STANDARD OPERATING PROCEDURES

FOR
DOCUMENTS & RECORD CONTROL

QUALITY PROCEDURE

Employee Performance Monitoring

Issue No. :
Issue Date :
Rev. No.
:

Owner: M R

01
December 15th 2009
00

Authorized by: C E

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STANDARD OPERATING PROCEDURES

FOR
DOCUMENTS & RECORD CONTROL

DISTRIBUTION LIST
Copy No.

Owner: M R

Issued to (Designation)

Authorized by: C E

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STANDARD OPERATING PROCEDURES

FOR
DOCUMENTS & RECORD CONTROL

AMENDMENT SHEET
Revision
No.

Date

Owner: M R

Issue No.

Page No

Authorized by: C E

Nature of
Amendment

Approved by

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STANDARD OPERATING PROCEDURES

FOR
DOCUMENTS & RECORD CONTROL

1. Purpose
The purpose of this procedure is to establish and maintain a system
for monitoring the performance of employees.
2. Scope
This procedure covers all the employees of the company.
3. References
Quality Manual.
4. Definitions
ACR: Annual Confidential Report
QMS: Quality Management System
Initiating Officer: An officer who initiates ACRs of his subordinates.
Reportee: An employee being reported upon.
5. Procedure
Procedure Owner: MF (Manager Finance)
Step - I. Initiating ACRs of Employees
The performance of employees at is evaluated at the end of
each calendar year i.e. by 31st December.
The evaluation report is to be completed before 31 st January of
each calendar year. The report is initiated on Annual
Confidential Report Form F-3A-1.
Step - II. Completion of ACRs
The initiating officer evaluates the performance of the
employees working under him by completing their Annual
Confidential Reports and submits the same to the MD by 15 th
January each year.
Step - III. Newly Appointed Employees
Evaluation of newly appointed employees is carried out during
their probation period, which is normally three months. At the
end of the probation period, the concerned managers evaluate
and grade the employees by initiating Employees Probation
Confirmation form F-3A-2.
6. Associated Documents
F-3.1 Annual Confidential Report Form
F-3.2 Employee Probation Confirmation Form
Owner: M R

Authorized by: C E

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STANDARD OPERATING PROCEDURES

FOR
DOCUMENTS & RECORD CONTROL

Employee No: _______

F3.1

ANNUAL CONFIDENTIAL REPORT

Employee Name:

_________________________________________

Department:

_________________________________________

Joining Date:

_________________________________________

Qualifications:

_________________________________________

Nature of Duties:

_________________________________________

To be graded by his immediate in charge: (Tick one)

Sr.No
1
2
3
4
5
6

3 4

6 7 8

9 10

Knowledge
Practical Ability
Punctuality
Resourcefulness
Behavior

Total

Out of 10

Overall Grading:
Excellent / Very Good / Good / Poor
Remarks by immediate incharge:
Date:

Sigs:

Remarks by next senior person: ....

..
Date:
Sigs:
Remarks by Managing Director:
..
Date:
Sigs:
Key to Overall Grading:
Excellent
Owner: M R

Very Good

Good

Authorized by: C E

Poor
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STANDARD OPERATING PROCEDURES

FOR
DOCUMENTS & RECORD CONTROL

Employee No: _______

F3.2

EMPLOYEE PROBATION CONFIRMATION FORM

Name of the Employee:
Post as:
Date of appointment:

Evaluation of Performance after 3 months:

Date:
Manager Concerned
Remarks by Manager Admin: -

\
Date:
Approval by CE: -

Signatures

Date:
Records to be kept by QMR:

Signatures

Date:

QMR

Owner: M R

Authorized by: C E

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