400 and above.
Rs.8,000 and above, but less than Rs.16,400.
Rs.6,500 and above, but less than Rs.8,000.
Rs.4,100 and above, but less than Rs.6,500.
Less than Rs.4,100.
19.8.2
Regulation
of
Supplementary
claims
promoted/reverted/pay revised retrospectively.
when
a)
Except when there has been actual changes of duties, T.A.
claim already settled should not be revised consequent on
19.8.3
Conveyance Allowance
Conditions
for
grant &
drawal of
conveyance
i)
For initial fixation of Conveyance Allowance, the officer is
required to maintain, for at least three months, a log-book of journeys
qualifying for the allowance. A longer period may be prescribed by the
sanctioning authority. The log book should contain the details
regarding places visited, distance covered, purpose of visit and mode
of conveyance used. Journeys within 16 kilometers of the place of
work should be recorded.
ii)
No allowance shall be admissible unless the average monthly
travelling on duty is more than 200 Kms.
iii)
Journeys between the residence and normal place of duty shall
not be included.
iv)
Journeys on foot or by bicycle will not qualify for grant of
allowance.
v)
The officers who are granted conveyance allowance under these
rules will not be entitled to any other travelling allowance for journeys
upto 16 kms.
vi)
The allowance at the rate prescribed under these rules for
journeys performed by own motor car will be admissible in the case of
officers with pay of Rs. 2800/- (pre-revised) or more and who own,
maintain and use motor car for official journeys within a distance of
16 kms.
vii)
If the motor car is not maintained or remains out of order for
any period exceeding 15 days at a time, the conveyance allowance is
not admissible for that period.
viii)
The allowance is not admissible during joining time, leave
(including holidays prefixed/suffixed), temporary transfer and when
away from headquarters on tour for a period of 15 days or more.
(c)
Mileage Allowance.
(i)
A mileage allowance is an allowance calculated on the
distance travelled which is given to meet the cost of a particular
journey which includes fare paid for the rail/steamer/road/air
journey and Daily Allowance at the rates prescribed for the period of
journey to meet on the way expenses (SR-29).
(ii)
Principles of calculation: Mileage allowance is calculated for the
journey by the shortest of two or more practicable routes between
places. However, if the route is not shortest but is cheaper, mileage
allowance is calculated on the route actually used. When there are
two or more routes and the difference in terms of time and cost is
not great, mileage allowance should be calculated for the route
actually used (SR-30).
(e)
Daily Allowance.
19.9.3
19.10
Entitlement on Transfer
The entitlements from 1.10.1997 in case of transfers involving
a change of station located at a distance of more than 20 kms. from
each other:
(a)
(b)
(c)
(d)
(e)
19.11
Temporary Transfer
(a)
(b)
(c)
but the daily allowance drawn for the days of halt till
the date of issue of order will not be so adjusted.
T.A. for journeys on transfer within the same station or to
a station at a distance of not more than 20 kms.
19.12
19.13.1
When boarding and lodging are not provided First 180 days
...
Full D.A.
Beyond 180 days
...
Nil.
(b)
Training Institutes where boarding and lodging
facilities exist (including cases where a mess run on cooperative basis is available at the centre) First 30 days
...
Full D.A.
Next 150 days
...
Half
D.A.
(ii)
(iii)
...
Nil.
(c)
when boarding and lodging are compulsory
and provided at fixed rates, special allowance is
calculated as under:
Outstation
Actual
participants
expenditure on
boarding
and Irrespective of
lodging
plus the period of
one fourth of Training course
full D.A
Local
Actual
participants
expenditure on
boarding
and
lodging only.
19.14
(a)
Where a government servant under suspension or not for
performing journey to attend Police/CBI enquiry under the direction
of or with the approval of the Head of Office.
(b)
A government servant appearing before the Enquiry Officer in a
case against him.
(c)
Where a government servant under suspension for appearing in
a Court of Law as an accused, if later on he is acquitted and reinstated in service and if the legal expenses incurred are reimbursed
to him; TA for journey on tour may also be reimbursed by the
administrative Ministry concerned.
(d)
A government servant on duty/leave/suspension for journey
undertaken to stations where official records are made available for
inspection: D.A. up to 3 days allowed: period of journey treated as
19.14.2
(a)
A government servant to give evidence on facts coming to his
knowledge in official capacity in a criminal case, a case before a
Court-martial, or a civil case to which government is a party or a
departmental enquiry any fees received from Court (except
conveyance expenses for journeys up to 8 kms) should be credited to
government persons on leave also entitled to travelling allowance from
and to the place from which he is summoned as if he was on duty.
(b)
A government servant to produce official documents or to give
evidence in official capacity in civil cases T.A. should not be accepted
from Courts; controlling officer concerned will make payment of T.A.
to the government servant and recover from the Court the
reimbursement in full for credit to government account.
(c)
When summoned by Criminal Courts to give evidence in official
capacity, T.A. will be paid by the department, if the State is a party to
the case. In other cases, payment will be made by the Courts.
19.14.3
(a)
(b)
(c)
19.14.4
(a)
(b)
(c)
(d)
(e)
19.15
For appearing as Defence Assistant, T.A. is allowed as per subpara 19.14.2 above.
Issue of Air Vouchers
Air Vouchers are issued to the officers of CBI who are either
entitled or allowed to travel by air. The officers obtain their tickets
from the Indian Airlines Corporation or Air India International, on the
authority of the air vouchers. The Corporation sends its invoices to
the Head Office for payment. The invoices are scrutinized and got
verified from the officers who have travelled. It has also to be checked
with reference to the particular TA Bills, that the amount has not
been claimed in TA Bill, though the journey has been performed by
Air Vouchers.
Payment orders are recorded on the invoices and signed by
AO(A) in respect of Head Office staff. A bill is prepared and submitted
to the Pay and Accounts Office requesting them to issue a cheque for
the amount claimed in the bill in favour of the Accounts Officers,
Indian Airlines Ltd. or Air India Ltd. as the case may be.
Similar procedure also should be followed by Branches using
Air Vouchers.
Railway Warrants
19.16
19.17
Extent of application
Scope
Admissibility
LTC is admissible only on completion of one year continuous
service on the date of commencement of journey. Persons
appointed on ad hoc basis are also covered by this provision.
(b)
(c)
(d)
19.17.4
(a)
(b)
(c)
19.17.5
LTC of either type not availed till the end of the particular block
of two-year can be availed during the succeeding year. The date of
commencement of outward journey only is taken into account for this
purpose.
19.17.6
(a)
Officer should be kept in the service book and the receipt of the
declaration entered. No detailed verification is necessary before
accepting declaration initially.
(b)
(ii)
(iii)
(iv)
19.17.7
Cash Compensation
The Executive Personnel of CBI are required to work on
Saturdays, Sundays and Holidays. They are granted Cash
Compensation in lieu of the aforementioned extra work @ 2 days
for every completed month of service subject to a maximum of 30 days
once in a calendar year. The method of getting information with
regard to number of days/dates on which an employee has attended
office work on holidays during a particular month may be evolved by
the Branch SsP of CBI themselves. EL/Commuted leave etc. have no
effect on the grant of cash compensation. However, if a person is on
any kind of leave for more than 30 days, the question of calculation of
cash compensation for that particular month does not arise.
19.19
19.19.1
Rewards :
Cash rewards are given to the executive and prosecution staff
for special achievements. These should not be sanctioned for routine
work. The sanctioning authority should sanction rewards only in
respect of officers/staff working under their administrative control.
If any officer intends to sanction reward to any officer not working
under his administrative control, he may send his recommendation
with full justification to the concerned competent authority for
consideration and orders with regard to sanction of rewards to such
officer. The order sanctioning rewards would be issued by the unit
where the officer is working at the time of disbursal. In terms of HO
Circular instructions dated 26.12.97 and 20.05.98 (enclosed as
Annexure-XI(A) & (B) ), powers for grant of rewards to an officer on a
single occasion subject to the overall annual ceiling has been
specified for compliance by all the officers of CBI as specified below
:Rank
SP/AD/AIG DIG/DD JD
AD/SD
Max
ceiling
Constable 500
750
1250
1500
5000
Hd.
600
1000
1500
1750
7500
Constable
ASI
750
1250
1750
2000
8500
SI
1000
1500
2000
2250
10000
Inspector 1500
1750
2250
2500
12250
APP
2000
2500
12000
* Additional Maximum ceiling in respect of Constable/Hd.
Constable/ASI performing driver duty.
19.19.2
19.19.3
Rewards to the Group 'A' Gazetted Officers of CBI i.e. DSP and
PP can be sanctioned by Director on the recommendation of the
Reward Committee constituted for the purpose which is headed by
the SDCBI or ADCBI as its Chairman, JD(A) and Director of
Prosecution, CBI as members, subject to the limits of Rs. 5,000/- in
a particular case with overall ceiling of Rs. 15,000/- per annum
prescribed by the government in terms of Head Office Circular
instructions dated 28.09.2000 (See Annexure-XII(B)). Reward to the
officers of Government Departments other than CBI(Non Gazetted)
Annual
7000*
8000*
9000*
-
19.20
19.20.2
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
(xvi)
(xvii)
(xviii)
(xix)
(xx)
(xxi)
(xxii)
(xxiii)
(xxiv)
(xxv)
20.
20.1
ADVANCES
20.2
20.2.1
Festival Advance
Sanctioning Authority
236(GFR)
Festivals
To be selected by Head
of Department {See
GID(l) below Rule 236
(GFR)}
Amount of Advance
Eligibility:
a)
Non Gazetted staff whose basic pay does not exceed Rs
8300 p.m (Rule 236 GFR).
b)
Employees on EL/Maternity leave are also
eligible
(Rule237-GFR).
c)
Employees who have taken advance to visit hill station
in summer as a member of government sponsored party are not
eligible for festival advance, in that financial year.
d)
Contingent staff are not eligible (Explanation below Rule
236-GFR).
e)
Temporary staff not likely to continue for at least 6
months after drawing advance are not eligible (Rule 240-GFR).
f)
Employees under suspension are not eligible (Rule 237GFR).
g)
Employees on half pay leave or extraordinary leave or
LPR at the time of disbursement are not eligible (Rule-237GFR).
Employee transferred during the year should certify nondrawal of advance in the previous office in that year - GID (1)
below Rule 238-GFR.
Conditions :
a)
The advance is admissible only once in a financial year
even if the festival falls twice in a year ( Rule 238 GFR).
b)
Second/subsequent festival advance will be granted only
if previous festival advance or advance for visit to hill station
has been recovered in full.
c)
Should be drawn before the festival. The time-lag
between dates of drawal and disbursement to be reduced to the
minimum (Rule 242 and GID below Rule 244-GFR).
d)
In case of temporary employees a surety bond from a
permanent employee having equal or higher status is needed.
The surety bond is cancelled on the employee attaining
permanent status. The requirement of surety bond can be
waived, if recovery of advance can be done during temporary
service of employee.
Recovery:
a)
Should commence with the issue of pay for the month
following that in which the advance is drawn (Rule 244-GFR).
b)
Not more than 10 monthly instalments (Rule 243-GFR).
20.2.2
Head of Office
Amount of advance
Rs 150/-
Eligibility :
a)
Employees whose training in Prabodh/Praveen/Pragya
is obligatory and who undergo the training through
correspondence course conducted by the Central Hindi
Directorate.
Conditions :
a)
Advance is granted three months after start of the
course.
b)
Employee should make satisfactory progress (Head of
Office may seek a certificate from the Directorate).
Recovery :
a) a) Advance will be adjusted in cash award received by the
trainee, if he passes and by recovery in four instalments from
pay, if he fails.
20.2.4
Head of Office
20.3.1
Advances on transfer:
Advance of pay and travelling allowance is sanctioned under
GFR 222 in the case of transfers in public interest. For mutual
transfers specifically ordered at the request of the government
servant, these advances are not admissible.
20.3.2
Advance of Pay:
One months pay in the old post or in the new post, whichever
20.3.5
20.3.6
LTC advance:
The amount of LTC advance to be sanctioned is limited to 90%
of the estimated amount of reimbursement for journeys both ways. In
cases where the period of leave exceeds 90 days or the return journey
is not proposed to be performed within 90 days, advance will be
sanctioned for one way only. If the advance has been drawn for both
ways and the return journey is not likely to be performed within 90
days, one-half of the advance is to be refunded.
The
20.3.7
20.4
General Provisions
Instalments for Recovery: The advances shall be recovered in
specified equal monthly instalments.
Type of advance
Maximum no of
instalments
10
10
Typewriter advance
30
200
70
Cycle advance
30
150
180 for Principal
60 for Interest
Rs 30000/-
Date of advance
5.3.98
Rs 500
No. of instalments(n)
60
Rate of interest(r)
11.5%
Interest
Motor Car/PC
9
9.5
10
11
8.5
Rate of interest
Motor Cycle/
Cycle, Warm
Scooter/ Moped clothing, Table Fan
8.5
8.5
9.5
9.5
10
10
11
11
7.5
7.5
10.5
12
14
15
8.5
9.5
10.5
11.5
7.5
8
8.5
9.0
14
10.5
8.0
2001-02
2002-03
2003-04
20.4.1
13
12.5
11.5
9.5
9.0
8.0
7.0
6.5
5.5
Types of Advances :
Warm Clothing advance
Sanctioning Authority
Amount of advance
:
:
Head Of Office
Maximum Rs 1500/-
Eligibility :
All Group C and D employees, posted in hill stations for
a period of one year, or more are eligible. Hill station means a
place situated at a height of 1000 metres or more above sea
level.
Conditions :
a)
Head of Office should certify that employee is likely to
stay (including period already spent) for not less than 12
months in the hill station.
b)
Second and subsequent advance may be granted only
after three years from grant of earlier advance.
c)
In case of temporary employees a surety bond from a
permanent employee having equal or higher status, is needed.
The surety bond is cancelled on the employee attaining
permanent status. The requirement of surety bond can be
waived, if recovery of advance can be made during temporary
service of employee.
20.4.2
Anticipated
price
subject
to
20.4.3
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
20.4.4
e)
The advance can also be given only for payment of
customs duty, to an employee on regular post abroad who
brings a car subject to the overall limit.
f)
20.4.5
Amount of advance :
a)
On first occasion Rs. 30,000 or 6 months pay or
anticipated price of motor cycle/scooter/moped whichever is
the least.
b)
On second and subsequent occasion Rs 24000/- or 5
months pay or anticipated price of motor cycle/scooter/moped,
whichever is the least.
Other conditions :
Other conditions are same as in case of motor car except that
there shall be no need for hypothecation of the vehicle.
20.4.6
Cycle advance
Eligibility :
Non-gazetted employees whose basic pay + SI does not exceed
Rs.5000/- p.m.
Amount of Advance :
Rs 1500/- or anticipated price of cycle including ST whichever
is less {Rule 212 (i)}
Other conditions :
a)
Subsequent advance will not be available within 3 years
of the earlier advance.
b)
Priority will be given to those who have not availed the
advance in the last 5 years.
c)
In case of temporary employees, a surety bond from a
permanent employee having equal or higher status, is needed.
The surety bond is cancelled on the employee attaining
permanent status. The requirement of surety bond can be
waived, if recovery of advance can be done during temporary
service of the employee.
Personal Computer advance
20.4.7
Eligibility :
Employees drawing pay including SI and NPA of Rs 10,500/-.
Amount of advance :
i)
On first occasion: Rs 80,000/- or anticipated price of
computer excluding customs duty) whichever is less.
ii)
On second/subsequent Occasion :
Rs 75,000/- or
anticipated price of computer(excluding duty) whichever is less.
Other conditions :
a)
Application should be made on the prescribed form
(GFR-27).
b)
In case of temporary employees, a surety bond from a
permanent employee having equal or higher status, is needed.
c)
A second/subsequent advance can be granted only after
3 years from the drawal of earlier one.
d)
d)
The advance can not be used for payment of
customs duty.
e)
e)
Computer purchased should be mortgaged to the
government.
f)
Interest is charged at the rates prescribed as in case of
advance for motor car.
House Building Advance
20.4.8
Purposes of advance :
a)
b)
c)
d)
e)
f)
i)
iv)
g)
h)
Eligibility :
a)
b)
c)
d)
e)
Note :
i)
Employees of Union Territories and North East Frontier
Agency(NEFA) are also eligible as per the above criterion.
ii)
If both husband and wife are Central Government employees
and are eligible for HBA, the advance shall be admissible to only one
of them.
Central Government servants under suspension are also
iii)
eligible for advance subject to the condition that collateral security in
the shape of mortgage bond from two permanent Central Government
servants is obtained.
Cost ceiling of the House:
Cost of the house (excluding cost of land) should not exceed
200 times of pay (basic pay + stagnation increment + non-practicing
allowance) subject to a maximum of Rs 18 lakhs and a minimum of
Rs 7.5 lakhs. Thus, where the cost ceiling according to basic pay is
less than 7.5 lakh an employee can avail HBA for
building/purchasing a house as if costing Rs.7.5 lakhs. In case of self
financing scheme, cost ceiling will be inclusive of land and
development charges. Ceiling maybe relaxed upto 25% by the
Administrative Ministry/Department in appropriate cases.
Amount of advance:
Sl
no.
Purpose
Amount of advance
For construction of a
house in an existing
plot in urban areas
- As above -
- As above -
For enlarging
accommodation in an
existing house in urban
area
For construction
/enlargement of
accommodation in rural
areas ( not falling on the
periphery of a town or
city)
not exceed
true cost of
or cost of
restricted to
Repaying capacity
b)
c)
d)
f)
g)
h)
i)
j)
k)
l)
m)
ii)
iii)
iv)
v)
The second charge can be created only in r/o loans for meeting
the balance cost of the house/flat.
The total HBA plus the loan raised should not exceed the
prescribed cost ceiling.
Loan to be obtained should be from recognized financial
institutions,
such
as,
banks,
government
financial
corporations, co-operative housing finance institutions, public
companies formed and registered in India with the specific
purpose of financing housing like, Housing Development
Finance Corporation Ltd.
Second charge can also be created for enlarging living
accommodation in the house constructed/acquired with HBA,
if two years have elapsed after completion of the construction of
the house.Rs 1500/- or anticipated price of cycle including ST
whichever is less {Rule 212 (i)}
Other conditions :
a)
Subsequent advance will not be available within 3 years of the
earlier advance. Rs 1500/- or anticipated price of cycle including
ST whichever is less {Rule 212 (i)}
21.
21.1
21.2
21.3
21.4
(ii)
(iii)
(iv)
Transport Allowance
(v)
(vi)
Hill Allowance
(vii)
Conveyance Allowance
(viii)
Interim Relief
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
c)
d)
for Gallantry37[1]
450/- p.m.
21.5
37[1]MHA
Rs.
(i)
Overtime Allowance
(ii)
(iii)
(iv)
Travelling Allowance
(v)
(vi)
(vii)
(viii)
(ix)
Refreshment Allowance
(x)
(xi)
(xii)
Similarly, separate
honorarium.
21.6
bills
are
prepared in
regard to
grant
of
Advances :
The bills for the following advances are prepared separately:
38[2]MHA
(i)
(ii)
Festival Advance
21.6.1
21.7
(iii)
Cycle Advance
(iv)
(v)
(vi)
(vii)
TA Advance
(viii)
Advance of Pay
(ix)
Recovery Registers :
(ii)
(iii)
(iv)
(v)
Adjustment Register for TA/LTC Advance and Transfer
TA Advance
(vi)
21.7.1
21.7.2
21.8
22.
CONTINGENCIES
22.1
Contingencies or contingent expenditure means all incidental
and other expenditure, including expenditure on stores, which is incurred
for the management of an office or for the working of technical
establishment, such as a laboratory, workshop, industrial installation, store
depot and the like, but does not include any expenditure which has been
specifically classified as falling under some other head of expenditure such
as works, tools and plants.
22.2
The powers of Director as Head of the Department to incur
expenditure on contingencies are specified in Schedule V to the Delegation of
Financial Powers Rules, 1978. The Director, CBI has further re-delegated
these powers to various officers in CBI. Detailed chart showing internal
delegations is placed at Annexure-XIII.
22.3
Under Rule 90 of the General Financial Rules, the Head Office
has been granted a permanent advance (Imprest) of Rs.2000/- to provide for
emergent petty advances of all kinds or for such payments as have to be
made in advance for drawing bills. Permanent advances have also been
granted to branches, according to their requirements39[1].
22.4
A contingent register showing different heads of contingent or
miscellaneous expenditure is maintained. The annual budget allotment is
also noted in that register. Expenditure under each minor head is watched
through that register. The bills are prepared and the amounts are drawn on
fully vouched contingent bill forms. Sometimes for meeting urgent
contingent expenditure, advances are also drawn on abstract bill forms
under the provisions of Receipt and Payment Rules.
22.5
Vouchers: Vouchers/receipts for payments of Rs. 500/- or
above are to be sent to the Pay and Accounts Officer, CBI. Others are kept in
the office alongwith the bills, after they are cancelled with a rubber stamp.
The provisions of Rule 109 of Receipt & Payments Rule have specially to be
observed for defacement or cancellation and preservation of the vouchers.
39[1]
23.1
Eligibility
Temporary government servants with one year's service, reemployed pensioners not covered by Contributory Provident Fund
Rules, and all permanent government servants have to subscribe
compulsorily at a minimum of 6% pay (maximum 100% pay) every
month to General Provident Fund. Persons completing one year's
service during a month are to subscribe from the following month,
i.e., recovery commencing from the pay for the month following the
one in which they complete one year's service.
Temporary
government servants (including Probationers and Apprentices) likely
to continue for more than a year in service may subscribe any time
before one year. No recovery should be made during the last three
months service before superannuation (e.g. For employees retiring on
30th June, subscriptions are not to be recovered from the pay for
April, May and June).
23.2
23.3
23.3.1
Nomination
Submission of nominations - Every government servant
should submit nomination in the prescribed form immediately on
joining the Fund. While an employee not having family may nominate
any other person, the nomination should be in favour of family
member(s) only in the case of one having family. The subscriber may
provide in the nomination that the nomination shall become invalid in
the event of the happening of a contingency specified therein e.g. a
bachelor may nominate his father or mother. He can specify in the
nomination that the nomination will become invalid in the event of his
subsequently getting married. If the nomination is made in favour of
more than one person, the proportionate share in which the amount
will be payable should be specified clearly in the relevant column. At
any time, the nomination may be cancelled by the government
servant. Revised nomination may be sent to the PAO through the
Head of Office. Change of nomination is permitted even after
retirement but before the final payment is made. Every nomination
takes effect from the date it is received by the PAO.
23.3.2
23.3.3
23.4
23.5
23.5.1
Subscription
Rates : The amount of subscription should be fixed by the
government servant in whole rupees, subject to a minimum of 6% of
emoluments and not more than the total emoluments. The
subscription will be rounded off to the nearest rupee, even if it
happens to be less than 6%. For this purpose, pay drawn on 31st
March will be taken into account for subscription during the ensuing
financial year. For subscribers joining service during the year and
start subscribing to the GPF, emoluments drawn on the date of
joining the Fund is taken into account. The rate of subscription need
not be varied consequent on revision of pay during the year, except
23.5.3
23.6
Interest:
The rate of interest to be allowed on GPF deposits is
determined by the government each year.
23.7
Advances:
An advance up to three months' pay or half the amount at
credit, whichever is less, may be sanctioned by the Head of Office to a
subscriber for one or more of the reasons mentioned in GPF Rules Rule 12(1) : GID's 2,3,4,6 & 11. Advance in the case of Head of Office
will be sanctioned by the next higher authority.
23.8
Special Advance
23.8.1
23.8.2
Recovery
Recovery of the advance under Rule 12(1) in not more than 24
installments should commence from the pay for the month following
the one in which the advance is drawn. Recovery of the Special
Advance under rule 12(2) in not more than 36 installments will also
be made in the same way, but it should be ensured that there is no
break in the recovery of the earlier advance and the Special Advance.
In other words, the Special Advance will be sanctioned and the
installments fixed after taking into account the installments to be
recovered in the next month against the earlier advance (Rule 13).
23.10
Withdrawals
Authorities competent to sanction Special Advances can
sanction withdrawals from GPF for one or more of the purposes
mentioned in Rule 15, after completing stipulated service.
Retirement; or
(c)
Death.
In all the above cases, the amount standing to the credit of the
subscriber with accrued interest becomes payable.
23.12
23.12.1
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
When
an
official
is
transferred
to
another
Ministry/Department, the Head of Office should complete the
entries in the Pass book and after making necessary
endorsement to the effect that the account has been
transferred to DDO concerned, return the concerned Passbook
to the employee.
23.12.2
On promotion to Group C:
24.
24. DEPOSIT LINKED INSURANCE SCHEME
24.1
If
the
subscriber
held a post in
the scale of
pay,
the
maximum
of
which is
Minimum
monthly
balance
during
the
period
Rs. 12000 or
more
Rs. 25000/-
Rs. 12000/-
Rs. 15000/-
Rs. 7500/-
Rs. 10000/-
Rs. 4500/-
Rs. 6000/-
Rs. 3000/-
Note: Applicable in case of death of Note: The revised rates based on 5th
subscriber on or after 31.5.2000. In pay commission pay scales has not
case of death on or before 30.5.2000 old been received in respect of CPF.
provision as per IVth Pay Commission
pay scales only will apply.
24.2
24.3
The balance for March every year will be inclusive of interest for
the year. The balance of the last month of the three year period will
include the interest upto that month. In the case of CPF, balance and
average balance would mean only employees subscription and
interest thereon.
24.4
24.5
25.
WELFARE MEASURES
25.1
25.2
25.4
25.5
D.I.G.(Admn.), CBI
Vice-President
(ii)
SP(HQ), CBI
Member
Hony.
Secy.-cum-
(iii)
Admn.Officer(A), CBI
Member
Hony.
Treasurer-cum-
(iv)
SP-I/ACB-I/CBI/Delhi
Member
(v)
Member
(vi)
An Inspector/
Sub-Inspector/CBI
A Head Const./
Constable of CBI
A representative from
the Ministerial staff
Member
Member
Member
(vii)
(viii)
25.6
25.7
25.7.1
25.7.2
40[1]
41[2]
25.7.4
25.7.5
42[3]
-Rs.7.5
25.7.8
43[4]
26.1
26.2
25 to 49
Tiffin Room
Type B
50 to 99
Tiffin Room
Type A
100 to 249
Canteen
Type D
250 to 499
Canteen
Type C
500 to 699
Canteen
Type B
700 to 1200
Canteen
Type A
26.3
Accommodation
Accommodation for the canteen is to be provided by the
department/office concerned. All initial provision of fixtures, fittings,
lighting arrangement, water storage tanks, white washing etc. and
their maintenance thereafter will be the responsibility of the civil
works agency of that department/office. The floor area for a canteen
should be sufficient to provide a dining hall of a size where 1/3rd of
the office strength could be entertained at a time and preferably
should have separate rooms for kitchen, pantry, store, gas/fuel room,
dry ration, fresh vegetable room etc. The nominal rent payable by the
departmental canteens and tiffin rooms for the office accommodation
occupied by them is Re 1 per annum. Subletting of the canteen
premises to any private person is not permissible.
26.4
Management
A Managing Committee is constituted for each departmental
canteen out of the officers and staff of the department/office
occupying the building in which the canteen is located. A model
Managing Committee consisting of seven members including the
Chairman, Honorary Secretary, Official Member and Staff Side
Members to represent Group C and D should be constituted. One
lady may be nominated as a co-opted Member. The tenure of the
committee shall be three years normally. The rules of business for
running of a canteen will be framed by the Managing Committee.
Head of the Department/Office may depute a government servant of
the rank of Section Officer or below if he can be spared out of the
existing strength of the department/office for part time or whole time
assistance to the Managing Committee of the canteen.
26.5
Personnel
The canteen staff is treated as holders of civil posts in
connection with the affairs of the Union of India w.e.f. 01.10.1991
vide DP & Trg. O.M. No.12/5/91-Dir(C) dated 29.01.1992.
26.6
26.7.1
26.7.2
Cash Book
Ledger
Stock Register (for expendable items, coupon books,
crockery, empty containers etc.)
Dead Stock Register
Preparation Register (to show eatables produced)
Sales Register (Work Sheet)
Coupon Sales Register
Salary Register
Attendance Register
Bill Register (for sales on credit)
Kitchen Register (if a number of canteens are grouped
together for kitchen functions)
Journal (if number of daily transactions of credit sales
and credit purchases exceeds five)
Annual Accounts
26.8
Sl.No.
Entitlement
of
Canteens/Tiffin rooms
employees
in
various
Canteens Type
Designation
types
of
Tiffin Rooms
Manager
Manager-cumSalesman
Counter
Clerk/Salesman/
Kitchen Clerk
Coupon/Reserve
Clerk
Halwai
Asstt. Halwai
Cook
Tea/Coffee Maker
10
Bearer
11
Washboy/Dish
Cleaner
12
Sweeper
19
15
10
26.8.1
26.8.1
In addition to above, the following staff is
authorised in group of more than A type Canteen under one
management in lieu of staff at Serial Nos. 1 & 2 above.
A Group of 2 A Type A Group of more than
Canteens
2 A type Canteens
General Manager
Deputy General
Manager
Accountant
Cashier
Store-Keeper
Internal Auditor
1 (Part-time)
1(Part-time)
27.
27.1
27.2
9.
10.
11.
12.
27.3
27.4
hospitals
including those
2.
All hospitals, primary health centres, maternity and
child welfare centres and dispensaries recognised by State
Governments for
treatment of their employees and/or
members of their families.
3.
All hospitals/dispensaries attached to Public Sector
Undertakings/Projects/Port Trusts.
4.
Cantonment hospitals in cantonment areas where there
are no government hospitals, for treatment of government
servants and their family members residing in those areas and
also in the adjoining areas outside cantonment limits.
5.
6.
Pay Clinics in Bihar, Punjab, Haryana, Uttar Pradesh,
Madhya Pradesh, Rajasthan and Chandigarh.
7.
Private hospitals in particular stations notified by the
Government of India from time to time (Rule 2).
27.5
27.6
27.7
27.8
27.9
27.11
(i)
(ii)
27.12
27.13
and their family members residing in the area covered by the scheme.
An employee can opt out of the scheme and avail of the medical
facilities provided by the employer of his spouse. If an employee or a
member of his family covered under the Scheme falls ill at a place not
covered under CGHS, the treatment shall be admissible under CS(MA)
Rules44[1].
27.14
Ghaziabad
Mumbai
Bhubaneshwar
Meerut
Bangalore
Hyderabad
Allahabad
Guwahati
Noida
Kolkata
Jaipur
Patna
Chennai
Kanpur
Lucknow
Ranchi
Jabalpur
Pune
Delhi/New Delhi
Faridabad
Thiruvananthapuram
27.15
(ii)
44[1]
(iv)
(v)
(vi)
27.15.1
But the above persons should reside with the government
servants and their income from all sources should not be more than
Rs.1500/- per month45[2].
27.16
Contribution
A compulsory monthly contribution is charged from all the
entitled classes of government servants on the basis of rates fixed by
the government from time to time. The present rates of contribution
are as under:
Pay
Up to Rs.3000/Rs.3001 to 6000/Rs.6001 to 10000/Rs.10001 to 15000/Rs.15001/- and above
27.16.1
When both husband and wife are Central Government servants
covered by the scheme, the contribution will be recovered from only
one of them whose pay is higher46[3].
27.16.2
An employee transferred to another CGHS station or one who
goes to serve abroad leaving his family at the old station may continue
to pay the contribution and his family can avail the facilities at the
old station for that duration47[4].
27.17
45[2]OM
46[3]OM
No.S-11011/6/98-CHS(P)dated 27.5.1998.
47[4]OM
48[5]OM
ii)
X-Ray, Laboratory and other diagnostic facilities at
CGHS Laboratories or other laboratories of CGHS wing of
Hospitals/Private Hospitals recognised by CGHS.
iii)
Hospital
services
in
the
CGHS
wing
of
Hospitals/Referral/Private Hospitals recognised by the CGHS.
iv)
Nursing Home facilities for those having a basic pay
above Rs. 12000/-.
v)
Special treatment for diseases like TB, Cancer, Kidney
Transplant and By-pass Surgery and facilities for Dental
treatment (for few diseases).
vi)
Ante natal/confinement/post natal care facilities.
Specialist consultation in selected centres/poly
vii)
clinics/hospitals etc.
viii)
Intra - ocular lens implantation/treatment and cost of
spectacles after cataract operation.
ix)
Post-operative treatment relating to Neurosurgery,
Cardiac Diseases, Cancer, Kidney transplantation and
hip/knee
replacement
surgery
in
the
same
institutions/hospitals where the surgery was earlier carried out
with prior permission of CGHS.
x)
Medicines prescribed during OPD treatment are
provided by the CGHS dispensary concerned.
No
reimbursement is allowed for such medicines purchased from
outside.
xi)
The scale of hospital accommodation is prescribed as
under:
Basic Pay
Upto Rs.7500
General Ward
General Ward
Government/Municipal
hospitals
7501 to 10500
Semi-private Ward
General Ward
-do-
10501 to 13499
Private Ward
Private Ward
-do-
Deluxe Ward
-do-
13500
above
27.18
and
-do
27.18.1
After
the specialist advises a procedure in writing, the
permission letter for taking such treatment in a CGHS recognised
private/referral hospital of the choice of the employee in the same
city, would be given by the parent department/office49[6].
27.18.2
In case the beneficiary, inspite of the facility being available in
the city still chooses to get treatment in another city, permission of
the CGHS authorities of the city would have to be obtained. In such
cases, no TA/DA will be paid by the government50[7].
27.18.3
The government servant is allowed to take treatment from
referral/recognised hospitals under CGHS in emergency. However, the
term 'emergency' will be decided by the Additional Director, CGHS
concerned whether the case is/was of real 'Emergency' before
reimbursement is made by the parent department on the basis of
rates fixed by the CGHS from time to time.
27.18.4
Ex post facto permission for treatment in government referral
hospitals like PGI Chandigarh etc. can be given by the parent
department51[8].
27.19
Medical Advance The medical advance to the serving government servant for self
treatment or treatment of the dependents on receipt of estimate from
the treating doctor of a government/recognised hospital is available
subject to the following conditions:
i)
ii)
iii)
iv)
49[6]OM
52[9]
OM No.S.12025/1/96-CGS(P) dated.13.5.1997
Settlement of Claim -
27.20
27.20.2
Based on the rates fixed by the CGHS, the admissible amount
is worked out by the department. If the rates claimed by the
concerned are less than the rates fixed by the government, the actual
amount is reimbursed. In case CGHS rates are not available for a
particular item, the reimbursement is allowed on the basis of rate list
of AIIMS. Incidentally, where AIIMS rates are also not available, the
actual amount paid by the patient is reimbursed. Items mentioned
in the list of inadmissible items under CS(MA) Rules are not
reimbursable. Special Nursing Charges are to be reimbursed as fixed
by the Ministry of Health from time to time54[11].
27.20.3
In normal cases, AO(A)/AO(E)/SsP upto the amount of Rs.
1000/-, DIsG upto the amount of Rs. 5000/- and JDs upto the
amount of Rs. 10000/- are empowered to accord sanction for
reimbursement. In other cases claims are submitted to DCBI through
JDs concerned for consideration.
53[10]OM
54[11]OM
28.
28.1
28.2
Eligibility
(i)
(ii)
(iii)
(iv)
(b)
Subscription per
Amount of
month (Rs.)
Insurance cover
(Rs.)
80
80,000
40
40,000
20
20,000
10
10,000
Group of
Employees
A
B
C
D
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
28.3
28.4
(i)
(ii)
(iii)
(iv)
(v)
28.5
(i)
(ii)
(iii)
28.6
(b)
(c)
(d)
(b)
(c)
Other Conditions :
(a)
(b)
(c)
29. ACCOMMODATION
29.1
ii)
iii)
Hiring
of
accommodation
from
Public
Sector
Undertaking/Any other government agency/private.
29.2
29.3
29.4
b)
c)
d)
e)
f)
g)
h)
29.5
29.6
55[1]
from the landlords, the suitability of the building with regard to the
space entitlement of the branch, distance from bus terminus, railway
station, work place, etc. is to be taken into consideration. If the
building is found suitable, the CPWD authorities should be
approached for making assessment of the rent and issue of rent
assessment certificate. The requisite certificate of non-availability of
government accommodation is also to be obtained from the CPWD.
After completing all these formalities, a detailed proposal for hiring
the accommodation should be sent to the Head office through the
Regional DIG and Zonal JD.
29.7
29.8
29.8.1
29.9
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
The payment shall be made to the firm from the Subhead Office Expenses by Cheque/Demand Draft only
and not in cash.
(l)
(m)
(n)
(o)
29.11
(p)
(q)
(r)
(s)
CBI Hostels
In Delhi and in different branches of CBI at Mumbai, Jaipur,
Bhubaneshwar, Lucknow, Visakhapatnam and Silchar, CBI Guest
Houses are maintained, which are utilized by the visiting CBI Officers
on payment.
29.11.1
At New Delhi, there are two CBI Hostels, one at Pragati Vihar
and the other at Vasant Vihar. At Pragati Vihar, there are 5 suites
and 7 rooms and at Vasant Vihar, the CBI has 2 rest houses.
30.1
30.2
ii)
iii)
iv)
b)
the expenditure is in pursuance of a recognised policy
or custom.
v)
vi)
vii)
30.3
30.4
30.5
Every officer who has been delegated powers should see that all
related provisions of the General Financial Rules, Delegation of
Financial Powers Rules, Orders of Departmental delegations of
financial powers and general instructions issued from time to time
30.7
30.7
In the light of instructions contained in Rule 103 of the
General Financial Rules, consumable stores for day-to-day use of the
office will be purchased on the basis of periodical requirements as
noted in the rule.
30.8
view :
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
30.9
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
(xvi)
30.11
Consumable stores
The consumable stores will be issued to the staff on receipt of
requisitions signed by a Gazetted officer, or the Head Clerk in the case
of branches. These requisitions will first be scrutinized by the dealing
assistant in regard to admissibility and availability of stores and
submitted to SP (or an officer nominated by him in this behalf) for
orders. After getting SPs orders, the items will be issued to the
person concerned against his signatures.
30.12
i)
ii)
iii)
30.13.1
Physical verification of Library books may be carried out in
accordance with the Government of Indias decision below Rule 116(2)
of General Financial Rules, 1963.
Surplus/obsolete and unserviceable store:(GFR 124(1))
30.14
30.14.1
While declaring an item surplus/obsolete or unserviceable the
following important points may be kept in view:
i)
ii)
iii)
iv)
v)
vi)
vii)
In other
period56[1]
declaring
be clearly
viii)
30.14.2
30.14.3
30.14.4
30.14.5
56[1]
Concerned office may prescribe the life period of stores in consultation with the
manufacturers and CBI, HO.
31. FURNITURE
31.1
31.2
Sl.No.
Nomenclature
Scale
Secretariat table 6 X 4
Side Racks
Three
Chairs/Armed deluxe
Eight
Sofa Set
One
Centre Table
One
One
Steel Almirah
Need based
File Cabinets
Woollen/Acrylic/Synthetic Carpet from wall to wall
Need based
One
One
10
Wall Clock
One
11
Pillow
One
12
Hat Stand
One
13
One
14
One
15
Screen
One
16
Confidential Boxes
17
18
Wooden/Plastic Tray
Need based
One
Need based
II.
Sl
No.
Nomenclature
Scale
Secretariat tables 6 X 4
One
Side Racks
Armed Chairs
Six
Sofa Set
One
Centre Table
One
One
Steel Almirah
One
File Cabinet
One
One
10
Wall Clock
One
11
Pillow
One
12
One
13
One
14
Screen
One
15
Confidential Boxes
Two
16
One
17
Wooden/Plastic Tray
Need based
Need based
III.
The following furniture will be supplied to Sr.SsP, AIGs, ADs,
SsP, Ex. Eng., C.T.O., DLAs and AOs :
Sl.No.
Nomenclature
Scale
Secretariat tables
One
Side Racks
Armed Chairs
Five
Sofa Set
One
Centre Table
One
One
One
One
Wall Clock
One
10
Pillow
One
11
One
12
One
13
Screen
One
14
Confidential Boxes
Two
15
Wooden/plastic trays
Need based
Need based
IV.
ASsP, STO, JTO, DSsP, Sr.PP, OS, Hindi Officer/PPS/PS/
Programmer
Sl.
No.
Nomenclature
Scale
Officers table 5 X 3
One
Side Rack
One or two
Armed Chairs
Three
Easy Chair
One
One
One
Confidential Box
One
One
V.
Inspectors, PPs, APPs, SIs, Assistants, Head Clerks, PA,
Stenographers, UDCs.
Sl.
No
Nomenclature
Scale
One
Side Rack
One
Armed Chair
One
Steel Almirah
One
VI.
Sl.No.
Nomenclature
Scale
One
Armed Chair
One
31.3
31.5
31.6
31.7
Condemnation of Furniture:
31.7.1
31.7.2
31.8
31.8.1
i)
For rooms having area upto 30 sq. mts., one number 1.5 ton
capacity window type air conditioner.
ii)
For rooms with area above 30 sq. mts. and upto 40 sq. mts.,
one number 2 ton capacity window type air-conditioner.
iii)
31.8.2
31.8.3
For rooms with area upto 25 sq. mts. one cooler with 300 mm
diameter exhaust fan may be provided.
ii)
For rooms with area above 25 sq. mts. one cooler with 375 mm
diameter exhaust fan may be provided.
iii)
For rooms with area above 32 sq. mts. but upto 55 sq. mts. one
cooler with 450 mm diameter exhaust fan may be provided.
The capacity and number of desert coolers for rooms having
area in excess of 55 sq. mts. may be worked out accordingly.
Life of Desert cooler (1500-2000 cfm (evaporative type) is 7 year
and that of room cooler cheap type (100 cfm) is 5 years.
32. TELEPHONES
32.1
Entitlement of telephones
Installation
Limitation of calls
There is no limit fixed by the Government for number of official
calls in respect of telephones installed in the offices. However, the
DCBI, in exercise of his powers as Head of the Department, has fixed
a ceiling on the bi-monthly bills in respect of telephones installed at
the office and residence of the officers of the rank of Joint Director
and below (See Annexure-XVI). All the STD calls are required to be
certified by the officer indicating the calls as official/private
respectively. The charges on the private calls are to be deposited by
the officer concerned with the cashier of the concerned branch and
Receipt No., date and amount is to be intimated to the DDO. In case
excess calls are made from residential phones for official purposes,
specific approval has to be obtained from Ministry of Finance for
regularization of calls.
32.4
Residential telephone
In case of the telephones installed at the residence, bimonthly
local calls numbering 650+free calls are allowed. However, in case,
STD connection is available and allowed by the government, then
every STD call, whether it is official or private is to be certified by the
officer himself and also required to be countersigned by the next
higher authority. Therefore, payment is to be made by the office only
in respect of 650 local calls + official STD calls. Local calls in excess
of 650 + free calls will be treated as private calls and accordingly
STD facility
As per existing instructions of the government, the officers of
the level of Joint Secretary to the Government of India and above are
entitled for STD facility in their office and residential telephones. STD
connection to the non entitled officers are provided on obtaining the
specific approval from Government on the grounds of operational
requirement/ need basis.
32.6
ISD facility
ISD calls are not allowed except in individual cases, if any,
wherein the Ministry of Finance has agreed to the same.
32.7
Mobile Phones
The facility of Mobile Phones has been allowed to the
Secretaries and Secretary level officers of the Government of India
with certain conditions vide Ministry of Finance & Company Affairs
OM No.5(3)/E.Coord/2002 dated 01.01.2003. Government on a
specific proposal from CBI has sanctioned some mobile phones to be
utilized only during actual raids/operations.
These have been
distributed by DCBI to JDs/DIsG of various Zones/Regional Offices
for operational use.
32.8
33.1
33.2
33.3
33.4
CBI vehicles are not to carry any plates, red or amber lights,
sign boards in front or at the rear indicative of the fact that they
belong to the CBI or government. The Staff car should not ordinarily
be taken outside the city limits except with the permission of the
branch SP. When the journey is to be performed by the Head of the
Office himself, he has to take permission from the DIG. Staff cars
should not be allowed to be used by officers while on leave. The use
of staff car for non-duty journey is completely banned. For use of
staff car for private purpose the guidelines contained in Staff Car
rules are to be followed. Duty journeys shall have preference over
non-duty journeys.
33.5
33.6
Officers of the rank of Joint Secretary and above and the Heads
of Departments of the Central Government in the Senior
Administrative Grade may at their option avail the facility of using the
staff cars for journeys from residence to office and back or opt for
drawing transport allowance. If they opt for using the staff car, they
need not make any payment but they will not be entitled to transport
allowance.
Exemption from compulsory insurance
33.7
33.8
33.9
As per Staff Car Rules, the staff cars may be got repaired at the
Electrical and Mechanical Workshop, National Airport Authority and
the respective office should pay the bills for the same to the workshop
directly from its own funds. Repair and maintenance work of Delhi
based branches in CBI is undertaken at the Head Office workshop.
Incharge, MT workship has to prepare an inspection report. In case
there is heavy workload in the workshop and there are no facilities
with the workshop for conducting repairs, the work should be
entrusted to an authorised dealer or a private firm, keeping in view
the general principles contained in the General Financial Rules, 1963
57[1]GIMF
S. No.
1
Type of vehicle
Motor vehicles fitted with engines
upto 20 hp (RAC)
Kms.
150,000
Years
6-1/2 years
120,000
7 years
120,000
6 years
33.11
(ii)
(iii)
33.12
33.13
33.14
Service
Life of tyre/battery
33.15
33.15.1
33.15.2
33.16
33.17
33.18
1.
Log Book: The journeys are to be properly entered in
the log book-Rule 15 of Staff Car Rules. Signature of the
officers below the rank of Joint Secretary availing the staff car
should be obtained in the log book (Rule 33 of Staff Car Rules).
All the columns should be filled and the officer using the staff
car should sign the Log Book. At the end of the month a summary
should be prepared in the following format:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
3.
4.
5.
6.
33.19
33.20
33.21
Sl.
No
Nature of
powers
SP working as Head of
Office
SP(HQ)
DD(A)/DIG
JD
Motor
VehiclesPurchase
of POL.
(i) Upto
Rs.6000/- on
each
occasion.
(i) Beyond
Rs.6000/on each
occasion.
Fulll
powers
(ii) Upto
Rs.1000/- on
each
occasion.
(i) Upto
Rs.6000/- on
each
occasion.
(i) Beyond
Rs.6000/and below
Rs.15000/on each
occasion.
Car :
upto
Rs.40000/on each
occasion.
(ii) Upto
Rs.1000/- on
each
occasion.
(ii) Beyond
Rs.1000/on each
occasion.
(ii) JD(A)
has full
powers in
this regard.
Maintenance,
Upkeep
and
repairs.
(ii) Beyond
Rs.1000/on each
occasion.
34. LIBRARY
34.1
34.2
34.3
Membership of Library
Any officer/employee of CBI can become member of the CBI
Library by filling up the prescribed membership form kept in the
library which has to be forwarded to the librarian of the CBI/Head
Office by the controlling officer of the employee seeking membership
of the library for further necessary action by him.
34.4
Borrowing of Books
34.4.1
34.4.2
The books required for daily use are also issued to the heads of
the sections/divisions and senior officers of CBI on permanent basis.
The availability of the said books with them has, however, to be
confirmed in the month of December each year. In the event of
transfer/retirement of the officer concerned, the books so issued to
him could either be returned to the library or could be handed over to
his successor under intimation to the librarian.
34.5
34.6
34.7
The CBI Head Office vide letter No. 5/1/90 Ad IV dated 10-8-90
has delegated monetary powers limited to Rs 1000/- on each occasion
to the Superintendents of Police of all the branches and the
Administrative Officer at CBI Head Office and full powers to all the
Dy. Inspector Generals of Police for purchase of books by them for
official purposes. The branches/units of CBI could, therefore, also
establish their own library for their day to day use.
34.8
34.8.1
The Director CBI vide circular No. 4/15/97-Library dated 2810-1997 has permitted supply of the Newspapers/Magazines w.e.f 111-1997 to the residence of the officers as per the scale given below.
S.No
Level of Officers
Joint Directors
Indian
Newspaper
Indian Magazine
No Limit
No Limit
Director of Prosecution
DIsG
SsP/AD(CO)/
AD(Interpol)/
A.O.(E)/ A.O.(A)
Nil
34.8.2
35.
35.1
SECURITY PLAN
35.2
35.2.1
35.2.2
will have to be made strong and secure and able to resist gatecrashing. The boundary wall similarly will have to be repaired and
strengthened wherever necessary and subsidiary entry points such as
wicket gates, service entrance etc. need to be sealed.
35.2.3
35.3
35.3.1
35.3.2
35.3.3
Car parking/scooter parking, both for employees and visitors
should be designed in such a way that the area is separate and apart from
the main building. Employees should conduct their own check of vehicles
before parking the same in the designated area. Vehicles of visitors should
be checked above and below and wherever feasible, the visitor should be
dropped and vehicle made to be parked outside the compound, to be called
when necessary. Any incident of important/sensitive nature should be
reported to senior officer incharge available.
35.4
35.4.1
35.4.3
35.4.4
35.5
35.5.1
35.5.2
object lying in the room which was not present on the previous day
may be queried and even removed. General visual check of the branch
will be done every morning by the nodal officer who should have a
check list with him. A model check list will be sent later to all
branches but each location can prepare its own list of places and
points to be visually and manually checked. There is no hard and fast
rule in the matter but the underlying emphasis should be on
eliminating unauthorised objects. Visual ASC should be conducted of
electrical points, fixtures and also electronic items like computers,
Xerox machines and FAX machines. One's own telephone/extension
should also be opened from the bottom every week and daily visual
check is absolutely essential. A trained officer should brief the branch
personnel about the correct method of ASC but, in the meantime, our
basic police procedures for rummaging and search can be used.
35.5.3
35.5.4
35.6
35.6.1
35.6.2
35.6.3
35.6.4
35.6.5
35.7
35.7.1
35.7.2
35.7.3
35.7.4
35.7.5
Information Security
All the CBI branches are provided with computers and most of
these computers are interconnected with each other through a
network. Since information of confidential nature is stored and
exchanged in most of these computers, it is essential that head of the
office takes all precautions to ensure absolute security to the
information and to make their systems impenetrable to the hacker
attacks.
35.8.1
a later stage.
search/retrieval at a later
stage.
35.9
35.9.1
35.9.2
35.9.4
35.9.5
35.9.6
35.9.7
35.9.8
35.9.9
35.9.10
Medical aid including first aid boxes, should be kept at
different stations within the premises so as to be of some use during
crises. The location and route to the nearest M.I. Room as well as the
route to the nearest multi speciality hospital with emergency
operation facilities should be known either to the control room staff
on the nodal officer (Security).
35.9.11
Coordination with local police agencies will have to be worked
out through coordination meeting to be held individually and
separately for each branch. As conditions may vary, branch officers
are requested to hold these meeting at the earliest and agree upon
the correct procedure for a coordinating response to the threat. In
headquarters, the designated officer should hold the coordination
meeting with the Ministry of Environment Officer who are
coordinating security arrangements in the CGO Complex.
35.10
Contingency Plan
35.10.1
In the event of a threat / actual attack, the contingency plan
available with the nodal officer should have two main divisions
namely short term and immediate response and long term /
containment plan. In the former all the counter measures mentioned
in the previous chapter be included. In the latter, the effort will be to
conduct normal office routine from either the same premises or from a
different premises, so that our basic work does not suffer.
35.10.2
The contingency plan will vary from attacks on individuals, to
attacks on teams, to attacks on premises of our branch or court
premises. In the case of attacks on individuals, the driver of the
branch vehicle will have to be trained in offensive and defensive
driving. He will have to be equipped with sufficient knowledge of
defensive measures. He should also know the route to the nearest
medical facility. Above all, he should know to use a firearm and
should be able to substitute for the PSO if the latter is injured or
incapacitated.
35.10.3
When groups of officers are attacked, there should be a
sufficient pre planned response to the attack. If the officers are
proceeding for a search /arrest/court work and the attack takes
place in a public area, they should be instructed before hand about
35.10.10
Blood groups of all the staff should be readily available with the
nodal officer as also the individual allergy / reaction to specific drugs
and medicines such as Penicillin, steroid etc.
35.11
Role of control room staffOfficers of the branch should also issue the following set of
instructions to officers/men in the branch, who handle such tasks :
i)
The person attending the telephone call must not part
with any information unless he is absolutely sure about the
identity of the caller.
ii)
Must always enquire about the telephone number of the
caller and then call him back to give the information sought
for. This will also establish the genuineness of the calls
received in the control room/D.O.
iii) The officers/men on duty during the day and night
shifts
must
be
properly
briefed
and
told
that
leaders/activitists of the terrorists outfit such as Lashkar-eTaiba and others have adopted a new modus-operandi to
collect sensitive information about the Indian Security
Agencies. The nature of information which may be of interest
to the terrorists is :
a) Name, address and telephone number of senior officers
particularly those engaged in anti-terrorists operations.
b) Details about political leaders and their programmes/
movements.
c) Movement/deployment of security forces.
d) Details about a particular incident.
e) Progress in investigation of specific cases, etc.
The information on the aforesaid points should not be divulged
to callers whose identity is not properly established.
36.
OFFICE PROCEDUREPROCEDURE-MEANING OF
VARIOUS TERMS
Correspondence
Notes
Appendix to correspondence
Appendix to notes
36.2
36.3
36.4
36.5
36.6
36.7
36.8
36.9
36.10
36.11
36.12
36.13
36.14
36.15
36.16
36.17
36.18
36.19
36.20
36.21
36.22
36.23
36.24
36.25
36.26
36.27
36.28
36.29
36.30
'Minute' means a note recorded by the President, the VicePresident, the Prime Minister or a Minister.
36.31
36.32
36.33
36.34
36.35
36.36
36.37
'Postal Dak' means all the dak received through posts and
Telegraphs offices.
36.38
36.39
36.40
36.41
36.42
36.43
headed by a section officer and includes 'Cell', 'Unit' and other like
terms.
36.44
36.45
36.46
36.47
(b)
(c)
36.48
36.49
36.50
The President
37.1
37.2
(i)
(ii)
(iii)
37.3
(i)
(ii)
37.4
(i)
(ii)
(iii)
(iv)
(v)
37.5
(i)
(ii)
(iii)
(iv)
38.
38.1
(i)
27
(ii)
28
(a)
by the addressees themselves at their residences, if marked
immediate and addressed by name; and
(b)
in other cases by :
29
(i)
(ii)
38.2
38.3
(i)
Urgent dak will be separated from other dak and dealt with
first.
(ii)
All covers, except those addressed to Ministers/Officers by
name or those bearing a security grading, will be opened by the
Central Registry/Receipt Section.
(iii)On opening dak, the Central Registry will check enclosures and
make a note of any found missing.
(iv)
All opened dak, as well as the covers of unopened classified
dak, will be date-stamped vide specimen mentioned below :__________________________
Department/Office of ..............
Received on .............................
CR No......................................
Sec. Dy. No.
___________________________
(v)
The entire dak will then be sorted out section-wise (and officerwise, if addressed by name). To facilitate this, the Central
Registry/Receipt Section will maintain an alphabetical index of
the subjects dealt with the each section.
(vi)
(vii)
(viii)
38.4
(i)
(ii)
(iii)
The above procedure will also apply to the dak meant for
Ministers/Officers which will be acknowledged by their
personal staff.
(iv)
(v)
39.
39.1
all
receipts
to
the
Section
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
submit the case to the officer who last noted on it, if it is one
returned by another department.
Diarising of receipts:
39.2
(i)
The diarist will diarise in the section diary (Annexure -XVIII) all
the receipts except the following before they are submitted to
the officers concerned or distributed among the dealing hands:
(a)
receipts which, as a class, are adequately taken care of
by a register specially devised for the purpose (e.g. telephone
bills which are entered in telephone bill register);
(b)
unsigned communications on which no instructions
have been recorded by officers and on which no action is to be
taken;
(c)
identical copies of
representations, save the one
received first;
(d)
post copies of telegrams unless the endorsement
contains a message in additional to that contained in the
telegrams;
(e)
petty contingent vouchers such as those relating to night
duty or overtime claims of the staff, claims for coolie hire or
conveyance hire, chits asking for articles of furniture,
stationery etc.;
(f)
routine acknowledgements;
(g)
casual leave applications;
(h)
copies of miscellaneous circulars, office memoranda,
extracts, etc., circulated by any section for general information,
e.g., orders of general application, telephone lists, notices of
holidays, tour programmes, etc.; and
(i)
any other types of receipts which under departmental
instructions are not required to be diarised.
(ii)
(iii)
(iv)
(v)
(vi)
39.3
(i)
(ii)
39.4
(ii)
39.5
(iv)
(v)
40.
ACTION ON RECEIPTS
40.1
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
docket the receipt and reproduce on the notes portion of the file
remarks, if any, made by an officer on the receipt;
(x)
(xi)
identify and examine the issue involved in the case and record
a note;
(xii)
(xiii)
(xiv)
(xv)
40.2
(i)
(ii)
40.3
(ii)
(iii)
(iv)
(v)
state the question for consideration and bring out clearly the
points requiring decision;
(vi)
(vii)
mis-statements,
missing
data
or
(viii)
40.4
Officers above the level of Section Officer will take final action
on different classes of cases in accordance with such departmental
instructions as may be issued by the department concerned from
time to time.
Departure from normal procedures of Rules
40.5
40.6
40.7
(i)
(ii)
(iii)
(v)
(vi)
(vii)
(viii)
(ix)
The dealing hand will append his initial with date on the left,
below his note. The section officer and higher officers will
append their signature on the right hand side of the notes.
Modification of notes or orders
40.8
(i)
(ii)
40.9
(i)
(ii)
(iii)
(ii)
40.12
(i)
(ii)
(ii)
(iii)
(ii)
(ii)
40.17
(ii)
(iii)
Routine
receipts
and
issues
(e.g.
reminders,
acknowledgements) and routine notes will not be allowed to
clutter up the file. They will be placed below the file in a
separate cover and destroyed when they have served their
purpose.
(iv)
reference books;
(ii)
notes portion of the current file ending with the note for
consideration;
(iii)
(iv)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
40.20 Referencing
(i)
(ii)
(iii)
(v)
Recorded files and other papers put up with the current file will
be flagged with alphabetical slips for quick identification. Only
one alphabetical slip will be attached to a recorded file or
compilation. If two or more papers contained in the same file
or compilation are to be referred to, they should be identified by
the relevant page numbers in addition to the alphabetical slip,
e.g. A/23.N, A/17.C, and so on.
(vi)
(vii)
(viii)
When files are to be linked, strings of the file board of the lower
file (but not its flaps) will be tied round the upper file and those
of the file board or flap of the upper file tied underneath it in a
bow out of the way so that each file is intact with all its
connected papers properly arranged on its file board or flap.
(iii)
40.22
(i)
(ii)
(iii)
41.
41.1
Letter :
(a)
This form is used for corresponding with foreign governments,
state governments, heads of attached and subordinate offices,
statutory bodies like the Union Public Service Commission, public
bodies and members of public generally. A letter begins with the
salutation Sir (s) or Dear Sir (s), as may be appropriate.
(b)
Official letter emanating from a department and purporting to
convey the views or orders of the Government of India must
specifically be expressed to have been written under the directions of
Government.
(ii)
Demi-official letter :
(a)
This form is generally used in correspondence between
government officers for an interchange or communication of opinion
or information without the formality of the prescribed procedure. It
may also be used when it is desired that a matter should receive
personal attention of the individual addressed. Communications to
non-officials also can take the form of a demi-official letter.
(b)
It is written in the first person and in a personal and friendly
tone.
(iii)
Office Memorandum :
(iv)
Inter-departmental note :
(a)
This form is generally employed for obtaining the advice, views,
concurrence or comments of other departments on a proposal or in
seeking clarification of the existing rules, instructions, etc. It may
also be used by a department when consulting its attached and
subordinate offices and vice-versa.
(b)
The inter-departmental note may either be recorded on a file
referred to another department or may take the form of an
independent self-contained note.
(v)
Office order :
This form is normally used for issuing instructions meant for internal
administration e.g. grant of regular leave, distribution of work among
officers and sections.
(vi)
Orders :
Notification :
Resolution :
Press Communique/note :
(x)
Endorsement :
41.2
(i)
In CBI, all the branches have been provided with the facility of
FAX. It is incumbent on the Head of Office of the concerned
Branch to ensure that the facility of FAX is maintained properly
and is not misused.
The FAX machine provided to the
branches should be used only for sending/receiving urgent
messages.
(ii)
41.3
41.4
(i)
(ii)
(iii)
Inter-departmental consultation :
41.5
(i)
Inter-departmental consultation may take the form of interdepartmental notes, inter-departmental meetings or oral
discussions.
(ii)
(i)
(ii)
(b)
When such a reference does not require such
concurrence under the rules, the originating Ministry
need not wait for the comments of other Ministry beyond
the prescribed time limit and it should feel free to go
ahead with its scheme/proposal without waiting any
longer.
(c)
The initiating Ministry should always feel free to
recall its file from another Ministry to which such a
reference has been made on a file, if such a course is
required to be adopted for expediting the process of
decision making in the case. Such a decision to recall a
file should be taken at a level not lower than that of a
Branch Officer in the originating Ministry.
(iv)
41.6
41.7
:
41.9
41.10
(i)
of
that
department.
Other
communications,
41.11
with
Lok
Sabha and
Rajya Sabha
41.12
Communications meant for the Lok Sabha Secretariat or the
Rajya Sabha Secretariat and requiring urgent or high level attention
may be addressed to the Secretaries concerned and not directly to the
Speaker or the Chairman.
Correspondence with members of Parliament :
41.12
(i)
(ii)
41.13
(iii)
(iv)
Correspondence
with
International organisations
foreign
Governments
and
41.14
41.15
(i)
(ii)
42.1
(i)
(ii)
(iii)
42.2
(i)
(ii)
(iii)
(iv)
(v)
(vi)
All drafts put up on a file should bear the file number. When
two or more communications are to issue from the same file to
the same addressee on the same date, a separate serial number
may be inserted before the numeral identifying the year to
avoid confusion in reference, e.g. 8/5(I)/54-Est., 8/5(II)/54Est.
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
42.3
42.4
(i)
All the orders and other instruments made and executed in the
name of the President should be expressed to be made in his
name and signed by an officer having regular or ex-officio
secretariat status of and above the rank of Under Secretary, or
others specifically authorised to authenticate such orders
under the Authentication (Orders and Other Instruments)
Rules, 1958.
(ii)
43.1
(i)
(ii)
Stamping of drafts :
43.2
43.3
(i)
(ii)
The typist will enter the drafts received by him for typing in the
typists diary.
(iii)
At the end of the day, the typist will submit the diary together
with the unfinished typing work to the Section Officer.
(iv)
43.4
(i)
Before the drafts are handed over to the typists, they will be
entered in the Issue Diary.
(ii)
(iii)
At the end of the day, the clerk maintaining the issue diary will
submit his diary to the Section Officer/OS/Head Clerk for
assessing arrears and taking appropriate action.
General instructions regarding typing :
43.5
(i)
(ii)
(iii)
(iv)
(v)
The typist will type his initials with date in the left hand bottom
corner of the fair copy, e.g. HCK/13.05.1989.
Comparison :
43.6
The typed matter, alongwith the drafts and relevant files, if any,
will be passed on by the typists to the comparers, who will :
(a)
Compare the fair copies with the drafts;
(b)
Initial (with date) in the space provided for the purpose
in the stamp affixed on the draft;
(c)
Attach enclosures, if any, and write the word attached
below the oblique line on the office copy; and
(d)
Send the fair copies alongwith enclosures and the
duplicate office copy, if any, together with the approved drafts,
in a signature pad to the officer concerned for signature .
Signing of fair copies :
43.7
(i)
(ii)
43.8
(iv)
(v)
Signing of fair communications and movement of signaturepads should receive prompt attention.
(vi)
(iii)
Where for any reason an enclosure has to be sent
separately, make a note to that effect on the communication
(both fair copy and office copy) and attach a slip to the
enclosure indicating the number and date of the
communication to which it relates;
(iv)
Separate the communications to be sent by post from
those to be delivered by hand, for further processing;
(v)
Enclose communications meant for despatch by post, or
those addressed to officers by name in covers of appropriate
size, ensuring at the same time that all communications
intended for the same addressee are placed in a single cover;
(vi)
(vii)
Where window envelopes are in use, fold the fair
communications in such a way that the address typed thereon
is visible through the window;
(viii) Where other covers are used, write the address and the
number of the communication on an economy slip or the cover,
as the case may be; and
(ix)
:
43.9
(i)
(d)
Affix postage stamps of the appropriate value on covers,
packets, etc., where necessary after weighing them, using
ordinary postage stamps for foreign post and service postage
stamps for inland post;
(e)
Where postal franking machines are in use, frank the
covers etc. instead or affixing postage stamps;
(f)
Stamp the postal covers with a rubber stamp bearing the
name of the department, the name and designation of the
officer in charge of the Central Issue Section, and the facsimile
of his signature; and
(g)
Return the communications to the despatcher.
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
43.10
(i)
(ii)
(iii)
(iv)
(v)
(ii)
(iii)
(iv)
(ii)
(iii)
(c)
(d)
(e)
(ii)
(b)
(c)
(d)
date;
(ii)
make a note of it in his Engagement Calendar and
Diary on the relevant data; and
(iii)
pass on the file to the diarist for according its
movement in the file movement register and keeping a
note in the reminder diary .
(Similar action should be taken also on duplicate copies,
challans and in respect of files referred to other departments).
43.15 Reference lists :
(i)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(ii)
Filing system :
A proper filing system is essential for convenient identification,
sorting, storage and retrieval of papers. The two systems now in use
in the secretariat are described below.
44.2
(a)
Standard heads, i.e. main subject headings
concerning it; and
(b)
Standard sub-heads, i.e., aspects of the main
subject headings.
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
44.2.1
44.3
(d)
the factors to be taken into consideration relating
to each of these aspects or operations.
(ii)
(iii)
(iv)
44.4
44.5
File register :
Part file :
(i)
(ii)
44.7
(iii)
(iv)
44.8
(ii)
Movement
of
files
received
from
the
other
departments/sections and other receipts which have not
been brought on to a file in the receiving section, will be
noted in the remarks column of the section diary.
(iii)
(iv)
45.1
Manner of indexing :
(i)
underline :
(a)
The index head i.e. the standard head or the most
important catch word in the standard head which will naturally
occur to any official searching for the file and which will
determine the position of the relevant index slip in the
consolidated index.
(b)
The index sub-head i.e. the catch-word or catch-words
in the standard sub-heads and /or the content of the title
which will give a further and more specific clue to the file under
search.
(ii)
Where the functional filing system is followed, files need not be
indexed under the basis, primary, secondary and tertiary heads for
which the classification scheme itself will provide the master index.
However, such files will have to be indexed under the catch-words
used in the content part of the title which falls outside the
standardised headings.
(iii)
After index heads and sub-heads in the title have been
approved by the Section Officer/OS/Head Clerk, the record clerk will :
(a) type out, in duplicate, as many index slips as there are
index heads and sub-heads underlined in the title;
(b) distinguish the index heads from the sub-heads by typing
the former in capital letters;
(c) indicate, at the top of the index slips, all the heads and subheads mentioned in the title, one below the other, followed by
the complete title of the file and the file number;
(d) allot a pair of slips to each index head and sub-head by
scoring out entries relating to the others;
(e) arrange the index slips in two sets, one in alphabetical order
of the heads/sub-heads, for use in the section, and the other in
the sequence of the file numbers for the use of the compiler of
the departmental index;
(f) keep each set of paper index slips in separate spring clip
folders for each year;
(g) indicate the date of indexing on the file cover and initial it in
the space provided for the purpose.
(iv)
(v)
45.3
(i)
(ii)
After all the files relating to a year have been recorded, the set
of index slips in respect of that year meant for use within the
section (viz. that arranged in alphabetical order) will be neatly
stitched and the stitched compilation kept at a convenient
place for reference by all concerned.
Compilation of departmental index :
45.4
(i)
(ii)
(b)
Arrange the index slips received from different sections,
in alphabetical order in a single series for the department as a
whole;
(c)
Arrange for the printing or cyclostyling
consolidated departmental index for each year.
of
the
Precedent book :
45.5
45.6
(i)
(d)
in respect of records connected with its substantive
functions, issue a departmental retention schedule prescribing
the periods for which files dealing with specified subjects
should be preserved, in consultation with the National Archives
of India.
(ii)
years.
Stage of recording :
45.7
45.8
(ii)
(iii)
After action on a file has been completed, the dealing hand will
(a)
state the fact of completion of action on the file;
(b)
suggest the appropriate classification of record and in
the case of class C files, also specify the retention period and
the year of review;
(c)
where necessary, revise the title of the file so that it
describes adequately the contents at that stage;
(d)
underline the words, under which the title should
be indexed;
(e)
indicate on the file cover whether any of the decisions
contained in the file is or is not to be noted in the precedent
book by scoring out the entry not applicable;
(f)
indicate the changes, if any, to be incorporated in the
standing guard file;
(g)
remove from the main file, routine papers;
(h)
in respect of Class A files proposed to be printed, edit
the file in accordance with the instructions given in Appendix
III to the Rules of Printing and Binding and suggest the number
of copies to be printed;
(i)
complete all references and, in particular, mark previous
and later references on the subject on the file cover;
(j)
initial the entries on the file cover;
(k)
submit the file to the Section Officer/OS/Head Clerk.
(ii)
After satisfying himself that no action is pending on the file, the
Section Officer/OS/Head Clerk will :
(a)
approve or modify the action proposed in (b) to (g) of
sub-para(i);
(b)
ensure that action in respect of (h) and (i) sub-para (i)
has been taken;
(c)
sign on the notes portion and initial entries on the file
cover;
(d)
if the file is proposed to be recorded under class A,
obtain the approval of the branch oficer;
(e)
pass on the file to the Record Clerk.
(iii)
(a)
complete columns 4 & 5 of the file register and, where
necessary, correct the entry in column 2 thereof;
(b)
enter the file number in column 2 of the register for
watching progress of recording (Annexure-XXIV);
(c)
enter Class C files proposed to be retained for
not more than 3 years in the record review register
(Annexure-XXV);
(d)
write the word recorded prominently in red ink,
across the entries in the file movement register;
(e)
ink page numbers and other references (except
references to alphabetical slips) made in pencil;
(f)
indicate the year of review on the file cover in
respect of class C files;
(g)
prepare fresh cover, where necessary, with all the
entries already made thereon;
(h)
hand over the file to the Daftry after putting the
initials at the appropriate place on the file cover.
(iv)
The Daftry will repair the damaged papers, if any, stitch the file
and submit it to the Section Officer/OS/Head Clerk.
(v)
After satisfying himself that the file has been properly recorded,
the Section Officer/OS/Head Clerk will sign the outer cover
and return the file to the Record Clerk.
(vi)
The Record Clerk will enter the file number in column 4 of the
register and make it over to the Daftry for being kept in the
bundle of recorded files.
Custody of records :
45.10
(i)
(ii)
(iii)
(v)
(ii)
(iii)
(iv)
(v)
(vii)
If in the case of a less than three years old file, it has been
decided on review to weed out, the entry to this effect in the file
register will also be attested by the signature of Section
Officer/OS/Head Clerk or other officer authorising the
destruction.
(viii)
(ix)
45.12
45.13
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
46.
46.1
46.2
46.3
46.4
(ii)
(iii)
(iv)
46.5
47.1
(i)
On the last working day of every week, each dealing hand will :
(a)
(b)
(c)
(ii)
(iii)
(iv)
(v)
(vi)
(iii)
(iv)
(v)
(a)
scrutinise the case sheets and where necessary, add his
remarks;
(b)
check the numerical abstract for accuracy;
(c)
submit the monthly statement and one copy of the
numerical abstract with a brief forwarding note to the Branch
Officer by the 5th of the month; and
(d)
send the second copy of the numerical abstract to the
Internal Work Study Unit.
(vi)
(vii)
(viii)
47.3
(i)
(ii)
(iii)
(iv)
When a case included in the call book becomes ripe for action
or if action has be to restarted as a sequel to an unexpected
development, e.g. receipt of a communication from the party
concerned earlier than expected, it will be revived and its
progress watched in the usual way through the monthly
statement of pending cases. The date of commencement of
such reopened cases, however, will be the date of occurrence
of the development or that of the first note leading to the
reopening of the case.
(v)
The Section Officer will scrutinise the call book in the last week
of every month to see that the cases which become ripe for
further action during the following month are brought forward
and action initiated on due dates. The call book will be
submitted to the Branch Officer once a quarter i.e. during the
months of January, April, July and October. He will satisfy
himself that no case on which action could have been taken
suffers by its inclusion in the call book and in suitable cases,
give directions for the action to be taken.
Monthly progress reports of recording and review of files :
47.4
(i)
On the first working day of each month, the Record Clerk will
prepare in duplicate progress reports on the recording and review of
files for the preceding month in the forms at (Annexures-XXXII) and
submit them, together with the following records, to the Section
Officer:
(a)
(b)
(c)
(ii)
The Section Officer will check the two statements, submit one
copy of the report to the Branch Officer and send the other to the
Internal Work Study Unit.
(iii)
(b)
prepare the consolidated statement for the department
as a whole by vertically totalling the columns in the form
prescribed;
(c)
watch the
progress of recording and review work
generally; and
(d)
bring to the notice of the O&M Officer and the Secretary,
any significant trends in the matter.
Reminder diary :
47.5
(i)
The diarist will maintain a reminder diary in which he will
enter, date-wise, all cases marked for suspense or reminder and
required to be brought forward on specified dates. Challans of files
referred to other Sections/Departments will also be similarly entered.
(ii)
47.6
47.7
(i)
Each Section in a department will keep a record in the form
(Annexure-XXXIII) of assurances given by a Minister to either House of
Parliament, whether in replies to questions or in the course of
discussions on bills, resolutions and other motions. A separate
register will be maintained for each House and entries therein will be
made session-wise.
(ii)
(iii)
The Branch Officer will keep the higher officers and the
Minister informed of the progress made in the implementation of
promises and undertakings given by him in Parliament. Cases in which
there is likely to be any delay in the implementation of a promise or an
undertaking should be particularly brought to their notice.
Check list of periodical reports :
47.8
(i)
To
ensure
timely
receipt,
preparation
and despatch
of
periodical reports, each section will maintain two check-lists, one for
incoming reports and the other for outgoing reports, in the forms at
Annexure-XXXIV & Annexure-XXXV Periodical reports will be listed in
column 2 of the appropriate check list in the order of their frequency,
weekly reports being entered first, fortnightly reports next, and so on.
(ii)
The check-lists will be prepared at the commencement of each
year, approved by the Section Officer, shown to the branch officer and
displayed prominently on the wall.
(iii)
The Section Officer will go through the check list once a week
to plan action on items requiring attention during the next week or so.
After a periodical report has been received or despatched, the relevant
entry in the date column of the appropriate check list will be rounded
off in red ink.
47.9
(ii)
The branch officer will also keep a close watch on the progress
of work in the sections under his control. In particular, he will ensure
that the prescribed arrear and disposal statements are submitted
punctually and regularly.
(iii)
The Section Officer/OS etc., shall also regularly inspect the
racks and tables of Assistants and Clerks (such inspections being not
less frequent than once in a fortnight) and satisfy himself that no
paper or file has been overlooked. He will also ensure that no receipts
actually pending with the dealing Assistants/Clerks are excluded
from the arrears as shown in the weekly arrears statement.
48.1
48.2
48.3
Registers
In order to facilitate communication of timely and correct
information and also for facilitating decision making by the Head
Office in the matters concerning Administration, registers are
maintained on various subjects. The list of all registers which are to
be maintained under any existing orders or procedure should be
prepared by the Head Clerk/Office Superintendent/Section Officer in
each office. This list should have the following columns:(i)
(ii)
(iii)
(iv)
48.4
Serial Number.
Name of the register.
Orders under which the register is to be maintained.
Person who is responsible for keeping it up-to-date.
Registers to be maintained by the Branch
(i)
An Establishment Registers for the permanent staff of CBI
(directly recruited and permanently absorbed) is to be maintained in
each office and also at Head Office in Form G-2.
(ii)
An Establishment Register for the non-CBI staff (i.e.
deputationists) is to be maintained in each office and also at Head
Office in Form SPE-G-3.
(iii)
An Order Book should be maintained in Form SPE-G-4 in all
offices.
(iv)
A register of Identification Cards issued is to be maintained by
each issuing office in Form SPE-G-6. Identification Cards are to be
issued for all employees under instructions issued in this regard.
(v)
A daily Duty Register is to be maintained at each unit for police
officers in Form SPE G-7.
(vi)
Register of trunk and telephone calls should be maintained in
Form SPE G-38 in each office of SPE.
(vii)
Register of shorthand note books is to be kept in Form SPE G36 in all Branch Offices and also by Head Office for each Unit.
(viii) Motor Vehicles Register.
(ix)
Register for undisbursed Pay & allowances.
(x)
Dead Stock Register.
(xi)
Increment Register.
(xii) Stationary / Stores Issue & Receipt Register.
(xiii) Despatch and Issue Register.
(xiv) Service Postage Stamps Register.
(xv)
Cash Book.
(xvi) Pay Bill Register.
(xvii) Party Cheque Register.
(xviii) Register of Valuables.
(xix) Bill Register.
(xx)
Contingent Bill Register.
(xxi) TR-5 Receipts.
(xxii) Rewards Register.
(xxiii) TA Bill Register.
(xxiv) LTC Bill Register.
(xxv) File Register.
(xxvi) File Movement Register.
48.5
48.6
CBI,
Monthly Returns
Section
Pers-II
Pers-III
AD.II
AD.III
5.
Statement showing particulars of
government servant due for retirement in the
next (Preceeding) 8 months
AD.III
6.
Expenditure statement of loans and
advances Viz. House Building Advance, Motor
Car Advance, Computer Advance, Scooter
Advance and Cycle Advance from all the
DDOs.
Pers-I
7.
Statement regarding the number of
SC/ST/OBC candidates appointed against the
reserved quota.
8. Return relating to pending promotion cases
and ad-hoc arrangement.
IWSU
IWSU
AD-II
Quarterly Returns
IWSU
Section
1.
Statement showing particulars of
government servants where presumptions
have been made in favour of retiring
government servants because of incomplete
maintenance of service records.
AD.III
2.
Statement regarding showing the
particulars of government servants whose
AD.III
AD.III
AD.III
Pers-III
IWSU
IWSU
IWSU
Pers-III
IWSU
IWSU
AD.II
Section
AD.III
AD.III
Pers-III
IWSU
IWSU
6. Report of OBC.
IWSU
IWSU
Annual Returns
1. Reward/honorarium to be
CBI/Policy Dvn./HO/New Delhi.
Section
sent
to
Pers-III
Pers-III
3.
Physically handicapped persons in Group
A, B,
C and D posts to be sent to
Department of Personnel & Training.
Pers-III
Pers-III
IWSU
IWSU
Pers-III
49. INSPECTIONS
49.1
49.2
Objectives
The objectives of inspection are :
i)
to find out the state of affairs existing in each unit;
ii)
to see whether the prescribed procedure and instructions are
understood properly and followed intelligently;
iii)
to find out whether proper attention is being paid to quality of
performance by officers and staff during discharge of their duties; and
iv)
to test the intrinsic soundness and utility of the procedures
and to get reliable data for planning improvements.
49.3
Inspection Schedule
(i)
The branch SP will ensure that periodical inspections are
carried out regularly and thoroughly. The following schedule will be
observed in regard to the inspections of various sections of the SPs
office :-
ii)
A co-ordinated programme of inspections should be drawn up
in advance by the DIG/JD incharge of the Zone. It should be
ensured that the programmes so drawn up are strictly adhered to by
all concerned.
49.4
Inspection Reports
The inspecting officers are required to submit their reports to
their immediate superiors for their information and for devising the
suitable remedies to prevent recurrence of the shortcomings pointed
out in the Inspection Report.
49.5
49.6
49.6.1
49.6.2
49.7
Section - II - Office
49.7.1
49.7.2
49.7.3
49.7.4
49.7.5
(a)
(b)
(c)
(d)
Whether
Whether
Whether
Whether
49.7.6
49.7.7
49.7.8
49.7.9
49.7.10
Order Book Who maintains it ? Whether it is written
up promptly and signed daily by the SP?. Whether necessary action
on that basis has been taken by the office and others concerned
promptly? Whether relevant corresponding entries have been made
in the Service Books? A few specific items might be checked at
random.
49.7.11
49.7.12
Gradation Lists - Whether properly kept and up-to-date.
Whether increments given timely.
49.7.13
Character Rolls and Service Books - Some Rolls should be
randomly checked to see whether they are up-to-date and properly
kept up. Some entries in Service Book relating to leave should be
checked up with the Order Book to make sure that there are no
omissions. It should be seen whether annual verification has been
done.
49.7.14
Warning Register, Punishment Files - It should be seen if
orders passed are suitable and adequate and proper procedure is
adopted.
49.7.15
Library Register - It should be checked for correctness by
randomly comparing some entries with the books. The issues and
returns should also be checked.
49.7.16
Forms and Stationery -Stocks and some items of issue, both
about their numbers and about the necessity and requirements are
to be checked. It should be seen whether indenting has been made
adequately to avoid local purchases. Whether registers maintained
properly and checked by SP periodically. Care of typewriters.
49.7.17
Distribution of Work - Whether update. Whether all the
distribution is done on sound and equitable basis and with the
approval of SP.
49.8
49.8.1
(b)
items pending for actual payees receipts.
(c)
Whether in cases of inordinate delays in obtaining
payees receipts or in disbursements, necessary action has been
taken by the SP.
Whether the necessary verification or
reconciliation has been done with the bank records every
month. Whether SP has recorded a certificate on the first
working day of every month and whenever the balance exceeded
Rs.1,000 that he had checked the amount in hand and found it
correct.
49.8.2
49.8.3
T.A. Bills - Whether there has been delay in preparing the T.A.
Bills or in drawing and disbursing the amounts? Whether T.A. has
been properly controlled by the SP. T.A. Advance Register should be
checked and seen, whether recoveries made fully and timely.
49.8.4
49.8.5
49.8.6
49.8.7
49.8.8
49.8.9
49.8.10
it
is
in
order.
49.8.11
49.8.12
49.9
49.9.1
Malkhana - Whether the room in which Malkhana is situated,
is safe and secure.
If not, adequate steps are to be suggested.
Whether valuable property is kept in safe custody. Malkhana Register
should be checked particularly to see whether there is any delay in
disposal of property after conclusion of the case. In a few items the
property actually present in Malkhana should be checked with the list
given in the register. Are Monthly Statements about property present
in the Malkhana prepared? Are Monthly Inspections done by the PP
and half - yearly by the SP?
49.9.2
49.9.3
49.10
Section V - Crime
49.10.1
Crime Registers - Check all Crime Registers and statements to
see if they are properly maintained, particularly check the crime
Digest and the quality of the notes made therein by the SP or the
Dy.SP maintaining it.
49.10.2
Complaints Register - Check whether each complaint has
been scrutinised and dealt with according to its nature and in proper
time.
49.10.3
Preliminary Enquiries - Check their disposal, both in point of
speed and quality.
49.10.4
Regular Cases - Check their disposal, both in point of speed
and quality of investigations.
49.10.5
Delays in Enquiries and Investigation - Examine cases in
which more than three or six months were taken respectively for
finalising PEs and RCs and comments on reasons for delay.
49.10.6
Diaries and Progress Reports - Check a few to see their
quality and to check if they were prepared and submitted in proper
time.
49.10.7
Final Reports - Check some to see if they are properly drafted.
Point out general and persistent defects, if any. In how many cases
were further enquiries ordered by Head Office or the
recommendations of the branch were not accepted. Comment on
supervision by the SP.
49.10.8
Results of Enquiries and Investigation - Consider number of
cases taken up for enquiry and investigation and the number of
successful cases. Comment on quality of investigation work and on
supervision by SP.
49.10.9
Court Trials - Check all cases pending trial in courts over a
year. Consider possible steps to get them expedited.
49.10.10
Prosecution and Results in Court - Comment on successes
and failures in courts. Scrutinise Acquittal Register and results of
appeals or revisions against acquittals. Reasons for failure should be
particularly examined whether in original or Appellate Courts.
Comment on quality of prosecution work.
49.10.11
Departmental Action & Results - Check and comment on
cases sent up for departmental action and their results. Comment
particularly on failures in departmental action.
49.10.12
Collection of information about corruption - Check number
of trap cases and other cases started on information gathered by the
branch itself. Discuss adequacy of arrangements made for collection
of information and take steps, wherever necessary, for improvement.
Discuss with SP quality of investigation and prosecution work
and make necessary suggestions for improvement.
49.11
49.11.1
Staff - Consider vacancies and interview Investigating Officers
and other staff to check the quality of their work and their suitability
for continued retention in the Special Police Establishment or in that
Branch.
49.11.2
RSOs - Interview them and check their work and suitability for
further retention.
49.11.3
Co-operation - Comment on liaison maintained by the SP with
other Departments and the co-operation between them.
Discipline - Comment on discipline of the staff.
49.11.4
49.11.5
Sports and Games exist?
See
whether
any
arrangements
49.11.6
Inspections Check dates of inspections by the SP, the
Dy.SP and the P.P. Scrutinise notes of inspection to see their quality.
Also see whether the instructions issued during the Inspections have
been complied with.
49.11.7
49.12
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
xiii)
xiv)
xv)
xvi)
xvii)
xviii)
xix)
xx)
xxi)
xxii)
xxiii)
xxiv)
50. AUDIT
50.1
Role of Audit
The audit is an essential part of financial system. Its main
purpose is to see (i) whether the accounts are complete in all respects
(ii) whether expenditure is as per the laid down financial rules and
duly authorised.
50.2
Internal Audit
Internal checks on accounts of Civil Departments is vested in
the Financial Adviser under Departmentalized Accounting System.
Internal Audit of CBI Head Office and all budget dealing branches
located at Delhi and outside Delhi is conducted by the Internal Audit
Party deputed by the Internal Audit Wing of Principal Accounts Office
of Ministry of Personnel, Public Grievances and Pension, New Delhi.
50.3
Statutory Audit
Statutory Audit is conducted by the Audit Team of Directorate
General of Audit, Central Revenue, New Delhi and local Accountant
General of State. Audit of the books of accounts of CBI Head Office
and branches located at Delhi is conducted by the Audit Team
deputed by the Office of Directorate General of Audit, Central
Revenue, New Delhi and in respect of CBI branches located outside
Delhi by the Audit Team of concerned State Accountant General.
50.4
Cash Book
Receipt Book( in form GAR-6)
Contingent Register
Bill Register
Pay Bill Registers
Service Postage Stamps Register
Register of recoveries
Register of valuables
Despatch Register
Challan Register/Challans
Register of Stationery
Telephone Bill Register
(xiii)
Stock Registers :
a)
Consumable articles &
b)
Non-consumable articles (Dead-stock)
(xiv) Log Books (All Vehicles)
(xv)
GP Fund Register of Group D employees.
(xvi) Paid Vouchers.
(xvii) TA/LTC claims
(xviii) Income Tax calculation
(xix) Pay Fixation statements
(xx)
All Purchase files
(xxi) Railway Warrants
(xxii) Budget
50.5
50.6
50.7
50.8
50.9
51.
IMPLEMENTATION OF INSTRUCTIONS
ON OFFICIAL LANGUAGE
51.1
51.2
(ii)
(ii)
Proficiency in Hindi - An employee shall be
deemed to possess proficiency in Hindi if :(a)
he has passed the Matriculation or any
equivalent or higher examination with Hindi as the
medium of examination; or
(b)
he has taken Hindi as an elective subject in the
degree examination or any other examination equivalent
to or higher than the degree examination; or
(c) he declares himself to possess proficiency in Hindi.
(iii)
(a)
(b)
(c)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
Rubber
boards,
shall be
Hindi &
(xi)
51.3
(xii)
(xiii)
(xiv)
(xv)
Overall Responsibility
It shall be the responsibility of the administrative head of each
Central Government office to ensure that the provisions of the Act and
rules made thereunder and the directions issued are properly
complied with. Further, it is the responsibility of the officer signing
the letter, circular or document to ensure that the letters, circulars
etc. which are required to be issued in Hindi or in bilingual, i.e. in
Hindi & English are both prepared simultaneously and then issued
accordingly.
51.4
Incentive Schemes
There are several incentive schemes for doing official work in
Hindi such as scheme for doing original noting/drafting in Hindi,
scheme for doing orginal official work in Hindi in specialized spheres,
scheme of giving dictation in Hindi, scheme for writing original books
in Hindi etc.
51.5
Annual Programme
Department of Official Language issues an Annual Programme
for progressive use of Hindi which can be downloaded from their
website [dol.nic.in].
APPENDIX-I
POSTS SANCTIONED IN CBI AND THEIR PAY SCALE
Designation of Post
Sanctioned
Strength
GROUP A
Director
Rs.26000/-(fixed)
Special Director
Additional. Director
Joint Director
16
39
Addl. Superintendent of
Police
Deputy Superintendent
of Police
Dy. Adviser (Equivalent to
the rank of DSP)
Admn. Officer
ALA
DLA
Senior Public Prosecutor
Public Prosecutor
Sr. Adviser (Equivalent to
DIG)
Adviser (Equivalent to SP)
Technical Adviser
75
10
89
240
Rs.8000-275-13500/-
10
Rs.8000-275-13500/-
2
6
20
67
96
4
Rs.10000-325-15200/Rs.14300-400-18300/Rs.12000-375-16500/Rs.10000-325-15200/Rs.8000-275-13500/Rs.16400-450-20000/-
4
1
Rs.14300-400-18300/Rs.10000-325-15200/-
Rs.10000-325-15200/-
Technical Officer
(Banking)
DPIO
Executive Engineer
OSD (Computer)
Principal System Analyst
Sr. System Analyst.
Programmer
Lecturers (Training
Academy)
TOTAL
Rs.10000-325-15200/-
1
1
1
1
3
10
2
Rs.14300-400-18300/Rs.10000-325-15200/Rs.10000-325-15200/Rs.12000-375-16500/Rs.10650-325-15850/Rs.8000-275-13500/Rs.8000-275-13500/-
706
GROUP B
Junior Analyst
Rs.6500-200-10500/-
Office Supdt.
35
Rs.6500-200-10500/-
APPs
41
Rs.6500-200-10500/-
JTO (A&IT)
Rs.6500-200-10500/-
Hindi Officer
Rs.7500-250-12000/-
Librarian
Rs.6500-200-10500/-
Steno Gr.A/Sr.PS
Rs.7500-250-12000/-
Steno Gr.B/PS
16
Rs.6500-200-10500/-
Asst. Programmer
40
Rs.6500-200-10500/-
Total
143
GROUP C
Inspr. of Police
Junior Adviser
Sub Insprs.
ASI
Head Constable
Constable
Steno Gr.I/PA
Steno Gr.D/ Sr. Clerk
Steno
Jr. Accounts Officer
Crime Assistants
Head Clerks
UDCs
LDCs
Sr.Hindi Translator
Jr. Hindi Translator
Asst. Librarian
Junior Engineers
Income Tax Inspectors
C&CE Insprs.
755
16
381
199
459
1,808
64
371
Rs.6500-200-10500/Rs.6500-200-10500/Rs.5500-175-9000/Rs.4000-100-6000/Rs.3200-85-4900/Rs.3050-75-3950-80-4590/Rs.5500-175-9000/Rs.4000-100-6000/-
1
57
76
188
469
1
20
1
5
2
4
Rs.5500-175-9000/Rs.5500-175-9000/Rs.5000-150-8000/Rs.4000-100-6000/Rs.3050-75-3950-80-4590/Rs.6500-200-10500/Rs.5500-175-9000/Rs.5000-150-8000/Rs.5500-175-9000/Rs.6500-200-10500/Rs.6500-200-10500/-
DPA Gr.B
DPA Gr.A
Care Taker
DEO Gr. A
Sr.Gest. Operator
TOTAL
1
1
1
12
1
Rs.6500-200-10500/Rs.5500-175-9000/Rs.5500-175-9000/Rs.4000-100-6000/Rs.3050-75-4590/-
4,893
GROUP D
Dresser
Jr. Gest. Operator
Daftry
Peon
Safaiwala
Farash
Bearer
Cook
Total
GRAND TOTAL
1
7
48
28
53
1
4
2
144
5,886
Rs.2750-70-3800-75-4400/Rs.2610-60-2910-65-3300-704000/Rs.2610-60-2910-65-3300-704000/Rs.2550-55-2660-60-3200/Rs.2550-55-2660-60-3200/Rs.2550-55-2660-60-3200/Rs.2550-55-2660-60-3200/Rs.2550-55-2660-60-3200/-
APPENDIX-II
WORK ALLOCATION IN ADMINISTRATION DIVISION
Consequent upon restructuring of CBI branches / regions vide Policy
Division/CBI/HO Order dated 30.05.2003 under each Joint Director, the
work of Administration Division CBI, Head Office is redistributed as under:
(A)
DIG(Pers.)
1.
2.
Pers-II Section
i.
3.
i.
ii.
iii.
iv.
v.
vi.
vii.
(II)
1.
Pers-I Section
i.
2.
i.
ii.
iii.
iv.
v.
3.
i.
ii.
iii.
iv.
v.
vi.
(B)
1.
Admn.-1
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
2.
Control Room
3.
i.
Maintenance and upkeep of Government vehicles available on the
srength of CBI, HO and also their records. To provide Government vehicles
to all senior officers of CBI, HO at the time of their requirements. Also to
arrange transport facilities for officers attending various Conference /
Meetings organised by CBI.
4.
i.
ii.
R & I Cell
Centralised receipts and despatch section for the entire CBI Branches.
Despatch section for the entire Admn Division.
5.
Deptt. Canteen
6.
7.
(II)
Admn. Officer(A)
1.
Admn.II
i.
ii.
iii.
iv.
v.
vi.
Drawing and Disbursing Unit for CBI Hqrs., and all related functions.
Annual and Plan Budget matters for the Department as a whole.
Audit paras and their settlements.
Payments of bills in respect of Air Vouchers, Railway Warrants.
Delegation of Adminisrative and Financial powers.
Declaration of DDOs, Head of Office, Controlling Officers in respect of
CBI Branches.
Appropriation and Re-appropriation of funds.
vii.
viii.
ix.
x.
2.
Admn.III
i.
ii.
iii.
iv.
v.
vi.
vii.
3.
Library
Maintenance of all Books, Newspapers, Magazines.
APPENDIX-III
RECRUITMENT RULES
1.
Introduction
Modes of Recruitment
2.1
Executive Ranks :
(i)
The Director, Special Directors and Addl. Director are recruited
exclusively by deputation of the officers of Indian Police Services, who have
been approved for appointment as Director General of Police/and Additional
Director General of Police under the Government of India respectively.
Recommendations for appointments are made by a CBI Selection Board
headed by Central Vigilance Commissioner and Home Secretary, Secretary
(Co-ordn & PG), Cabinet Secretariat as Members. The views of the
incumbent Director are considered by the Board for making the best choice.
Final selection to these posts of CBI is made by the Appointment Committee
of the Cabinet from the panel recommended by the aforesaid CBI Selection
Board. The Director, CBI shall have a minimum tenure of 2 years regardless
of the date of his superannuation.
(ii)
Eighty percent posts of the Joint Directors are filled up by deputation
from the officers of Indian Police Service who have been approved for
appointment as Inspector General of Police under the Government of India.
The rest twenty percent posts of Joint Directors are filled up by the
departmental cadre officers who have completed 5 years regular service as
DIG.
(iii)
Seventy five percent posts of DIG are filled up on deputation of the
officers of Indian Police Service empaneled for holding DIsG level post at the
(vi)
Forty percent posts of Dy.S.P. are filled up by promotion of the
departmental Inspectors, who have 8 years regular service in the grade. Fifty
percent posts are filled on deputation/absorption basis of the officers of
Centre/State Police Organisations holding analogous posts subjected to the
condition that absorption will not exceed fifteen percent of the deputation
posts. The rest ten percent posts are filled by Direct Recruitment.
(vii)
Fifty percent posts of Inspectors are filled up by promotion of the SubInspectors in the CBI with 5 years regular service in the grade. Remaining
fifty percent posts are filled up on deputation/transfer basis of the officers of
Centre/State Police Organisations holding analogous posts.
(viii) Fifty percent posts of Sub-Inspectors are filled by direct recruitment
through Staff Selection Commission. Twenty five percent posts are filled up
by the departmental ASIs with five years regular service in the grade by
promotion on seniority-cum-fitness basis. The remaining twenty five percent
posts are filled up through Limited Departmental Competitive Examination.
(ix)
Fifty percent posts of ASIs are filled up by promotion of departmental
Head Constables of CBI with a minimum of 5 years regular service in that
grade. Twenty five percent posts are filled up through Limited Departmental
Competitive Examination and remaining twenty five percent by
deputation/absorption.
(x)
Forty percent posts of Head Constables are filled up by promotion by
seniority-cum-fitness basis of the Constables with at least 5 years regular
service the grade in CBI. Forty percent posts are filled up through Limited
Departmental Competitive Examination. Remaining twenty percent are filled
up by deputation/absorption.
(xi)
Forty percent posts of Constables are filled up by direct recruitment.
Remaining sixty percent posts are filled up by deputation/absorption.
2.2
Law Officers
(i)
The posts of Additional Legal Advisor/Deputy Legal Advisor are filled
up either by promotion from amongst Dy. Legal Advisors/Sr. Public
Prosecutors of CBI with 5 years regular service in the grade or by deputation
from amongst the officers of Central/State Governments holding analogous
post. Failing both of the above methods, ALA/DLA can also be appointed by
direct recruitment through UPSC.
(ii)
Fifty percent posts of Sr. Public Prosecutors are filled up by promotion
from amongst the Public Prosecutors of CBI with five years regular service in
the grade, failing which the posts are filled by deputation. Twenty five
percent posts are filled up by direct recruitment through UPSC and
remaining twenty five percent posts by deputation or absorption from
amongst the officers of Cenral/State Governments holding analogous post.
(iii)
Fifty five percent posts of Public Prosecutors are filled up by direct
recruitment through UPSC. Twenty percent posts are filled up by promotion
from amongst the Assistant Public Prosecutors of CBI with five years regular
service in the grade, failing which the posts are filled by deputation. The
remaining twenty five percent posts by deputation or absorption from
amongst the officers of Central/State Governments holding analogous post.
(iv)
The post of Assistant Public Prosecutor is filled up by direct
recruitment through UPSC.
2.3
Ministerial Cadre
(i)
The post of Office Superintendent in CBI is filled up either by
promotion of the officers of CBI with a cumulative service of 8 years in the
posts of Crime Assistant and Head Clerk-cum-Accountant in the
Group D Posts
(i)
The post of Daftry in CBI is filled up by promotion of the Peons with
three years minimum service rendered on regular basis after their
Support Staff
(i)
The post of Lecturer is filled up by deputation from the officers of the
Central/State Government.
(ii)
The post of Principal System Analyst is filled up either by promotion
from amongst the Senior System Analysts of CBI with five years regular
service in the grade or by deputation from amongst the officers of
Central/State Government or Universities or recognised Research Institutes
of Public Sector Undertaking or
Semi-Government, Statutory or
Autonomous Organisations holding analogous posts on regular basis, failing
which by direct recruitment through UPSC.
(iii)
The post of Sr. System Analyst is filled up either by promotion from
amongst the Programmers of CBI with five years regular service in the grade
or by deputation from amongst the officers of Central/State Government or
Universities or recognised Research Institutes or Public Sector Undertakings
or Semi-Government, Statutory or Autonomous Organisations holding
analogous posts on regular basis, failing by promotion/deputation, the post
is filled up directly through UPSC.
(iv)
The post of Programmer is filled up either by promotion from amongst
the Assistant Programmers of CBI with five years regular service in the
grade or by deputation from amongst the officers of Central/State
Government or Universities or recognised Research Institutes or Public
Sector Undertakings or Semi-Government, Statutory or Autonomous
(vi)
The posts of Assistant Library & Information Officer/Senior Library &
Information Assistant are filled up either by promotion from departmental
officers with three years regular service or by deputation from amongst the
officers of Central Government holding analogous post.
(vii)
The post of Information Officer is filled up by deputation from
amongst the officers of Central Government holding analogous post, failing
which by direct recruitment through UPSC.
(viii) The post of Care-Taker in CBI is filled up on deputation from Central
Government Offices.
(ix)
The post of Dresser in CBI is filled up on deputation from Central
Government Offices.
APPENDIX-IV
APPOINTMENT THROUGH STAFF SELECTION COMMISSION
1.
2.
the
posts
of
Lower
Division
Clerks
in
various
Ministries/Departments, attached and subordinate offices.
(b)
(c)
(d)
(e)
3.
4.
In CBI, there are posts of SIs, Senior Clerk Stenos and LDCs
and other Group B & C Posts (as mentioned in the Recruitment
Rules), to which it is now necessary to make recruitment through the
Staff Selection Commission. The exact number of vacancies in the
grade of SIs, LDCs and Sr.Clerk Stenos are to be notified to Staff
Selection Commission in advance, indicating the number of posts in
each category reserved for Scheduled Caste and Scheduled Tribes.
Recruitment examinations are held by the Staff Selection Commission
and on the basis of results, they nominate candidates for the posts of
SIs, in CBI (including SIs, Finger Print Bureau, Kolkatta) as well as
Sr.Clerk Stenos, and LDCs.
5.
(b)
(c)
(d)
(e)
(f)
(g)
APPENDIX-V
THE DELHI SPECIAL POLICE ESTABLISHMENT (SUBORDINATE RANKS)
(DISCIPLINE AND APPEAL) RULES, 1961
SHORT TITLE:
APPLICATION:
These rules shall apply to all subordinate Police Officers in the Delhi
Special Police Estt.
3.
DEFINITIONS:
In these rules, unless the context otherwise requires:-
(a)
'Appointing Authority' in relation to a subordinate Police Officer
means(i)
the authority empowered to make appointment to the
rank or post which the subordinate Police officer for the time
being holds, or
(ii)
the authority which appointed the subordinate Police
Officer to such rank or post, or
(iii)
where
the
subordinate
Police
Officer
having
substantively held any other permanent rank or post, has been
in continuous employment of Govt., the authority which
(e)
4.
APPOINTMENTS:
(c)
(d)
SUSPENSION
(1)
(2)
shall be deemed to have been suspended with effect from the date of
detention by an order of the Appointing Authority and shall remain
under suspension until further orders.
(3)
(4)
(5)
6.
NATURE OF PENALTIES:
The following penalties may, for good and sufficient reasons and as
hereinafter provided, be imposed on any subordinate Police Officer namely:(i)
fatigue duty (in the case of Constables only);
(ii)
extra guard duty (in the case of Head Constables and
Constables only);
(iii)
black-mark;
(iv)
censure;
(v)
withholding of increments or promotion;
(vi)
recovery from pay of the whole, part of any pecuniary
loss caused to the Government by negligence or breach of
orders;
(vii)
reduction to a lower rank or post, or to a lower time
scale; or to a lower stage in a time scale;
(viii) compulsory retirement;
(ix)
removal from service which shall not be a
disqualification for future employment;
(x)
dismissal from service which shall ordinarily be a
disqualification for future employment.
EXPLANATION:
The following shall not amount to a penalty within the meaning of this
rule:
(i)
7.
DISCIPLINARY AUTHORITIES:
(1)
(2)
(3)
8.
(1)
(2)
EXPLANATION:
In this sub-rule and in sub-rule(4) the expression "the Disciplinary
Authority" shall include the authority competent under these rules to impose
upon such Subordinate Police Officer any of the penalties specified in
clauses (iii) to (vi) of rule 6.
(3)
The Disciplinary Authority may inquire into the charges itself or, if it
considers it necessary so to do, it may either at the time of communicating
the charges to the Subordinate Police Officer under sub-rule(2), at any time
there-after, appoint a Board of Inquiry or Inquiring Officer for the purpose.
(4)
The Subordinate Police Officer shall for the purpose of preparing his
defence, be permitted to inspect and take extracts from such official records
as he may specify, provided that such permission may be refused if, for
reasons to be recorded in writing, in the opinion of the Disciplinary Authority
such records are not relevant for the purpose or it is against the public
interest to allow him access thereto.
(5)
On receipt of the written statement of defence, or if no such statement
is received within the time specified, the authority inquiring into the charges
under sub-rule(3) hereinafter referred to as the inquiring authority may
inquire into such of the charges as are not admitted.
(6)
The inquiring authority shall, in the course of the inquiry, consider
such documentary evidence and take such oral evidence as may be relevant
or material in regard to the charges. The Subordinate Police Officer shall be
entitled to cross-examine witnesses examined in support of the charges and
to give evidence in person and to examine witnesses in his defence. If the
Inquiring Authority declines to examine any witness on the ground that his
evidence is not relevant or material, it shall record the reasons in writing.
(7)
At the conclusion of the inquiry, the Inquiry Authority shall prepare a
report of the inquiry, recording its findings on each of the charges together
with reasons thereof, if in the opinion of such Authority the proceedings of
the inquiry establish charges different from those originally framed, it may
record findings on such charges provided that findings on such charges
shall not be recorded unless the Subordinate Police Officer has admitted the
facts constituting them or has had an opportunity of defending himself
against them.
(8)
(9)
(10)
(i)
If the Disciplinary Authority, having regard to its findings on
the charges, is of the opinion that any of the penalties specified in
clauses (vii) to (x) of rule 6 should be imposed, it shall
(a)
furnish to the Subordinate Police Officer a copy of the
report of the Inquiring Authority and, where the Disciplinary
Authority is not the Inquiring Authority, a statement of its
findings together with brief reasons for disagreement if any,
with the findings of the Inquiring Authority; and
(b)
give him a notice stating the action proposed to be taken
in regard to him and calling upon him to submit within a
specified time such representation as he may wish to make
against the proposed action.
(ii)
The Disciplinary Authority shall consider the representation, if
any, made by the Subordinate Police Officer in response to the notice
under clause (i) and determine what penalty, if any, should be
imposed on the Subordinate Police Officer and pass appropriate
orders on the case.
(11)
(12)
9.
(1)
(2)
(3)
(4)
10.
JOINT ENQUIRY
(1)
(2)
(iii)
(i)
the authority which may function as the Disciplinary
Authority for the purpose of such common proceedings;
(ii)
the penalties specified in rule 6 which such Disciplinary
Authority shall be competent to impose; and
whether the procedure prescribed in rule 8 or rule 9 may be
followed in the proceeding.
11.
(1)
(2)
(3)
12.
(1)
(2)
(1)
(2)
(1)
(2)
(3)
EXPLANATION
In this rule the expression 'Subordinate Police Officers' includes a
person who has ceased to hold any rank or post mentioned in the Schedule.
16.
(I)
(2)
EXPLANATION:
In this rule:(i)
the expression, 'Subordinate Police Officer' includes a person who has
ceased to hold a rank or post mentioned in the schedule;
(ii)
17.
(1)
(2)
SUBMISSION OF APPEALS
WITHHOLDING OF APPEALS
(1)
The authority which made the order appealed against may withhold
the appeal if (i)
it is an appeal against an order from which no appeal
lies; or
(ii)
it does not comply with any of the provision of rule 18;
or
(iii)
it is not submitted within the period specified in rule 17
and no cause is shown for the delay; or
(iv)
it is a repetition of an appeal already decided and no
new facts or circumstances are adduced:
Provided that an appeal withheld on the ground only that it
does not comply with the provisions of rule 18 shall be returned to the
appellant and , if re-submitted within one month thereof after
compliance with the said provisions, shall not be withheld.
(2)
EXPLANATION:
"Quarter" means a period of three months commencing on the first of
January, the first of April, the first of July and the first of October of each
year.
21.
TRANSMISSION OF APPEALS:
(1)
The authority which made the order appealed against shall, without
any avoidable delay, transmit to the appellate authority every appeal
which is not withheld under rule 20, together with its comments
thereon and the relevant records.
(2)
22.
CONSIDERATION OF APPEALS:
(1)
(2)
(ii)
(i)
Setting aside, reducing, confirming or enhancing
the penalty; or
remitting the case to the authority which imposed the penalty
or to any other authority with such direction as it may deem fit
in the circumstances of the case;
PROVIDED THAT(i) the appellate authority shall not impose any enhanced penalty
which neither such authority nor the authority which made the
order appealed against is competent in the case to impose;
(ii) no order imposing an enhanced penalty shall be passed unless
the appellant is given an opportunity of making any representation
which he may wish to make against such enhanced penalty; and
(iii) if the enhanced penalty which the appellate authority proposes
to impose is one of the penalties specified in clauses (vii) to (x) of
rule 6 and an inquiry under rule 8 has not already been held in
the case, the appellate authority shall, subject to the provisions of
rule 11, itself hold such inquiry or direct that such inquiry be held
and thereafter on consideration of the proceedings of such inquiry,
and after giving the appellant an opportunity of making any
representation which he may wish to make against such penalty,
pass such orders as it may deem fit.
(3)
In the case of an appeal against any order specified in the rule 16, the
appellate authority shall consider all the circumstances of the case
and pass such orders as it deems just and equitable.
23.
The authority which made the ordes appealed against shall give effect
to the orders passed by the appellate authority.
24.
(d)
PROVIDED THAT(i)
an order enhancing the penalty shall not be passed unless the person
concerned has been given an opportunity of making any
representation which he may wish to make against such enhanced
penalty;
(ii)
(iii)
26.
PART-VI- MISCELLANEOUS
27.
(1)
(a)
such cessation shall not affect the previous operation of the said
rules, notification and orders or anything done or any action taken
thereunder;
(b)
(2)
(3)
28.
REMOVAL OF DOUBTS:-
SCHEDULE
Description
of rank or
post
1
Appointing
authority
2
Appellate
Authority
Penalties
4
5
i) Fatigue duty in the case of Constables only
ii) Extra guard duty (in the case of Head Constables
and Constables only)
iii) Black Mark
iv) Censure
v) Withholding of increments or promotion
vi) Recovery from pay of the whole or part of any
pecuniary loss caused to the Government by
negligence or breach of orders
vii) Reduction to a lower rank or post or to a lower
time scale or to a lower state in a time scale
viii) Compulsory retirement
ix) Removal from service which shall not be a
disqualification for future employment
x) Dismissal from service which shall ordinarily be a
disqualification for future employment.
(iv) to (vii)
2. Sub-Insprs.
including
Technical SubInspectors, Asstt.
Public Prosecutors
Grade-II and Asstt.
Sub-Inspectors
3. Head
Constables
Supdt. of
Police/Asstt. Inspr.
Genl. of Police
i) Supdt.of
Police/Assistant Inspr.
Genl. of Police
ii) Dy. Inspr. Genl. of
Police
All
(ii) Inspector
General of Police
i) Supdt. of Police/Asstt.
Inspector General of
Police
(iv) to (vii)
All
(ii) Inspector
General of Police
(ii)
(i) No appeal
allowed.
All
SP/AIG
All
(i) No appeal
allowed
(ii) Dy. Inspr.
Genl. of Police
Note :
(i)
In respect of Sub-ordinate Police Officers of the ranks of HCs and FCs attached to
Headquarters of the Delhi Special Police Establishment, the Asstt. Director(P) will exercise the powers of
the Supdt. of Police as noted above. SP(Hqrs.) in CBI, Head Office will now exercise the powers in place of
AD(P).
(ii)
In particular cases in which the Inspr. Genl. of Police was actually the appointing
authority, the punishments at items vii to x will be awarded by him.
ORDER
S.O............. In exercise of the powers conferred by sub-rule(2) of rule 9,
clause (b) of sub-rule (2) of rule 12 and sub-rule (1) of rule 24 of the Central
Civil Services (Classification, Control and Appeal) Rules, 1965 and in
supersession of the existing orders on the subject, the President hereby
directs that:(i)
in respect of the posts in the General Central Services, Class II,
specified in column 1 of the Part I of the Schedule to this Order, the
authority specified in column 2, shall be the Appointing Authority and the
Authority specified in column 3 shall be the Disciplinary Authority in regard
to the penalties specified in column 4;
(ii)
in respect of the posts in the General Central Service, Class III and
the General Central Service, Class IV, specified in column 1 of Part II and
Part III of the said Schedule, the Authority specified in column 2 shall be the
Appointing Authority and the authority specified in column 3 and 5 shall be
the Disciplinary Authority and Appellate Authority respectively in regard to
the penalties specified in column 4,
(SCHEDULE)
No. 202/44/71-AVD.II dated 30.10.1973.
Sd- B.C.Vanjani
Under Secy. to the Govt. of India.
Copy forwarded for information to:
1.
xxx
SCHEDULE
Part-I - General Central Service, Class II
Description of
post
Appointing
authority
1. Dy. Supdt. of
Police
2. Senior Public
Prosecutor
3. Jr. Technical
Officer(Accounts)
Director,
Central
Bureau of
Investigation
-do-
-do-
4. Jr. Technical
Oficer (IncomeTax)
-do-
5. Hindi Officer
-do-
6. Office Supdt.
7. Jr. Scientific
Officer
8. Senior
Scientific
Assistant (Class
II Non-Gazetted)
-do-
-do-
-do-
Appellate Authority
Authority
3
Penalties
4
All
President
(i) to (iv)
(ii) Joint
Director/Additional
Director
(i) Director, Central
Bureau of Investigation
All
Presiden
t
To be modified
in the light of
the revised
recruitment
rules
(ii) Joint
Director/Additional
Director
(i) to (iv)
All
President
(i) to (iv)
Director, CBI
All
President
(i) to (iv)
Director, CBI
All
President
(i) to (iv)
Director, CBI
All
President
(i) to (iv)
Director, CBI
All
President
(i) to (iv)
Director, CBI
All
President
(i) to (iv)
Director, CBI
Presiden
t
Dir./CBI
SCHEDULE
Part-II- General Central Service, Class III
Authority empowered to impose
penalties and penalty which it may
impose (with reference to item numbers
in rule 11)
Description of
rank or post
Appointing
authority
Appellate Authority
Authority
3
Penalties
4
1. Counterfeit
Expert
DIG/DD
DIG/DD
All
Joint Director/CBI
2. Crime Asstt.
-do-
-do-
All
-do-
3. Hindi Asstt.
-do-
-do-
All
-do-
4. Personal
Asstt.
-do-
-do-
All
-do-
5. Head Clerk
-do-
i) DIG/DD
All
ii) SP
(i) to (iv)
DIG/CBI
6. Selection
Grade
Sr. Clerk.
Steno.
-do-
-do-
All
DIG/CBI
7. Sr. Clerk
Steno
Supdt. of
Police
Supdt. of Police
All
DIG/DD
8. Upper
Divisioin Clerk
DIG/DD
i) DIG/DD
All
Joint Director/CBI
(i) to (iv)
DIG/DD
ii) SP
9. Sr. Crime
Clerk
-do-
DIG/DD
All
10. Lower
Division Clerk
Supdt. of
Police
Supdt. of Police
All
DIG/DD
DIG/DD
DIG/DD
All
Joint Director/CBI
12. Sr.
Gestetner
Operator
-do-
-do-
All
-do-
13. Munim
-do-
i) DIG/DD
All
(i) to (iv)
DIG/DD
14. Operseer
-do-
DIG/DD
All
15. Asstt.
Librarian
-do-
-do-
All
-do-
16. Curator
-do-
-do-
All
-do-
17. Punchman
Verifier
-do-
-do-
All
-do-
18. Proof
Reader
-do-
-do-
All
-do-
19. Public
Prosecutor
-do-
-do-
All
20. Asstt
Public
Prosecutor
-do-
-do-
All
(Dy. Director, Central Bureau of Investigation is ex-officio Dy. Inspr. Genl. of Police, Central
Bureau of Investigation).
SCHEDULE
Part-III- General Central Services, Class IV
Description of rank
or post
Appointing
authority
Authority
3
Penalties
4
SP/AIG
SP/AIG
All
DIG/DD
2. Jr. Gestetner
Operator
-do-
-do-
All
DIG/DD
3. Sweeper
-do-
-do-
All
DIG/DD
4. Peon
AIG
AIG
All
DIG/DD
1. Daftry
Appellate
Authority
(Dy. Director, Central Bureau of Investigation is ex-officio Dy. Inspr. Genl. of Police, Central
Bureau of Investigation)
APPENDIX-V1
ADMINS MODULE
1.
2.
Status of ACRs.
Subscribers details
Defaulters details
Relief and loans
Recovery of loan
Investments, receipts, issues from the fund account
Enable to effectively monitor the CBF subscription and utilisation.
Payroll System
Details of courses
Schedules of courses
Details of course participants
Faculty details
Nominations
Participants profile
Course feedback
Evaluation
Annexure - I
No.4/31/61-T
GOVERNMENT OF INDIA
MINISTRY OF HOME AFFAIRS
NEW DELHI - 11, the 1st April, 1963.
RESOLUTION
The Government of India have had under consideration the
establishment of a Central Bureau of Investigation for the investigation of
crimes at present handled by the Delhi Special Police Establishment
including specially important cases under the Defence of India Act and Rules
particularly of hoarding, black-marketing and profiteering in essential
commodities, which may have repercussions and ramifications in several
States; the collection of intelligence relating to certain types of crime;
participation in the work of the National Central Bureau connected with the
International Criminal Police Organisation; the maintenance of crime
statistics and dissemination of information relating to crime and criminals;
the study of specialised crime of particular interest to the Government of
India or crimes having all India or inter-State ramifications or of particular
importance from the social point of view; the conduct of police research; and
the co-ordination of laws relating to crime. As a first step in that direction,
the government of India have decided to set up with effect from 1st April,
1963 a Central Bureau of Investigation at Delhi with the following six
Divisions, namely :(i)
(ii)
(iii)
(iv)
(v)
(vi)
No. 4/31/61-T
sd/( V. Viswanathan )
Secretary to the Government of India
New Delhi-11, the 1st April, 1963.
Encl. To AnnexureAnnexure-I
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
gangs, etc. These cases will be taken up only at the request of or with
the concurrence of the State Government/Union Territories
Administrations concerned.
(10)
(11)
(12)
II.
TECHNICAL DIVISION.
(1)
(2)
(3)
(4)
(5)
III.
(1)
(2)
Study of all-India trends in thefts and losses, and recoveries of firearms and ammunition, and note-forgery and counterfeit coining.
(3)
(4)
(5)
IV.
RESEARCH DIVISION.
(1)
(2)
LEGAL SECTION
(1)
(2)
(3)
(4)
(5)
(6)
GENERAL SECTION
(1)
(2)
(3)
(4)
(5)
(6)
C.B.I. Gazette.
(7)
Photographic section.
VI.
ADMINISTRATION DIVISION
All establishment and accounts matters.
-----------
Annexure - III
No.21/43/2002-PD-01307
Central Bureau of Investigation
Policy & Co-ordination Division,
North Block, New Delhi-110001.
May 30, 2003
ORDER
A
committee
rationalization
of
was
staff
restructuring of CBI
constituted
strength
in
to
suggest
CBI.
The
restructuring
Committee
and
suggested
However,
it
is
clarified
that
the
restructuring
and
The territorial
S.No
Location of
Branch/
unit
3
Location of
region/ DIG
JD
Jurisdiction
DELHI ZONE
1
Entire area of
National Capital
Territory of Delhi
SP-I ACB-I Delhi
SP-II ACB-I Delhi
(Existing SP- I & II/ACB
Delhi)
2
Anti-Corruption Region-II,
Delhi
SP-I ACB-II Delhi
SP-II ACB-II Delhi
(Existing SP-III & SPIV/ACB Delhi)
Anti -Corruption Region
Jaipur*
New
Delhi
DIG/ACR-II
New Delhi
-do-
-do-
Jaipur
DIG/ACR
(Jaipur)
-do-
State of Rajasthan
SP/ACB/Jaipur
Jodhpur (Unit) under
SP/ACB/Jaipur
NORTH ZONE
4 Anti -Corruption
Region Chandigarh
Chandigarh
DIG/ACR
Chandigarh
Jammu
-do-
Bhopal
DIG/ACR
Bhopal
-do-
-do-
-do-
DIG/ACR
Lucknow
-do-
-do-
-do-
Nainital, Pithoragarh,
Almorah, Chamoli, Garhwal,
Tehri Garwal, Uttar Kashi,
Dehradun, Meerut,
Ghaziabad,
Muzzafarnagar,Bulandshahar
Saharanpur, Hardwar, Agra,
Etah Aligarh, Mainpuri,
Mathura districts of Uttar
Pradesh
SP/ACB/CHG.
(with Unit at Shimla)
5 Anti-Corruption
Branch Jammu
SP/ACB/Jammu
6 Anti-Corruption
Region Bhopal
SP/ACB/Bhopal
7 Anti-Corruption
Jabalpur
Branch Jabalpur
(To be
(including CHTG. Unit) shifted to
Raipur in
SP/ACB/JBL.
due
Course)
8 Anti-Corruption
Lucknow
Region Lucknow
SP/ACB/LKO
9 Anti-Corruption
Branch Dehradun
(including Ghaziabad
Unit)
SP/ACB/
Dehradun
Dehradun
WEST ZONE
10
Anti-Corruption
Region-I Mumbai
Mumbai
DIG/ACR-I
Mumbai
11
12
JD/ACZ/
West
(Mumbai)
Gandhinagar DIG/ACR-II
Gandhinagar
-do-
State of Gujarat
Nagpur
-do-
-do-
Vadodara
-do-
-do-
Bhandara, Chandrapur,
Garhchiroli, Wardha,
Amravati, Akola,
Buldhana. Yavatmal,
Aurangabad, Jalna
Parbhani, Beed,
Nanded. Osmanabad,
Latur & Nagpur districts
of Maharashtra
Valsad, Bharuch, Surat,
Vadodara, Khera
(including Anand),
Mehsana, Dang,
Panchmahal,
Sabarkantha,
Banaskantha of state of
Gujarat.
SP/ACB/Nagpur
13
Anti Corruption
Branch Vadodara*
State of Maharashtra
(excluding the areas
mentioned against
Nagpur Branch). Union
Territories of Daman.
Diu, Dadra and Nagar
Haveli, State of Goa
SP/ACB/Vadodara
Anti-Corruption
Region Patna
Patna
DIG/ACR
Patna
JD/ACZ/
Central
(Delhi)
State of Bihar
15
16
SP/ACB/Patna
SP/AHD Patna
Anti-Corruption
Region Ranchi
Patna
Ranchi
-doDIG/ACR
Ranchi
-do-do-
-doState of Jharkhand
17
18
SP/ACB/Ranchi
SP/AHD Ranchi
Anti -Corruption
Branch Dhanbad
Ranchi
Dhanbad
-do-do-
-do-do-
-doState of Jharkhand
SP/ACB/Dhanbad
SOUTH ZONE
19
20
21
22
Anti-Corruption Region
Chennai
Anti-Corruption Branch
Chennai
SP-I/ACB/Chennai
SP-II/ ACB/Chennai
Anti-Corruption Branch
Cochin
SP/ACB/Cochin.
Anti-Corruption Region
Hyderabad
Anti-Corruption Branch
Hyderabad
SP/ACB/Hyd.
Anti-Corruption Branch,
Vishakhapatnam
Chennai
DIG/ACR
Chennai-
JD/ACZ/
South
(Chennai)
Cochin
-do
-do-
Hyderabad
DIG/ACR
Hyderabad
-do-
Vizag.
-do-
-do-
Bangalore
-do-
-do-
State of Andhra
Pradesh excluding the
areas mentioned
against
Vishakhapatnam
Branch
Vishakhapatnam,
Srikakulam, East
Godavari,
Krishna,Guntur,
Prakassam & Nellore
districts of Andhra
Pradesh.
State of Karnataka
SP/ACB/ Vizag.
23
Anti-Corruption Branch,
Bangalore
SP/ACB/Bangalore
EAST ZONE
24
Anti-Corruption Region
Kolkata
Kolkata
DIG/ACR
Kolkata
JD/ACZ/
East
(Kolkata)
Bhubaneshwar
-do-
-do-
State of Orissa
Guwahati
DIG/ACR
Guwahati
-do-
State of Assam
(excluding Cachar and
North Cachar Districts
SP-I ACB/Kol.
SP-II/ACB/Kol.
25
26
Anti-Corruption Branch
Bhubaneshwar (with Unit
at Rourkela)
SP/ACB/BBSR.
Anti-Corruption Region
Guwahati
SP/ACB/Guwahati
27
Anti-Corruption Branch
Silchar
Silchar
-do-
-do-
SP/ACB/Silchar
of Assam) Meghalaya
and Arunachal Pradesh
State of Manipur,
Nagaland, Tripura,
Mizoram and Cachar &
North Cachar Districts
of Assam.
29
30
31
32
33
34
35
36
SP ACU-I, AC-I
(Existing SP/ACUI/Delhi)
SP ACU-II, AC-I
(Existing SP/ACUII/Delhi.
SP ACU-III, AC-I
(Existing SP/ACUIII/Delhi)
SP ACU-IV, AC-II
(Existing SP/ACUIV/Delhi)
SP ACU-V, AC-II
(Existing SP/ACUV/Delhi).
SP ACU-VI, AC-II
(Existing SP/ACUVI/Delhi).
SP ACU-VII, AC-III
(Existing SP/ACUVIII)/Delhi)
SP ACU-VIII, AC-III
(Existing SP/ACUIX)/Delhi)
SP ACU-IX, AC-III
(Existing SP/ACUX/Delhi
New Delhi
DIG/AC-I New
Delhi
JD/AC/
HQ(Delhi)
Throughout
India
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
DIG/AC-II, New
Delhi
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
DIG/AC-III,
New Delhi
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
The territorial
SC-I/MDMA, DELHI*
37
Special Crime
Region -I, Delhi
New Delhi
DIG/SC-I Delhi
JD/SC-I/
MDMA Delhi
Throughout
India
SP SCU-I, SC-I
(Existing SP/SIUI)/Delhi).
SP SCU-II, SC-I
(Existing SP/SIUII)/Delhi).
SP SCU-III, SC-I
(Existing SP/SIUIII)/Delhi)
38
Kolkata
DIG/SCR
Kolkata
-do-
Lucknow
-do-
-do-
States of West
Bengal, Orissa,
Assam, Meghalaya,
Arunachal
Pradesh, Manipur,
Tripura, Sikkim,
Mizoram and
Union Territory of
Andaman &
Nicobar Islands.
Throughout India
Delhi
DIG/MDMA
Delhi
-do-
Throughout India
Chennai
-do-
-do-
Throughout India
SP/SCB/Kolkata
39
40
41
SCB Lucknow
SP/SCB/Lucknow
(Existing SP/ SICIV/Lucknow).
MDMA
MDMA Delhi
SP/MDMA/Delhi
MDMA Chennai
SP/MDMA/ Chn.
In
partial
modification
of
this
office
order
No.
42
43
New Delhi
DIG/SC-II
Delhi
Mumbai
DIG/SCR
Mumbai
JD/SC-II
Chennai
-do-
-do-
JD/STF
(Delhi) *
SC Branch Mumbai
SP/SCB/Mumbai
44
Throughout India
States of
Maharashtra
Gujarat,
Rajasthan, Goa
and Union
Territories of
Daman, Diu,
Dadra and
NagarHaveli.
States of Tamil
Nadu, Kerala,
Andhra Pradesh,
Karnataka and
Union Territories
of Pondicherry and
Lakshdweep.
New Delhi
DIG/SC-III
Delhi
(Existing DIG
SIC IV, Delhi)
JD/SC-II
(Delhi) *
Throughout India
Delhi
DIG/SCR Delhi
JD/STF
Delhi *
States of Punjab,
Haryana
Himachal
Pradesh, Jammu
& Kashmir,
National Capital
Territory of Delhi
and UT of
Chandigarh.
States of Bihar,
Madhya Pradesh
and Uttar
Pradesh.
46
SP SCU-VIII, SC-III
(Existing SP-II/ SICIV/Delhi).
SP SCU-IX, SC-III
(Existing SP-III/ SICIV/Delhi)
Special Crime Region,
Delhi
SC Branch Delhi
SP-I, SCB Delhi
(Existing SP/ SCBI/Delhi).
47
Delhi
-do-
-do-
48
SC Branch
Chandigarh
Chandigarh
-do-
-do-
Delhi
Mumbai
-do-do-
SP/SCB/CHG.
(Existing SP/SIUXV/Chg).
49
50
SP/STF Delhi
SP/STF Mumbai
State of Punjab,
Haryana,
Himachal Pradesh
and Union
Territory of
Chandigarh.
Throughout India
-do-
EOW-I ZONE
51
New Delhi
DIG/EO-I
Delhi
JD/EOW-I
Delhi
Throughout
India
SP EOU-II, EO-I
(Existing SPII/SIG/Delhi)
SP EOU-III, EO-I
(Newly created by
adjusting one post of
SP/CBI)
EOW-II ZONE
52
53
New
Delhi
New
Delhi
DIG/EO-II
Delhi
DIG/EO-III
Delhi
JD/EOWII Delhi
Throughout India
-do-
-do-
SP EOU-VII, EO-III
(Existing SP/SIUIX/Delhi).
SP EOU-VIII, EO-III
(Existing SP/ SIUXII/Delhi).
SP EOU-IX, EO-III
(Existing SP/CCIC/
Delhi).
EOW-III ZONE
54
EOW-Region
Mumbai
Mumbai
DIG/EOW
Mumbai
JD/EOWIII Delhi
Chennai
-do-
-do-
SP/EOW/Mumbai
55
EOW- Chennai
SP/EOW-Chennai
56
New
Delhi
DIG/EOW
Delhi
JD/EOWIII Delhi *
57
SP-II/EOW Delhi
-do-
-do-
-do-
58
EOW-Kolkata
Kolkata
-do-
-do-
SP-/EOW Kolkata
59
New
DIG/BS&FC
Delhi
JD/EOWIV Delhi
Throughout India
60
61
62
63
64
65
BS&FC Delhi
BS&FC -I Delhi
SP-I,BS&FC Dli.
BS&FC-II Delhi
SP-II,BS&FC Dli.
BS&FC-III Delhi
SP-III,BS&FC Dli.
(Existing SP/SIUX)/ Delhi).
BS&FC Kolkata
SP/BS&FC Kol.
(Newly created by
adjusting one post
of SP/CBI).
BS&FC Region
Mumbai
BS&FC Mumbai
SP-I/BS&FC Mum.
SP-II/BS&FC Mum.
BS&FC Bangalore
Delhi
Delhi
IV Delhi
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
Kolkata
-do-
-do-
-do-
Mumbai
DIG/BS&FC
Mumbai
-do-
-do-
Mumbai
Bangalore
-do-do-
-do-do-
-do-do-
SP/BS&FC Blore.
ADMINISTRATION DIVISION
Ghaziabad
DIG/Trg.
67
SP/ Training
Centre-II
SP/ R &D
-do-
68
-do-
JD
(Admn.)
Delhi
-do-
-do-
-do-
-do-
DIG
(Admn.)
-doDIG
(Pers.)
-do-
-do-
-do-do-
-do-
(newly created by
adjusting one post
of SP/CBI)
69
SP/ HQ
New Delhi
70
71
AO (A)
SP/ Pers.
(newly created post)
AO (P)
-do-do-
72
-do-
Special Unit-I
SP-I/SU Delhi
Special Unit-II
SP-II/SU Delhi
Special Unit Mumbai
Special Unit -III
SP-III SU Delhi
New
Delhi
New
Delhi
Mumbai
Delhi
DIGI/SU
-do-doDIGII/SU-II
JD/Policy
Throughout India
-do-
-do-
-do-do-
-do-do-
77
78
79
80
81
Kolkata
-do-
-do-
-do-
Chennai
-do-
-do-
-do-
New
Delhi
-do-
--
-do-
--
--
-do-
--
-do-
--
-do-
--
CO-ORDINATION DIVISION
AD(Interpol)-I (Existing
AD/Interpol/Delhi).
New Delhi
DIG/Coord.
83
AD (Interpol)-II (Newly
created by adjusting one
post of SP/CBI).
AD (Coord.)
New Delhi
New Delhi
84
Throughout
India
-do-
JDNominated
by DCBI
-do-
-do-
-do-
-do-
-do-
The System Division of CBI will function under JD/ DIG well
versed with Computers. They will be nominated by DCBI.
This order will come into force from August 1, 2003 or as otherwise
ordered. Administration division will issue all other consequential orders
indicating rationalization of staff strength.
Sd/P. C. Sharma
DIRECTOR CBI
Copy to:
1.
Delhi
2.
3.
4.
Annexure -IV
PRO FORMA
1
(i)
(ii)
(iii)
Central Bureau of
Investigation
Cabinet Secretariat
Backlog
TOTAL
(b)
(i)
Horizontal Reservation :
Whether the post is identified as suitable (i) OH Yes
No
for :
(ii) HH Yes
No
(iii) VH Yes
No
(ii)
Out of the total vacancies shown above in (i) OH
Col. 6 (a), the number of vacancies for PH (ii) HH
(Horizontal reservation)
(iii) VH
(iii)
Out of the total vacancies shown above in
Col. 6 (a), the number of vacancies for Ex Servicemen (Horizontal reservation)
(Please note that the vacancies mentioned in
the vertical component shall be the total
number of vacancies inclusive of the
horizontal component)
7
Period of Probation
8
Qualifications as laid down in the notified Recruitment Rules
including any relaxation :
(a)
Essential
(b)
Desirable
(Please indicate 'Nil' if not specified in the
Recruitment Rules)
9
Age limits
(a)
As per recruitment rules
(b)
Relaxation in upper age limit available to :
(i) SC by ______ years
(ii) ST by ______ years
(iii) OBC by ______ years
(iv) PH by ______ years
(v) PH & SC/ST by ______ years
(vi) PH & OBC by ______ years
(vii) Departmental candidates by ______ years
(viii) Central Govt. Employees (Other than (vii) above ) by ______
years
(ix) Any others (please specify details and extent of relaxation) by
______ years
Note : As regards age relaxation to physically handicapped categories
candidates, your attention is invited to DOPT OM No. 43019/28/86 - Estt
(D) dated 1.2.99.
10
Any other requirements or conditions not
covered by the above Columns.
11
Name, address and telephone number of
the Departmental Representative (not less
than the rank of Deputy Secretary of the
Department/Ministry) who will be deputed
to assist the SSC at the Interview.
12
Whether the captioned post(s) has/have
been got exempted from ban orders
imposed by the Ministry of Finance vide
their O.M. No. F.7 (1)- E (Coord)/84 dated
3.1.84 and F.No. 7 (3)/6/E. (Coord)/99,
dated 5.8.99 or any subsequent orders.
13
Whether the vacancies have been cleared
by the Screening Committee of the
administrative Ministry in accordance with
14
15
16
17
18
19
It is certified that :
(a)
(b)
(c)
(d)
(e)
(f) (i)
The post for which this requisition is being sent has been identified as
suitable for being manned by persons with disabilities. Vacancies
reserved for the disabled have been suitably indicated in the vacancy
position ;
(ii) The post for which this requisition is being sent has been identified as
suitable for being manned by persons with disabilities. However, none
of the vacancies reported hereby has been earmarked reserved for the
disabled ;
(iii) The post for which this requisition is being sent has not been
identified as suitable for being manned by persons with disabilities ;
(iv) The establishment/organization to which the post is to be filled up, for
which this requisition is being sent has been exempted from the
provisions of Section 33 of the Persons with Disabilities (Equal
Opportunities, Protection of Rights and full Participation) Act, 1995 ;
(g)
The number of vacancies reserved for SC, ST, OBC etc. as mentioned
in column 6 above are in accordance with the reservation quota fixed
by the Govt. for these communities ;
(h)
Candidates nominated by the SSC against the vacancies reported in
this requisition shall be given appointment by this office within three
months from the date of nomination.
* Strike off whichever is not applicable.
Annexure V
3
Basic Course for Constables
ORIENTATION/INDUCTION COURSES
4
Orientation Course for
SsP/DIsG
5
Orientation Course for
Inspr/DySsP
6
Orientation Course for
Constables
INDUCTION COURSES
7
Induction Course for Newly
Appointed Law Officers
8
Induction Course for Newly
Appointed LDCs
9
Basic Investigation Course for
Promotee Inspectors
Target Officers
Direct recruited Dy. SsP
Direct recruited S.I. and
Departmental
Direct Recruited Constables
Duration
1 years &
14 weeks
1 years &
7 weeks
6 months
Investigation including
appreciation of Evidence in
Anti-Corruption Cases
CYBER CRIME COURSES
22
Investigation of Cyber Crime
23
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
1 week
3 days
39
40
International Seminar on
Prosecution of Corruption
44
45
46
47
48
2 days
2 days
Annexure - VI
3.
4.
5.
6.
7.
8.
9.
General Information
17.
18.
Annexure - VII
MOST IMMEDIATE
No.DP AD 4 2000/87/8/1/2000
CENTRAL BUREAU OF INVESTIGATION
Government of India
Block No.3, 4th Floor,
CGO Complex, Lodhi Road,
NEW DELHI-110 003.
Dated 04-02-2000.
To
1.
2.
3.
Copy to :1.
2.
3.
4.
5.
6.
PS to Director, CBI.
All DIsG/Dy. Directors/DD(CO), CBI.
Administrative Officer (A) and (E), AIG (P)CBI, Nsew Delhi.
Accounts Officer, PAO, CBI, New Delhi.
All Sections/Zones/Divisions, CBI.
Guard File (AD.IV Section).
Sl.No.
Nature of Powers.
All Joint
Spl.Director(S)/
CBI
Directors/CBI
&
Spl.
Director(E)/
CBI
Remarks
SANCTION OF LEAVE
Sanction of all
Full Powers
kinds of leave to
for grant of
officers
leave upto the
rank of SsP.
Full Powers to
Leave
matters
Special Director concerning to JDs
(S) & (E) in
and
above
will
respect of DIsG
continue
to
be
working under
submitted to
the
them.
Director, CBI.
PERMISSION FOR HIGHER STUDIES AND TO OBTAIN PASSPORT.
Permission for
-Full Powers to
The
matters
in
higher studies/
SDCBI (S)
respect of officers
vocational courses
above the rank of
and NOC for
DIG will continue to
obtaining passport
be submitted to the
in respect of officers
Directror/CBI.
upto the rank of DIG
and Administrative
Officers.
ADVANCE/WITHDRAWAL FROM PF TO IPS OFFICERS
Sanction of
-Full Powers to
The cases concerning
Advance/Withdrawal
SDCBI(S)
JDs and above for
from GPF to IPS
sanction
of
officers under
advance/withdrawals
AIS(PF) Rules upto
under AIS (Rules)
the rank of DIsG.
will continue to be
submitted to
the
DCBI.
Full Powers to
SDCBI (S)
Powers to sanction
HBA to officers below
the rank of DIG are
already delegated to
JD (Admn.), CBI,
HO.
Computer
Advance to JDs
POSTING/TRANSFER
Posting/Transfer of
all
Group
'A'
Officers viz. Dy.
Supdts. of Police
and Law Officers
(Sr.PP
to
ALA)
except Ss.P and
above.
Full Powers to
Spl. Directors
(S) and Special
Director (E) in
respect
of
officers working
under
their
control only.
MEDICAL CLAIMS
Process
claims Full Powers.
under
CS(MA)
Rules,
CGHS
Rules, condonation
of
delay
and
settlement
of
medical claims etc.
of
the
staff
members of the
Central Bureau of
Investigation upto
the level of DIG,
Ministerial
Staff
and their family
members.
--
Annexure - VIII
FORM NO 24
(See Rule 32)
Form of certificate of verification of service for pension
No_______________________
Government of India
Ministry of ________________
Department of _____________
Dated_____________________
Certificate
It is clarified, in consultation with the Accounts Officer, that
Shri......... Designation.......... has completed a qualifying service of........
years ............months............days as on............(date), as per details given
below. The service has been verified on the basis of his service documents
and in accordance with the rules regarding qualifying service in force at
present. The verification of service under sub rules (1) and (2) of Rule 32 of
the Central Civil Services(Pension) Rules 1972, shall be treated as final and
shall not be re-opened except when necessitated by a subsequent change in
the rules and orders governing the conditions under which the service
qualifies for pension.
Annexure - IX
MODEL CALCULATION-1
FAMILY PENSION & DEATH GRATUITY CALCULATION
MEMO IN RESPECT OF SHRI AAA DESIGNATION BBB, CBI EXPIRED ON
09.09.1999
I.
Date of birth:
23.04.1941
Date of appointment:
05.04.1963
Date of death:
09.09.1999
Last pay drawn
Rs. 6025/-
II.
QUALIFYING SERVICE:
Gross service w.e.f.
05.04.1963 to 09.09.1999
Non-qualifying service
NET SERVICE
III.
Y
36
M
5
D
4
36
FAMILY PENSION
Emoluments last (pay) drawn
=
Family Pension admissible @30%
i)
ii)
IV)
Rs.6025/-
= Rs.1808-00
6025 x30
100
Family pension at
Enhanced Rate
10.09.1999 to 09.09.2006 (7 years)
Rs.1808 x 2 = Rs.3616/- but
or attaining the age of 67 years limited to Rs.3013/- i.e. 50% of whichever is
earlier
the last pay drawn.
Family Pension at Normal Rate
10.09.2006 onward
DEATH GRATUITY:
Basic Pay
DA @ 37%
Rs.1808/-
TOTAL
Rs.6025-00
Rs.2229-00
Rs.8254-00
Rs.8254 x 33
Rs.2,72,382-00
Sd/Head of Office
CBI
MODEL CALCULATION 2
PENSION, COMMUTED VALUE OF PENSION, RETIREMENT GRATUITY &
FAMILY PENSION CALCULATION MEMO IN RESPECT OF SHRI CCC
DESIGNATION
DDD,
CBI
RETIRING
ON
31.05.2002
ON
SUPERANNUATION
Date of birth:
20.05.1942
Date of appointment:
03.09.1970
Date of retirement:
31.05.2002
Pay as on 1.10.2000
Rs. 8300/Pay as on 1.10.2001
Rs. 8500/Pay on the date of retirement
Rs. 8500/I.
Gross Service
w.e.f. 03.09.1970 to 31.05.2002
Non-qualifying service
Total Service
31
Yr.
31
-
M
8
-
D
28
28
or say 63 SMPs
II:
AVERAGE EMOLUMENTS
i)
ii)
01.08.2001 to
01.10.2001 to
A.E.
30.09.2001 @Rs.8300 x 2=
31.05.2002 @Rs.8500 x 8=
Total =
= 84,600
10
Rs.16,600-00
Rs.68,000-00
Rs.84,600-00
= Rs.8,460-00
III:
PENSION
i)
ii)
Pension admissible for
Rs.4037.72
63 Six Monthly Period
8460 x 66
2 x 66
8460 x 63
Rs.4230-00
x 66
or say
Rs.403800
IV.
V.
VI.
COMMUTATION
40% of Rs.4038
1615 x 12 x 9.81
=
=
Rs.1615/Rs.1,90,117.80
RESIDUARY PENSION:
Rs.4038 (-) Rs.1615
Rs.2423-00
RETIREMENT GRATUITY:
Basic Pay
Rs. 8500-00
DA @45%
Rs. 3825-00
Rs.12,325-00
12,325x63
4
VII.
Rs.2550-00
Rs.2550/-
Sd/Head of Office
CBI
Annexure X(A)
No.240/1/96-AVD.II
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
DEPARTMENT OF PERSONNEL & TRAINING
NEW DELHI
DATED :
03.10.96
To
The Director,
Central Bureau of Investigation
New Delhi
Sub:- Delegation of financial powers Rules 1978 - Enhancement of
Powers of DCBI.
Sir,
I am directed to convey the sanction of the President to the delegation
of enhanced powers to the Director,CBI for according administrative
approval and expenditure sanction for execution of works as specified in
Annexure A'.
2.
This order relating to delegation of enhanced powers is subject to the
provisions contained in DFP Rules, GFRs and other instruction issued from
time to time.
3.
This letter issues with the concurrence of Ministry of Home Affairs
vide their Dy. No.7334/JS/Fin(P) dated 1.10.96.
Yours faithfully
sd/( Jaswant Singh)
UNDER SECRETARY TO THE GOVT. OF INDIA
EXISTING POWERS
OF DCBI
ENHANCED TO
1.
Recurring
Rs. 10,000/- p.a.
in each case
Recurring
Rs.30,000/- p.a.
in each case
Contingent
Expenditure
2.
Local purchase of
Stationery
3.
Petty repairs
Non-Recurring
Rs.40,000/- p.a.
in each case
Non-Recurring
Rs.60,000/- p.a.
in each case
Rs.40,000/- p.a.
Rs.50,000/- p.a.
4.
Major and Minor works
Rs.30
Nil
Major Work :
lakh in each
case
Minor Work
:Rs.2
Lakh in each
case.
Item
Bicycle
Conveyance Hire
Govt. Order of
delegation
Monetary
Remarks
limit upto
which
expenditure
can be
incurred
Item No.1 of Full Powers
As per Scales
Annex ure to
prescribed
in
Schedule V of
Col.4
of
DFP
Rules
Schedule V to
1978
DFP Rules 1978
Item No.3 of
The conveyance
Annexure
to
hire
charges
Schedule V of
actually
paid
DFP
Rules,
may
be
1978
reimbursed to a
Gazetted /nongazetted Govt.
servant
who
performs
journey
in
public interest
within
the
municipal
limits of the
city in which
his
H.Q.
is
situated, in a
conveyance
when a staff
car
is
not
available.
Provided
that
where
travelling
allowance
is
also admissible
for
such
a
journey, it will
be open to the
officers either
to
claim
reimbursement
of
the
conveyance
hire
under
these rules or
travelling
allowance
under
Travelling
Allowance.
Provided
further that the
reimbursement
of
the
conveyance
hire shall be
subject to the
conditions laid
down in Col.4
of Schedule V
to DFP Rules,
78.
4
The exercise of
this
power
shall be subject
to
such
conditions and
scales as may
be prescribed
by the Min. of
Works
Housing.
6
and
FREIGHT
AND
DEMURRAGE
/
WHARFAGE CHARGES
(i) Freight Charges
Item No.6 (i) of Full Powers
Annex ure to
Schedule V of
DFP
Rules,
1978
(ii)Demurrage/Wharfage
charges
Item 6(ii) of Full Powers
Annex ure to
Schedule V of
DFP
Rules,
1978
Item No.7 of
Annex ure to
Schedule V of
DFP
Rules,
1978
Legal Charges
Item No.9(i) of
(i) Fees to Barristers, Annex ure to
Advocates,
Pleaders, Schedule V of
Arbitrators
and DFP
Rules,
Umpires.
1978
In
case
of
airlifting
of
stores
exceeding
Rs.1000/should
be
reported to the
next
higher
Administrative
Authority
/
DP&T.
Each
case
exceeding
Rs.1000/should
be
reported
to
Min./Deptt.
Full Powers
Subject
to
observance of
all the relevant
Govt. Rules in
force.
Full Powers
Subject
to
conditions
/scales
laid
down in Col.4
of the Annex
ure to Schedule
V of DFP Rules,
Full
Powers 1978
in case of
authorities
vested
with As
per
powers
to conditions
sanction the provided
in
institution of Col.4 of the
suit
or Annex ure to
prosecution; Schedule V to
otherwise
DFP
Rules,
Rs.5000/- in 1978.
each
case.
per
arbitration
otherwise
Rs.1,00,000/in each case.
Engagement of Spl.
Counsel on behalf of
CBI to contest the
criminal cases
DP&T
Letter Full Powers
No.225/2/95AVD-II
dated
30.1.97
circulated vide
DCB
letter
No.2/97/DCBI/
Pers/338 dated
4.2.97
-do-
-do-
conditions
provided
in
Col.4
of
Schedule V to
DFP
Rules,
1978.
Subject
to
observance of
Scheme
circulated
by
Legal Division
/CBI.
Sr. Counsels
Rs.3500/per day.
The Counsels
should
be
appointed with
Jr. Counsels the
prior
Rs.1750/approval of the
per day
Director, CBI.
-do-
10
MOTOR VEHICLES
(iii)Maintenance,
Upkeep and repairs.
rates
and
Full Powers
--
Full Powers
11
Municipal
taxes
12
Subject
to
observant of all
the
relevant
Govt. rules.
As
per
conditions laid
down in col. 4
of the Schedule
V of DFP Rules,
1978
Subject to the
conditions laid
down in col.4 of
Schedule V of
DFP
Rules,
1978
13
14
15
Publication
(i) Official Publication
16
Item No.14 of
Annexure
to
Schedule V of
DFP
Rules,
1978.
Full
Powers
where
work
executed
through
or
with
the
approval
of
Director
of
Printing.
In
the case of
local printing
and binding
Rs.20,000/per annum.
(ii)
Non-official
Publication
Item No.15(ii) of
Annexure
to
Schedule V of
DFP
Rules,
1978.
RENT
(i)
Ordinary
Office Item No.16(i) (a)
accommodation
of Annexure to
(a)
Where
the Schedule V of
accommodation
is DFP Rules,
entirely utilised for the 1978
office.
Lr. No.
11011/18/86Fin.II (MHA)
dated 26.12.86.
(b)
Where
the
accommodation is used
partly as office and Item No.16(i)(b)
of Annexure to
partly as residence
Schedule V of
Subject to the
conditions laid
down in Col.4
of the schedule
V of DFP Rules,
1978.
Subject to the
conditions laid
down in Col.4
of the Schedule
V of DFP Rules,
1978.
Subject to the
conditions laid
down in col.4 of
the Annexure
to Schedule V
of DFP Rules,
1978.
Subject
to
conditions laid
down in col.4 of
the schedule V
of DFP Rules,
1978
Full Powers
--do -
A1 = Rs.
25000/- p.m.
A, B1 & B2 =
Rs. 10000/p.m.
C = Rs.
6000/- p.m.
Unclassified =
Rs. 4000/p.m.
A1 =
Rs.6000/p.m.
A B1 B2 =
Normally
the
Central Public
Works
Department
should
hire
accommodation
required
for
public
purposes and
also enter into
the lease deeds
and pay the
rent.
The
powers is an
exception this
DFP Rules,
1978
(ii) For residential and
other purposes
Item No.16(ii) of
Annexure
to
Schedule V of
DFP
Rules,
1978
17
18
19
Item No.17 of
Annexure
to
Schedule V of
DFP
Rules,
1978.
Lr.
No. Full
Powers
11011/12/81- within
the
Fin.II
(MHA) budget limits.
dated 19.5.81.
20
Staff
paid
Contingencies
21
22
Local
purchase
of Item No.21(c) of
rubber
stamps
and Annexure
to
office seals.
Schedule V of
DFP
Rules1978.
Rs.2,500/Subject
to
p.a. to a Govt. observance of
servant.
all the relevant
rules.
Full Powers
Remuneration
of such staff
shall
be
regulated
in
accordance
with general or
special orders
issued
by
President
in
this behalf.
Rs.100000/- As
per
per annum
provisions laid
down in col.4
against
item
No.21
of
Schedule V to
DFP
Rules,
1978.
Full Powers
To avoid the
possibility
of
counterfeiting
of stamps and
seals
by
a
dealer
,
purchases shall
be made with
caution
and
from firms of
repute only.
23
STORES
(I) Stores required for Item 22(i) of
Full Powers
works
Annex ure to
Schedule V of
DFP Rules 1978.
(ii) Other Stores i.e.
stores required for the Item No.22(ii) of Full Powers
working
of
an Annexure
to
establishment,
Schedule V to
instrument
and DFP Rules apparatus.
1978.
24
Supply of uniforms,
badges
and
other
articles of clothing etc.
and washing allowance
Item
No.23of Full Powers
Annexure
to
Schedule V to
DFP Rules 1978.
25
Telephone Charges
26
27
(i) Computers
Item
No.26(A) Rs.1.00 lakh
(including
personal (ii) of Annexure
computers purchase ) to Schedule V
of DFP Rules 1978 .
(ii)
Hire
and
Full Powers
maintenance
of Item No.2(b) of
computers of all kinds Annexure
to
Schedule V of
The sanction of
a
competent
authority
for
executing the
work
carries
with
it
the
sanction
for
incurring
necessary
expenditure on
the purchase of
stores required
for the work.
As
per
provisions laid
down in col.4
against
the
item
of
Schedule V to
DFP Rules 1978.
As
per
provisions laid
down in col.4
against
the
item
of
Schedule V to
DFP
Rules1978.
The
expenditure on
the purchase ,
hire, upkeep of
and repairs to
such machines
shall
be
incurred
subject
to
general
or
special orders
issued by the
Ministry
of
Finance
or
Department of
Supply
from
time to time in
this behalf.
Subject
to
provisions laid
down in col.4
against
the
item
of
Schedule V to
DFP
Rule1978.
DFP
1978.
28
CONTINGENT
EXPENDITURE (Table in
Schedule V to Delegation
of
Financial
Powers
Rules applicable to item
not specified in the
Annexure to Schedule V
of DFP Rule-1978).
29
MAJOR WORKS
30
Minor Works
31
Incurring
of
Miscellaneous
Expenditure including
expenditure
on
light
refreshments.
32
Loss of irrecoverable
loans and advances
33
Rules-
Subject
to
provisions laid
down in col.4
against
the
Item
of
Schedule V to
DFP
Rules1978.
DP&T
letter NonNo contingent
No.240/1/96- recurring
or
AVD.II dated Rs.60,000/- miscellaneous
3.10.1996
p.a. in each expenditure of
case.
an
unusual
character
or
involving
any
departure from
the
rules
,
Recurring
Rs.30,000/- orders
,
p.a. in each restrictions or
case.
scales
prescribed
shall
be
incurred.
--do-letter Rs.30.00
Subject
to
DP&T
No.240/1/96- lakhs in each observations of
AVD.II dated case.
all the relevant
3.10.1996
Govt. Rules in
force.
DP&T
letter Rs.2.00 lakhs Subject
to
No.240/1/96- in each case. observations of
AVD.II dated
all the relevant
3.10.1996
Govt. Rules in
force.
Schedule VI of Recurring
Subject
to
DFP Rules - Rs.5,000/- a observance of
1978 and Note year
Schedule VI of
thereunder.
NonDFP
Rules,
recurring
1978.
Rs.20,000/Schedule VII Rs.50,000/- Subject
to
of the DFP for losses of observance of
Rules,
1978 stores
not Schedule VII of
and
notes due to theft, DFP
Rulesthereunder.
fraud
or 1978.
negligence
Rs.20,000/for
other
cases.
As the Director
,
CBI
has
powers to allow
travel by air to
34
Reimbursement of
amount equivalent to
trap money to the
complainants seized by
CBI in a trap
DP&T letter
Full Powers
No.
245/32/97AVD.II dated
3.12.1997
circulated vide
HO letter No.
23/6/94Ad.IV dated
05.03.1998
non-entitled
officers
upto
150 cases in a
year,
nonentitled officers
should not be
permitted
to
travel by air
and in case of
extreme
urgency such
officer have to
take
prior
approval
of
their concerned
Joint Director
and
proposal
for
ex-postfacto sanction
be sent to Head
Office with a
copy of prior
approval of the
concerned
Joint Director,
CBI.
Reimbursement
should not be
made
as
a
matter
of
routine but in
rare
and
exceptional
circumstances
for reasons to
be recorded in
writing and as
per procedure
laid down vide
HO letter No.
23/6/94-Ad.IV
dated 23.6.94.
Annexure X(B)
No.240/2/93-AVD.II
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
DEPARTMENT OF PERSONNEL & TRAINING
NEW DELHI
Dated: 06.06.97
To
The Director,
Central Bureau of investigation,
New Delhi
( Attention: Shri R. S. Arora, DD(A) )
Sub: Delegation of powers to DCBI to allow Air Journey to non-entitled
officers of CBI
Sir,
With reference to CBI's ID NO.3/3/87-Hindi dated.3.2.97 and in
partial modification of this Department's letter No.240/1/89-AVD.II
dated.4.1.1991 on the subject noted above. I am directed to convey the
sanction of the President to enhance the delegated powers of Director CBI
from the 60 non-entitled personnel to 150 non-entitled personnel of CBI for
performing air travel in a year in public interest.
2.
The terms and conditions for allowing journey by air to non-entitled
personnel will remain unchanged as mentioned in DOP&T letter
No.240/1/89-AVD.II date4d.30.5.89.
3.
This issues with the approval of Ministry of Finance vide ID
No.217/E.IV/97 dated 23.5.1997 and IFD Dy. No.1723/97.Fin.II dated the
5th June,1997.
Yours faithfully
Sd/(Hari Singh )
Under Secretary to the Govt. of India
Annexure X(C)
No.205/26/98-AVD.II
Government of India
Ministry of Personnel,Public Grievances and Pension
Department of Personnel & Training
New Delhi
Dated: 22 January, 1999
To,
The Controller of Accounts,
Department of personnel and Training,
New Delhi
Annexure XI(A)
No. 29/1/96-AD.III
Central Bureau of Investigation
(Administration Division)
Block-3, CGO Complex
New Delhi-110003
December 26, 1997
CIRCULAR
The rewards are sanctioned to CBI officers as a recognition of
extraordinary efforts made by them and for exemplary initiative shown in
accomplishing a special task assigned to them.
Similarly, the
Commendation Letters are intended to motivate the officers and staff to put
in their best and achieve excellence in their assigned duties. However, the
rewards and commendation letter must not be given for performing routine
duties and normal task expected of an officer. While sanctioning and
proposing rewards, the officer must bear in mind that executive officers from
the rank of Constable to Inspector are being given one month extra salary for
working beyond office hours and on holidays.
2.
In order to bring in uniformity in the sanction of rewards and issue of
commendation letter the following instructions are issued to be strictly
followed by the officers proposing and sanctioning rewards.
a)
b)
c)
3.
As mentioned in para 1, the officers must bear in mind that rewards
are not proposed and sanctioned for the following:a)
b)
c)
4.
While sanctioning the rewards and commendations the following
administrative guidelines must be kept in mind by the officers:i)
ii)
iii)
iv)
v)
vi)
vi)
Drawing and Disbursing Officers (DDOs) should ensure
that reward has been sanctioned by the competent authority.
DDOs must maintain separate register for honorarium/reward
in respect of each officer and staff. Before passing the bills and
presenting the same to Pay and Accounts Officer, DDO should
fully satisfy himself that various instructions issued from time
to time and the restrictions if any have been complied with.
Constable
Hd. Constable
ASI
Sub-Inspector
Inspector
b)
Rs.
Rs.
Rs.
Rs.
Rs
750/1,000/1,250/1,500/1,750/-
Rs.
Rs.
Rs.
Rs.
Rs
1,250/1,500/1,750/2,000/2,250/-
Joint Director
Constable
Hd. Constable
ASI
Sub-Inspector
Inspector
d)
DIG/Dy. Director
Constable
Hd. Constable
ASI
Sub-Inspector
Inspector
c)
Constable
Hd. Constable
ASI
Sub-Inspector
Inspector
Rs.
Rs.
Rs.
Rs.
Rs
1,500/1,750/2,000/2,250/2,500/-
6.
In case any officer wishes to grant reward more than his delegated
power, he may forward the proposal to the next rank competent to sanction
rewards of the proposed limit.
Rewards to the drivers
7.
Constables/Hd. Constables/ASIs employed for driving duties may be
given cash reward of Rs. 750/- for good maintenance, economy of fuel and
accident free driving for every 5000 kms.
The maximum annual ceiling for sanction of cash rewards
8.
The cash rewards are subject to following maximum annual ceiling
and the officers proposing and sanctoning rewards must ensure that these
limits are not exceeded.
a)
Constable
Rs. 5,000/-
b)
Constable(Driver) Rs. 7,000/-*
c)
Hd. Constable
Rs. 7,500/d)
Hd. Const.(Driver) Rs. 8,000/-*
e)
ASI
Rs 8,500/f)
ASI (Driver)
Rs. 9,000/g)
SI
Rs. 10,000/h)
Inspector
Rs. 12,250/*(Inclusive of good maintenance, economy of fuel and accident free driving
rewards).
9.
However, Director, CBI may sanction rewards more than the above
limits on a specific proposal submitted with full justification in cases of
exceptional achievements by the officers.
This issues with the approval of DCBI.
Sd/(N.R.Wasan)
Dy. Director(Admn.)
CBI/New Delhi
To,
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
PS to Director, CBI.
Ps to SDCBI.
PS to ADCBI.
All Joint Directors, CBI.
All DIGs and Dy. Directors, CBI.
All SsP, SP(HQ), SP(Trg.) and ADs/CBI.
AO(P&AO), CBI/Delhi.
AO(E)/AO(A)/CBI HO/Delhi.
LA, DPIO, Tech. Adviser, Exe. Engr. and OSD (Computer).
All Sections of Admn. Division, CBI, HO.
11.
11.
Incharge Control Room, Delhi.
Annexure XI(B)
No. 29/1/96-AD.III
Central Bureau of Investigation
(Administration Division)
Block-3, CGO Complex
New Delhi-110003
May 20, 1998
CIRCULAR
In continuation of Head Office Circular of even number dated 26th
December, 1997, it is clarified that Joint Director, Additional
Director/Special Director could sanction cash reward to prosecuting staff i.e.
APP, Group-B (Non-Gazetted) and PP, Group-B (Gazetted) in deserving and
appropriate cases in which the prosecuting staff have shown exemplary and
hard work resulting in exemplary conviction of the accused. The cash
rewards would be subject to an annual ceiling. The maximum amount of
cash reward that can be sanctioned to the officer on a single occasion
subject to overall annual ceiling mentioned at para 2 below- is as follows:(a)
Joint Director
(b)
i)
ii)
Addl.
i)
ii)
2.
The cash reward is subject to following maximum annual ceiling and
the officers proposing and sanctioning rewards must ensure that these limits
are not exceeded to:i)
APP, Gr-B (Non-Gazetted)
Rs. 12000/ii)
PP, Gr-B (Gazetted)
Rs. 15000/3.
However, Director/CBI may sanction rewards more than the above
limits on a specific proposal submitted with full justification in cases of
exceptional achievements by an officer.
4.
Other instructions contained in Head Office Circular No. 29/1/96AD.III dated December, 26, 1997, including those regarding grant of rewards
of Group-A Gazetted Legal Officers vide sub-para (a) of para 2 would remain
unchanged.
This issues with the approval of DCBI.
Sd/(N.R.Wasan)
Dy. Director(Admn.)
CBI/New Delhi
To,
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
PS to Director, CBI.
Ps to SDCBI.
PS to ADCBI.
All Joint Directors, CBI. (Delhi & Outside Delhi).
All DIGs and Dy. Directors, CBI (Delhi and Outside Delhi).
All SsP/CBI, SP(HQ), SP(Trg.) and ADs/CBI.
AO(P&AO), AGCR Building/Delhi.
AO(E).AO(A)/CBI/HO/Delhi.
LA, DPIO, Tech. Adviser, Exe. Engr. and OSD (Computer).
OS/CBI/Legal Division, HO, Delhi.
11.
11.
DSP (Hqrs)/CBI/HO.
Annexure XII(A)
No. 29/1/96-AD.III
Government of India
Central Bureau of Investigation
CGO Complex, Lodhi Road,
New Delhi-110003
23 November, 1998
CIRCULAR
A consolidated brochure containing detailed instructions/guidelines
for sanction of reward to CBI Personnel was issued to all CBI Branches vide
HO Standing Order No. 32 dated 27.12.1996. In modification to this
Brochure, circular/instructions have been issued from time to time resting
with Head Office Circular No. 29/1/96-AD.III dated 26.12.1997 and
20.05.1998 for strict compliance.
In continuation of the above circulars/instructions, it is clarified that
the Officers of the rank of SsP and above can sanction cash rewards to
RSOs, Telephone Operator Assistants of MTNL and Junior Engineers of
CPWD and other similar organisations of Government and Public Sector
Undertakings, in deserving and appropriate cases, in which the RSOs,
Telephone Operator Assistants and Junior Engineers have shown exemplary
initiative and put in hard work. The cash rewards would be subject to overall
annual ceilings in a financial year mentioned against the respective
categories.
Category of Maximum limit of
officer
reward that can be
sanctioned on a
single occasion.
RSO
Rs.1500/Rs. 1750/Rs. 2250/Rs. 2500/Full powers within
budget limits.
Junior
Rs. 1000/Engineer
Rs. 1500/(CPWD)
Rs. 2000/Rs. 2250/Full powers within
budget limits.
Telephone
Rs. 600/Operator
Rs. 1000/Assistant
Rs. 1500
(MTNL)
Rs. 1750/Full powers within
budget limits.
Sanctioning Authority
SP/Asstt. Director/AIG
DIG/Dy. Director
Joint Director
Addl./Spl.
Dir
&
Director
Maximum
annual overall
limit
in
a
financial year.
*Rs.12,250/-
SP/Asstt. Director/AIG
DIG/Dy. Director
Joint Director
Addl./Spl. Dir &
Director
*Rs.10,000/-
SP/Asstt. Director/AIG
DIG/Dy. Director
Joint Director
Addl./Spl. Dir &
Director
* Rs.7500/-
Members of Public -
Sd/(N.R.Wasan)
Dy. Director (Admn.)
CBI:New Delhi
Copy to:1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
PS to Director, CBI.
Pss to ADCBI/Delhi.
All Joint Directors/CBI (Delhi & outside Delhi).
All DIsG and Dy. Directors/CBI Delhi and outside Delhi.
All SsP, CBI Branches located at Delhi and outside Delhi.
SP(HQ), AIG(P), AD(CO) & AD(Interpol) CBI/Delhi.
AO(E) and AO(A)/CBI/HO/Delhi.
Legal Adviser/Dy. Principal Information Officer/CBI/Delhi.
Technical Adviser/Ex. Engineer & OS (Computer), CBI/Delhi.
DSP(HQ)/CBI/HO/Dellhi.
Annexure XII(B)
MOST IMMEDIATE
No.DPAD32000/5370/29/1/96-AD.III
Central Bureau of Investigation
(Administration Division)
Block-3, CGO Complex
New Delhi-110003
September 28, 2000
CIRCULAR
DP & Trg. vide their letter No. 245/13/98-AVD.II dated 16.8.2000
have intimated that Government have approved the following scheme for
grant of rewards to Group-A Gazetted Officers in the CBI.
i)
ii)
iii)
iv)
Sd/(Vivek Dube)
Dy. Director(Admn.)
CBI/New Delhi
Copy forwarded for favour of information and necessary action to:-
To,
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
PS to Director, CBI.
Ps to SDCBI.
PS to ADCBI.
Sr.PA to all Joint Directors, CBI.
All DIGs and Dy. Directors, CBI (Delhi and Outside Delhi).
All SsP/CBI, SP(HQ), SP(Trg.) and ADs/CBI.
AO(P&AO), AGCR Building/Delhi.
AO(E).AO(A)/CBI/HO/Delhi.
AIG(P)/CBI/HO.
LA, DPIO, Tech. Adviser, Exe. Engr. and OSD (Computer).
All Sections/Divisions/Zones/CBI/Delhi.
DSP (Hqrs)/CBI/HO.
Sd/(Vivek Dube)
Dy. Director(Admn.)
CBI/New Delhi
Annexure - XIII
S.P.
working /
declared
of
as Head of
Metropolitan
Office
1
1
2
Purchase of Bicycle for
office use
2
3
Repair of Bicycle
Joint Director
Joint Directors
AD/CBI
SDCBI
(Zonal)
Branches
--
--
--
--
--
--
--
Conveyance Hire
(Subject to observance
of conditions laid
down in col.4 of item
Full Powers
--
--
--
--
Beyond
Purchase of furniture Rs.5,000/& fixtures
p.a.
-Beyond
Beyond
Rs.1,000/- Rs.1,000/-
Rs.5,000/-
Rs.5,000/- and
on each
and upto
and upto
upto
occasion
--
Upto
Hiring of furniture
Rs.1,000/ Rs.2,000/p.a.
on each
occasion.
Beyond
Beyond
Rs.2,000/-
Beyond
Rs.5,000/- and
and upto
Rs.5,000/- on
upto
each occasion.
i)Fee to
Advocates
,
Pleaders,A
Legal Charges/ other
legal charges
(Subject to observance
of conditions laid
down in col.4 of item 9
of Annex ure to
Schedule V of DFP
Ruls, 1978
rbitrators
Rs.1,000/p.a.
Pleaders,
i)Fee to
Arbitrators Advocates ,
Pleaders,
Rs.1,000/- Arbitrators
p.a.
upto
i)Fee to
Advocates ,
Pleaders,
Arbitrators
ii)Other
--
Advocates ,
Pleaders,
Arbitrators Full
--
ii)Other
Legal
Charges
upto
on each
Legal
ii)Other Legal
Charges
Charges upto
upto
Rs.2,500/- on
ii)Other Legal
Charges
Full Powers.
--
Full Powers.
on each
occa
occasion.
sion.
Motor Vehicles
Beyond
on each
**
occasion.
( Henceforth these
one
car
powers relating to
and
upto **
Rs.4,000/-
not be
per vehicle
exercised by AO(A)
p.m.
if
the Branch
delegated to SP(HQ) /
has two or
CBI
more
vehicles.
No.DP
-ii)Motor
Motor
ii)Upto
Beyond
2002/702/8/6/2002/ Cycle/Scoo
Cycle/Scoo Rs.1000/- Rs.1000/- on
AD.IV dt. 18.9.2003)
ters
Upto on each
each occasion.
Rs.1000/- occasion.
p.m.
per
ii) Maintenance,
scooter
/motor
**
cycle.
i)Beyond
**
(Henceforth these
i)Car
Car upto i)Rs.6000/ Rs.6000/-
powers relating to
Rs.6,000/- -
each on each
occasion.
maximum
delegated to
of
SP(HQ)/CBI (HO)
Rs.15,000/
vide HO letter
- p.a.
Car:-Beyond
Rs.
Car
10,000/-
Rs.15,000/-
upto
Rs.
on each
40,000/-
on
occasion.
each occasion.
ii) Beyond
Full powers.
and upto
and
----
No.DPAD4
AD.IV dt.
per
AD4
i) Fee to
powers.
Rs.2,500/-.
Rs.1,000/-
Advocates ,
upto
upto
i)Fee to
ii) Upto
--
Rs.1000/- on
18.9.2003).
oter
on each
Rs.1000/- occasion.
in each
case
subject to
maximum
of
Rs.3000/p.a.
9
--
--
--
--
--
--
--
letters
--
--
--
--
powers.
Rs.250/in each
(ii) Demurrage,
--
case
Warfage charges
Beyond
Rs.250/-
Rs,250/-in
in each
each case.
--
--
--
case
11
Publications
--
--
--
on each
occasion.
(a)
stationary.
Upto
on each
Beyond
--
--
--
--
each occasion.
subject to occasion.
maximum
of
Rs.10,000/
-p.a.
-do(b) Purchase of
-do-
-do-
stationery from
Govt. Deptts. (item-21
of Annexure to
Schedule V of DFPRs)
13
--
--
--
Contingencies
14
Supply of liveries,
--
--
--
--
--
--
--
Telephone Charges
--
for
payment
of local
and trunk
calls and
rental
charges
bills
16
(i)
(i) Recurring
Beyond
Rs.2000/-
occasion
processors, intercom
per
--
--
--
--
--
--
Rs.2000/-
equipment,calculators, machine
electronic stencil
subject to
cutters,Dictaphones,
ceiling of
tape recorders,
Rs.5000/-
photocopiers,copying p.a.
machines,franking
per
machine,addressograp machine.
(ii) NonNon-
(ii) NonNon-
(ii)Non
Non
recurring
systems, etc.
recur
recurring
Beyond
excluding computers
ring
Rs.10,000/ Rs.10,000/-
of all kinds.
Rs.10,000/ -
on each
( Item 26 (a)(i) of
- on each on each
occasion.
occasion.
Contingent
Recurring (i)Recurring
(i)Recurrin
Recurrin (i)Recurring
Recurring
(i)Recurring
Recurring
(i)Recurrin
Recurring
Recurring
Expenditure
Beyond
upto
Rs.2,000/- on
Rs.10,000/- on
each occasion
each occasion
subject to
subject to
Rs.2000/-, upto
(Table
Table in Schedule V to Rs.2000/- in each
DFPR , applicable to
p.m. in
Rs.4,000/-.
case.
(original
power of
maximum of
maximum of
Schedule
Schedule V of DFP
power of
HOD)
Rs.30,000/-
Rs.30,000/-
Rules, 1978)
HOD)
per annum in
each case.
(ii)Non
NonNonrecurring
(ii)Non
NonNon-
Upto
recurring
Rs.5000/- Rs.10,000/-.
upto
(ii)Non
NonNonrecurring
(ii)Non
NonNon-recurring
upto
Beyond
Rs.25,000/- on
Rs.5,000/- on each
Rs.10,000/-
each occasion.
on each
occasion.
on each
occasion.
(original
occasion
power of
subject to
HOD)
maximum of
(original
18
(ii)Non
NonNonrecurring
recurring
power of
Rs.60,000/- in
HOD)
each case.
Rs.500/-
--- Upto
Upto
--
Upto
--
--
Rs.10,000/-
Rs.30,000/- in Rs.30,000/- in
in each case.
each case.
buildings including
(vide
(vide No.DPAD4
No.DPAD4
2002/702/8/6/ (vide
on each
subject to
of
installations in such
buildings and
each case.
2002/702/8/ 2002-AD.IV
No.DPAD4
Rs.1,500/-
6/2002-AD.IV dt.18.9.2003.
2002/702/8/6/
P.A.
dt.
2002-
18.9.2003.)
AD.IVdt.18.9.20
repairs(item 12(i) of
Annex.to Sch.V of
03.
DFPRs).
--
--
Upto
Rs.10,000/-
Upto Rs.
on each
10,000/- on
Upto
to hired and
on each
Rs.5,000/- on occasion.
each occasion
requisitioned
occasion.
(vide HO No.
buildings(item 12(iii)
(vide HO
8/1/90-AD.
of Annex. to Sch.V to
No.
8/1/90-AD.IV -AD.IV
IV dt. 10.8.90
the DFPRs.)
8/1/90-
dt. 10.8.90)
dt.10.8.90
---
AD.IV dt.
10.8.90)
19
Rs.500/-
Upto
(a)upto
in each
in each
Rs.2500/- in
Rs.20,000/- in Rs.20,000/- in
Rules, 1978 )
case.
case.
each case.
each case.
each case.
Rs.5,000/-
Rs.5,000/-
Upto
Upto
Rs.50,000/-
Rs.50,000/-
---
--
(i)Not due to
theft,fraud or
negligence.
(ii)Other cases
--
---
---
---
(vide No.(vide HO
No.DPAD4
--
2002/702/8/6/2002/
AD.IV
dt. 18.9.2003)
20
Sale by auction of
Upto
Upto
Upto book
in each
each case.
each case.
case.
---
book value in
each
case(subject to
submitting a
report to HO.)
21
Binding
Printing
--
--
---
--
on each
Binding
occasion.
Full
Powers.
(subject to
over all
ceiling of
Rs.20,000/
- P.A,)
22
Grant of Rewards to
Constable-
---
Constable-
Constable-
Rs.500/-
Rs.750/-
Rs.1250/-
Rs.1250/-
Rs.1500/- -
good services
Hd.Const-
Hd.Const.
Hd.Const.
Hd.Const.
Hd.Const. Rs.1500/-
rendered
Rs. 600/-
Rs.1000/-
Rs.1500/-
Rs.1500/-
Rs.1750/- Hd.Const.
(Rewards to drivers
ASI-
ASI-
ASI-Rs.1750
ASI-Rs.1750
Constables/
.Rs.750/-
Rs.1250/-
SI-Rs.2000/-
Hd.Constables/ASUs
SI-
SI-Rs.1500/- Inspr.
Inspr.
Rs,1000/-
Inspr.
Rs. 2250/-
Inspr.
Rs.1750/-
cash reward of
Rs.1500/-
Rs.2250/-
Rs.1750/-
Rs.2000/-
Rs.2250/- SIInspr.
Rs.2250/-
Rs.2500/- Inspr.
Rs.2500/-
maintenance,economy
of fuel and accident
free driving for every
5000 kms.)
Maximum annual
ceiling for sanction of
cash rewards. The
cash rewards are
subject to following
maximum annual
ceiling and the officers
proposing and
sanctioning rewards
must ensure that these
limits are not
exceeded.
a) ConstableRs.5000/b) Const.(Driver)Rs.7000/-*
c) Hd.Const.Rs.7500/d) Hd.Const.(Dri)
Rs.8000/'-*
e) ASI- Rs. 8500/f) ASI (Dri)- Rs.9000/*
g) SI- Rs. 10,000/h) Inspr. - Rs.12,250/* (inclusive of good
maintenance of fuel
and accident free
driving rewards)(Letter
No.29/1/96-AD.III
dt.26.12.1997).
23
---
taxes
Upto
Full powers.
---
---
---
---
----
Rs.500/-
Incurring of
Recurring
i) Up to
i) Beyond
Miscellaneous
---
Rs.100/-
Rs.200/- on
Rs.200/- on
expenditure including
on each
---
---.
occasion.
expenditure on light
refreshments ( subject --to Schedule VI and
Note thereunder in the
DFP Rules, 1978
)subject to observance
NonNon-
Beyond
recurring
Upto
Beyond
Rs.1000/- on
Rs.500/-
Rs.1000/- on Rs.1000/- on
time.
on each
each occasion.
occasion.
25
Local purchase of
Upto
Upto
Rs. 5000/-on
Rs.250/-
Rs.500/-
each occasion.
on each
C of Annex ure to
occasion.
occasion.
Full powers
Upto
--
---
Rs.10,000/-
Schedule V of DFP
Rules, 1978
26
Bicycle Advance to
--
--
---
---
Govt. servant
( Subject to availability
of funds )
27
--
--
---
---
to employees
transferred from
plains to hill stations.
28
Mileage allowance by a --
in case of
case of
shortest or cheapest in
non-
Gazetted
case of non-gazetted
gazetted
Officers (SR-
---
--
--
officers
employees 31)
29
-do-
-do-
--
30
To decide in case of
-do-
-do-
--
---
Full Powers in
Gazetted, non
case of Non-
case of
case of Gazetted
--
gazetted.
Gazetted
Officers
--
--
--
--
doubts whether a
particular absence
from Hqrs. is absence
or on duty i.e. away on
tour in respect of non
gazetted officers. (SR62 )
31
Officers
Rules, 1964 )
32
---
Full Powers
---
--
appropriation of funds
-----
(Rule 10 of Delegation
of Financial Powers
Rule, 1978 )
33
Alteration of date of
--
--
--
These powers
--
---
birth
Director /CBI
being Head of
Department
34
Full Powers
Full Powers in
Full powerts in
of conveyance ( Other
--
below the
case of DIG/
case of
than Bicycles )
rank of DIsG
DD/ALA/DLA ) DIG/DD/ALA/
---
--
Sale or transfer of
---
---
-do-
motor vehicles
case of
case of DIG/DD/
purchased with
DIG/DD/
ALA/ DLA
ALA/DLA
working under
(cases of
him.
--
JDs/Addl.
Directors to be
submitted to
Director/CBI)
36
---
Full Powers
---
---
---
---
---
Full Powers
---
---
---
---
--
Full Powers
---
---
---
---
--
--
--
--
38
( Amount to
be decided in
consultation
with Internal
Finance Divn.
under GFR 90 )
39
Condemnation of
--
--
Full Powers
unserviceable
typewriters
39A Purchase of manual
--
--
--
--
--
typewriters equal in
number to those
condemned as
unserviceable
40
Advance of TA for
Full
Full Powers
GFR-231 )
persons
working
working
under his
under his
administrat
--
--
--
--
--
--
--
--
--
--
repayment of advance
(Cases of
in exceptional cases (
advance for
GFR - 184 )
medical
attendance to
DIsG , DDs,
JDs. and Addl.
Directors are
to be
submitted to
Director/ CBI)
42
Grant of advances
--
--
Full Powers
--
--
--
--
--
--
Full Powers
---
---
---
---
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
Grant of Advance to
provide relief to the
families of nongazetted Govt.
servants who die while
in service
44
45
Departure from
procedure relating to
custody of Govt.
Money (Treasury Rule
- 109(2))
46
To dispense with
medical certificate on
first appointment in
individual cases ( in
case of Non-gazetted
Govt. servant - FR - 1
47
To permit a person to
join a post in Govt.
service without
medical certificate of
fitness and to draw
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
Full Powers
--
--
--
--
Full Powers
--
--
--
--
14)
49
50
51
Temporary and
officiating
appointment of Group
B and Group C Govt.
servants to more than
one post and fixation
of pay and allowance
(FR 49 and Sl. No. 20
of Appendix of FRs.
and SRs. Vol. II)
52
Retention of 55 (now
58) of ministerial
servant appointment
after 1.4.38 (FR56(b)
(iii) and S.No. 22-A of
Appx., 4 of FRs. & SR
Vol. II)
53
Transfer to foreign
--
--
To accept a fitness
--
--
certificate by any
registered female
candidate ( SR 4(1) and
S.No. 1 of Appendix 13
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
To restrict frequency
and duration of
journeys on tour
(Gazetted officers SR.
63 and S.No. 22 of
Appendix. of FRs. &
SRs. Part II(T. A.Rules).
57
To grant exemption
from the rule limiting a
halt on tour to 10 days
in respect of all
officers upto the rank
of SP (SR73 and S.
No.23 of Appendix I of
FRs. & SRs. Part - II((T.
A.Rules).
58
To allow exchange of
daily allowance for
mileage allowance for
the whole period of
absence from
headquarters, in
respect of all officers
upto the rank of SP
(SR75 and S.No. 27 of
Appendix - I of FRs.
and SRs. Part II((T.A.Rules)
59
To impose restriction
on exchange of daily
allowance for mileage
allowance in respect of
officers upto the rank
of SP (SRs. 76 & 77)
and S.No. 28 and 29 of
Appendix I of FRs. and
SRs. Part-II(TA Rules)
60
To permit drawal of TA
for a journey to attend
departmental
examination other
To disallow TA for
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
To sanction TA as for a
journey on tour by a
non-gazetted Govt.
servant who is
required, while on
leave in India to
perform any public
duty at a place other
than the one where he
is spending his leave
(SR 135 and S.No. 46A of FRs. and SRs. Part
- II((T. A.Rules).
63
64
To decide rates of TA
admissible to a Govt.
servant deputed to
undergo a course of
training (SR 164 and
S.No. 49 of Appendix I
of FRs. and SRs. Part II (T. A.Rules).
65
To grant TA to non-
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
officials attending
Commissions of
Inquiry or performing
other public duty in an
honorary capacity etc.
and to declare the
grade to which they
may be considered to
belong (SR 190(A) & (B)
& Sl. No. 52 of
Appendix I of FRs. and
SRs. Part - II (T.
A.Rules).
67
To permit calculation
of joining time by a
route other than
ordinarily used (SR 296
and S.No. 68 of
Appendix 13 of FRs.
and SRs. Vol. II)
68
69
To treat a Govt.
servant on leave as
being in occupation of
a residence (SR 312(4)
and S.No. 72 of
Appendix -4 of FRs. &
SRs. Vol. II)
70
Recruitment of a
person below 18 years
of age to clerical post
filled without reference
to SSC Appendix 3 of
FRs. and SRs. Vol.II and
MHA OM No. 4/7/56-
Appointment of a
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
Full Powers.
--
--
--
--
substitute in place of
an absentee on
quarantine leave (Sec.
V (3) Note - 3,
Appendix 3 of FRs. and
SRs. Vol. II) and Min. of
Finance OM No. 7(40)E IV 65 dated 29.9.55)
72
Sanction to pension
where he is the
appointing authority
73
74
Powers to sanction
House Building
Advance to the
members of
staff/officers working
in CBI upto the rank of
Office Supdt. (Group B
Posts.)
75
76
Sanction of subsidy to
canteen / tiffin rooms (
OM No.5/43/65Welfare dated 11.2.66
from MHA )
77
78
Hiring of teleprinter (
Schedule V of the DFP
Ruls, 1978 )
79
Payment to P&T
---
---
Full Powers
Department for
Upto
Rs.5000/- in
their Machines (
each case.
--
--
--
--
Power to refund
--
--
Full Powers
--
--
--
--
--
--
Full Powers
--
--
--
--
--
--
--
Power to sanction
special pay to Cashier
(F.No.1/12/73-WSU
dated 24.7.73)
82
Grant of leave to
Group-A Officers
Full Powers
In respect
(upto SP)
(upto SP)
powers in
of DIsG
respect of
working
DIsG
under
working
him.
under him.
83
Combination of
--
--
--
Full Powers
Full Powers
--
joining time in
relaxation of provision
(a) to SR 209 or SR 211
in respect of Group A
Officers and below (SR
210 and SR 211)
84
--
--
--
Full Powers
Full Powers
--
servants declared by
Medical Committee as
unlikely to be ever fit
to return to duty ( SR233 )
85
Grant of maternity
--
--
--
Full Powers
Full Powers
--
leave in respect of
Group A officers ( SR
267 and 269 )
86
--
--
--
Full Powers
Full Powers
Residential
accommodation ( Item
16 of Annexure of Annexure to
No.16 of Annexure to
to schedule-V schedule-V of
Schedule V of
of DFPRs)
DFPRs)
Full Powers
Full Powers
--
Delegation of Financial
Powers Rules -1978 (
If more than one Wing
is using the building
the approval of the
Director to be obtained
)
87
--
--
--
to which Govt. is a
--
Permission for
--
--
Full Powers
Full Powers
--
To prescribe a Govt.
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
servants Hqrs. in
respect of officers
other than Class-I( SR
59 and S.No.19 of
Appendix-13 of FRs.
SRs Vol.. II)
90
Counting a period of
suspension on
reinstatement with
forfeiture of
allowances for the
purpose of pension (
Article 417 of the CSRs
)
91
Grant of conveyance
allowance to officers in
CBI except senior
Class-I Officers ( MHA
Letter No. 15/50/61AVD dated 5.7.63 )
92
--
--
--
--
Full Powers
Full Powers
--
94
--
--
--
Full Powers
Full Powers
--
property in r/o
Group-B Officers
95
Transfer of officer
--
--
--
Full Powers
Full Powers
--
Employment of sons
--
--
--
Full Powers
Full Powers
--
and daughter of
House Building
--
--
--
Full Powers
Full Powers
--
Advance of Class-I
Installation of
--
--
--
Full Powers
Full Powers
--
Telephone in office /
residence to eligible
officers.
99
Bringing officer on
--
--
--
Full Powers
Full Powers
--
rank of Group-B
Officers.
100
Property returns
--
--
--
Full Powers
Full Powers
--
--
--
--
Full Powers
Full Powers
--
gazetted temporary
Transfer of non-
---
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
Application for
purpose / sale of
moveable and
immovable property
below Group-A
Officers.
104
Permission to
undertake work which
is remunerated and to
accept the
remuneration to
Group-A officers.
105
Combination of
holidays with leave and
joining time in
relaxation of provision
(i) to SR-209 or SR211 in respect of
Group-A Officers
106
Grant of Maternity
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
--
--
--
Full Powers
Full Powers
--
--
Full Powers of
Full Powers of
To prescribe a Govt.
servants Hqrs. in
respect of Group-A
Officers below DIG.
108
109
110
Powers to refund
contribution for CGHS
recovered from
officers previously
residing in areas
covered by Scheme but
subsequently shifted
to areas not so
covered or where
recoveries were made
due to mistakes ( All
Gazetted officers in
CBI below the rank of
DIsG. )
111
Powers to regularize
--
journeys and to
sanction LTC
concession even in
case where the return
journey is performed
after a period of 6
months counting from
the date of
commencement of the
outward journey.(All
GOs. in CBI below the
rank of DIsG.)
112
--
--
--
Full
leave to officers
grant of leave
grant of leave
powers to
SDCBI(S) &
of SsP
SsP
SDCBI(E)
in respect
of
DIsG
working
under
them
(Leave
matters
concernin
g
to
JDs
and above
will
continue
to
be
submitted
to
the
DCBI)
113
--
--
--
--
--
--
Full
stdudies/vocational
Powers to
SDCBI(S)
obtaining passport in
(The
respect of Group-A
matters in
respect of
officers
above the
rank of
DIG will
continue
to be
submitted
to the
DCBI)
114
Sanction of
--
--
--
--
--
--
Full
advance/withdrawal
powers
SDCBI(S)
(The cases
concernin
DIsG.
g JDs and
above for
sanction
of
advances/
withdrawa
ls under
AIS(PF)
Rules will
continue
to be
submitted
to the
DCBI)
115
House building
--
--
--
--
--
--
advance to officers of
Full
Powers to
SDCBI(S)
DIsG.
(Powers to
sanction
HBA to
officers
below the
rank of
DIG are
already
delegated
to
JD(A)/CBI,
HO.
116
--
--
--
--
--
--
Full
Advance/Computer
powers to
Advance to JDs
SDCBI(S)
(Powers to
sanction
Motor Car
Advance
to officers
below the
rank of
DIG are
already
delegated
to
JD(A)/CBI,
HO
117
Posting/transfer of all
--
--
--
--
--
--
Full
Group-A officers
powers to
SDCBI(S) &
SDCBI(E)
in respect
of officers
working
under
their
control
only (The
cases of
transfer of
Dy. SsP
and Law
Officers
(Sr PP to
ALA)
outside
the
jurisdictio
n of
SDCBI(S)
and
SDCBI(E)
will be
decided in
coordination
meetings
to be held
between
the two
Special
Directors,
which may
be held
once in a
month)
118
Upto
Upto
Rules, condonation of in
delay and settlement
in
Upto
each case.
Full Powers
in (The cases
Full Powers
--
(The cases
continue to be
continue to be
submitted to
submitted to the
DCBI. The
delegation/re- delegation/re-
delegation is
delegation is
members.
subject to the
subject to the
restrictions,
restrictions,
Admissible claims
stipulations on stipulations on
under CS(MA)
instructions
instructions that
Rules,CGHS Rules in
that may be
may be issue by
issue by the
the Ministry of
Note:-
Ministry of
Health &
It will not
Health
F.W./DGHS/CGH
treatment/in private
be
medical institution in
exercised
emergent cases
by
to time)
involving
authorities
Head
Govt./recognised
Deptt. i.e.
of
hospital is available
DCBI.
Therefore,
hospital.
such cases
submitted
to DCBI for
CGHS beneficiaries.
sanction.
(Note:-Reimbursement
of expenses incurred
on treatment in the
Private Clinic/Nursing
Homes of the
--
Authorised Medical
Attendant would not
be admissible under
above provision even
in emergent cases).
(Letter No.DPAD4
2002/702/8/6/2002/
AD.IV dt. 18.9.2003)
119
Maintenance of upkeep
i) Recur
of Computers
each case
each case
ring
Full
Powers Full
(Advance
Powers
(Advance
Rs.500/-
payment to be payment to be
on
each
occasion
approval
subject to
ceiling
with
of approval
DCBI)
the
of
DCBI)
of
Rs.2500/p.a.
per
machine.
ii)Nonii)Nonrecurring.
--
Upto
--
Rs.4000/on
each
occasion.
120
--
--
--
facility
Full
Powers Full
(Advance
Powers
(Advance
payment to be payment to be
made with the made
approval
121
with
of approval
the
of
DCBI)
DCBI)
Upto Rs.
Upto Rs.
From Rs.
From Rs.
purchase of Stores,
10,000/- in
10,000/- in 10,000/-
10,000/-
maintenance and
each case
each case
to Rs.
upkeep of Office
(Subject of
(Subject of 20,000/-
20,000/-
equipments, including
fulfillment of
in each
--
--
--
to Rs.
case
down in Govt.
down in Govt.
(Subject
of
of (Subject of
of India
fulfillment fulfillment
India decision
decision No. 4
of
conditions conditions
under Rule 258 258 of GFRs.)
laid down
of GFRs.) .
laid down
in Govt. of in Govt. of
India
India
decision
decision
No. 4
No. 4
--
--
--
Full Powers
installation of Internet
(Subject of
connection
fulfillment of
--
--
conditions laid
Rule 258
of GFRs.)
--
down in Govt.
of India
decision No. 4
under Rule 258
of GFRs.)
123
--
--
--
--
--
Full Powers
(Subject to
complainants seized
conditions
by CBI.
as laid
---
down in
CBI HO
letter No.
23/6/94IV
dated
5/3/1988.)
124
Maintenance of EPABX
--
--
--
System
125
Reimbursement of
expenditure to State
--
Full powers
Full powers
(Advance
(Advance
payment to be
payment to be
approval of
approval of
DCBI).
DCBI).
---
---
--
---
concerned
Govt. in r/o
branch
deployment of armed
(Report to be
submitted to
deployment approved
HO)
by CBI, HO.
(Letter No.DPAD4
2002/702/8/6/2002/
AD.IV dt. 18.9.2003)
126
--
---
----
---
Travel by non-entitled
Addl.Direct Spl.Direct
or (Dealing or
with
(Dealing
witnesses/ accused in
Admn.)
with
appropriate cases(upto
Admn.)
Minor Works
--
---
---
---
--
Addl.Direct Spl.
(Letter No.DPAD4
or (Dealing Director
2002/702/8/6/2002/
Admn.
upto Rs.1
lakh.
Annexure - XIV
Sl.
No.
1
4
5
6
7
(I)
CONVENTIONAL SPACE:
Existing Category
Proposed Category
(On pre-revised pay )
(On pre-revised pay ).
Entitlement
of
office
accommodation
Officers
drawing
Rs. Officers
drawing
Rs. 240 Sft.
5000/- and above per 15200/- and above per
month.
month.
Officers
drawing
Rs. Officers
drawing
Rs. 120 Sft.
3000/- and above but less 10000/- and above but
than Rs. 5000/- per less than Rs. 15200/month.
per month.
Gazetted officers drawing Gazetted officers drawing 60 Sft.
pay less than Rs. 3000/- pay
less
than
Rs.
per
month
excluding 10000/per
month
Section officers.
excluding
Section
officers.
Section Officers in the Secretariat/Attached offices
60 Sft
Technical staff such as Draughtsmen, Tracers and 60 Sft
Estimators, etc.
Ministerial staff such as Superintendents, Head
40 Sft
Clerks, Assistants, Clerks, Daftries, etc.
Ministerial staff of Audit Officers.
40 Sft
2.
The total screened requirements of office accommodation determined
on the basis of revised scales will be subject to the following austerity cuts:ENTITLEMENT
PERCENTAGE OF
CUT
Upto 30,000 Sft.
10%
( upto 2700 Sq. Mtrs.)
More than 30,000 Sft.
( More than 2700 Sq. Mtrs.)
15%
3.
So far as special requirement of office space such Reception Room,
Conference Room, space for special equipments, library requirements, old
records, etc., are concerned, these should be examined in consulation with
the Directorate of Estates with a view to ensuring that the requirement is
kept to the absolute minimum.
(II)
Sl. No.
NON-CONVENTIONAL SPACE
Particulars of
requirements.
Conference Room
Visitors Room
Receptionist/for
Security Staff.
Canteen /Tiffin
Room
5
6
Telephone
Exchange
Class Room
Library.
Old Records.
Annexure - XV
To
The Director,
Central Bureau of Investigation,
New Delhi.
Subject:
Sir,
I am directed to state that, in exercise of powers delegated under Rule
10(3) of the Delegation of Financial Powers Rules, 1958, the President is
pleased to delegate the additional financial powers, to you, as indicated in
the Annexure to this letter.
2.
The exercise of these powers will be subject to the general restrictions
and condition contained in the Delegation of Financial Powers Rules, 1958,
and other general rules and orders issued by the Government of India from
time to time.
Yours faithfully,
Sd/(M.K. Nair)
Deputy Financial Adviser
No.3/20/69-Finance(iii)
Dated the 14th July, 1969
Copy,
1.
2.
3.
4.
5.
6.
together with a copy of the Annexure, forwarded, for information to:All the Accountants General.
Ministry of Finance (home Finance Branch).
Ministry of Finance (E-II(a) Branch).
Ministry of Finance( E-Coordination).
AVD.II Section, MHA.
Deptt. of Administrative Reforms.
Sd/-
(M.K. Nair)
Deputy Financial Adviser
Hiring of
private
transport.
Item 3 of Annexure
to Schedule V of the
DFP Rules.
Item 18 of Annexure
to Schedule V of the
DFP Rules.
Item 25 of Annexure
to Schedule V of the
DFP Rules.
Schedule V of the
DFP Rules.
Schedule V of the
DFP Rules.
Annexure - XVI
DPAD31999/0820/10/14/97-AD.III
Government of India
Central Bureau of Investigation
Block No.3, 4th Floor, CGO Complex
Lodhi Road, New Delhi 110 003
Dated 28/10/1999
CIRCULAR
It has been brought to my notice that expenditure on telephones for
bi-monthly cycle of many officers is on the high side. Sr. officers are not
exercising restraint in the use of telephones. It has also come to notice that
in spite of specific instructions a lot of communications are being sent
through FAX when these can go through normal mail.
2.
During the period October, 1998 to March 1999, CBI spent Rs.
1,27,67,744/- on telephones. This huge expenditure is definitely on the
higher side and needs to be curtailed. This will not be possible without the
close supervision of the officers concerned and other Senior Supervisory
Officers.
3.
During the course of Audit in Head Office, the following observations
were also made by the Audit Party in connection with excess local calls and
international calls on residential telephones:(i)
(ii)
4.
The following precautions are immediately required to be taken to
curtain the huge expenditure being incurred on telephones:(i)
(ii)
(iii)
(iv)
The officer using the STD facility must be brief and speak to
the point. STD calls may not be availed unless the matter is
extremely urgent. The less important matters may be
communicated through Wireless Message etc.
The officers availing STD facility must not hesitate to make the
private call and deposit the amount incurred due to private
call in the Govt. treasury.
Restrain on use of telephones by the officers themselves and
control on other officers working under their administrative
control would go a long way to ensure economy.
5.
It is felt that there is still a need for extreme economy in expenditure
in the light of latest Economy Instructions of Govt. of India to effect 25%
economy in expenditure on telephone. The following ceiling (bimonthly bills)
shall operate in respect of telephones held by officers of the rank of JD and
below:OFFICE
RESIDENCE
Joint Director
Rs. 20,000/-
Rs. 7,500/-
DIG
Rs. 15,000/-
Rs. 5,000/-
SP
Rs. 10,000/-
Rs. 2,000/-
6.
If the expenditure exceeds the above said ceiling limits, a detailed note
explaining the reasons thereof should be sent to the undersigned. The
officers should adhere to the limit in the normal course. All concerned
should exercise strict control over the use of telephones in view of the
Government of India instructions issued from time to time to economise the
expenditure.
(R K RAGHAVAN)
DIRECTOR, CBI
Copy to:Special Director, CBI.
1.
2.
Joint Directors, CBI located in Delhi and outside Delhi.
3.
LA, CBI, Head Office, New Delhi.
4.
All DisG, CBI located in Delhi and outside Delhi.
5.
DD(A), DD(Co) and DIG (HQ), CBI, New Delhi
6.
SsP, CBI located in Delhi and outside Delhi.
7.
Information Officer, CBI Head Office, New Delhi.
8.
Executive Engineer, CBI, New Delhi.
9.
AO(E) and AO(A), CBI, New Delhi.
10.
Dy.SP, Control Room.
11.
I/c EPABX, CBI HO New Delhi.
12.
OSD System Division, CBI, New Delhi
13.
AO/PAO/CBI, New Delhi.
Annexure - XVII
to the wall or partition. The top of the sign shall not be above 2 m from the
floor level.
Floor Number Signs - A sign shall be posted and maintained within
each stair enclosure on every floor, indicating the number of the floor, in
accordance with the requirements given below.
The numerals shall be of bold type and at least 7.5 cm high.
The numerals and background shall be in contrasting colours. The
sign shall be securely attached to the stair side of the door.
Stair and Elevator Identification Signs - Each stairway and each
elevator back shall be identified by an alphabetical letter. A sign indicating
the letter of identification shall be posted and maintained at each elevator
landing and on the side of the stairway door from which egress is to be
made, in accordance with the requirements given below.
The lettering on the sign shall be at least 7.5 cm high, of bold
type and of contrasting colour from the background. Such signs shall
be securely attached.
Stair Re-entry Signs - A sign shall be posted and maintained on each
floor within each stairway and on the occupancy side of the stairway where
required, indicating whether re-entry is provided into the building and the
floor where such re-entry is provided, in accordance with the requirements
given below.
The lettering and numerals of the signs shall be at least 1.25
cm high of bold type. The lettering and background shall be of
contrasting colours and the signs shall be securely attached
approximately 1.5 cm above the floor level.
Fire command station shall be provided with floor plan of the building
and other pertinent information relating to service equipment of the
building.
FIRE SAFETY PLAN
Fire Drills and Fire Orders - Fire notices / orders shall be prepared
to fulfil the requirements of fire fighting and evacuation from the buildings in
the event of fire and other emergency. The occupants shall be made
thoroughly conversant with their action in the event of emergency, by
displaying fire notices at vantage points and also through regular training.
Such notices should be displayed prominently in broad lettering.
The applicable parts of the approved Fire Safety Plan shall be
distributed to all tenants of the building by the building management when
the Fire Safety Plan has been approved by the Chief Fire Officer.
The applicable parts of the approved Fire Safety Plan shall then be
distributed by the tenants to all their employees and by the building
management to all their building employees.
Where the owner of the building is also an occupant of the building,
he shall be responsible for the observance of these rules and the Fire Safety
Plan in the same manner as a tenant.
In the event there are changes from conditions existing at the time the
Fire Safety Plan for the building was approved, and the changes are such so
as to require amending the Fire Safety Plan, within 30 days after such
changes, an amended Fire Safety Plan shall be submitted to the fire brigade
for approval.
FIRE COMMAND STATION
A Fire Command Station shall be established in the lobby of the
building on the entrance floor. Such command station shall be adequately
illuminated.
COMMUNICATION AND FIRE ALARM
A means of communication and fire alarm for use during fire
emergencies shall be provided and maintained by the owner or person in
charge of the building.
Fire Safety Plan Format and Duties shall be as per the provisions
contained in Appendix F - Para 8 & 9 of the Code.
FIRE PARTY DUTIES
On receipt of an alarm for fire the Fire Party shall :
(a)
report to the floor below the fire to assist in evacuation
and provide information to the Fire Command Station.
(b)
after evacuations of the fire floor, endeavour to control
spread of fire by closing doors etc.
(c)
attempt to control the fire until arrival of the Fire
Department, if the fire is small and conditions do not pose a
personal threat.
(d)
leave one member on the floor below the fire to direct the
Fire Department to the fire location and to inform them of
conditions.
(e)
on arrival of the Fire Department, the Fire Party shall
report to the Fire Command Station for additional instructions.
(f)
have a member designated as runner, who shall know
the location of the nearest telephone, and be instructed in its
use.
Such member shall immediately upon receipt of
information that there is a fire or evidence of fire, go to the
telephone, transmit an alarm and await the arrival of the Fire
Department and direct such department to the dire.
OCCUPANTs INSTRUCTIONS
(a)
The applicable parts of the approved Fire Safety Plan
shall be distributed to all tenants of the building by the
building management when the Fire Safety Plan has been
approved by the Fire Commissioner.
(b)
The applicable parts of the approved Fire Safety Plan
shall then be distributed by the tenents to all their employees
and by the building management
to all their building
employees.
(c)
All occupants of the building shall participate and
cooperate in carrying out the provisions of the Fire Safety Plan.
Annexure - XVIII
SECTION DIARY
Date :_________
Dy.
No.
[1]
No.
[2]
Date
[3]
From
whom
Brief
subject
To
whom
marked
Remarks
[4]
[5]
[6]
[7]
INSTRUCTIONS
1.
Columns 1-5 will be filled at the stage of diarising i.e. before the
receipts are made over to the dealing hands.
2.
Column (6) will be filled after the receipts are seen and passed by the
officers.
3.
4.
Annexure - XIX
ASSISTANTS DIARY
Sl. No.
1
Diary No. or
file No.
2
File No.
Date of submission
INSTRUCTIONS
1.
2.
Annexure XX(A)
DESPATCH REGISTER FOR POSTAL COMMUNICATION ONLY
NUMBER _________
DATED _____________
Sl.
No.
No. of
communications
Addressee
Value of stamps
affixed.
INSTRUCTIONS
Annexure XX(B)
PROCEDURE FOR MAINTENANCE OF SERVICE POSTAGE STAMP
ACCOUNT
1.
2.
3.
4.
4. 4.
Annexure XX(C)
STAMPS ACCOUNT REGISTER
Date
Value of stamps
In hand
Received
during
the day
3
Balance
at close
of the day
(2+3-4)
Used
during
the day
4
Signature of
Despatcher
Section
Officer
INSTRUCTIONS
1.
2.
3.
Annexure - XXI
FILE REGISTER
STANDARD HEAD NO.......................
STANDARD HEADING ________________________
F.
No.
Subject
Date of
Opening
3
Classification
(and year of
review)
Remarks
Closing
4
INSTRUCTIONS
1.
2.
3.
4.
Entries in columns 1-3 will be made at the time of opening files and
those in columns 4 and 5 at the time of recording and reviewing them.
Year of review in column 5 is required to be indicated only in the case
of Class 'C' files.
If as a result of review, a file is marked for further retention, the year
of the next review will be worked out and indicated in column 5.
When a file is transferred to the departmental record room or to
another section/department, the fact of such transfer and the
relevant date will be indicated in column 6 e.g.
D.R.R.,
M.H.A
6.1.87
17.2.87
Similarly, when the file is marked for destruction, any entry regarding
the fact and the year of destruction will be made in this column.
Annexure - XXII
PRECEDENT BOOK
Heading _________________
File No.
INSTRUCTIONS
1.
2.
The pages of the book will be numbered serially and a few pages
allotted to each standardised heading under which entries are to be
made vide 1 above. At the beginning of the book will be pasted or
written a list of such headings and pages allotted to each.
Annexure XXIII(A)
No.84/5/62-Estt.
Government of India
Ministry of Home Affairs
Special Police Establishment
Rail Bhawan, New Delhi - 1
Dated :
09.07.1962
To
All the Superintendent of Police,
Central Bureau of Investigation.
Sub.: Instructions regarding the preservation of records relating to
Administration and Accounts matters.
Ref.:
Yours faithfully,
Sd./(Prem Prakash)
for Administrative Officer
for Inspector General of Police, SPE
1.
2.
Annexure XXIII(B)
No.84/5/62-Estt.
Government of India
Ministry of Home Affairs
Central Bureau of Investigation
East Block No. 7, R.K.Puram
New Delhi - 110022.
Dated :
30.05.1966
To
The Superintendent of Police,
Central Bureau of Investigation,
All Branches/Units.
Sub.: Instructions regarding the preservation of records relating to
Administration and Accounts matters.
Sir,
In continuation of this office circular of even number dated
09.07.1962, I have the honour to send herewith a copy of the statement
showing the period of retention of records in the CBI in respect of
Administration and Accounts matters. The records will be weeded out after
the stipulated period mentioned in Col.3 of the statement.
A list of the
Sd./(O.P.Bansal)
Administrative Officer/CBI.
4.
Annexure XXIII(C)
No.40/86/69- AD.II
Government of India
Central Bureau of Investigation
Ministry of Home Affairs
New Delhi
Dated :
28.02.1970
To
All Superintendents of Police,
Central Bureau of Investigation,
Branches.
Sub.: Maintenance of register relating to old records - instruction
regarding
Sir,
It has been observed that for some time past references are being
received in this office from the CBI Branches regarding the period of
preservation of different types of records.
are
Sd./(Badri Nath)
Administrative Officer
CBI.
FOR CALCUTTA
This disposes of your letter No.4/16(E)/87(1)/EOW/Calcutta - 67
dated 21.01.70.
FOR KERALA
This disposes of your letter No.68(I)/69/KER-GW.IV dated 05.02.70.
Sl.
No.
1
1
4
5
7
8
9
10
11
12
13
14
Description to the
Period for which to be
Remarks
Register/Record etc.
preserved.
2
3
4
Receipt Register in the 8 years
case of Branches and
Section Diary in case of
Head Office
Register
of
Inter- 1 year after all the references
Sectional Movement
entered in the Register have
been
returned
to
the
originating Section
Despatch Register
5
years
or
until
the
completion of local audit
which ever is later
Period Book
3 years
Assistant Diary
1 year after all the receipts
entered therein have been
disposed of.
File Register
15 years
Before
a
file register
is actually
destroyed a
list of files
entered in
the
Register
should be
made out.
List of Files
Permanent
Weekly
Arrear 1 year
Statement
Suspense
and 1 year
Reminder Diary
Statement of periodical 1 year
returns and reports
Precedent Book
Permanent
Attendance Register
2 years
Postage
Stamp 3
years
or
until
the
Accounts Register
completion of the local audit
whichever is earlier.
Quarterly and Annual 3 years
Inspection Reports
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Description to the
Register/Record etc.
Establishment Register
Standing orders issued from
Head Office.
General orders of important
nature
issued
by
the
Government of India
Amendments etc. issued to
the Service Rules.
Parliament Questions and
correspondence connected
thereto.
Instructions regarding pay
and allowances admissible
to the SPE Officers.
Appointment,
transfer,
posting etc. of officers in
SPE/CBI.
Leave
applications
and
correspondence
regarding
grant of leave etc.
Leave Account of NonGazetted Staff
Extension of deputation
continuation in service etc.
Departmental Enquiry file
against SPE Staff.
Correspondence regarding
renting
of
Office
Accommodation.
Correspondence regarding
permission etc. to attend
the Court
Correspondence regarding
allotment of residential/
office accommodation by the
Government.
Correspondence regarding
addresses of Officers, Staff,
State IsG, etc.
Correspondence regarding
the issue and printing etc.
of DSPE Identity Cards.
Correspondence regarding
the printing, issue etc. of
Railway Warrants.
Register of Identity Cards.
Register of stock of Identity
Cards.
Register of stock of Railway
Warrants.
Reward
Rolls
correspondence regarding
Remarks
Permanent
Permanent
5 years
Permanent
2
years
after
vacation
accommodation.
the
of
1 year.
3 years.
2 years.
Permanent.
Permanent.
Permanent.
3 years.
36
Property
returns
and Permanent.
correspondence relating to.
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
Indian
Police
Medal, 10 years.
President's Police Medal Recommendations for the
award of.
Promotion
Rolls
and 5 years.
correspondence thereto.
Quasi-Permanancy
Permanent
correspondence regarding
May
be
destroyed 4
years
after
the date of
retirement.
May
be
destroyed 4
years
after
the date of
retirement.
May
be
destroyed 4
years
after
retirement.
1 year.
5 years.
1 year.
Permanent.
Since
discontinued.
5 years.
Permanent.
Permanent.
3 years after the new
register
has
been
started.
Long Leave Register
5 years.
Register
of
building Permanent.
leased/rented etc.
Duty Register
3 years.
Surprise check Register of 2 years.
Guards.
Command
Certificates 5 years.
original and copies thereof.
Annual
Administration Permanent.
Report on SPE/CBI.
Personal files of officers.
10 years after reversion
or 5 years after death or
retirement.
Service Books.
Permanent.
Cash Book.
20 years.
Register
of
contingent 5 years.
Expenditure.
Detailed Budget Estimates 5 years.
of an office.
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
3 years.
2 years.
5 years.
5 years.
5 years.
20 years.
35 years.
6 years.
Permanent.
6 years.
20 years.
Permanent.
3 years.
Permanent.
Permanent.
Permanent.
Permanent.
2 years or when the
local audit is over
whichever is later.
Cycle Register
10 years.
Type-Writing Register
10 years.
Stationary
and
forms 5 years.
Register.
PTO Concession Register.
5 years.
Book adjustment Register
2
years
after
all
adjustment have been
made.
Register of R.T.R.
5 years.
Leave salary contribution 5 years after all the
Register.
adjustments have been
made.
Original Treasury Challans. Permanent.
88
89
90
91
92
93
94
95
96
97
98
99
100
101
TA Bill Register.
Malkhana
Inspection
Register.
Register
of
cash
and
jewellery.
Log Book of vehicles.
10 years.
33 years after the last
inspection is over.
Permanent.
After
the
introduction
of pay bills
registers,
separate pay
bills are not
prepared for
Gazetted
Officers.
Register of advances.
2
years
after
the
advances have fully been
recovered.
Electric and Water charges 3 years.
Register.
Correspondence regarding 3 years.
the issue of Bank drafts etc.
Correspondence regarding 5 years.
the recoveries from the staff.
Register
showing 1 year.
acknowledgment of cheques
to Gazetted Officers.
Correspondence regarding 10 years.
TA Bills of Gazetted and
non-Gazetted.
Audit Inspection Reports.
10 years.
Appropriation Accounts.
5 years.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
5 years.
5 years.
5 years.
5 years.
3 years.
2 years.
3 years.
21
22
23
24
25
3 years.
Permanent.
Upto 3 years after repayment.
5 years.
5 years (this period has been
prescribed in modification of the
period prescribed against Sl.No.67
in the statement attached with
letter
No.84/5/62-Estt.
dated
09.07.62.
Annexure XXIII(D)
No.10/122/65-AD.I
Government of India
Ministry of Home Affairs
Central Bureau of Investigation
East Block No.7, R.K.Puram
Dated :
09.05.1967
To
The Superintendents of Police,
Central Bureau of Investigation
All Branches/Units.
Sub.: Instructions regarding the preservation of records relating to
Administration and Accounts matters.
Sir,
In
continuation
of
this
office
letter
No.84/5/62-Estt.
dated
Sd./(Badri Nath)
Administrative Officer
CBI.
Copy forwarded for information and necessary action to :
1.
2.
Copy to DIG/CBI/Calcutta.
Sd./(Badri Nath)
(Administrative Officer)
CBI.
1
1
2
Advance
for
the
purpose
of
purchasing Motor Car.
Advance for the purchase of Motor
Cycle.
Income Tax.
Office orders regarding change in
Pay/Transfer etc.
Sanction
for
travel
beyond
jurisdiction.
Adjustment of Railway Warrants.
Correspondence regarding savings
and excess.
Correspondence regarding hot and
cold weather charges.
Correspondence
regarding
permanent advance.
Correspondence regarding Liveries.
Correspondence regarding Prolonged
Halts.
Correspondence
regarding
Government Vehicles.
Correspondence
regarding
Declaration of Head of Office,
Drawing and Disbursing Officer etc.
Correspondence
regarding
Delegation of financial powers to
subordinate authorities.
Correspondence regarding Rules &
General Orders, GFR etc.
Correspondence regarding Misc.
accounts.
Malkhanas - instructions regarding.
Estt.
Correspondence
regarding
fixation of pay of Officers (directly
recruited).
Correspondence regarding control
over expenditure and submission of
monthly statement under delegation
of
financial
powers
by
the
Administrative Ministries to lower
authorities.
Correspondence
regarding
rate
contractCorrespondence regarding Annual
statement of GPF of class IV
Government servants.
Correspondence
regarding
pay
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
To be preserved permanently.
To be preserved permanently.
3 years.
To be preserved permanently.
To be preserved permanently.
3 years.
3 years.
To be preserved permanently.
10 years.
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
10 years.
To be preserved permanently.
To be preserved permanently.
5 years.
1 year.
3 years.
10 years.
3 years.
3 years.
3 years.
3 years.
3 years.
5 years.
To be preserved permanently.
To be preserved permanently.
To be preserved permanently.
10 years.
3 years.
3 years.
3 years.
Annexure XXIII(E)
No.40/86/69-AD.II
Government of India
Central Bureau of Investigation
Express Building, New Delhi
Dated : 25th April, 1972
To
The Superintendent of Police,
Central Bureau of Investigation,
Ambala.
Sub.: Instructions regarding the preservation of records relating to
Administrative matters.
Sir,
With reference to your letter No.506/74/Estt./71-72-GW.II/Amb.
dated 03.03.1972 on the subject cited above, I have the honour to enclose
herewith a list showing the period of preservation of records referred to by
you.
2.
disposes
of
your
letter
Administrative Officer(E)
CBI.
Sl.
No.
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Subject
2
Correspondence
regarding
children
education allowance.
Correspondence
regarding
progress
achieved in the representation of
Scheduled Castes & Scheduled Tribes in
the Govt. of India.
Training Register of newly recruited SIs.
Correspondence
regarding
service
stamps.
Books and publications :(a) Purchase of Books.
(b) Lending and issue.
(c) Inventory Catalogue.
(d) Library accession register.
(e) Library membership register.
Correspondence
regarding
property
declaration.
Correspondence regarding Organisation
of sports in CBI Branches.
Correspondence regarding reservation of
Rest House for Staff.
Correspondence regarding forwarding of
applications for appointment outside SPE
Branches.
Correspondence regarding confirmation,
permanent absorption of Constables.
Period of preservation.
3
5 years
5 years
3 years.
5 years.
5 years.
1 year.
5 years.
Permanent.
3 years.
5 years.
1 year.
1 year.
17
Correspondence
regarding
Building Advances.
House 3
years
recovery.
after
final
Annexure XXIII(F)
No.13/8/70-O&M
Government of India/Bharat Sarkar
Ministry of Home Affairs (Grih Mantralaya)
Deptt. of Administrative Reforms (Parashanik Sudhar Vibhag)
Sardar Patel Bhawan,
New Delhi.
Dated :
OFFICE MEMORANDUM
Sub.: Retention periods for records relating to pensionary benefits and
personal cases.
The
consulted.
Sd./(A.T.Govindarajan)
Deputy Director
Sl.
No.
1
1
No. of item
in the
schedule.
2
21
22
74-A(b)
74-A(c)
74-A(d)
Subject
3
Service Books
(including leave
account).
Period recommended
Remarks.
4
3 years after death/
retirement or the date
of finalisation of the
pension, whichever is
later.
Personal files.
3 years after death/
retirement or the date
of finalisation of the
pension, whichever is
later.
Invalid Pension. Till
the
youngest
son/daughter attains
majority or five years,
whichever is later.
Family Pension. Till
the
youngest
son/daughter attains
majority or five years,
whichever is later.
Other Pension. Till
the
youngest
son/daughter attains
majority or five years,
whichever is later.
Annexure - XXIV
File No.
File No.
Annexure - XXV
DEPARTMENT ________________
YEAR OF REVIEW ______________
File No.
No.
NOTE :
File No.
File No.
File
only.
Annexure - XXVI
Sl.
No.
File No.
Instructions of reviewing
authority.
INSTRUCTIONS
1.
2.
The Section responsible for review will sign one copy of the list and
return it to the Departmental Record Room by way of
acknowledgement, retaining the other two copies.
3.
After review, the Section concerned will complete column 3 of the list
in both the copies by indicating.
(a)
(b)
(c)
4.
Both the copies of the list should accompany the files returned to the
Departmental Record Room which will sign one copy and return it to
the section concerned by way of acknowledgement.
Annexure - XXVII
WEEKLY ARREAR STATEMENT
(for individual dealing hand)
Section________________
Name of dealing hand____________________
Week
ending
Number of receipts/cases
In hand
Initials of
dealing
hand
BF from
previous
week
Received
during
the week
Total
of
cols. 2
and 3
Dealt
with
during
the
week.
Total
Over
7
days
INSTRUCTIONS
1.
2.
3.
4.
5. 4. The same form will be used to give a running account of the state
of work, week by week, for the whole year.
Annexure - XXVIII
Diary
No.
Date
from
which
pending
Brief
subject
Reasons for
delay
Remarks of
section
officer/hisher
officer
Action
taken on
remarks in
Col.5
Annexure - XXIX
CASE SHEET
File/Diary No.
________________
Subject
________________
Date of commencement
________________
Month ending
With whom
pending and
since when
Reasons for
delay
Remarks of
U.S. and
higher
officers
4
INSTRUCTIONS
1.
2.
The statement will cover not only originating section's own files but
also files received by it from other sections/departments and other
PUCs for which no files has been opened. The last two categories of
cases will be identified by their diary numbers.
3.
4.
Annexure - XXX
CALL BOOK
Sl.
No.
File
No.
Date of
commencement
of file
Subject
Reason
why no
further
action
can be
taken
for over
six
months
Date on
which
action is
to be
restarted.
Remarks
of B.O.
Divisional
Head at
the time
of review
Date of
restarting.
Annexure - XXXI
NUMERICAL ABSTRACT OF CASES PENDING DISPOSAL
FOR OVER A MONTH
Section_____________________
Year _________________________
1
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Initials
of
section
officer/
desk
functionary
Department_____________________
Month ending_________________________
Variation
from
previous
months
Total book
of
cols.
2-6
in
the
case
of
col.
7
9
in
the
case
of
col.
8
10
Annexure - XXXII
Section _______________
Month
ending
Number of files
BF from
previous
month
Marked
for
record
during
the
month
3
Recorded
during
the
month
Initials
Remaining
to be
recorded at
the end of
the month
(2+3-4)
5
Record
Clerk/
Asstt.
Section
Officer/
desk
functionary
INSTRUCTIONS
1.
Column 2 will repeat the figure in column 5 for the preceding month.
2.
2.
Column 3 and 4 will be filled on the basis of the register for
watching the progress of recording.
Annexure - XXXIII
REGISTER OF PARLIAMENTARY ASSURANCES
LOK SABHA
RAJYA SABHA
Section/Desk____________________
Sl.
No.
Date
Reference
Subject
Assurance
given
How
fulfiled
Date on which
Sent to
Department of
Parliamentary
Affairs.
7
Laid on
the
Table
of the
House.
8
INSTRUCTIONS
1.
Column 2 will show the date on which the assurance was given.
2.
Annexure - XXXIV
Department ____________________________
Section/Desk ____________
S. Title of Periodicity
No.
the
report
and
File
No.
1
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
4
5
6
7
8
9 10 11 12 13 14
15
INSTRUCTIONS
1.
Annexure - XXXV
Department ____________________________
Section ____________
Sl.
Title of Periodicity
No. the report
and File
No.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
INSTRUCTIONS
1.
2.