Purchase Process Flow Chart

Forms and
Conditions
previously
approved by
Legal

Quality

Engineering

Applicant

Project Control

Acquisitions

Purchasing
need arises

Purchase request approved by

Department Manager
(Section A)

Is it a technical,
permanent and
non-expendable
aquisition

YES

1
Issue, Review and
Approve
(Section A, B and C)

Request quality
requirements

NO

Issue, Review and

Approve
(Section B,C and E)

SEND MATERIAL OR
EQUIPMENT
REQUEST(MR)

Receive, Issue and

Approve
(Section D and F-J)

Review program and costs

(Section A and D)

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YES
A budget exists in the
project scope

NO

Potential warning trend

Regulations of
direct assignment

START TREND
PROCESS

YES

Justification for performing direct

adjudication. Specific reasons of how
to choose supplier/consultant

Direct
Assignment

ACCORDING TO REGULATIONS THREE SIGNATURES MINIMUM (Requesting Manager-Engineering-Director)

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Bidding process star

BIDDERS MINIMUM, u
sole source)

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Bids are receive

Evaluation process s
Evaluate according to
(Section C)

Issue, Review and

Approve
(Section C and E)

Evaluate
(Seccin D y F-J)

Clarifications
required

Comparative Table
(Price Reasonablene
Adjudication
recommendation.LO

Certificate of Adjudica
recommendation

Change in
commercial
conditions

Negotiates process of Pu
order adjudication

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Negotiates process of Pu
order adjudication

PO entry to
control system

Signed Resolution

Issue and Send PO

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Purchase orders created by EPCM for mayor equipment or agreed list will be captured for technical review.

For purchases over US$ 10.000 created by EPCM, we receive the price comparative tables and therefore we recommend/decline

For purchases under US$ 10.000 created by EPCM, we only receive the adjudication letters notifying the purchase.

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cquisitions

Legal

Supplier

Business

e and

d F-J)

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Direct
Assignment

NO

dding process starts(3

DERS MINIMUM, unless
sole source)

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List of bidders
Previously
approved

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Bids are received

uation process starts

Manual for
proposals
evaluation

Evaluate
(Seccin D y F-J)

YES
Clarifications are received and a
response letter is issued

Clarifications
required

NO

Comparative Tables
rice Reasonableness),
Adjudication
ecommendation.LOR

tificate of Adjudication
recommendation.

Change in
commercial
conditions

YE
S

Review commercial
conditions

NO

iates process of Purchase

order adjudication

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iates process of Purchase

order adjudication

Signed Resolution

MAF

Items PO.
Commercial Conditions.
WBS.
Excel. spreadhseet

PO entry to the Expense

system

ssue and Send PO

Purchase Order

end/decline the purchase.

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