UNESCO SAN BEDA

President of an organization
The President is the primary student contact for the student organization and the external
spokesperson of the group who regularly interacts with other student organizations and
University officials. He or she is the liaison between the student organization and the advisor
and other University or community contacts.

Job Description
Task

Ensure that the goals of the organization for the term will be met.
Provide assistance for the whole executive board and members of the
organization.
Assume responsibility for the administration of the organization in all aspect.
Create a program or strategies for the sustainability of the organization.

Duties

Set goals for the organization which must be clear and attainable.
Continuously monitor the clubs progress toward goal accomplishment and the
activities and responsibilities of all officers.
Make it apparent that you are concerned about your club and willing to help.
Seek input from the board and explore alternatives before making important
decisions especially when dealing with problems.
Make certain that all members are active and involved throughout the year.

Responsibilities

Calls for special meetings and presides at all meetings of the organization.
Represents organization at official functions.
Maintains contact with organization advisor and organization alumni.
Maintains contact with the head/national organization.
Remains fair and impartial during organization decision making processes.

Others

Develop training programs for the next potential successors.

Job Specifications

Knowledge

Should have knowledge in administration and management which includes

strategic planning, resource allocation, leadership technique, and coordination of
people and resources.
Should have knowledge in HR processes.
Should have a wide understanding of the organizations vision.

Skills

He/She must have a judgment and decision making skill by considering the
relative costs and benefits of potential actions to choose the most appropriate
one.
He/She should possess leadership skill, a job which requires willingness to lead,
take charge, and offer opinions and direction.
He/She should be

Abilities

He/She should have the ability to think critically and analytically.

He/She should be having the ability to speak. Talking to others to convey
information effectively.
He/She should have the ability to handle or tolerate stress.

He/She should have integrity, education, experience.

Others

Position Analysis Questionnaire

Relationship- Should have good relationship with the people under him by employing the
attributes mentioned in the Job Specifications such as Social Perceptiveness mainly to know
how would people react on certain instructions. Also another important trait is good speaking
ability to pass information without impediments. And others.

Mental Activities- Should know how to create visuals, Audio-Visuals for instructing and
presenting. Should be analytical and logical to solve problems.

Information Input- Information needed to perform the job is coming from various and
different written materials.


Job Context- In what physical and social context is the work done?; a. inside an office b.
in a high temperature environment where interpersonal conflicts may occur.

Work output- Physical activities that a worker performs specifically in this job title
requires one who can use his people to do a work efficiently. One who knows how to use and
consume time wisely.

then.

Others- Job is subjected to a lot of overtime. Meetings and conferences every now and

Ensuring Employees Readiness For Training

Before an employee enters the training program, one must be
ASSESSED on what they already know and on what they lack to
make sure that they possess the BASIC SKILLS needed to precede
the training program.
Selecting Training Method

Secretary of an Organization
The Secretary is responsible for ensuring that accurate and sufficient documentation exists to
meet legal requirements, and to enable authorized persons to determine when, how, and by
whom the presidents business was conducted. In order to fulfill these responsibilities, and
subject to the organization's bylaws, the Secretary records minutes of meetings, ensures their
accuracy, and availability, proposes policies and practices, submits various reports to the board,
maintains membership records, fulfills any other requirements and performs other duties as the
need arises and/or as defined in the bylaws.

Job Description
Task

Prepares an agenda with the President for all meetings.

Notifies all members of meetings.
Keeps and distributes minutes of each meeting of the organization.
Keeps a record of all members of the organization.
Keeps a record of all activities of the organization.

Ensures that proper notification is given to all members whenever the president
calls for a meeting.
The secretary records meeting minutes upon the practices of the organization,
and may perform these duties for member meetings and/or for an executive
committee.
Ensures that the records of the organization are maintained and made available
when required by authorized persons.
Prepares all the papers that will be needed whenever there is an activity.

Duties

Responsibilities

Maintains contact with organization members.

Ensure keeping of records of activities of the organization.

Develop training programs for the next potentials

Others

Job Specifications
Knowledge

Should be knowledgeable at keeping records.

Should have a knowledge about the processing of the papers
needed for an activity.
Should have knowledge in writing letters that will be needed by
the organization.

Skills

He/She must possess good organizing skills.

He/She must possess good writing skills especially when it comes
to taking down of notes and writing of letters.

Abilities

Should have the ability comply with his/her obligations.

Should have the ability to keep on track all the things that are
happening in the organization

Must be trustworthy, responsible and patient.

Others

Position Analysis Questionnaire

Relationship- Should have good relationship with the people

under him by employing the attributes mentioned in the Job
Specifications.
Mental Activities- Should know how to write and speak
effectively.
Information Input- Information needed to perform the job
includes records of the past activities the organization as well
as its current papers.
Job Context- the job is usually done in offices of the
organization.
Work output- should use his/her time effectively and
efficiently to produce more outcome and meet the time table
made.

Others- Job is subjected to a lot of overtime due to the

meetings where he/she must be present for the purpose of
documenting such.

Ensuring Employees Readiness For Training

Before an employee enters the training program, one must be
ASSESSED on what they already know and on what they lack to
make sure that they possess the BASIC SKILLS needed to precede
the training program.

Selecting Training Methods

Training Needs
(Skill)

Multi-tasking

Business
Communication

Practical skills

Time
Management

Interpersonal
Skills

Stress
Management
Self esteem

Technique
On the Job
Training
Puzzle solving
Behaviour
Modeling
Self-directed
learning
Technical Writing
Activity

Evaluation

- Business Agendas
-Timed Problem
Solving

Treasurer of an Organization
The treasurer is the primary student contact that concerns the financial
situation of an organization. He/she handles the allocation of the budget,
administers the financial assets and liabilities and basically the one in charge
with the money of the organization.

Job Description

Task

He or she should be able to communicate with the other

members to come up with activities considering their financial
capability.
As a treasurer, he or she has to have a summary report about
the finances
Create a budget plan

Head the cash management

Collect the necessary denomination of money
Keep safe the money collected

Duties

Responsibilities

Should ensure the wise management of resources

Must be in the know of the status of the organization
He or she should monitor the daily finances of the organization

Develop training programs for the next potentials

Others

Job Specifications

Knowledge

Should be good in Math

A little bit of accounting
Background in handling money

Use of calculators and MS offices

Allocation of money
Should be creative and resourceful

Skills

Abilities

Should have the ability to minimize cost

Ability of persuasion

Must be trustworthy and patient

Others

Position Analysis Questionnaire

Relationship- Should have good relationship with the people

under him by employing the attributes mentioned in the Job
Specifications such as Social Perceptiveness mainly to know
how would people react on certain instructions. Also another
important trait is good speaking ability to pass information
without impediments. And others.
Mental Activities- Should know how to create different
formulas used in computing different financial matters, make
visual/audio-visual aids for financial reports, and should be
good in analyzing different financial problems.
Information Input- Information needed to perform the job is
the financial status, budget allocation given to the
organization.
Job Context- the job is usually done in offices of the
organization.

Work output- should use his/her time effectively and

efficiently to produce more outcome nd meet the time table
made.
Others- Job is subjected to a lot of overtime due to the
conflicts about financial matters. There will also be lots of
meetings within the organization concerning the budget
allocation.

Performance Appraisal
KSAO/TDR

Math Skills
Accounting
Use of
machines needed
Handling of
Money
Creativity and
Resourcefulness
Money Allocation
Being Trustworthy

Provided herein is the evaluation table for the position of treasurer. It can be
noticed that there are certain areas where the officer did great but there also
areas where the officer needs improvement. Looking at the table which is
based from the outputs that he produced, it can be said that, he is in
average when it comes to the usage of equipment needed in accomplishing
his tasks. And he is pretty good in areas which are concerning handling and
allocation of money. It can also be observed that he is indeed trustworthy as
a treasurer, an attribute which is really important for this kind of position

which involves handling of money. With this, we can say the treasurer needs
training when it comes in the area of accounting, Math skills, and particularly
creativity and resourcefulness.

Ensuring Employees Readiness For Training

Before an employee enters the training program, one must be
ASSESSED on what they already know and on what they lack to
make sure that they possess the BASIC SKILLS needed to precede
the training program.

Selecting Training Methods

Training Need
>Creativity and
Resourcefulness
skills
>Math Skills
>Accounting Skills
>Operating Skills
>Budgeting Skills

Technique

Evaluation

On-Job-Training
Self-Directed
Training
Audiovisual
Techniques
Behavior
Modeling
Instructor-led
classroom
instruction

>Financial
Statements
>Microsoft Excel
>Budget Reports
>Calculator