P & C GENERAL MEETING

20th April 2010

ATTENDEES: Sandra Murphy; Linley Fullager, Nicky Binet, Emma Bell, Greg McClaren,
Ian Shinfield, Helen Howse, Kylie Hornby, Niranjan Sabanayagam, Doric Swain, Sue Murdoch,
Miriam Mulcahy, Michael Vandervelde, Melissa Tumeth.

APOLOGIES: Jen Temm; Kerrie Basclain,Patricia Uren, Jules Curtin, Sarah Bryan.

CONFIRMATION OF PREVIOUS MINUTES:

Proposed by: Helen Howse Seconded by: Linley Fullager

MATTERS ARISING:
• Name Tags for next meeting

REPORTS: Greg McClaren Reliving Principal

Brent apologies for not being able to attend tonight’s meeting.
Annual School Report (ASR)
Brent has forwarded the 2009 ASR to his superiors (and the printers). He invested many hours in
preparing it. It is a great snap shot of the school last year. It includes reports from teachers, parent
representative groups and the Department. After its release to the community Brent would like to invite
any questions relating to its content at a future P & C meeting.

Events relating to the school in coming weeks

 ANZAC service in the hall this Thursday.
 Classes 3/4KR and 4N attending an excursion at the Field of Mars resource centre this
Friday.
 School Cross Country at Fagan Park, Galston next Wednesday.
 Sydney North Dance auditions next Thursday.
 SportsPro athletics development for years 3-6 commences next Friday (usually on
Tuesdays).
 K-2 Drama starts on Tuesday in week 3.  Same day as Mothers Day Stall.
 SRC Disco on Friday afternoon in week 3.
 NAPLAN for years 3 and 5 is in week 4.
 Myuna Bay SRC camp for years 5 and 6 in week 5.
 Grandparents Day on Thursday in week 6.
 LABS Day on Friday in week 7.

Cyber Safety
The school’s teaching staff was inserviced on cyber safety. A program from the Commonwealth
Government is being used throughout the school. The program is within the key learning area of
Personal Development as well as technology. Fundamentally, it highlights responsible internet and
electronic device use. Information to support the learning experiences by the children will be relayed to
parents.

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Interactive Whiteboards (IWB)
Yesterday’s school development day also provided a valuable opportunity for the teaching staff to
share quality teaching and learning experiences related to the IWB use. We only have four within the
school and they are receiving a lot of attention as a learning tool. Three classrooms are fortunate to
have an IWB permanently placed in their room. The other thirteen classes share the research room’s
IWB when the room is not used for its essential purpose -library lessons, research and borrowing.

• -Greg McLaren (20/4/2010)

Treasurer’s Report: (March 2010 ) Jen Temm, Treasurer

Transaction account at 31/3/10: $14, 967.36

Term deposit account at 31/3/10: $74,511.37
Total assets: $89,478.73

Money in: $2000 canteen donation, membership fees

Money out: Usual bank fees, audit, 50% donation to NWPS

Coming up: Workers comp instalment, choir director term 1 fees (waiting on
invoice), possible COLA sound system (Brent to confirm quote and invoice).

General treasury: Band tutors and conductors currently not included in

Workers Comp schedule; waiting on band to let Jen know their names, pay
rates and approximate annual hours as this needs to be rectified ASAP.

SUB-COMMITTEE REPORTS:
School Council:

 Election of executive:
Nicky Binet – President
Sue Shears – Secretary
Staff member – TBA

Agenda items at next meeting:

 School drop off zone
 Newsletter review
 Look at new spelling document
 Use of NWPS for venue for life long learning
 Annual School report

• Our next meeting is 4th May.

Music/Band:

We have an exciting term this term.

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  The band will be holding their annual Band Camp 28-30 May at Narabeen Sports & Fitness
Centre. We will have parent volunteers and both Mrs McAuliff and Mr Kunkler attending as
teacher representatives.

 Most families have paid their term fees so we are pleased to say we will have enough
money to cover band camp costs.

 Both the Concert and Senior Bands will be playing in the Yamaha Festival later in the term.
We are waiting on date and time confirmations.

 We had a very successful chocolate drive. However there are still approx. 8 families who
have not handed in their money. Currently chasing

 On 16th May we will be holding Bunning’s BBQ to raise money towards band fees.

 Junior Band will be purchasing band shirts this term to keep in line with the rest of the
band. Both the Senior and Concert Bands will be asked to purchase black pants this year in
time for Yamaha Festival. Junior Band will be able to purchase their black pants in 3rd term
in time for the Galston Eisteddford.
 
 The next band meeting will be held next Wednesday 28th April at 7.30pm. The meeting will
be held at 32 Kooringal Avenue, Thornleigh at Becci Arymtage house (band Secretary)

Canteen Report: March 2010

Sales during March were particularly strong as they comprised of the maximum number of trading days
(14) for a month. Income was also boosted by a Dad’s Do Lunch and an Easter recess snack special.
A donation of $2,000 was made to the P & C at the AGM meeting in March so the net ‘loss’ of
$840.45 reported on the attached Profit and Loss report does not accurately reflect March’s activity.

Total Income: $ 7,109.95

less Total Expense: $ 5,950.40
less P & C Donation $ 2,000.00
Net Loss $ 840.45

It should be noted that the decision to grant the donation to the P & C is based on sufficient funds in the
cheque account and no significant amounts owing (to creditors) rather than if a profit is made during
the month.

As at the end of the month, the cheque account balance was $8,517.73. Due to outstanding cheques
totalling $3,258.79, the balance reported on the bank statement is actually higher.

Westpac cheque account as at 31/3/2010: $ 11,776.52

CBA Long Service Leave account as at 31/3/2010: $ 1,207.27

Grounds:
• No Convenor/s as yet waiting for building construction to finish
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OOSH: Niranjan Sabanayagam, Convenor

The following was reported at the meeting:

• There was a good response to our advertising campaign for the position of Co-Coordinator. The
selection panel consisting of the Convenor of OOSH sub-committee Niranjan Sabanayagam, the
principal Brent Kunkler and the outgoing Co-Coordinator Emma Read interviewed the three
most suitable candidates and have appointed Melissa Clawson as the new Co-Coordinator to fill
Emma’s position. Melissa started work at OOSH on 12 April in vacation care and will be
working with Emma every day until she leaves on 30 April to ensure a smooth transition.
• The vacation care program during the April school holidays was a great success and we had the
best numbers attending since 2007.
• Fiona and Emma attended the ‘Safe food handling’ course in Ryde last month. They found the
course very useful and have started purchasing a few items for the kitchen like thermometers,
new cleaning agents etc. as per the requirements. Emma has also updated the Centre’s food
handling policy since then.
• Fees in arrears by the end of last week were $5251.37. The ‘EzyDebit’ system of paying fees by
direct debit is now available at our Centre and some families have expressed an interest in using
this system of payment.
• New procedures have been introduced for spot checks by the NCAC effective 1 April 2010 and
these visits are now carried out by a validator and can last up to three hours. Our Centre staff
have been made aware of this.

Uniform Pool: No Report for this month.

Craft Group: Sue Murdoch, Convenor

 Preparing for Mother’s Day

Family Fun Day: Michael Vandervelde, Convenor

• 31st October is the date earmarked for our NWPS “Halloween” themed Family Fun Day and
Xmas Markets combined fundraising event of the year.

Fundraising: Kylie Hornby, NEW Convenor

Fundraising – 20/4/2010

 Entertainment Guide
Suggested not to send home but to have a few for review and orders taken.
 Green Guide
Sandra is going to follow up forms.

Once this is done then need to list businesses and method of tracking
Term of guide, cost of advertising and size
 Art Show
If we wait , staff will be able to assist if date is a few terms advance

Choir: No report for this meeting.

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CORRESPONDENCE:
In: 6 x Fundraising
Out: None

GENERAL BUSINESS:
• FUNDRAISING: $25 fundraising levy to be compared to other schools.
Consider placing in term 3
Need to liase with Sue Shears
Sandra to investigate
• SUB COMMITTEE POLICY DOCUMENTS: Miriam Mulcahy is following up on these
• BAND Suggested a music night say term 3 . Entry via paid tickets can be used as a fundraising
event
• WHITE BOARD FUNDRAISING High priority as school wanting 3 more which would allow
7/16 classes to use. P&C have paid for 3 to date, school has funds for another 3.
Issue raised to fundraise seperately or P&C fundraising as normal then allocate money towards
IWB.
 PRIVACY ISSUES Handed over to School Council
• P&C ANNUAL CALENDAR: to be created and distributed
• P&C SOCIAL EVENT: –TRIVIA night . MC organized.. Date set for 5th June 2010, Venue –
School Hall. Meeting needs to be set in May to finalise details.
• LABS Day set for Friday, 4 June 2010 – 9.30 am to 11.30 am

MEETING CLOSED 9.25 pm

Next P&C Meeting on Tuesday 18th May 2010, OOSH Rooms 7.45pm

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