REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF EDUCATION
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City

DtTJED
DEPARTMENT I OF EDUCATION

August?, 2015
REGIONAI

MORANDUM
s.2015

No.

GUIDELINES IN THE CONDUCT OF PERFORMANCE PROGRESS MONITORING, EVALUATION,

AND ADJUSTMENT FOR JUNE-AUGUST 2015
To: Schools Division/City Superintendents
Officers-in-Charge of Interim and Regular Divisions
1.
Pursuant to Regional Memoranda Nos. 190 and 324, Series of 2015, this Office hereby issues the guidelines in
the conduct of Performance Progress Monitoring, Evaluation, and Adjustment for June-August 2015.
2.
The Regional Office informs the field of the following schedules of activities related to the conduct of Monitoring,
Evaluation, and Adjustment (MEA) in all governance levelsschool, district, and schools division:

1.

2.
3.
4.

3.

MEA Activities
Target Date
- ; . . - ,
Organization of M&E Teams (METs)
1.1 School M&E Teams (SMET)
August 10, 2015
1 .2 District M&E Teams (DsMET)
1.3 Division M&E Teams (DMET)
Conduct of School Monitoring, Evaluation, and Adjustment 2nd Week of August
(SMEA)
Conduct of District MEA (DsMEA)
3rd Week of August
Conduct of Division MEA (DMEA) on Delivery of Basic 4th Week of August
Education Services
Conduct of Division MEA (DMEA) on Division Effectiveness
4lh Week of August
Conduct of DMEA Conference
September 1,201 5

The scope of the SMEA, DsMEA, and DMEA for the period June-August 2015 are shown in the table below:
MEA SCOPE
MEA TOOL
1. Delivery of Basic Education Services
A. SIP-AIP Physical-Financial Accomplishments
Enclosure of Regional Memorandum No. 324, s. 2015
1.
Access
2.
Quality and Relevance
3.
Governance
B. Physical-Financial Accomplishments on Special
Enclosure of Regional Memorandum No. 324, s. 2015
Programs and Projects
C. M&E Focus for June-August 2015 Progress MEA
Enclosures of this Regional Memorandum
1.
Learner's Attendance as of July 31 ,2015
_, DsMEA Form 1
DsMEA Form 2a and 2b
2.
Report on PARDOs/SARDOs
3.
DsMEA Form 3
Report on Failures by Subject Area
4.
Report on Curriculum Implementation
DsMEA Form 4
5.
Report on Education Governance
DsMEA Form 5a and 5b
DsMEA Form 6
6.
Report on Issues, Interventions, and TA Needed
7.
Major Contributions for School Effectiveness
DsMEA Form 7
II. Division Effectiveness
A. DEDP-AIP Physical-Financial Accomplishments
Physical-Financial Accomplishments on Special
B.
Programs and Projects
C. Issues and Lessons Learned

a.

(RD's Office) Tel. nos.: 032-231-1433; 231-1309; 414-7399; Telefax 414-7325; (ARD's Office) Telefax: 032-255-4542;
Field Technical Assistance Division: 032-414-7324; Curriculum and Instruction Division: 032-414-7323; Quality Assurance and
Accountability Division: 032- 414-4367; Resource Mobilization and Special Programs and Projects Division: 032-254-7062;
Budget andFinance Division: 032-256-2375;253-8061;414-7321;Payroll Service Unit: 032-414-7499;
Administrative Division: 032-414-7326; 255-1313; Planning, Policy and Research Divison: 032- 233-9030; 414-7065;
Legal Section: 032444-7366; Cashier Section: 032-231-1071; Records Section: 032-233^769;
Supply Section: 032-414-7322; Strive: 032-232-9925; 414-0263; Guardhouse: 032-231-2160
Email: www.deped_ro7@yahoo.com

4.
The aforementioned M&E Forms are designed for District consolidation and analysis as bases for DMEA. The
Public Schools District Supervisors and DMET Chair are hereby directed to customize the forms for school and division
purposes, respectively.
5.
Enclosed in this Memorandum is the step-by-step Guidelines in Conducting Performance Progress Monitoring,
Evaluation, and Adjustment.
6.
The team leaders and members of the Regional Field Technical Assistance Teams will visit their assigned
Schools Divisions during the conduct of DMEA Conference on September 1 , 201 5.
7.

Immediate and wide dissemination and prompt compliance with this Memorandum is hereby directed.
JlllETA.JERUTA,i.D.
Director II I
Officer-in- Charge

OVERALL TOTAL
No. of Enrolment
BOSY2015-2016

% of Learners as of
July 2015
No. of Enrolment
BOSY2015-2016
No. of Learners as
of July 201 5

OJ

"o
S?
03

>-.

GRADES

No. of Enrolment
BOSY2015-2016

LO

o
en
ro
2 "
<5 o
E <

GRADE 2

No. of Learners as
of July 201 5

3s
?
o
NAME OF SCHOOLS

CO

8
GRADE 1

GRADE 4

13
o

3 S
-s
CM
^ ->,
CO LO

. GRADES

'-

GRADE 6

OVERALL TOTAL

% of Learners as of
July 2015

NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

No. of Enrolment
BOSY2015-2016

LEARNERS' ATTENDANCE as of July 31, 2015

No. of Learners as
of July 201 5

DsMEA Form 1

% of Learners as of
July 2015

ENCLOSURE 1

ENCLOSURE 2

DsMEA Form 2a

% of PARDOs
/SARDOs

QUANTITATIVE REPORT ON PARDOs and SARDOs***

June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

No. of
Enrolment

% of PARDOs
/SARDOs

GRADE 1
NAME OF SCHOOLS

If
LLJ

Ml

GRADE 2

GRADE 3

88
d ct cc

LLJ

D_ to

GRADE 4

JAJ/MPD/QAD/BEST/%*ite

GRADE 6

-5gg
O

Cf

C.

If
LLJ

LLJ

% of PARDOs
/SARDOs

OVERALL TOTAL
*** Attach list of PARDOs/SARDOs by school by grade level

GRADES

" R O

d o: cc

n CO

DVERALL TOTA1
si
51
LLf

K O O
0 Q Q

ENCLOSURE. 3

DsMEA Form 2b
QUALITATIVE REPORT ON PARDOs/SARDOs
June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

NAME OF SCHOOLS

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

TOTAL NO. OF
ENROLMENT

No. of
PARDOs/
SARDOs ***

%of
PARDOs/
SARDOs

COMMON CAUSES

ACTIONS TAKEN

TA NEEDED

ENCLOSURE 4
DsMEA Form 3
REPORT ON FAILURES IN (SUBJECT AREA)
June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:"
NAME OF PSDS:

GRADE 1
NAME OF SCHOOLS

GRADE 2

No. of
%of
No. of
No. of
%of
No. of
No. of
No. of
%of
Enrolment Failures Failures Enrolment Failures Failures Enrolment Failures Failures

*** Attach list of failed learners by school by grade level and by subject

JAJ/MPD/QAD/BEST/5!%*& S^Mt

GRADE 3

GRADE 4

GRADE 5

No. of

No. of

%of

Enrolment

Failures

Failures

No. of
Enrolment

No. of
Failures

GRADE 6

%of
No. of
Failures Enrolment

No. of
Failures

%of
Failures

ENCLOSURE 5

DsMEA Form 4

REPORT ON CURRICULUM IMPLEMENTATION

June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAMEOFPSDS:

NAME OF SCHOOLS

Total Number of
Teachers

Teachers who have not covered

100% of the learning
competencies for the quarter***

Number

TOTAL
JAJ/MPD/QAD/BEST/2%w& g^rf

:'',.'

-',.

COMMON ISSUES

ACTION TAKEN

-'

- .

TA NEEDED

ENCLOSURE 6

DsMEA Form 5a

EDUCATION GOVERNANCE I
June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

Has the school

NAME OF SCHOOLS
created an SGC? *

Is the SGC
functional? **

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
* Attach List of SGC Officials
** Attach Minutes of Meeting/s, resolutions, and/or outputs
*** Attach Minutes of Regular Meetings

Has the school head

issued certification on the
legitimacy of School's
General PTA?

How often does the school head How many Teacher-Advisers have
conduct regular meetings with the
conducted Homeroom PTA
teachers? *** [weekly, bi-monthly,
Meeting? (i.eSoutof 10)
monthly]

DsMEA Form 5b

ENCLOSURE 7

EDUCATION GOVERNANCE II
June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

NAME OF SCHOOLS

Report Required
by Higher Office

JAJ/MPD/QAD/BEST/fc EV

submit Is the Monthly School Inspectorate Team Report on

Procurement available vis-a-vis the Purchase
Order? (ALWAYS, MOST OF THE TIME, SELDOM,
Other Required NEVER)
Reports

How prompt is the school in submitting documents? Number of Teachers who

reports on time (i.e. 7 out of 10)
Report on Claims

Report on
Liquidation

Form 138

LIS Completion

ENCLOSURES

DsMEA Form 6

ISSUES, INTERVENTIONS, AND TA NEEDED

June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

NAME OF SCHOOLS

IMPLEMENTATION ISSUES/GAPS

ACTIONS TAKEN

Issues/Gaps
on Access*
Issues/ Gaps on
Quality**
Issues/Gaps on
Governance ***
Issues/Gaps
on Access*
Issues/ Gaps on
Quality**
Issues/ Gaps on
Governance ***
Issues/Gaps
on Access*
Issues/Gaps on
Quality**
Issues/Gaps on
Governance ***

Access (Bringing and Keeping Learners in School, Resources/Facilities)

Quality and Relevance ( Curriculum Implementation and Localization, Assessment, Academic

Performance/Achievement)

Governance (Administrative Matters, Stakeholder Engagement, Financial Management, M&E, SIP-AIP Planning)

JAJ/MPD/QAD/BEST/Zfefo*

DsMEA Form 7

ENCLOSURE 9

MAJOR CONTRIBUTIONS FOR SCHOOL EFFECTIVENESS

June-August 2015
NAME OF DIVISION:
NAME OF DISTRICT:
NAME OF PSDS:

NAME OF SCHOOLS

MAJOR CONTRIBUTIONS FOR SCHOOL EFFECTIVENESS***

ACCESS

i
2
3
4
5
6
7
8
9
10
11
12
13
14
15
PSDS to validate accomplishments by checking Means of Verification (MOVs)

QUALITY AND RELEVANCE

GOVERNANCE

ENCLOSURE 10

GUIDELINES IN CONDUCTING PERFORMANCE PROGRESS MEA

STEPS

1.

Organization of M&E Teams

a. School Monitoring and Evaluation Team (SMET)
b. District Monitoring and Evaluation Team (DsMET)
c. Division Monitoring and Evaluation Team (DMET)
d. Intermal Monitoring and Evaluation Team of SDO Units (IMET)

II.

' TARGET DATE

PERSONS INVOLVED

10-Aug-15

SH, Teachers

10-Aug-15

PSDS, SHs

10-Aug-15

SDS, ASDS, Chif EPSs, EPSs

10-Aug-15

Chiefs and Unit Heads

RESOURCES NEEDED

PSDS, SH, Teachers, SGC Officials, School

CONDUCT OF School MEA (SMEA)

PTA Officers

" -

1 Orient the School M&E Team on how to conduct SMEA

Aug Week 2

PSDS, SH

Gather Data (SIP-AIP Accomplishments, PAPs Physical-Financial

Accomplishments and Issues)

Aug Week 2

SMET

MFOand SMEA Forms

Consolidate and analyze data [Dashboard/segmentatation of Data,

Summary of Physical and Financial (MOOE, SEF, Others) SIP-AIP
Accomplishments ; Physical-Financial Accomplishments on Special
Programs and Projects ; Issues on Access, Quality, and Governance}

Aug Week 2

SMET

MFOand SMEA Forms

Aug Week 2

SMET

Prepare the SMEA Written Report and SMEA Powerpoint

Presentation
Present data during the SMEA Conference to be followed by an open
5
forum
6 Submit SMEA Report to PSDS
Adjust OPCR/SIP-AIP ( Include outputs on TA to be provided to
7
teachers and other personnel)
8 Adjust IPCRs and Implementation/Action plan for Special Programs
and Projects
4

Aug Week 2

SH as presenter and PSDS as open forum SMEA PowerPoint

facilitator
Presentation
SH, PSDS

Aug Week 3

SH

Aug Week 3

PAPs Coordinators and Teachers

Aug Week 2

QA Reminders:
1. The school head quality assures the IPCRs of teachers and coordinators of special programs and projects to ensure that all domains of NCBTS and all Key Performance
Indicators on access and quality are covered.
2. The PSDS quality assures the OPCR (SIP-AIP) of the school head to ensure that all domains of NCBSSH and all Key Performance Indicators on Access, Quality, and
Governance are covered.

III.
1

CONDUCT OF DISTRICT MEA (DsMEA)

Aug Week 3

DsMET

Consolidate and analyze SMEA data [Dashboard/ segmentatation of

Data, Summary of Physical and Financial (MODE, SEF, Others) SIP-AIP
Aug Week 3
Accomplishments ; Physical-Financial Accomplishments on Special
Programs and Projects ; Issues on Access, Quality, and Governance}

DsMET

Prepare the DsMEA Written Report

Aug Week 3

DsMET

Submit DsMEA Report to the DMET

Aug Week 3

PSDS

IV.

CONDUCT OF DIVISION MEA (DMEA)

A.

Delivery of Basic Education Services

Gather all DsMEA Reports

Aug Week 3

DMET

MFO and DsMEA Forms

Consolidate and analyze DsMEA data [Dashboard/ segmentatation of

Data, Summary of Physical and Financial (MOOE, SEF, Others) SIP-AIP
Aug Week 3
Accomplishments ; Physical-Financial Accomplishments on Special
Programs and Projects ; Issues on Access, Quality, and Governance

DMET and PSDSs

MFO and DMEA Forms

Classify issues according to areas of concern: Teachers, Curriculum,

Learners, PAPs Implementation, Finances, and others

Aug Week 3

DMET

Prepare Written Report and PowerPoint Presentation of DMEA

Results on Delivery of Basic Education Services

Aug Weeks

DMET

1
2

3
B.
1

Gather all SMEA Reports

Division Effectiveness
Conduct Internal M&E by Unit (SGOD, CID, and other SDO units) by
Aug Week 3-4
accounting physical accomplishments based on OPCRF and listing
down issues and lessons learned
Consolidate and analyze physical accomplishments, issues and lessons
Aug Week 3-4
learned

Chiefs.Unit Heads, and IMET members

DMET and IMET

Prepare dashboard and segmentation and provide recommendations Aug Week 3-4

DMET

Prepare Written Report and PowerPoint Presentation of DMEA

Results on Division Effectiveness

DMET

Aug Week 3-4

MFO and DsMEA Forms

SDS, ASDS, Chief EPSs, EPSs, PSDSs, Unit

Heads, and other SDO technical
personnel, RFTAT personnel

c.

DM EA Conference

Prepare DMEA PowerPoint Presentation on Delivery of Basic

Education Services and Division Effectiveness

Aug Week 4

DMET

Present DMEA Results

Aug Week 4

DMET Chairman

Aug Week 4
Aug Week 4

DMET Chair as facilitator

SDS/ASDS/DMET Chair

Sept. Week 1
Sept. Week 1

DMET
DMET Chair

Sept. Week 1

SDO Personnel, Chief EPSs, Unit Heads,

Coordinators of Special Programs and
Projects

3
4
D.
1
2
E.
1

a. Delivery of Basic Education Services

b. Division Effectiveness
Conduct Open Forum and Division Management Response
Facilitate recommendations for Plan Adjustment
Technical Report Writing
Write Activity Completion Report (ACR)
Submit ACR to RO through RFTAT/FTAD/QAD
Plan Adjustment
Adjust IPCRs, OPCRs (Include outputs on TA to be provided to
schools), DEDP-AIP, Implementation Plans for Special Programs and
Projects