Create

advance
payment
request:
F-47

ADVANCE PAYMENT
In backend, execute transaction
F-47
Doc type = VG (should be doc
type by default)
Company code = Fxx
Dates = current date
Currency = by default EUR
Reference = description 16
digits
Vendor accnt = 2*
Special GL indicator : A
Amount = xxxxxxx
Due date = payment date
Payment method = if blank it
will be the vendor payment
method
Profit center = Fxxxxxx or WBS
Element = BF* or HF* ...
Text (mandatory) = description
Click on the mountain icon
(overview) to display the
document being created
Then clic on Save

20-Check this
document in
vendor open item
balance

Message "Document 31xxxxxxxx was posted in com

Fxx" is displayed

A statistical document has been created, you can s

document in FB03.

Execute transaction FBL1N :

Ccode Fxx
Vendor = 2*
Open item at current date
In "Type" tab select "Noted items"
Click on "Execute"

The document corresponding to this adv

displayed with special GL indicator "F"

30-Prepare
Payment Run:
F110
to generate the
advance payment

40-Generate
payment proposal

50-Check
payment proposal

60-Generate
payment

Execute transaction F110 :

Run date = current date
Run ID = xxxxx (free text)
In parameters tab:
Posting date = current date or
later
Ccode= Fxx / Payment methods =
payment method entered in
previous step F-47 / Next pDate =
due date + 1
Vendor = 2* (selected above)
In Additional log tab,
tick all checkboxes except "Pmnt
method selection if not
successfull"
in sub tab "Accounts required"
put "*" in vendors
In Printout tab,
If payment method = D, put
variant "FR_BANK_TRANSF" for
program RFFOEDI1
Then go back to tab 'Status'
and clic on 'Save'
In transaction F110 , for Run
created previously, in tab status:
click on "Proposal" button.
In the displayed pop up tick
checkbox "Start immediately" (do
not tick the other box)
Still in F110 transaction click on
"Refresh status" button until
green flag appears.
A new line "Payment proposal has
been created" appears.
Then display Payment proposal by
clicking on the glasses icon.
Go back to F110 transaction by
clicking on the green arrow.
Click on "Payment Run" button.
In displayed pop-up tick both
buttons: "Create payment
medium" and "Start immediately"
Click on the green tick (Schedule),
or press enter

Payment Run Id is saved: message at bo

"Details have been saved for the run on

Message "Proposal run has been schedu

displayed

advance request posted previously appe

with a green flag
You can check the account number, our
selected for this payment and the total
paid.

A third line should appear with first a ye

"Payment run is ready to be started". An
displayed at the bottom: "Payment run h
scheduled"

70-Check
payment

80-Technical step:
check that Idoc
has been sent to
TMS
90-TMS check

Still in F110 transaction click on

"Refresh status" button or press
enter, until green flag appears,
replacing yellow triangle. The
third line becomes "Payment run
has been carried out".
You can also see the number of
document(s) generated. (only one
in this case).
Then click on "Payment" button to
display the accounting document
that has been created.
Execute transaction BD87
Enter "partner system"= "bank01"
and check that the fields "created
on" and created at" correspond to
the date / time of the payment
run and click on execute.
Check in TMS with Treasury team
that the payment has been
requested.

The document number created is displa

(39xxxxxxxx) providing information on p
GL account, amount, etc
In backgroung, a file (named Idoc) is ge
transferred to TMS for bank transfer req

The idoc should be displayed with a gree

been sent to TMS successfully

100-Check this
document in
vendor open item
balance

Execute transaction FBL1N :

Ccode Fxx
Vendor = 2*
Open item at current date
In "Type" tab select "Special GL
transactions"
Click on "Execute"

The document corresponding to this adv

displayed with special GL indicator "A",
vendor account.
This document is blocked for payment w
block = A
It will prevent this advance to be deduct
next payments until this advance is requ
deducted via the transaction F-54

110-Find an
invoice existing
for the vendor 2*
used previously

DEDUCTION OF THE ADVANCE

FROM AN INVOICE
Execute transaction FBL1N :
Ccode Fxx
Vendor = 2*
Open item at current date
In "Type" tab select "Normal
items"
Click on "Execute"
Find the invoice the advance will
be deducted from. Copy the
document number (5xxxxxxxxx)
THE DUE DATE OF THIS INVOICE
MUST BE IN THE PAST.
OTHERWISE MODIFY THE DUE
DATE

All open items are displayed

120-Link the
advance and the
invoice, and
request the
advance to be
deducted from the
invoice

130-Chexk the
open items for
this vendor 2*

140-Prepare
Payment Run:
F110
to generate the
vendor payment

Transaction F-54
Dates = Current date
Type = VG
Company code = Fxx
Reference and Doc header text =
free text information
Vendor account = 2*
Relevant Invoice = paste the
document number copied
previously
Transfer posting Item details / Text
= mandatory text information
Press enter
Double click on the line
corresponding to advance to be
deducted
Total appears at the bottom
Save
Execute transaction FBL1N :
Ccode Fxx
Vendor = 2*
Open item at current date
In "Type" tab select "Normal
items"
Click on "Execute"
Execute transaction F110 :
Run date = current date
Run ID = xxxxx (free text that
must be different from the
previous one)
In parameters tab:
Posting date = current date or
later
Ccode= Fxx / Payment methods =
D or F / Next pDate = end of
week
Vendor = 2* (selected above)
In Additional log tab,
tick all checkboxes except "Pmnt
method selection if not
successfull"
in sub tab "Accounts required"
put "*" in vendors
In Printout tab,
If payment method = D or F, put
variant "FR_BANK_TRANSF" for
program RFFOEDI1
Then go back to tab 'Status'
and clic on 'Save'

A message is displayed: "Document 31x

posted in company code Fxx"
The advance has been transferred from
credit to vendor account 401 debit side.

The advance amount is deducted from t

amount.
If a payment run is launched for this ven
advance will be deducted.

Payment Run Id is saved: message at bo

"Details have been saved for the run on

150-Generate
payment proposal

160-Pending
Payment
proposals

170-Check
payment proposal

180-Generate
payment

190-Check
payment

In transaction F110 , for Run

created previously, in tab status:
click on "Proposal" button.
In the displayed pop up tick
checkbox "Start immediately" (do
not tick the other box)
In a new window
Execute transaction ZALT_PAY_PRP
:
Company code : Fxx
Payment Run ID : xxxxx (payment
run created previously)
Payment Run Date : date of the
payment run created previously
Then clic on "Execute" button

Still in F110 transaction click on

"Refresh status" button until
green flag appears.
A new line "Payment proposal has
been created" appears.
Then display Payment proposal by
clicking on the glasses icon.

Go back to F110 transaction by

clicking on the green arrow.
Click on "Payment Run" button.
In displayed pop-up tick both
buttons: "Create payment
medium" and "Start immediately"
Click on the green tick (Schedule),
or press enter
Still in F110 transaction click on
"Refresh status" button or press
enter, until green flag appears,
replacing yellow triangle. The
third line becomes "Payment run
has been carried out".
You can also see the number of
document(s) generated. (only one
in this case, because one vendor
has been selected).
Then click on "Payment" button to
display the accounting document
that has been created.

Message "Proposal run has been schedu

displayed

Report for payment proposal generated

posted in F110 step

All selected vendors ready to be paid ap

green flag.
You can check the account number, our
selected for this payment and the total
paid.
Double click on vendor line to check item
selected in the payment list.
You will find the advance payment with
(debit) and other invoices to be paid for
with negative amounts (credit).

A third line should appear with first a ye

"Payment run is ready to be started". An
displayed at the bottom: "Payment run h
scheduled"

The document number created is displa

(39xxxxxxxx) providing information on p
GL account, amount, etc
In backgroung, a file (named Idoc) is ge
transferred to TMS for bank transfer req

200-Technical
step: check that
Idoc has been
sent to TMS
210-TMS check

220-Chexk the
open items for
this vendor 2*

230-Check
payment advices
240-Identify
Vendor open
item(s) that will
be paid by check.

250-Generate
payment
manual payment
F-58

260-Generate
payment
Manual payment
F-58

Execute transaction BD87

Enter "partner system"= "bank01"
and check that the fields "created
on" and created at" correspond to
the date / time of the payment
run and click on execute.
Check in TMS with Treasury team
that the payment has been
requested.
Execute transaction FBL1N :
Ccode Fxx
Vendor = 2*
Open item at current date
In "Type" tab select "Normal
items"
Click on "Execute"
As per ER ENH10145 check the
payment advice list to check what
has been sent by email and what
has been printed.
PAYMENT METHOD = CHECK
Execute transaction FBL1N :
Ccode Fxx
Vendor = 2*
Open item at current date
Execute transaction F-58 :
- Ccode = Fxx
- Payment method = C
- House bank = select the SAP
house bank to pay with
- Check Lot number = to be
selected in the drop down list
Printer for forms = 'locl'
Then click on 'Enter payment'
button :
Amount = amount identified in
previous step
- vendor 2*
- reference on document header
text = free text
- Text = mandatory free text
Then click on "Process Open
items" button
Select open item(s) which
correspond to the amount to be
paid by check by double clicking
on the corresponding line(s).
They will appear in blue when
selected

The idoc should be displayed with a gree

been sent to TMS successfully

No due document appear anymore.

Select an amount related to a documen

(5xxxxxxxxx)

All open items related vendor are displa

A pop up appears with message "Docum

39xxxxxxxx was posted in company cod
And a spool for check is created
This document can be displayed via tran

Then click on 'Save' button

270-Review the
pdf check to be
printed

Payment Medium Tool Output

screen is displayed
Click on the line 'Check" to display
the printer spool
Click on the pdf icon to display the
check to be printed.

The pdf is displayed

280-Manual
Clearing

MANUAL CLEARING
Via Transaction FBL1N: Select a
vendor having an open invoice
(VI) and an advance payment (VP)
or a credit note (VC)
Execute transaction F-44 :
Account = 2xxxxxxxxx
Ccode = Fxx
Clearing Date = current date
Currency = EUR
Special GL indicator = A (to select
advance payments also)
Additional selections = 'None'
Then click on 'Process Open Items'
button.
In next screen select at least 2
items by double clicking: amounts
appear in blue
1st option:
same amount for both selected
documents
click on 'Save' button
2nd option:
There is a difference between the
two documents.
Enter the difference in the field
"difference postings"
click on 'Save' button
Both documents will be cleared
and a new vendor line item will be
cleared with the difference.

Message "Document 9xxxxxxxxx was po

company code Fxx"

290-Review of
open items
blocked for
payment

REPORTS
Execute transaction
ZALT_PENDING_PAY
company code : Fxx
Execute

Report "Pending Payment approval" is d

the list all of open items blocked for pay

300-Review of
invoices selected
to be paid in a
payment proposal

Execute transaction ZALT_PAY_PRP

Enter company code: Fxx
Enter payment run id (created in
previous steps)
Enter payment run date
Execute

Report "Payment proposal report" is disp

list of invoices ready to be paid with this