The Proposal of

Human Resources Management System and

Integrated with Accounting System

Specially presented to:

PT. Sinergy Informasi Pratama

Strictly Confidential
Ideas and programs contained in this document are the intellectual property of PT. Pamans
Solusindo

MKT/0001/VI/2015

June 09, 2015

PT. Sinergy Informasi Pratama

Gd. Inlingua
Jl. Puri Indah Raya Kav.A2-3 No.33-35
Jakarta Barat 11610
Phone : 021. 58355599
Kepada Yth,
Bpk. Tri Cahya Pramono

Human Resources Management System and Integrated with

Accounting System
Overview
The total solution that PT. Pamans Solution offers will improve your HRMS, and it is
customized based on your needs, developed with relatively low cost investment
It will significantly increase the productivity of your employees by reducing paper
works and data entries. All Human Resources (HR) Data will be filed in a single
database, which is more helpful, while ensuring the accuracy and security of
employees information.
It is a Web-based software solution, providing capabilities for a human resources
department to manage thousands of employees records in a clear, easy-to-use
format. In addition to all of the typical functions required by HR professionals, it
includes a full audit trail to know who has made any changes and when the changes
occurred. Payroll integration, multiple reporting solutions, event-driven process
management and managers/employees self-services are also included.
It can be operated for your company that has multi-shift, multi-work schedule, multibranch, and overseas branch. Optionally, it can be accessed through internet which is
powered by Virtual Private Network system and supports multi closed-users group.

System Advantages
Thin Client Application: accessible by all computers that have standard
Internet browser installed with any operating systems. No need to install and
maintain client applications on individual computers. It is accessed through the
browser that communicates with your server. This makes the application less
demanding on hardware resources
Greater data integrity: The entire data resides at the server. In the event of a
power failure, virus attack, system crashes etc only the server needs to be
protected.
Easy Administration: Few installations mean less PCs to configure and maintain
and administer
Scalable: It is fully integrated with the web environment. An SQL Server 2000
back-end allows flexibility and data interchange with latest workgroup and client
server applications.
Run on the low bandwidth traffic: support to Local Area Network (Intranet),
Wide Area Network (Extranet) and accessible through the Internet (VPN
recommended)
Multi-Users UNLIMITED USERS: accessible by all authorized users on the
Local Area Network, no additional user license required
Security: restricted area (user and password required), management of userprivilege policy by hierarchy.
Low maintenance, installation and development only on the server
The available features use the approval systems
Benefits
Ideal Solution for a Geographically Distributed Workforce
It is an ideal solution for companies working with a geographically dispersed
workforce. Currently, most of small medium enterprises are managing their core
business processes through several independent applications from different vendors.
As a result, valuable time, effort and money are spent on integrating these solutions.
Open Database Allows Use of Third Party Reporting Tools
A completely open database structure implies that you can view all data tables,
generate custom reports using third party report writing tools (such as Crystal
Reports), Perform data backup operations directly through the database.

Anytime Anywhere Application

The browser interface implies that you can simply use the IP address to view reports
anywhere as long as you have internet access, without spending any money on
dedicated lease lines or data centers. Moreover, this application architecture enables
you to maintain centralized accounting for geographically spread office locations.
Customized
Every companys business is unique. Systems and processes differ across companies
in the same vertical segment. Until now, the privilege of customized solutions has
been the domain of large corporations with deep pockets and dedicated IT
manpower. However, we promise our customers a high level of customization at a
reasonable cost. Whether it is order processing / execution, customized contract
inputs or specific reporting requirements, we will tailor a solution and integrate it with
our product for a best fit.
Functionalities
Integrate multiple locations/departments

Run on the Internet or a private intranet/extranet-VPN

Integrate with your payroll system and corporate databases

Any authorized person at any office can access HRMS

Limit user access down to each data item, screen, and report

Tailor-made to meet your needs

Create/modify screens, menus, and tables

Run high quality reports and create your own

Output reports to web pages, documents, or spreadsheets

Apply filters for rapid data entry and retrieval

Computerized HR department

Automatic triggers and alerts via emails or SMS (optional)

Schedule reports to be run and emailed

Store pictures, job descriptions, resume, and video (optional)

Manage and control work flow easily

Built to handle any size company

Easily process 50 to unlimited employees

Self service paycheck view for each employee

Full detailed audit trail of any changes

Manager service and review

Coverage

Integrated system with absent machine

HR Applications System (standard recruitment,

employee database,
automatically absence and over time calculation, shift - working schedule,
standard appraisal, HR forms such as annual and other leave, travel, loan)

Payroll Applications System (such as salary calculation and slip, tax calculation
related to government rules,insurance, Jamsostek calculation)

Reporting: HR Transactions Summary, Payroll and Tax Report

Modules and Features

I. Recruitment:
New Candidate
Candidate Master
Selection & Transfer
Report
II. Personnel:
Employee Master (input,
update, search, upload)
Organization Structure
(Division, Department, dll)
Office Structure (Province,
Location)
Employee Structure (Type,
Status, Position, Level)
Superior Setup
Global Training Setup
III. Appraisal Form
Level
Description
Sub Description
Value
Range
Period
IV. Time Sheet:
Working Day (Person and
Group)
Working Time (Person and
Group)
Time Sheet Processor (Person
and Mass)
Calendar
Holiday
Global Working Day (+Group)
Global Working Time (+Group)
Overtime Parameter (Poin,
Formula, Waktu Istirahat,
Perhitungan Jam)
Employee Calendar
]
V. Transaction Forms
Annual Leave
Other Leave
Overtime
Travel Assignment
Visit Assignment
Personal Loan

VII. Report
Personnel
Personal Career & Data
Education Data
Family Data
Training Data
Skill Data
Facilities Data
Annual Leave Summary
Medical Reimbursement
Summary
Employee Status
Time Sheet
Absent Machine
Processing Detail and
Summary
Forms
Annual Leave
Other Leave
Overtime
Travel Assignment
Visit Assignment
Personal Loan
Medical Reimbursement
Warning Notice
Termination
Resignation
Appraisal
Form
Summary
Payroll
Personal Salary, Tax &
Bank Account
Salary Slip
Attendance & Overtime
Slip
Salary Detail, Recap, Per
Location
Salary Mutation
Bank Transfer
Bonus Slip, Summary
THR Slip, Summary
Rapel Slip, Summary
Jamsostek Summary,
Yearly, Iuran, Daftar Kary.
Baru, Keluar, Perubahan

Medical Reimbursement
Training
Manual Absence
Warning Notice
Termination
Registration Number Setting
Annual Leave Setting
Other Leave Setting
Hospital / Doctor List
Transaction Forms Flow Setting

VI. Payroll
Addition (Input, Upload)
Deduction (Input, Upload)
Currency Exchange
Attendance (Premi Hadir)
Calculation
Bonus Calculation
THR Calculation
Rapel Calculation
Gratuity Calculation
Payroll Calculation
Jamsostek Generator
Tax SPM Generator
Tax SPT PPh21 Generator
Tax & Jamsostek Information
Payroll Report Setup
Salary Component, Addition,
Deduction, Jamsostek Setting
PTKP, Tax PPh21, Gratuity Tax
Setting
Medical Reimbursement
Setting
Payroll Period
THR, Bonus Work Period
Calculation
VII. Accounting
1. Purchase Module
Purchase Requisition Form
Purchase Order Form
Received Item Form
Purchase Invoice Form
Purchase Return Form
Purchase Payment Form
2. Sales Module
Sales Quotation Form
Sales Order Form
Sales Invoice Form
Sales Return Form
Sales Receipt Form
3. Inventory Module

Upah
Tax Summary, Yearly SPM,
Induk, SPT
Loan Recap

Installation and Integration

Installation and integration to the
server
Running test on server and user
15 (fifteen) days testing/trial period
and correction
System Documentation
Additional Features
Online user manual / guidance
1 (one) month evaluation period
after testing/trial with unlimited
maintenance warranty
12 x on-site maintenance support
tickets for 1 (one) year after
evaluation period for Jabotabek
Area.
3 (three) days onsite training
Unlimited e-mail and on-call support

4.

5.

6.

7.

8.

List of Item
Inventory Adjusment Form
Job Costing Form
Set Selling Price Adjustment
Form
Item Transfer Form
General Ledger Module
List Of Account
List Of Currency
Journal Voucher Form
Periode End Process
Financial Statement
Ledger Report
Report Sheet
Cash flow Statement
Income Statement
Balance Sheet
Account Payable Module
Vendor Database
Accounts Payable Form
Accounts Payable Report

Age Payable Report,etc

Account Receivable Module
Customer Database
Accounts Receivable Form
Accounts Receivable Report

Age Account Receivable

Report
Security Module
User Database
Application Usage Access Rights
Replacement Password
Password Reset, etc
Ratio Analyst

System requirements

Minimum Hardware: Pentium IV/Xeon 2 Ghz, 2 GB Memory, 80 GB HDD

O/S Windows 2003 Server
Database: SQL Server 2005 enterprise/MySQL/SQL Express 2005*)

*) SQL Express 2005 is a free royalty database engine. SQL Express 2005 has
limitation up to max. 1GB memory and 4GB database. All free royalty database have
limitation to front end database support.

Project Value, Terms and Conditions

1.

Your Investment

Terms and Conditions:

All data provided by client
The project started after signing the service contract
The project finished in 16 (sixteen) weeks in normal condition
25 (Twenty-five) days testing/trial period
System requirements (Hardware and OS Software) is excluded
Evaluation period: 1 (one) month after testing/trial
Terms of Payment:
o Down Payment 50% after signing the service contract
o 30% after installation and integration
o 20% after evaluation period (project well done)
The price excludes the meal, transportation and accommodation cost for the
installation or on-site maintenance support outside Jabotabek Area
Additional costs:
o On-site maintenance support Rp 1.500.000 (1 ticket = 4 hours in 1 day)
o Additional application module starts from Rp 2.500.000 per case
Government Tax (VAT) is excluded

Rp.350.000.000,(Tiga Ratus Lima Puluh Juta Rupiah)

We sincerely hope that our company could become your Trusted IT solution partner to your
HRMS.
If you need further assistance regarding our company and the services, please do not hesitate
to contact us. 087877233082.
We do appreciate to your attention and cooperation.
Best Regards,

Lambok Pardede
Account Manager