INTRODUCTION:

The Student Management System can handle all the details about a Student.
The details include College details, Course details, Students personal details, Academic details
etc., The Student Management System is an automated version of manual Student Management
System.

SYSTEM REQUIREMENT ANALYSIS (SRA)

1. PROBLEM DEFINITION:
The College Management has to handle records for many numbers of students and
maintenance was difficult. Though it has used an information system, it was totally
manual. Hence there is a need to upgrade the system with a computer based information
system.
2. EXISTING SYSTEM:
All the details of the student are maintained in a single record.
So searching and upgrading the details is a tedious task. Also there is a chance of errors.
PROPOSED SYSTEM:
By developing the system we can attain the following features:

Easy to handle and feasible

Cost Reduction

Fast and Convenient

3. PROJECT DESCRIPTION:
Our system has two types of accessing modes,
1. Administrator
2. User

i) Administrator:
SMS is managed by Administrator. Administrator has to update
and monitor the registered student details , provide register number for all
students, generate hall tickets for all students, evaluate examination marks and allocate
fees for each course etc.,
ii) User:
User can only view their personal details, fees details, examination schedule,
mark sheet, download hall tickets for each semester.
4. PURPOSE OF THE PROJECT:
Developing a proper managed SMS for the Academic Institution becomes the
essence to let the users students, teachers to gain the information about the institution.
The Objective can be listed below as:

To provide a proper registration channel / system to the new students.

To maintain all the accounts of the students from enrollement upto the end of the
study.

To update the information that is essential to transmit to the users.

To have a centralized control over the records of the students, departments,

teachers, staffs, library, etc., and monitor the changes in these records.

SOFTWARE REQUIREMENT SPECIFICATION(SRS):

SOFTWARE REQUIREMENTS:
Operating system : Microsoft XP/2000/VISTA/Windows 7
Platform

: Visual Studio 2005

Database

: Oracle/Access

Application Software

: MS Office 2003

HARDWARE REQUIREMENTS :
Processor

: Pentium

RAM

: 128 MB RAM

Hard Disk

40 GB Hard Disk

FUNCTIONAL AND NON-FUNCTIONAL REQUIREMENTS:

1. Functional requirements:
Student Management System involves the following functions
A) Student Admission:
1. SMS provides online registration and status information to the student to view their
application status.
2. SMS provides automatic student register number generation based on course and
year.
B) Fees Management:
1. SMS provide a fee management system to define various fees based on semester,
annual, one-off-payment and tuition fee.
2. A Student can pay through the bank and in turn the bank sends a soft copy of the
transaction to the university.
C) Student Attendance Management:
1. Easily track attendance information of students.
2. Quickly produce single or multiple day attendance bulletins.
D) Examination Management:
1. SMS provides a comprehensive examination scheduling based on course.
2. Students can facilitate to download their hall tickets by entering their register number.

E) Mark Evaluation Management:

1. Student CGPA will be calculated automatically based on the student mark and the
grade setting made in the system.
2. Deficiency point will be calculated based on the CGPA and the academic status of the
student will be set based on this point.
Non-Functional Requirements:
A) Security:
Only authorized users can access the system with username and password.
B) Performance:
Easy tracking of records and updation can be done.
C) User Friendly:
The System is very interactive.
D) Maintainability:
Backups for database are available.

USECASE DIAGRAM:

Student Login

View Subject

View Schedule
Student
View Result

Admin Login

Manage Student Record

Administrator
Manage Admin Record

Manage Subject

Manage Result

Manage Schedule