TRAINING AND DEVELOPMENT

ASSIGNMENT ON

COMPETENCY MAPING

POSITION ANALYSIS QUESTIONNAIRE

SECTION-1
GENERAL INFORMATION
YOUR NAME:
TODAYS DATE: 18.01.2016
CURRENT JOB TITLE (system): Psychiatry Intern
DEPARTMENT NAME: Vimhans Hospital (Psychiatry Consultancy)
COLLEGE/ INSTITUTE: Vimhans Hospital
SUPERVISORS NAME: Dr. Kushal Jain
SUPERVISORS TITLE: Psychiatrist
JOB CATEGORY: Intern
LENGH OF TIME IN CURRENT POSITION: 3 Months
LENGH OF TIME IN SU: 3 Months

SECTION- 2
ORGANIZATIONAL RELATIONSHIPS
In this section you will identify reporting relationships.
The purpose is to state the position that provides work direction, completes performance reviews and
provides guidance, counselling or corrective/disciplinary action relative to your position.
For those positions that report to you, it is in the same context.
If you report to more than one position, indicate both and for what purpose.
TO WHOM DO YOU REPORT:

SECTION-3
ESSENTIAL FUNCTIONS (DUTIES/RESPONSIBILITIES)
Indicate the principle duties and responsibilities performed in this job.
Group your job duties into major areas and then list the associated tasks in order of
importance, beginning with the most important.
Please also indicate the appropriate percentage off time spent on each task. When indicating
time spent, please state the time reference (% of day, month, quarter or year) appropriate to
the task.
Be as descriptive as possible- indicating the desired outcome (or reason) why a specific task
is performed. If additional references or information may assist in understanding the task,
please attach at the end of the document.

% OF TIME

MAJOR AREAS OF
RESPONSIBILITY

40%

Observations

20%

Assisting patients

30%

Research

10%

Consulting patients

SECTION-4
ADDITIONAL JOB INFORMATION
Indicate the specific knowledge, skills and abilities you job requires. Think in terms of recruiting to
fill a job identical to yours. What background would you expect a successful job applicant to have?
Are there any formal guidelines, regulations, policies or statutes you must follow and understand to
perform your job?
I NEED KNOWLEDGE OF: Psychology
I NEED SKILL IN: Communication, relating the subject knowledge to the patients and consulting
them.
I NEED THE ABILITY TO: Consult right things to the patients according to their illness.

SECTION-5
DECISION MAKING/ PROBLEM SOLVING
Think about the types of issues your position is held accountable/ responsible for?
-

Take care of the patients in Daycares. Interns are responsible to help the patients to do their
daily tasks.

What decisions would you consult or notify your supervisor of before taking action?
-

Patients illness, present condition and also about my research.

What type of issues, concerns or problems come to you to resolve?

-

Any mental health disorders (especially counselling).

List the formal guidelines, technical manuals, regulations, statutes and other policies with which
you must comply to perform your job.

Cannot disclose patients identity and case history.

Cannot prescribe any medicine being an intern without the consultation of doctor.
Suggest right medicine by tallying the records of the patients behaviour because there is a
certain way to treat every disorder and all these are only done after consulting the doctor.

What issues would you refer to your supervisor prior to taking action and why?

Issues about the illness because mental illness are very critical to handle and treat. So no steps
can be taken unless we are sure about everything.

Please describe the major challenges you consider part of your job duties/ responsibilities.
-

Talk to the patient and know about the patient.

Be empathetic towards them and form a repo.
To observe them keenly and identify the disorder as mental illness is very complicated.

If you supervise others what issues, concerns or problems are referred to you and what action
do you take?
-

No

Are you responsible for a budget?

-

No

SECTION-6
WORKING ENVIRONMENT
Describe the physical conditions in which your job is performed in a regular task include such
item as lifting, pushing, climbing, walking, exposure to different environmental influences as
well as estimated percentage of time?
-

No

How would you describe the mental and emotional environment under which you regularly
perform your job? Examples of situations are helpful to put your job in context.
-

High level of mental and emotional environment is required because this is ideal with a
persons life.
Eg: If we are empathetic towards the patient it will make them rely on us and open up easily.

What type of equipment, tools, instruments, machines or other similar objects are used?
-

No

SECTION-7
MINIMUM QUALIFICATIONS

Are there any certifications, licenses or registrations required?

-

Have to be a Psychology or Psychiatry student.

Indicate the minimum level of education that would prepare someone to perform this job?
-

Graduate in any of the mental health subjects.

Indicate the minimum number of year of prior experience as well as the type of experience needed to
be prepared to perform the job.
-

No

SECTION-8
PRIMARY PURPOSE (POSITION OBJECTIVE)
In NOT MORE THAN 3 sentences, answer the following question.
Why does my job exist?
Remember to focus on the end results or outcome of the position. This is your 20 second elevator
ride explanation of your job to a stranger, friend or family member.
-

Help the doctors to diagnose.

To research about the patients care history.
To help the patients to carry out their daily routine.

COMPETENCY MEANING
A cluster of related abilities, commitments, knowledge, and skills that enable a person (or an
organization) to act effectively in a job or situation.

Competence indicates sufficiency of knowledge and skills that enable someone to act in a
wide variety of situations. Because each level of responsibility has its own requirements,
competence can occur in any period of a person's life or at any stage of his or her career.

COMPETENCY

Functional Competency

Behavioural Competency

Communication
Subject Knowledge
Researching skills
Patient care/Consultation

Observational skills
Emotional stability
Integrity

Functional Competency Proficiency Scale

Level 1

Level 2

Level 3

Level 4

Level 5

Communication

Should be

Communicate

Communicate

able to

with the

with peers

communicate

doctor before

about some

with patients

prescribing

complicated

to make them

any

cases & take

comfortable

medication or

suggestions.

& guide them therapy &

properly.

also discuss
about the case
history.

Subject

Degree in

Should be

Psychiatry.

able to relate
the theory

Knowledge

into
practicality.
Refer other

Do a proper

Researching skills research on

cases treated

patients case

before &

history.

consult the
patient with
same disorder.

Patient
care/Consultation

Help the

Should take a

patients to

good care of

perform the

patients as

given tasks & mental illness

be friendly

is very
complicated.

Behavioural Competency Proficiency Scale

Level 1

Level 2

Level 3

Level 4

Level 5

Observational
skills

Need to

Need to

Need to observe

Should be a

observe the

observe the

the patients, how

good observer

patient in

patients, as

frequently they

to see if the

what

how

need help from

patient has

circumstan

frequently

doctors to perform

shown any

ces does he

they change

the task (therapy)

improvement.

or she

their mood

& analyse it.

changes the and attitude.

Emotional
stability

Integrity

behaviour
Should be

Should not

emotionall

get carried

y attached

away with

to the

the narration

patients.

of patients

Should not

problems.
Not to make

Patients suffering

To make the

disclose

derogatory

from violent

patient feel

patients

remarks

behaviours may not secured & give

case

about the

tolerate the

them Placebo

history to

patient or

Psychologist/Psych

effect as they

others,

their

iatrist who doesnt

feel someone

other than

condition.

talk patiently.

is there to help

the

them & this

concerned

helps in fast

person.

recovery.

COMPETENCY MAPING

COMPETENCIES

DESIRED LEVEL

DISPLAYED LEVEL

GAP

Communication

Subject Knowledge

Researching Skills

Consultation

-1

Observational Skills

-1

Emotional Stability

-2

Integrity

RADAR CHART SHOWING COMPETENCIES

Communication
Integrity

Subject Knowledge

DESIRED LEVEL
DISPLAYED LEVEL

-5
Emotional Stability

Observational Skills

Researching Skills

Consultation

GAP