VIRTUAL UNIVERSITY OF PAKISTAN

FORMAT OF THE INTERNSHIP REPORT

Bachelors in Business Administration (Human Resource Management)
_____________________________________________________________________________________________

1. Title page
a. The title page of the report will include:
b. The name of the organization
c. The name of the internee, Student ID and session
d. The date of the final report
e. Name of the university
f. VU logo
2. Letter of Undertaking
You are required to fill in the Letter of Undertaking provided in the Download
section of the course VULMS and attach here the scanned copy after signing it.
3. Scanned copy of the internship certificate (provided by the organization)
Attach the scanned copy of your (original) Internship Completion certificate provided
by the organization.
4. Dedication (Optional)
If you want to dedicate your work to someone, you may write the dedication note
under this section of your internship report.
5. Acknowledgement
In this section you acknowledge the help and support of all the people who helped
you in completion of your internship and internship report e.g. the library staff,
instructor, family, or any other person.
6. Executive summary (250 to 300 words)
An Executive Summary previews the main points of an in-depth report. The
executive summary contains enough information for a reader to get familiarize with
what is discussed in the whole report without having to read it in full. It can be called
as micro image of the report. Everything important that you have done, discovered
and concluded should be mentioned, but briefly and concisely.
7. Table of contents
List the important headings and sub-headings in the report with page numbers. Also
make a separate list of tables and figures in the table of contents if you have used any.
8. Overview of the organization (400 to 600 words)
a. Brief introduction of organization in your own words
b. Head office address
c. Product lines (A complete range of products, services and solutions of the
organization)
d. Competitors
9. Organizational structure (300 to 400 words)
a. Organizational Hierarchy chart
b. Comments on the organizational structure (In this section you are required to

mention the specific structure which the organization has such as matrix or any other, the
type of departmentalization like functional, customer etc. You would have to comment
or give your opinion on the structure of the organization as a whole that whether the
adopted structure and practices fulfill the requirements of the organization or not.)
Note:
In section #7-9, students are expected to collect information from various sources such as within the
organization (managers, internship supervisor and other concerned persons) and company website,
documents, brochures etc. (official website of the organization) but it is necessary to mention the
sources of information in APA format.
10. Internship Activity Plan (300 to 400 words)
a. A brief introduction of the organization (Branch/Section/Department)
where you did your internship
b. Number of employees working in the branch
c. Starting and ending dates of your internship
d. Names of the departments in which you got training and the duration of
your training
11. Training program (600 to 800 words)
Detailed description of the tasks assigned to you OR detailed description of the project
assigned to you or anything that you have observed during the internship.
Duration

Observations
by
during internship

you Tasks performed by you

in different departments

12. Analysis of Hr Function (800 to 1000 words)

a. Human resource planning and forecasting
HRP process
Forecasting HR requirements
Methods to forecast HR needs
b. Employees recruitment & selection
Sources of candidates
Internal sources
External sources
Employment selection process
c. Training & development
Training need assessment
Employee development
d. Performance management
Setting performance standards & expectations
How performance reports are written
e. Employee compensation & benefits
Type of compensation & benefits
f. Organizational career management

Employee job changes

Job changes with the organization
Promotion
Transfer
Demotion
Separations
Layoff
Termination
Resignation
Retirement
g. Labor management relations
13. Critical analysis (500-700 Words)
Critical analysis is the process to identify and determine the level of implementation of a
particular concept in the given setting of the organization. You need to comment on the
following HR practices/functions that how the organization is performing these functions
and what are the particular methods or technique they apply for each:
1.
2.
3.
4.
5.
6.
7.

Human Resource Planning and Forecasting

Employees Recruitment & Selection
Training & Development
Performance Management
Employee Compensation & Benefits
Organizational Career Management
Labor Management Relations

14. SWOT analysis of whole organization in the business sector (600 to 800
words)
Clearly describe all the strengths, weaknesses, opportunities and threats. Remember
that strengths and weaknesses are internal to the organization and represent its culture
while opportunities and threats correspond to the environment outside the
organization. Strengths are those qualities which distinguish or give an edge to the
organization over other organizations.
Weaknesses are the attributes of an
organization that are harmful in achieving the objectives of the organization.
Opportunities are external factors that are helpful in achieving the objectives of the
organization. Threats are the external factors which could damage the performance of
the organization.
15. Conclusion (100 to 200 words)
In this section, you are required to describe the organization according to your
evaluation/assessment in the light of critical and SWOT analyses.
16. Recommendations (100 to 200 words)
In this section, you are required to suggest solutions for all the problems or
discrepancies (you have pointed out in critical and SWOT analyses) found in the
organization.

Note:
Section # 10-16 are NOT expected to be copied from anywhere, the student must provide
information in these sections based on his/her personal observation, learning and experience
gained during the internship. Cheating or copying in these sections is NOT acceptable and hence
the entire internship report can be completely rejected as per ZERO TOLERANCE POLICY
of the university. The university may also take a legal action according to plagiarism policy as
defined by HEC (Higher Education Commission).
17. Reference & Sources used
In this section, provide all the references and sources in APA format that you have
used for data collection in your Internship Report.
18. Annexes
At the end of your report, attach all of the supportive material you have used for the
preparation of your report like brochures, forms, newsletters, interviews,
questionnaires, etc.

NOTE
i. Complete all the required parts as mentioned in the format of Internship
Report. Remember, each part has been allocated some specific marks.
Therefore, if you skip any part, you will loose marks allocated to that part.
ii. Students should prepare the internship report according to their specialization
under MBA program i.e. 'Human Resource Management'. Minimum words required for
internship report are 4,000 to 6,000 words.
iii. Internship Report should be submitted within the due date as mentioned in the
Semester Calendar. The due date will not be extended in any case.
iv. Students are required to upload their Internship Reports on VULMS of the
course against the relevant Assignment link. Internship Reports submitted via
e-mail will Not be accepted. Students can upload their Internship Reports only
once that will be considered as their final submission and will not be replaced
in any case.