SAP R3 Month-End Cross-Module Closing Schedule

16.07.
2013 / 14:53
CONTENTS
1
2
a
b
c
d
Sheet
NOTES
MONTH-END CLOSING CROSS-MODULE PLANNING SCHEDULE
FI/CO MONTH END SCHEDULE
PROFIT CENTRE ACCOUNTING
BACKGROUND
BACKGROUND - IF PROFIT CENTRE ACCOUNTING IS IMPLEMENTED
SAP R3 Month-end Cross-Module Closing Schedule / Contents
Comments
1/20.
16.07.2013 / 14:53
NOTES
A Basic Rules
1 Dependencies first.
2 Recommended Broad Sequence of Events
a All FI postings incl. from LO & AM
b All intra-CO Postings
c Activity Prices
d Equivalence Numbers
e Activities
Overhead Rates
f
g Overhead & Surcharge Allocation
h Results Analysis
Variance Calculation
i
Settlement
j
k Stat Key Figures
CCA Cycles
l
m CO-FI Reconciliation Posting
n FI BA/PC Clearing
o FI PA Adjustment
p FI Period Close
q MM Shifter
r Validation of results
s Rest
3 All activities indicated in a priority column must be completed BEFORE commencing activities indicated in the next column. Therefore a left to right rule applies. Per
module, activities per column should largely be completed in the order of appearance.
B General
1 The "X" markings in the "Priority" columns are merely examples.
2 Indicate in column "A" by means of a "Y" which of the modules and tasks will be used. Set the filter on "Y".
3 Each company should update the schedule as required.
4 The schedule can then be copied per month and the "X"s replaced with actual dates and times.
5 Should any other activities need to be added, simply insert in the applicable area and update as required. Toggle "Protect Sheet" as required.
SAP R3 Month-end Cross-Module Closing Schedule / 1
2 /20
16.07.2013 / 14:53
Area
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
Modl
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
FI
FI
FI
FI
FI
FI
FI
GL
AR
AR
AR
AR
AR
AR
Sq Activity
General Ledger
1 Clear prior months VAT to the payment clearing account
2 Pay prior months VAT due
3 Post periodic standard journals
4 Accruals Manual postings
5 Account Clearing Automatic or Manual
6 Execute Recurring Entries
7 Interest Calculation
8 Maintain Exchange Rates
9 Foreign Currency Open Item & Account Valuation
10 Enter Accruals/Deferrals Current Month
11 Reverse Accrual/Deferrals Prior month
12 GR/IR Clearing
13 Profit and Loss Adjustment
14 Balance Sheet Adjustment
15 Check/Count - Comparison
16 Period Close
17 Reporting
18 Reconciliation of BS Accounts
19 Validate control accounts re AR, AP, AM, CO, MM, etc.
20 Confirm Business Area Balancing (After CO-CE Reconciliation Posting CO
FI)
21 Carry-forward balances
Account Receivable
1 Post adjustment journals
2 Post incoming payments
3 Process refunds
4 Recurring entries
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
AR
AR
AR
AR
AR
AR
AR
AR
AR
AR
AR
AR
6
7
8
9
10
11
12
13
14
15
16
17
Account Clearing
Maintain Exchange Rates
Foreign Currency Open Item Valuation
Doubtful Receivables Transfer Posting
Reserve for Bad Debt
Reclassify Receivables
Check/Count
Period Close
Validate Totals against GL Control Accounts
Reporting
Dunning
Correspondence including Statements
TCode
S_ALR_87012357, FB41
FB50/F-02
F.13/F-03
F.14/F.15
F.52
OB08
F.05
FBS1
F.81
F.19
F.50
F.5D - F.5G
F.03
OB52
Priority
-7 -6 -5 -4 -3 -2 -1 0 1 2
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
F.16
FB70/FB75
F-28
F.14/F.15
F.2A,F.2B,F.2C,
F.24,F.26
F.13/F-03
OB08
F.05
F103
F104
F101
F.03,F.2E,F.17, F.1B,F.1A
OB52
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
F.150
3 /20.
16.07.2013 / 14:53
Area
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
CO
CO
CO
Modl
AR
AR
AR
AP
AP
AP
AP
AP
AP
AP
Sq
18
19
20
1
2
3
4
5
6
Activity
Evaluations
Carry-forward balances
Archive
Accounts Payable
Post adjustment journals
Post Vendor Intercompany Postings
Manual payments
Payment run
Recurring entries
Interest Calculation
AP
AP
AP
AP
AP
7
8
9
10
11
Account Clearing
Maintain Exchange Rates
Foreign Currency Open Item Valuation
Reclassify Payables
Check/Count
AP
AP
AP
AP
AP
AP
AP
AP
BANK
BANK
AM
AM
AM
AM
AM
AM
AM
AM
AM
AM
AM
AM
CCA
CCA
CCA
12
13
14
15
16
17
18
19
Cleared Cheque Issued

Period Close
Validate Totals against GL Control Accounts
Reporting
Correspondence
Evaluations
Carry-forward balances
Archiving
Bank Accounting
Archiving
Asset Management
Finalise all transactions
Settle/Capitalise Assets under Construction
Revaluation Manual or automatic
Set Index Figures
Depreciation Run
Periodic Posting
Validate Totals against GL Control and Expense Accounts
Account Reconciliation
Reporting
Fiscal Year change
Year-end closing
Cost Center Accounting
Intra-CO postings
Activity Prices
1
1
2
3
4
5
6
7
8
9
10
11
1
2
TCode
F.29/F.30
F.07
F48A,F64A,FCAA,F56A,F61A
FB60/FB65
FB60/FB65
F-53,F-58
F110
F.14/F.15
F.2A,F.2B,F.2C,
F.24,F.26
F.13/F.44
OB08
F.05
F101
F.03,F.2E,F.17,
F.1B,F.1A
FCHR
OB52
Priority
-7 -6 -5 -4 -3 -2 -1 0 1 2
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
F.61,F.63,F.27,F.62
F.45/F.46
F.07
F48A,F64A,FCAA,F56A,F61A
F61A
AIAB,AIBU
AR29
ABAW/OAV5
AFAB
ASKB
X
X
X
X
X
X
X
ABST2
X
X
X
AJRW
AJAB
KB11N,KB14N,KB41N,KB44N,KB61,KB64
KP26
X
X
4 /20.
16.07.2013 / 14:53
Area Modl
CO CCA
Sq Activity
3 Activity Postings
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
CCA
IOA
IOA
IOA
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Statistical Key Figures Postings

Periodic reposting
Accrual Calculation
Actual Overhead
Overhead Commitment
Completion of standard tasks by ALL accountants
Distribution
Assessment
Indirect Activity Allocation
Template Allocation
Target=Actual Activity Allocation
Variances
Predistribution of Fixed Costs
Splitting
Price Calculation
Confirm expected results of cycles, etc.
Period lock
Summarisation
Reporting
Commitment carried forward
Archiving
Internal Order Accounting
1 Activity Prices
2 Activity Postings
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
IOA
IOA
IOA
IOA
IOA
IOA
IOA
IOA
IOA
IOA
IOA
IOA
IOA
3
4
5
6
7
8
9
10
11
12
13
14
15
Statistical Key Figures Postings

Template Allocation
Revaluation at Actual Prices
Overhead Rates
Interest Calculation
Status Management
Results Analysis
Settlement
Check for expected, and unexpected, developments
Period lock
Order Summarisation
Reporting
Archiving
TCode
KB21N,KB24N,KB65,
KB66,KB67,KB51,
KB54
KB31N,KB34N
KSW5
KSA3
KSI4
KSO9
Priority
-7 -6 -5 -4 -3 -2 -1 0 1 2
X
X
X
X
X
X
KSV5
KSU5
KSC5
KPAS
KNMA
KSS1
KSFX
KSS2
KSII
X
X
X
OKP1
KR05
X
X
X
KSCF
KA10,KA12,KA16,KA18,FMRE_ARCH
KP26
KB21N,KB24N,KB65,
KB66,KB67,KB51,
KB54
KB31N,KB34N
CPTA/CPTB
KON1/KON2
KOG2/4 & KGI2/4
CJZ6/CJZ8
KO02,KOK2,KOK4
KKA0,KKA1,KKAI
KO88,KO8G,KOB5
X
X
X
X
X
X
X
OKP1
KKRC
X
X
X
X
KOAR,KOAA,FMRE_ARCH
5 /20.
16.07.2013 / 14:53
Area
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
Modl
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PC
PC
PC
PC
PS
PS
PS
PS
PS
PS
PS
PS
PA
PA
PA
PA
PA
PA
PA
PA
PA
Sq Activity
Production Controlling
1 Activity Prices
2 Activity Postings incl. via Completion Confirmations
3 Statistical Key Figures
4 Maintain Templates
5 Overhead Rates
6 Status Management
7 Template Allocation
8 Revaluation at Actual Prices
9 Overheads
10 Closing RA Period
11 WIP Calculation
12 Variance Calculation
13 Settlement
14 Confirm WIP, etc. against the GL Accounts
15 Check for expected, and unexpected, developments
16 Period lock
17 Order Summarisation
18 Order Selection
19 Reporting
20 Archiving
Product Costing
1 Create Standard Cost Estimates
2 Price Update (Marking)
3 Price Update (Release)
Project Systems
1 Periodic Reposting
3 Revaluation at Actual Prices
4 Applied Overhead
6 Results Analysis
7 Settlement
Profitability Analysis
1 Assess Cost Centre Costs
2 Indirect Activity Allocation
4 Periodic Valuation
5 Top-down Distribution
6 Confirm expected results
7 Reconcile Billing and Cost of Sales to SD, GL, etc.
8 Check for expected, and unexpected developments
TCode
KP26
KB21N,KB24N,KB65,KB66,KB67,KB51,KB54
KB31N,KB34N
S_ALR_87008041
S_ALR_87008272,S_ALR_87008275
CO02
KPTA,KPTD
KFN1,KON2
KGI2,KO43
KKA0
KKAX,KKAO
KKS2,KKS1
KO88,CO88
Priority
-7 -6 -5 -4 -3 -2 -1 0 1 2
X
X
X
X
X
X
X
X
X
X
X
OKP1
KKRV,KKRC,KKRS
S_ALR_87013127
X
X
X
X
X
KOAR,KOAA
CK40N, CK11N,KKPAN
CK40N,CK24
CK40N,CK24
X
X
X
KSW5
CPTK,CPTL
CJN1,CJN2
CJ44,CJ45
CJZ2,CJZ1
CJC1,KKG2,KKA2, KKAJ
CJ88/CJ8G
KEU5
KEG5
CPAE
KE27
KE28,KE29
X
X
X
6 /20.
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Area
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
Modl
PA
PA
CEA
CEA
CEA
CEA
CEA
CEA
CEA
CEA
PCA
PCA
PCA
PCA
PCA
PCA
PCA
PCA
PCA
PCA
PCA
PCA
MM
MM
IM
IM
IM
IM
IM
IM
IM
IM
IM
IM
IM
IM
PU
PU
IV
IV
IV
Sq Activity
9 Summarisation
10 Reporting
Cost Element Accounting
1 Accrual Calculation
2 Reconciliation posting CO->FI
3 Reconcile cost element totals to the GL Accounts
4 Reconcile Business Area Balancing in CO to FI
5 Reporting
6 Period lock
7 Archiving
Profit Center Accounting
1 Validate accuracy of assignments
2 Statistical Key Figures
3 Distribution
4 Assessment
5 Transferring Payables/Receivables
6 Compare and Reconcile G/L Accounts
7 Confirm expected results
8 Check for expected, and unexpected, developments
9 Carry-forward balances
10 Reporting
11 Archiving
Material Master
1 Plan Price 1 Update
Inventory Management
1 Scrapping
2 Change Prices
3 Inventory Count Finalise
4 Post GR for stock-in-transit between Company Codes
5 Close Period (Shifter)
6 Validate Totals against GL Control Accounts
7 Validate Totals against Business Areas
8 Analyse aggregate movements by Document Type for expected, and
unexpected, movements.
9 Reporting
10 Determine Lowest Value
11 LIFO/FIFO Valuation
Purchasing
1 Rebate Settlements
Invoice Verification
1 Evaluated Receipt Settlement
2 Consignment Liability Settlement
TCode
KEDU,KEDW
KE30
KSA3
KALC
S_ALR_87013603
S_ALR_87013605
Priority
-7 -6 -5 -4 -3 -2 -1 0 1 2
X
X
X
X
X
X
X
X
X
OKP1
CO_ITEM_WR
1KE4
9KE5,9KE6
4KE5
3KE5
1KEK
KE5U
X
X
X
X
X
X
X
2KES
X
X
X
KE72,KE73
SCAT
MB1A
MR21,CKMPRPN,CKME,CKMPCD
MI*
MB01, MB1B
MMPV
MB5L
X
X
X
X
X
X
X
MB5S, etc.
MRN0,CKU1,MRN1,MRN2,MRN3,MRY1
MRL*,MRF*
X
X
X
MEB4
MRRL
MRKO
X
X
7 /20.
16.07.2013 / 14:53
Area
LO
LO
LO
LO
LO
LO
LO
LO
LO
LO
Modl
IV
IV
SD
SD
SD
SD
SD
SD
SD
SD
Sq Activity
3 Pipeline Liabilities Settlement
4 Maintain GR/IR GL Control Account
Sales & Distribution
1 Incomplete SD Documents
2 Release Orders for Billing
3 Process Delivery Due List
4 Process Billing Due List
5 Review blocked sales orders and resolve any issues
6 Review billing documents not posted to FI and resolve any issues
7 Process Rebate Settlements
MRKO
MR11, MR11SHOW
Priority
-7 -6 -5 -4 -3 -2 -1 0 1 2
X
X
V.00
V.23
VL06O
VF04, VF06
V.14,V.23
VFX3,V21
VA42
X
X
X
X
X
X
X
TCode
8 /20.
16.07.2013 / 14:53
Description
Manual
1 Review Billing
Documents not Posted
to FI and resolve issues
Area
Auto/
Manual
FI/CO Month End Schedule

Respon
sible
Location
FI A/R
4 MM Close Period
Auto
Dependencies/ Comments
Events
Triggered
First Day of new month None
1st Day of Month
None
SD Corporate Per Client billing

practices.
and
Plants
None
2 Review Items on Billing Manual SD Customer

Block and resolve
Services
issues
3 Batch Customer Billing
Suggested Day of the

Month
Manual MM Central
In order to perform the close, this needs to be done following the V.21
Logistics Sales & Distribution
month-end, however it is recommended that it be done
Billing Billing Document Billing
throughout the month.
Log
Notes
In order to perform the close, this needs to be done following the V.14
month-end, however it is recommended that it be done
LogisticsSales &
throughout the month.
DistributionSalesEnvironment
Document AnalysisBlocked Sales
Documents
VF06
RSNAST00
LogisticsSales & DistributionBilling
Billing DocumentBilling
(Background)
Last Day of Month
If task is done automatically, the program variant must be

changed manually or as part of the automated process.
MMPV
Logistics Materials management

Material master. Other Close period.
or
Auto
Manual
FI Central
1st Day of Month
This is a configuration change. The task is performed in the

development system and transported to production.
6 Update TCURR Table

with Monthly Currency
Conversion Rates
Manual
FI Central
1st Day of Month

Development system and transported to Production. Exchange
rate updates can be purchased and uploaded into SAP.
7 Recurring Entry
8 Accruals
Auto
Manual
FI GL
FI GL
1st Day of Month

1st Day of new month
9 Generate Month End

Financial Reports
10 Send out message
regarding Close of A/R
and A/P
11 Close A/R Posting
Period
Manual
FI Central
and Local
FI Central
1st Day of Month

2nd Day of Month
Manual
FI Central
12 Close A/P Posting

Period
5 Open New Posting

Period
TX Code/Program
None
None
Can be triggered as soon as they are known.

Can be entered as soon as they are known..
OB52
IMG :
Financial Accounting Financial
Accounting Global Settings
Document Posting PeriodsOpen
and close posting periods.
OB08
IMG:
Global Settings Currencies Enter
exchange rates.
SAPF120
F.14
Accounting-Financial AccountGeneral LedgerPeriodic ProcessingRecurring EntriesExecute
Reports to be run depend upon your companys requirements

and the SAP modules implemented.
Suggested approach for notifying users that the posting period
will be closed for their areas. Can be an SAP system message.
Reporting Menu **
ZXXX
2nd Day of Month

Development system and transported to Production.
Manual
FI Corporate 2nd Day of Month

Development system and transported to Production.
13 Open Item Valuation
Manual
or Auto
FI Central
2nd Day of Month
After A/R,A/P
close
14 Customer Aged Trial

Balance (Detailed)
Manual
or
Auto
FI AR
2nd Day of Month
After A/R Close,

last days cash
applied.
15 Cost Distributions and

Assessments
Manual CO GL or
3rd day of month
Controlling
After all primary

costs are
recorded
OB52
IMG :
OB52
IMG :
F.05
SAPF100
Accounting Financial accounting
General ledger. Periodic processing
Closing Valuate For.curr. OI
valuatn.
Periodic Processing-Information
System Report SelectionInformation
SystemPmt History with open item
analysis.
KSV5
AccountingControllingCost
CentresActual PostingsPeriod end
ClosingDistribution (or Assessment)
16 Assessments to PA
Manual CO GL or
3rd day of month
Controlling
After all primary If basis of assessment is a value field updated by billing, then
costs recorded steps 1 to 3 should be complete.
and distributed
17 Run Reconciliation
Ledger Reports
Manual
or Auto
FI Corporate 3rd Day of Month
After
This report can be run in Company Code or Group currency.
Assessment and
Distribution Runs
18 Run Reconciliation
Ledger
Manual
or Auto
After
Assessment and
Distribution Runs
19 Departmental (CO)
Reporting
Manual CO GL and
3rd Day of Month
controlling
After
Assessment and
Distribution Runs
Manual
or Auto
SAP R3 Month-end Cross-Module Closing Schedule / a
Performed to value open items at the appropriate month-end

exchange rate.
KEU5
AccountingControllingProfitability
AnalysisActual PostingsAssess
Cost Centre Costs
Co. Code currency J5AF130E
Group currency J5AF230S
Accounting Controlling Cost
elements. Information system
Choose report. Click once to the left of
Reconciliation CO/FI. Make selection
based on currency.
KALC
RKAKALFI
Accounting Controlling Cost
elements. Actual postings Recon.
Posting CO-FI.
Various
9/20
16.07.2013 / 14:53
Description
1 Review
20
Post GRBilling
for stock-intransit between CC
Area
Auto/
Manual
FI/CO Month End Schedule

Respon
sible
Location
FI A/R
Manual MM
Plants
Suggested Day of the

Month
Events
Triggered
First
Day
new month After
NoneReport on
ofof
Month
3rd Day
Inventory InTransit
In order
to the
perform
close,
this needs
to bebetween
done following
To
record
valuethe
of the
inventory
in-transit
two the MB01
companies on SAP for month-end reporting.
and
MB1B
21 GR/IR Clearing
Auto
22 Lockbox Receipt
Clearing
Auto
AR FI or AR
3rd Day of month.
After last cash

receipts have
been cleared.
Should be run as batch job.
23 AR Credit Memo
Clearing
Auto
AR AR or FI
3rd Day of month
After releasing
last credits for
month
Should be run daily so that any client statements or aging run

during month are up to date.
24 Cleared Cheque Issued Manual
FI GL or
Treasury
3rd Day of month
Once bank
statement is
received.
This can be done as often as bank statements are received.
25 Report on Profit In
Inventory for I/C
Consolidation Entries
26 General Ledger
Valuation
Auto
FI Central
3rd Day of Month
Manual
or Auto
FI Central
3rd Day of Month
27 Close G/L
Manual
FI Corporate 4th Day of Month
28 Generate Month End

Financial Reports
(FINAL)
Auto
FI Corporate 4th Day of Month

and
Controllers
29 Accrual Reversal early

in next month to
reverse any accruals
created
Auto
FI SAP
System
5th Day of Month
SAP R3 Month-end Cross-Module Closing Schedule / a
After all invoices Should be run as batch job.

have been
matched to
PO/Receipts
Before GL Close
To be performed in the development system and transported to

production..
After G/L Close
None
TX Code/Program
Reports to be run depend upon your companys requirements

and the SAP modules implemented.
F.55
SAPF123
Accounting-Financial AccountingGeneral Ledger-Periodic
Processing-Automatic ClearingGds/inv rec clearing
F.13
sapf123
Processing-Automatic Clearing-GL
Accts Genl
F.13
SAPF123
Processing-Automatic Clearing-GL
Accts Genl
FCHR
Accounting
Financial Accounting Accounts
Payable Periodic Processing
Payments
EnvironmentCheck
InformationChangeOnline Cashed
Checks
Not an SAP standard report unless
Legal Consolidations module is
implemented.
SAPF100
F.05
Accounting Financial accounting
General ledger. Periodic processing
Closing Valuate Foreign Currency
Valuation
OB52
IMG :
and close posting periods
Reporting Menu **
ZXXX
F.81
10/20
16.07.2013 / 14:53
Regroup and Calculate

A/R and A/P Balances
by Profit Centre
Distribute A/R and A/P

to Profit Centres
Distribute Cash
Discounts and Foreign
Exchange Rate
Differences to Profit
Centres
Assignment Monitor
Review
Area
Manual
or Auto
FI
Suggest
ed Day
of
Month
Description
Respon
sible
Locatio
n
Auto/Ma
nual
PROFIT CENTRE ACCOUNTING
Central
nd
Day of Month
After A/R,A/P
close. Before GL
close.
Manual or PCA Central

Auto
2nd Day of Month
After A/R,A/P
close. Before GL
close.
Manual or PCA Central

Auto
Manual
nd
Day of Month
PCA Central or 3rd Day of Month

Other
SAP R3 Month-end Cross-Module Closing Schedule / b
Before G/L
Close
TX Code/Program
F.5D
SAPF180A
Accounting Financial
accounting General ledger.
Periodic processing
Closing Regroup Calc.
sub. ad. (BA/PrC).
1KEK
SAPMKEC6
Accounting Controlling
Profit centre acctg. Actual
postings Trans. bal. sheet
item Payables/receivables.
F.50
SAPF181
Accounting Financial
accounting General ledger.
Periodic processing
Closing Regroup Prof.
Segment adjstmt.
1KE4
SAPMKEC4
Accounting Controlling
Profit centre acctg. Master
data Assignment monitor.
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BACKGROUND
Review Billing Documents That Did Not Post to FI and Resolve Issues
Business Description:
Background billing automatically generates a new log every time it is run; an entry is created in the log every time a sales transaction fails to bill. This log should be reviewed daily. While
FI should review the log, resolution of the errors requires the participation of all functional areas.
Below are typical errors and the functional area that would normally fix the problem.
>> Customer not defined in Company Code xxxx (no accounting document generated) - Accounts Receivable (error in customer master).
>> Pricing Error (Intercompany Pricing condition not maintained) - SD (pricing problem).
>> You have not entered the Current Plan Period (no accounting document generated) - Costing (no current plan cost on the material master.)
>> Period MM / YYYY is not open for account type D and G/L 124 - FI (open/close period problem)
>> Inconsistent Amounts (no accounting document posted) - FI (Currency Problems)
>> Billing Block - These messages relate to authorization requirements for sales orders and should go to the person responsible for reviewing/authorizing sales orders.
Technical Description:
This is performed manually by reviewing the Billing Log.
Alternatively a complete list of all documents not posted to FI can be accessed through the menu path:
Logistics Sales & Distribution Billing Billing Document Display Use Matchcode "A" to list those not posted to FI. The match code A reads table VBRK, and selects entries where
the field status for transfer to accounting (RFBSK).
Once the error is corrected, the documents may be Released to Accounting by using:
Logistics Sales & Distribution Billing Billing Document Change (Type in the Billing Document and hit the "Release To Accounting" Button)
Options:
See Discussion of Batch Billing. If Background billing is run with several variants, then the logs will be segregated based on the variant. To a limited degree this means that the errors can
be segregated by type.
Review Billing Documents on Billing Block and Resolve Issues

This should occur daily. Billing Documents can be placed on billing block throughout the month depending on client procedure and policy. At month end they should be reviewed to ensure
that they are appropriately accounted for.
This is a manual process.
If a document does not bill due to blocking it will be reported as such in the billing log if background billing is not instructed to ignore these items
Options:
The significance of this procedure will depend on how a client configures and uses billing block functionality.
Batch Customer Billing

This batch process generates sales billing documents and posts any related financial documents to FI automatically.
This is an automated process that should be scheduled per customer billing policy. The report name is RSNAST00.
Options:
Using the selection variant you can control which documents get billed when. For each job a separate log file is generated listing all billing errors (see step 2 and 3).
SAP R3 Month-end Cross-Module Closing Schedule / c
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BACKGROUND
MM Close Period
This process opens the new month for MM Postings.
The initialisation box should not be clicked on during the regular run. It uses the period and the year value, instead of the date value for period identification. This job can run on the last
day of the month at 11:30 PM, for example.
Open New Posting Period

This process opens the new posting period for designated account types in FI.
This step is performed manually and transported to the production system.
Options:
The posting period can be opened for all account types at once or for individual account types at various times.
The following account types are:
>> + Valid for all account types
>> A Assets
>> D Customers
>> K Vendors
>> M Materials
>> S G/L accounts
>> V Contract Accounts
Update TCURR Table with Monthly Currency Conversion Rates

New Currency Exchange rates must be entered into SAP via the correction and transport system. They are entered into the development environment and transported to the productive
environment.
This step is performed manually or via an upload and transported to the production system.
Options:
The exchange rates can be manually updated or uploaded from a file. Rates can be purchased from a third party.
Recurring Entries
Recurring entries are journal entries that do not change from month to month. If any recurring entries affect controlling then they should be run before any settlements, or
assessments/distributions are performed.
Recurring entries can be run as a scheduled batch job (report SAPF120), but you will need to change the calculation period on the variant every month.
Options:
If you dont want to post all entries in one batch, you can segregate entries using the run schedule characteristic..
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BACKGROUND
Accruals
Accrual entries that should be reversed in a subsequent month should be entered via accrual documents. Accrual entries that affect controlling should be posted before any settlements, or
assessments/distributions are performed.
Accruals need to be entered manually, the transaction code is F.14.
Options:
The reversal date is not limited to the following month.
Generate Month End Financial Reports (Preliminaries)

This is the process of running Preliminary Financial Reports to analyze the financials before the close of the month, so that adjustments can be made.
This process is done manually.
Options:
Reports may be run out of the General Ledger, Controlling, Special Ledger, Profit Centre Accounting, Profitability Analysis or a combination of these, depending on which modules are
implemented.
** Suggested Approach: Create a customized menu for reports only (transaction ZXXX). This is especially beneficial for those users that are Information Only users. This provides users
with one place to go in the system to access all month end reports.
Send Out System Message to State That A/R and A/P Posting Period Will Be Closed
This task entails manually or automatically sending out a system message to communicate the fact that A/R and A/P will be closing at a specified time that day.
If run automatically, the message can be scheduled to run on the second day of every month at 6:00am, for example.
Close A/R Posting Period

This process closes the previous month so that no Accounts Receivable entries may be made. This is account type D in SAP.
This process is performed manually and transported to production system.
Close A/P Posting Period

This process closes the previous month so that no Accounts Payable entries may be made. This is account type K in SAP.
This process is performed manually and transported to the production system.
Open Item Valuation

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BACKGROUND
This standard report carries out Foreign Currency Valuation on open item accounts such as Customer and Vendor reconciliation accounts (Account Type D and K).
This standard SAP program SAPF100 is run from transaction code F.05.
A required valuation method must be defined.
The rate at which you will value open items must be updated in the TCURR table.
The accounts for the posting of the differences from valuation must be identified in the automatic postings table T030, Group -Exchange rate differences (FWA), Process - Exchange rate
difference for open items (KDF).
Options:
This report can be run for specific company codes, account types, vendors, customers and G/L accounts. A method for calculating the Unrealised Gain/Loss can be specified by currency
type (i.e., company currency, group currency, hard currency, etc.)
Customer Aged Trial Balance

This report returns a listing of specified Customer Open Items, and ages them according to the variant supplied.
This is a standard AR report and can be scheduled to run in batch. The Aging buckets are defined by the user at run-time (can be saved in variant). If you use a report variant then you
need to change the open item key date in the variant before you run it.
Cost Distributions and Assessments

Based on predefined rules, assessments and distributions redistribute costs among controlling objects. Each assessment/distribution can effect the results of subsequent assessments,
distributions, order settlements or assessments to PA. The sequence in which segments and cycles should be run should always be well documented. All primary costs relating to sender
cost elements should be recorded before running this process. Even though a cycle can be run more than once or reversed, the relationship between cycles should be considered first.
Assessments cannot be scheduled as batch jobs, they need to be triggered manually. When the cycles are triggered, you can specify that they run in the background.
Options:
Cycles can be run in test mode, so when a rule is changed it can be tested in advance of month-end.
Assessments to Profitability Analysis

Based on predefined rules, assessments record costs in PA. Each assessment can effect the results of subsequent assessments. The sequence in which segments and cycles should be
run should always be well documented. All primary costs relating to sender cost elements should be recorded before running this process. Even though cycles can be run more than once
or reversed the relationship between cycles should be considered first.
Assessments cannot be scheduled as batch jobs, they need to be triggered manually. When the cycles are triggered, you can specify that they run in the background.
Options:
Cycles can be run in test mode, so when a rule is changed it can be tested in advance of month-end.
Run Reconciliation Ledger Reports

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BACKGROUND
The Reconciliation Ledger compares the total of all postings made to General Ledger accounts in FI to postings recorded to Cost Elements in CO for selected companies within a
controlling area. If cross-company allocations are performed during the month within the controlling area for which this report is run, this report will show that the FI postings do not
reconcile to the CO postings for the companies.
The next step on this schedule reconciles FI postings with the CO postings through automatic postings to the General Ledger. You have the ability to drill down on any account to display
the line items that comprise the total amount displayed when the report was executed. The line items contain, among other things, the CO document number, line item number, the
controlling object to which the posting was made, item value, currency. Double-clicking on the line item will launch you into the source document (FI, SD etc. document).
The program name is J5AF130E for Company Code currency. The program for Group currency is J5AF230S.
Run Reconciliation Ledger

This process is required if cross-company allocations are made between companies that are assigned to the same controlling area. The program automatically posts intercompany
transactions to the General Ledger for items that were assessed or distributed across companies within the same controlling area bringing FI into balance with CO.
The program name is RKAKALFI. It is run for a specified Controlling Area or Company Code, period and fiscal year. The account to which the program will post must be specified in table
T030, Group - CO-FI transfer posting (C0F), Process - CO-FI reconciliation posting (C01).
Departmental CO reporting
These CO reports include the following:
>> Cost Centre Actual to Plan Comparison
>> Cost Centre Actual to Actual
>> Target to Actual
>> Cost Element
All standard controlling reports can be accessed via the same path.
Post Goods Receipt for In-Transit Materials

The report from the previous step in the schedule is used to manually create a Goods Receipt to the Receiving Company. A unique storage location may be used to easily identify the
goods as In-Transit. When the goods actually arrive, they will be transferred into the correct storage location.
The GR can be posted manually via the menu path:
Logistics Materials Management Purchasing Purchase Order Follow on Functions Goods Receipt
Enter the following fields:
Movement Type = 101
PO = Purchase Order Number
Plant
Storage Location
16/20
16.07.2013 / 14:53
BACKGROUND
Document Header Text = "MM/YY Month End Inventory in Transit "
If a separate storage location is used for the In-Transit posting, once the goods are physically received, a transfer order (Between Storage Locations) will be posted:
Logistics Materials Management Inventory Management Goods Movement Transfer Posting
Movement Type = 311 (Transfer from temporary In-Transit storage location to the normal storage location)
GR/IR Clearing
This process reads the GRIR account(s) and matches Goods Receipts for a particular PO to the Invoices for the same PO. After running this process the only open items in the account
should be those receipts for which no invoice has been received and vice versa.
The clearing program SAPF123 can be run manually but is suited to batch processing since the variant need not be changed from month to month. Each account to be cleared
automatically along with the field(s) to be matched on, must be identified in configuration for automatic clearing.
Options:
In the variant for SAPF123 you can specify GL accounts to clear or that all GRIR accounts be cleared in the process.
Lockbox
Lockbox receipts generate 2 entries
1. Dr Cash
Cr Cash Clearing
2. Dr Cash Clearing
Cr AR-Customer
The first entry is generated for every check in the lockbox file. The second is generated when the check is posted to a customer account by lockbox or by the post process function.
Clearing will match the cash deposit to the cash application in the clearing account based on the Check number that is put in the allocation field of both cash entries.
After running the clearing process the only open items in the clearing account should be those receipts which have not been applied to a customer account. The Cash Clearing account is
identified in Lockbox configuration.
Options:
Frequency is at the user discretion but if this clearing is run daily it can provide confirmation that cash is properly applied and balanced.
AR Credit Memo
If a credit memo was created in SD with reference to an invoice the line item posted to the customer account is not automatically cleared against the invoice. Automatic clearing can be
used to match the credit memo to the invoice based on the appropriate reference field.
Options:
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BACKGROUND
Automatic clearing does not need to wait until month-end. It should be run at least as often as the aged trial balance or as often as client statements are issued.
Cheques Issued
Assuming that when cheques are issued the credit is posted to an open item managed account (payment configuration), on-line cheque clearing can be used to match cleared cheques to
issued cheques. The following entries are generated by the complete process.
1. Dr AP Vendor
Cr Cheque Clearing
2. Dr Cheque Clearing
Cr Cash/Bank
The first entry is generated when the cheque is issued. The second when the cheque is identified as cleared in this process. After all cleared cheques are entered; open item display for
the cheque clearing account would be equivalent to an outstanding cheques list.
This is a manual process. Note that when you enter the number of the cashed check you must enter the leading zeros.
Report on Profit in Inventory for I/C Consolidation Entries

The report can show a detail audit of all Intercompany inventory documents for the month showing the differences between the standard costs across the companies. This report is used to
record a manual entry to Eliminate Intercompany profits, or if the goods have already been sold, record a reduction in Cost of Goods sold.
This is not a standard report if not using SAPs Legal Consolidations module.
The report can be run automatically with an established job or run manually.
The journal entry is to be performed manually.
General Ledger Valuation

This standard report carries out Foreign Currency Valuation on general ledger balance sheet accounts that are managed in a foreign currency, are not open item managed and are not
reconciliation accounts. This is typically run for cash accounts and others maintained in a foreign currency (Account Type S). If adjustment postings are necessary due to the valuation, the
report creates a batch input session to carry out the postings.
Standard SAP program RFSBEW00 run from transaction code F.06. A required valuation method must be defined in configuration. The program can be run for multiple currency types
(local, group, hard, etc.)
The accounts for the posting of the differences from valuation must be identified in the automatic postings table T030, Group -Exchange rate differences (FWA), Process - Exch.rate
diff.for forgn.curr.balances (KDB).
Options:
This report can be run for specific company codes, G/L accounts and currency types. A method for calculating the valuation difference can be specified by currency type (i.e., company
currency, group currency, hard currency, etc.)
Must exclude the general ledger account that receives the revaluation amount from the range of accounts for which the program is run..
Close G/L
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BACKGROUND
This process closes all entries to G/L (Account Type S) in SAP for the previous month.
Is currently manual
Generate Month End Financial Reports

This process is the generation of Final Financial Reports for the month. These reports will vary depending upon your companys requirements and the SAP modules implemented.
For business reasons, preliminary reports before the close could be run manually at user discretion; however this FINAL set of reports could be automated with a job and sent to a
designated printer.
Options:
Reports may be run out of the General Ledger, Controlling, Special Ledger, Profit Centre Accounting, Profitability Analysis or a combination of these, depending on which modules are
implemented.
** Suggested Approach: Create a customized menu for reports only (transaction ZXXX). This is especially beneficial for those users that are Information Only users. This provides users
with one place to go in the system to access all month end reports.
Accrual Reversal
This process reverses Accrual Documents already posted.
Can be run in batch but the variant needs to be updated for posting period and selection criteria every month.
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BACKGROUND - IF PROFIT CENTRE ACCOUNTING IS IMPLEMENTED
Regroup and Calculate A/P and A/R balances

None.
Program name - SAPF180A
While P&L items are updated to Profit Centre Accounting real time as the FI Documents are created, Balance Sheet items are not automatically posted to PCA. During the month,
the A/P and A/R side of transactions do not receive profit centre assignments. This program determines the profit centre distribution for each A/P and A/R posting based upon the
profit centre on opposite side of the original transaction.
This step performs the FI Calculation of all A/P and A/R by Profit Centre in preparation for the following step of transferring them to PCA. This job can be run multiple times
throughout the month, but at a minimum, must run once a month after A/R and A/P close.
Distribute A/R and A/P to Profit Centres

This process transfers the Profit Centre values that were calculated in the previous step through to Profit Centre Accounting. (PCA).
Program name - SAPMKEC6
Accounts must be established for the adjustment posting in the automatic postings table, T030, Group - Balance sheet/P&L accts subsequent debit (GAU), Process - Adjustment
accts for reconciliation accts (GA1).
If an adjustment account is not defined, the posting is made to the original account. If you wish to separate the subsequent adjustment postings from other postings, you should
create your own adjustment accounts to do this and post to these accounts.
Distribute Cash Discounts and Foreign Exchange Gains/Losses to Profit Centres

This is the process of transferring the realized currency exchange gains and losses and previously valuated exchange differences, as well as cash discounts taken, received and
lost during the month to Profit Centre Accounting (PCA).
Program name - SAPF181
This creates a batch session (BDC Session), which must be released and monitored.
The profit centre distribution is determined by the account assignments of the offsetting entries on the original documents.
Accounts can be defined for the adjustment posting in the automatic postings table, T030, Group - Balance sheet/P&L accts subsequent debit (GAU), Process - Adjustment accts
for cash discount accts (GA3) and Adjustment accts for ex.rate diff.accts (GA4). If an adjustment account is not defined, the posting is made to the original account. If you wish to
separate the subsequent adjustment postings from other postings, you should create your own adjustment accounts to do this and post to these accounts.
Assignment Monitor Review

This process displays Materials, Cost Centres, Orders, Work Breakdown Structures and Cost Objects that do not have a profit centre assignment defined in their master records.
Follow the specified menu path in order to run the assignment monitor. Select the type of master data from the menu bar for which you want to run the report. Select "Nonassigned" from the pull-down menu. Enter selection criteria and execute.
SAP R3 Month-end Cross-Module Closing Schedule / d
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SAP R3 Month-end Cross-Module Closing Schedule / Contents

SAP R3 Month-end Cross-Module Closing Schedule / 1

SAP R3 Month-end Cross-Module Closing Schedule / 2

Cleared Cheque Issued

SAP R3 Month-end Cross-Module Closing Schedule / 2

Statistical Key Figures Postings

Statistical Key Figures Postings

SAP R3 Month-end Cross-Module Closing Schedule / 2

SAP R3 Month-end Cross-Module Closing Schedule / 2

SAP R3 Month-end Cross-Module Closing Schedule / 2

SAP R3 Month-end Cross-Module Closing Schedule / 2

FI/CO Month End Schedule

First Day of new month None

1st Day of Month

SD Corporate Per Client billing

2 Review Items on Billing Manual SD Customer

3 Batch Customer Billing

Suggested Day of the

Last Day of Month

If task is done automatically, the program variant must be

Logistics Materials management

1st Day of Month

This is a configuration change. The task is performed in the

6 Update TCURR Table

1st Day of Month

This is a configuration change. The task is performed in the

1st Day of Month

9 Generate Month End

1st Day of Month

12 Close A/P Posting

5 Open New Posting

Can be triggered as soon as they are known.

Reports to be run depend upon your companys requirements

2nd Day of Month

This is a configuration change. The task is performed in the

FI Corporate 2nd Day of Month

This is a configuration change. The task is performed in the

13 Open Item Valuation

2nd Day of Month

14 Customer Aged Trial

2nd Day of Month

After A/R Close,

15 Cost Distributions and

After all primary

FI Corporate 3rd Day of Month

FI Corporate 3rd Day of Month

SAP R3 Month-end Cross-Module Closing Schedule / a

Performed to value open items at the appropriate month-end

FI/CO Month End Schedule

Suggested Day of the

FI Corporate 3rd Day of Month

3rd Day of month.

After last cash

Should be run as batch job.

3rd Day of month

Should be run daily so that any client statements or aging run

24 Cleared Cheque Issued Manual

3rd Day of month

This can be done as often as bank statements are received.

3rd Day of Month

3rd Day of Month

FI Corporate 4th Day of Month

28 Generate Month End