Survey of site Where survey of site and/or digging of trial pits for the work of load bearing capacity and sub-soil observations are required to be undertaken before proceeding with the main project, the expenditure on these items should form part of the main project. In case, however, the project is abandoned as a result of these trials and examinations or some other reason, the expenditure incurred on survey
Drawings Senior Architects in charge of the works have full powers to engage Agencies to prepare architectural drawings on the basis of drafts prepared by architect wing so as to expedite Architectural planning works and such expenditure shall be charged to contingencies of work or sanctioned provisions as the case may be and to be paid by respective EE
Checking of Drawing prepared by Consultants
In case of technical sanction accorded by CE, CPM, PM, SE or EE the structural
design and drawings prepared by Consultant and further proof checked by some other consultant, shall be authenticated "Good for Construction" by SE or EE respectively before issuing the drawings to contractor. Green Building Norms Whether the constructions undertaken by CPWD are to be certified as Green or not shall be the prerogative of the client organization as it will involve third party inspections/ reviews / registration etc. which will involve both cost and time; hence client's assent to it is mandatory. Infact such certification shall be taken by the client and the role of CPWD shall be that of a facilitator. Accordingly this aspect shall be built in our MoU with clients for every project specifically. The preliminary estimate should include extra provisions, if any to cover the probable cost on certification both internal and by third party if the later is agreed to by clients in the MOU. COST ESTIMATION
Finance consultants
Ministry of finance has circulated a document namely "Manual of policies and
procedure of Employment of consultants". Chief Engineers may decide the eligibility criterion & terms and conditions while taking guidance from this document. The document is available on website of Ministry of finance www.finmin.nic.in
Employees of pwd these are done by employees themselves to save cost
Budget & Approval for Budget
The preliminary estimate is being prepared on the basis of the preliminary
drawings and specification prepared by the Senior Architect, and shall appropriately indicate in the history sheet the items that are included or excluded in the estimate. estimate is to be prepared on the basis of plinth area or length of road etc. worked out on the rate per unit area/length/number, or such other method adopted for ready and Adminstrator approval & extension dept is which passes and approves the budget
Detailed estimate approval
The details of cost and quantities already approved by competent authority should be re-arranged, and the revised abstract should be approved by the Divisional Officer. Thereafter it shall be treated as the sanctioned abstract of the estimate for all accounts purposes. Pomotion Press release of tenders invitation and In cases when the dates and time for sale and receipt of tenders are required to be extended due to unavoidable circumstances, a proper notice for the same shall be placed on the notice board, and the same should also be published in the website
Tenders The tender documents for works costing up to Rs. 20 crores shall be inivited only from the contractors registered in the PWD For work costing above Rs. 5 crore but up to Rs. 20 crore, when tenders are also inivited from non CPWD contractors with approval of ADG For works costing over Rs, 20 Crore,* the tenders shall be invited under Two/Three envelope system Contain information about work &quantity of items andimportant dates etc Envelope - 1 :- Documents related to eligibility criteria. Envelope - 2 :- Financial bid. Envelope-1 of all tenders is opened first. Eligibility related documents shall be evaluated and parties qualified/disqualified by the competent authority. Financial bid of qualified tenderers shall then be
opened at notified time, date and place in presence of tenderers or their
representatives Pre-bid conference At the discretion of the NIT approving authority a pre-bid conference may be held after sale of tenders with the intending tenderers at least 5 days before the last date of submission of the tenders as per details given in the tender documents for clarification of any doubts of the intending tenderers or for modification on any condition of the contract, specification etc. Minutes of the meeting shall be circulated to all the intending tenderers, whether or not they attend the pre-bid conference. Bidding
Technical Financial
Technical bidding
Qualification of contractors Past background
A non-CPWD Contractor can be awarded tender for works based on the past experience gained from the works executed by the earlier firm (partnership firm) in the same proportion of share of the applicant in that partnership firm where the applicant was a partner earlier Financial bidding
Prices Labour charge
When tenderers sign their tenders in any Indian script or can only write their names in English, the amount of the tender, or rate of percentage above or below offered by them, should be written in the tenderer's own handwriting in Indian script, and in the case of illiterate tenderer, the amount of tenders should be attested by one of the witnesses. Processing of Bids (i) Hard copies of documents as submitted by the lowest bidders. (ii) The bid document of lowest bidder including quoted rates as downloaded. (iii) Schedule of quantities of all the bidders as downloaded. (iv) Comparative Statement as downloaded. (v) Approved NIT
(vi) The market rates for preparation of justification
Selecting bids
Comparing lowest bid
Reasonability and competitiveness of rates
The tender accepting authority satisfy themself about the reasonability of rates before acceptance of the tenders. Reasonability of rates are primarily be assessed on the basis of justifiedrates
Negotiation
To lower prices where the project manager needs the cost is too high , both parties come to an common ground to resolve price if needed
Awarded work letter
After meeting all the needs and requirements set by the department the contractor is finally awarded with the work letter this can allow the contractor to start the work as soon as possible
Softwares currently used by pwd
Project Implementation and Cost Estimation (PRICE)
enable the engineers in preparing the estimate and tender schedule, online submission, getting administrative sanction and local market rate justification.
Website State webste on which tenders are issued Refreshed & updated after some time News updates regarding work Personnel Information Management System is a web based tool available with the Government for implementing
uniform e-Governance practices in personnel administration in Central
Govt. (in CPWD) and Delhi State (in PWD).
Project Monitoring System: Link to cpwdpms.gov.in, is a webbased application for monitoring progress of all projects undertaken by CPWD. For any assistance, The project monitoring system is a web-based application for monitoring progress of all projects undertaken by CPWD, both in pre-construction and construction phases. The progress report indicates the particulars, status or physical progress, targets, monthly and up-to-date expenditure
Expenditure Reporting System : Link
to cpwd.calibrewebsol.com, the expenditure information and monitoring system for CPWD. To log in, use PIMS ID as the user name
Court Case Monitoring System : Link to court case monitoring
systemfor CPWD. Presently the system caters only to the offices in DDG(Pers) unit at Nirman Bhawan, New Delhi.
Inspection of Works Periodic inspection of works (1) It is incumbent upon the various officers concerned with the work, namely, Project Manager/Superintending Engineers/Executive Engineers/Assistant Engineers/Junior Engineers, Civil and Electrical, to inspect the works frequently to ensure that the works are in general being executed according to the design, drawings and specifications laid down in the contract. 2.The Executive Engineer draws up a quarterly programme of inspection of all works in his Division. The minimum number of inspections for each work are 1 for every 2 bills for the works at his head-quarters, and 1 for every 3 bills for the works outside the headquarters. A copy of this programme should be sent to the Superintending Engineer 3.Similarly, the Project Manager/Superintending Engineer draws up a programme for inspection of various works in his Circle/Project. In particular, for contracts accepted by Superintending Engineer and above level officers, and for other important works, the programme for inspection
shall be so drawn that the Project Manager/Superintending Engineer inspects at
least once at each of the following stages during the execution of each work 4. Recording of inspection notes (1) All the officers ensures the issue of inspection notes/ instructions after their inspection. These may be issued by way of recording the instructions in the Inspection Register at site, or by issue of inspection notes, a copy of which is required to be pasted in the Inspection Register. The inspection note of the Project Manager/Superintending Engineer and other officers, during the stages mentioned above should be available on record, before passing the bill. If this is not available on record, prior permission of the Chief Engineer is taken before payment is released. 2. The instructions to be complied by the contractor are carried on to the Site Order Book for ensuring compliance. Action taken report on the inspection note issued by an inspecting officer should be given by the Executive Engineer within one month. During next inspection, earlier inspection report should be reviewed by the inspecting officers
Progress reports - submission by the contractor
(1) Apart from the progress reports which are being compiled and submitted to higher authorities from various levels in the department, there should be a stipulation in the contract for large value works, say, Rs.15 crores and above, or as may be decided by the NIT approving authority, for the contractor to submit monthly progress report of the work in a computerised form. The progress report shall contain the following, apart from whatever else may be required as specified: (i) Project information, giving the broad features of the contract. (ii) Introduction, giving a brief scope of the work under the contract, and the broad structural or other details.
(iii) Construction schedule of the various components of the work through
a bar chart for the next three quarters (or as may be specified), showing the milestones, targeted tasks and upto date progress. (iv) Progress chart of the various components of the work that are planned and achieved, for the month as well as cumulative upto the month, with reasons for deviations, if any, in a tabular format.
