Odorising System

- , -
-206241 (..)
PATA - PETROCHEMICALS
PO-PATA, DIST.- AURAIYA
PIN-206241 (U.P.)
()
/PHONE: +91-5683-282356, 282049, 283403-5
( )
/FAX: +91-5683-282446
GAIL (India) Limited
(A Government of India Undertaking A Maharatna Company)
DOMESTIC COMPETITIVE BIDDING

(E-TENDER)
BID DOCUMENT
FOR
PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL
INDIA LTD., PATA
E-Tender No. 8000008813
(TENDER NO: GAIL/PA15/58974/8000008813/TB)

PRE-BID MEETING
11th December 2015 at 1500 Hrs. (IST)
DUE DATE & TIME FOR ONLINE BID SUBMISSION

(ONLY THROUGH E-TENDERING MODE)
:
22nd December 2015 at 1500 Hrs. (IST)
DUE DATE & TIME FOR BID OPENING
22nd December 2015 at 16.30 Hrs. (IST)
Phone: +91-5683-282356, 282049, 283403-05, Ext. - 30388

E-mail- twinkle.bala@gail.co.in/ vsrinivasulu@gail.co.in
Fax: +91-5683-282446, +91-11-26185941-5509#,
Website: www.gailonline.com
:
, 16
-110066,
REGD. OFFICE:
GAIL BHAWAN, 16, BHIKAIJI CAMA PLACE
NEW DELHI-110 066, INDIA
/CIN
L40200DL1984GOI018976
www.gailonline.com
Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

Tender for
: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA
CONTENTS
SECTION NO.
I.
II.
III.
DESCRIPTIONS
INVITATION FOR BID (IFB)
BID EVALUATION CRITERIA (BEC)
INSTRUCTIONS TO BIDDERS (ITB)
ANNEXURE-I (ITB FOR PARTICIPATION IN ETENDER)
ANNEXURE-II (GENERAL ITB)
ANNEXURE-III (PROCEDURE FOR EVALUATION
OF PERFORMANCE OF VENDORS/ SUPPLIERS/
CONTRACTORS/ CONSULTANTS)
IV.
V.
FORMS & FORMATS

SPECIAL CONDITIONS OF CONTRACT & SCOPE OF SUPPLY
ANNEXURE-IV (JOB STANDARD SPECIFICATION

FOR ULTRASONIC FLOW METER)
ANNEXURE-V(TECHNICAL SPECIFICATION FOR
ULTRASONIC FLOW METER-ITEM NO.1)
ANNEXURE-VI(TECHNICAL SPECIFICATION FOR
ULTRASONIC FLOW METER-ITEM NO.2)
VI.
VII.
GENERAL CONDITIONS OF CONTRACT GOODS

(ATTACHED SEPARATELY AS PDF)
PRICE SCHEDULE
****
Page 2 of 94

Tender for
SECTION I
*CAN BE QUOTED BY ANY BIDDER MEETING THE BEC OF

TENDER*
Page 3 of 94

Tender for

Ref.:GAIL/PA15/58974/8000008813/TB
03.12.2015
To,
SUBJECT: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA

LTD., PATA
Dear Sir/Madam,
GAIL (India) Limited (A Govt. of India Undertaking A MAHARATNA Company) invites eBid on Domestic Competitive Bidding basis from eligible bidders who meet Bid Evaluation
Criteria as mentioned here-under for subject job under SINGLE STAGE TWO BID SYSTEM, as
per technical specification, scope of supply and other terms and conditions as enclosed with this
document and on following salient terms and conditions:
1. Salient Features of Tender Document:
(A)
ITEM/SCOPE OF SUPPLY:
(B)
TENDER NO.:
(C)
MODE OF TENDERING:
PROCUREMENT OF ULTRASONIC FLOW METERS

FOR GAIL INDIA LTD., PATA as per Technical
Specifications/Scope of supply/Special Conditions of
Contract
of tender document as enclosed & its
Corrigendum/Amendment(s),if any.
GAIL/PA15/58974/8000008813/TB
[E-Tender Bid Invitation No.- 8000008813]
Domestic Competitive Bidding Basis through GAILs eTender Portal https://etender.gail.co.in
Rs.1,30,000/-(Rupees One Lakh Thirty Thousand Only)
(Original EMD must reach within seven (07) days from
final due date of bid submission).
(D)
BID SECURITY / EARNEST

MONEY DEPOSIT (EMD):
(E)
DELIVERY SCHEDULE:
Note: Bidders seeking preference and exemption for

EMD/Bid Security under MSMED Act 2006 should be
registered for the goods being procured in the tender.
Also refer Public Procurement Policy (PPP) at Section-II
of tender document for complete details.
The delivery should be within 16 weeks from date of issue
of FOA/ Purchase Order whichever is earlier and must be
strictly adhered to the time and quantity mentioned. The
material shall be dispatched through any bank approved
transporter preferably who are having Go-down at
Dibiyapur, on door delivery basis.
Page 4 of 94

Tender for
(F)
PAYMENT TERMS:
(G)
GUARANTEE/WARRANTY:
(H)
PRICE REDUCTION
SCHEDULE(PRS):
100 % payment within 30 days of receipt and acceptance of

supplied material at site.
With a view to ensure faster payments to all our
vendors/contractors, all payments will be released by GAIL
through e-payment mode.
Material/spares supplied shall be guaranteed for defect
originating from design, materials, workmanship, operating
characteristics etc. for 12 months from date of commercial
operation or 24 months from the date of shipment,
whichever is earlier. In case of rejection of goods supplier
shall replace/repair the same at no extra cost to GAIL and till
such time the rejected goods shall be lying at site at the risk
and cost of supplier.
As per clause 26.0 of GCC Goods
3rd December 2015 to 22nd December 2015 (1500 Hrs.)
(I)
BID DOWNLOAD PERIOD:
(J)
DATE OF PRE-BID MEETING
(K)
VENUE FOR PRE-BID

MEETING & OPENING OF
UN-PRICED BIDS
(L)
LAST DATE & TIME OF BID

SUBMISSION (UPLOADING)
(M)
DATE & TIME OF UNPRICED BID OPENING
(N)
BID EVALUATION
CRITERIA (BEC)
(O)
REJECTION CRITERIA
(P)
ALTERNATE CONTACT
PERSON(S)
2.
[From GAILs website https://etender.gail.co.in (under

guest login) or http://gailtenders.in].
11th December 2015 (11:00 Hrs.) at GAIL, Pata (U.P.)
GAIL (India) Limited,
Polymer Bhawan,
Pata -206241, Auraiya Dist
Uttar Pradesh
22nd December 2015 (1500 Hrs. IST)
[Tender must be submitted within above stipulated date
and time through e-tendering mode only].
22nd December 2015 (16.30 Hrs. IST)
[If the particular day is happened to be a declared holiday
in GAIL, the next working day shall be considered].
Please see clause no. 1.0 of section II of tender.
Please see clause 19.0 of GITB(Annexure II)of tender (Bid
with any deviation/modification /stipulation to rejection
criteria, shall be rejected)
Mr. V Srinivasulu, Ch. Manager(C&P)
E-mail: vsrinivasulu@gail.co.in Ph: +91-5683 230381
Complete Tender Document and Schedule of Rates are available on GAILs/Govt. website
and same can be downloaded from GAILs website https://etender.gail.co.in (as a guest
user) or http://gailtenders.in OR http://tenders.gov.in or CPP Portal
(http://eprocure.gov.in). Bidder is requested to down load the same and quote their prices
strictly as per the format without altering the content of it.
Corrigendum(s)/Amendment(s) and Record Notes of pre-bid discussions, if any, shall
also be available on the referred web sites, and its bidder(s) responsibility to check
website regularly.
Page 5 of 94

Tender for
3.
Bid Document is non-transferable.
4.
Bids complete in all respect should be uploaded on the GAILs portal online on or before
the bid due date and time.
5.
PRE-BID MEETING (PBM) [refer clause no. 17 of ITB]
a)
The Bidder(s) or his official representative, are invited to attend a pre-bid meeting on date,
time and venue specified above. The person should carry authorization letter and valid
Photo ID proof.
b)
The bidder is requested to submit clarifications/questions in the format (Format F3 refers)

provided herewith by e-mail/courier / fax so as to reach GAIL at least one (03) day before
the pre-bid meeting. These questions shall be replied during the pre-bid meeting.
c)
Corrigendum(s) and Record Notes of pre-bid discussions, if any, shall also be available on
the referred web sites and its bidder(s) responsibility to check website regularly for such
updates.
d)
This being an e-Tender process, a Session will also be arranged for bidders to demonstrate
the e-Tendering system to facilitate bidders to submit the Bid Online.
e)
Non-attendance of the pre-bid meeting will not be a cause for disqualification of a bidder.
6.
SUBMISSION OF BIDS:
Any bidder who meets BEC, Techno-commercial requirement of tender document
and wishes to quote against this Tender may download the complete Tender
Documents & its Corrigendum/Addenda (if any) from GAIL's website
http://gailtenders.in; or "e-Tendering" portal at https://etender.gail.co.in (log in as
guest user) & CPP Portal (http://eprocure.gov.in).
Bids are to be uploaded / submitted online in GAILs e-tendering System
(https://etender.gail.co.in) only. Bidder shall submit the Prices as well as the Un-Priced
Documents as mentioned hereunder through our e-tendering portal only.
Bids submitted in any other form, such as courier (containing documents in physical form)
/ post / in-person / fax / e-mail/telegram / telex/CD/DVD/documents in pen drive etc. shall
not be accepted against this Tender. The "Un-Priced Bid" and "Price Bid" shall contain the
documents in the manner specified below:
PART-I: UN-PRICED/TECHNO-COMMERCIAL BID
[Refer clause no. 12 of General ITB of Tender Document]

To be submitted on Collaboration Folders of E-tendering system complete with all
technical details along with all other required documents as specified in bid document
including Price Schedule WITH PRICE BLANKED OUT.
Page 6 of 94

Tender for
No Hard copy of Bid document to be submitted. The documents are to be uploaded /

submitted in respective sub-folders available in e-tendering portal.
The "Un-Priced Bid" must contain all technical and commercial details as mentioned in
tender document in relevant folder(s), other than the rate with the following:
PART-II: PRICE BID /PRICE SCHEDULE
[Refer clause no. 12 of General ITB of Tender Document]

It should contain only the Price Schedule in exact format of tender document completely
filled with rates & all other required information, without any other terms and conditions
or document whatsoever. The "Price Bid" containing any new / fresh condition [not
mentioned in the "Un-Priced Bid"] shall be categorically ignored.
Bids complete in all respects should be submitted on or before last date and time of Bid
submission. The Bids submitted on line in GAILs E-tendering system will only be
considered for evaluation. Physical Bids sent through Fax/E-mail/Courier/Post/any
other mode will not be accepted.
PART-III: EARNEST MONEY DEPOSIT/BID SECURITY
[Refer clause no. 16 of GITB of Tender Document]

The copy of EMD/BG and no terms and conditions and document(s), shall be uploaded
in folder name EMD. Original of Earnest Money Deposit (EMD), POA (Power of
Attorney) as per clause no. 9 of IFB must reach us within 07 days from the due date for
bid submission as under, failing which bid may not be considered for further evaluation.
7.
EARNEST MONEY DEPOSIT (EMD)/BID SECURITY: (refer clause no. 16.0 of ITB)
The Earnest Money Deposit (EMD) for the amount as mentioned above shall be submitted in
the form of crossed Bank Demand Draft/Bankers Cheque drawn on any
Nationalized/Scheduled bank in favour of GAIL (India) Limited, payable at State Bank of
India, Pata (Branch Code 1937), Auraiya (U.P.) or through letter of credit. Alternatively,
Earnest Money deposit may also be submitted through Bank Guarantee from any Indian
Scheduled Bank or a branch of an International Bank situated in India and registered with
Reserve Bank of India as scheduled foreign bank in the proforma attached with the Tender
Document. However, other than the Nationalized Indian Banks, the banks whose BGs are
furnished must be commercial banks having net worth in excess of Rs. 100 crores and a
declaration to this effect should be made by such commercial bank either in the bank
guarantee itself or separately on a letter head.
Validity of EMD/BG shall be minimum 2 months beyond the validity of the offer. In event
of non-availability of copy of EMD in bid (Bid => Technical Document => EMD Folder),
such bids may not be considered/opened.
For the information of the bidders the list of Local Banks presently operating in
Dibiyapur, Pin Code - 206241 (near to GAIL, Petrochemical Complex at Pata) is
given below:
Page 7 of 94

Tender for
1.
2.
3.
4.
5.
6.
7.
8.
9.
STATE BANK OF INDIA

ICICI BANK
HDFC BANK
CENTRAL BANK OF INDIA
PUNJAB NATIONAL BANK
BANK OF BARODA
BANK OF INDIA
ALLAHABAD BANK
SYNDICATE BANK
8.
GAIL (India) Limited assumes no responsibility for inability of a bidder to submit bids
through GAIL's "e-Tendering" system on account of delay in submission at bidder's end.
Bidder shall ensure that they submit the bid well before the "Due Date & Time of BidSubmission". GAIL shall not be responsible if bidder is not able to submit the bid on account
of failure in network / internet connection at bidder's end. Bidder shall obtain a "Digital
Certificate [Class-3B]" on their own and GAIL (India) Limited will be not at all responsible
for a bidder not having acquired the valid "Class-3 / 3B Digital Certificate". For necessary
security setting in PC and detailed instruction regarding e-tendering process, please refer to
Annexure-I Instructions to Bidders (ITB) for participation in E-Procurement" of this
tender document and Ready Reckoner and FAQs (available on GAILs e-portal) for
further details.
9.
SUBMISSION OF ORIGINAL CERTIFICATES/ DOCUMENTS:

The following original document(s) (along with any other document(s) which are asked in
tender document for submission in original) must reach us within 07 days from the due
date for bid submission as under, failing which bid may not be considered for further
evaluation:
(i)
(ii)
EMD in the form of DD/BG.

Original Power of Attorney (Refer clause 2.1 of Annexure-II of Section-III).
Bidders are also required to upload the above documents while submitting the bid
electronically. The above document(s) must be sent in a sealed envelope super scribing as
Original
EMD
&
Documents
against
Tender
Reference
No.
GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.:- 8000008813]
so as to reach at following address:
Central Receipt Section (Not for Tender Box)
Security Main Gate Building,
Pata Complex,
P.O. Pata (Nearby Dibiyapur)
District - Auraiya (U.P.), Pin 206 241
Phone : +91-5683-30388
Attention. Ms. Twinkle Bala

Sr. Officer(C&P)
Bidder must ensure that these documents must reach GAIL on or before 7th day from the
final due date & time of bid opening (Part-I), failing which the bid will not be evaluated
further irrespective of their status/ranking in tender and notwithstanding the fact that a copy
of EMD was earlier uploaded by the bidder
Page 8 of 94

Tender for
Above Document(s)/Bid(s) received after stipulated last date and time, due to any reasons
what-so-ever, including postal delays will not be considered.
10. DETAILS OF COURIER:

GAIL Petrochemical Plant, Pata is situated near Dibiyapur, Dist. Auraiya (U.P.). As
per best of GAILs knowledge, the following courier companies are having their
offices in vicinity of Pata in addition to Indian Postal Department:
A) FIRST FLIGHT COURIER :
DIBIYAPUR BRANCH
Near Sahara India Ltd, Auraiya Road
Dibiyapur
Contact Person: Mr. A. K.Tiwari
Contact Details: Mobile 9918486882 /
9548988908
E-mail: dibiyapur@firstflight.net
AURAIYA BRANCH
Jap Bhavan Market, Infront of HDFC Bank
Ltd.
Kanpur Road, Auraiya
Contact Person: Mr. Ajay Singh
Contact details: 9336587325
E-mail: auraiya@firstflight.net
B) DTDC COURIER AND CARGO LTD.

Khanpur Churaha, Maa Ambey Lodge
Yamuna Road, Auraiya
Contact Details : Ph. 9889818437
The above list is indicative only and other couriers may also be operating from nearby places.
Further, bidders are requested to verify the details from the websites of respective courier
companies. GAIL shall not be responsible for any deficiency in the services by the above
mentioned courier companies.
11.
SCC , SOS & TECHNICAL SPECIFICATIONS: (refer SECTION V of tender)

The bidder shall undertake full responsibility on overall basis for providing desired
items/materials as described in the tender document & its corrigendum (if any). For
complete details refer SCC & SOS of bid document.
12.
GAIL reserves the right to carry out capability assessment of the bidder including referral
to in-house information.
13.
GAIL will not be responsible or liable for cost incurred in preparation & delivery of bids,
regardless of the conduct or outcome of the bidding process.
14.
Bidder should not be under liquidation, court receivership or similar proceedings.

Further, Bidder should not be black listed with any PSU and should not be on holiday list
of GAIL and its PMC (i.e. EIL, MECON, Suez Tractebel, J P Kenny etc.).
15.
No extension in the bid due date/time shall be considered on account of delay in receipt of
any document.
Page 9 of 94

Tender for
16.
GAIL will follow purchase preference policy as per prevailing guidelines of Government
of India.
All the bidders including those who are not willing to submit their bid
against in this tender, are required to submit format F-1
Acknowledgement Cum Consent Letter attached in the tender along
with reason(s) for non-participation (if applicable) within 7 days from
receipt of tender information.
Bidder if so desires may seek in writing the reasons for rejection of their bid, to
which GAIL shall respond quickly.
Thanking You,
Yours faithfully,
For GAIL (India) Limited,
(Ms. Twinkle Bala)

Sr. Officer(C&P)
E-mail: twinkle.bala@gail.co.in
Ph :+91-5683-230388
Page 10 of 94

Tender for
SECTION II
Page 11 of 94

Tender for
1.0 BID EVALUATION CRITERIA(BEC):

TECHNICAL CRITERIA:
A)Bidder must be
a. Manufacturer or
b. Indian subsidiary of Manufacturer or
c. Dealer /Distributor of Manufacturer of Flowmeter.
1. Documentary proof requirement for Manufacturer: Bidder to submit copy of valid

ISO 9001:2008 certificate/NSIC/ Excise certificate/ Certificate from statutory bodies/
any relevant document confirming bidder as manufacturer of Flowmeter.
2. Documentary proof requirement for Indian subsidiary of Manufacturer: Bidder
to submit certificate stating as Indian subsidiary issued directly by manufacturer along
with valid ISO 9001:2008 certificate/NSIC/ Excise certificate/ Certificate from
statutory bodies/ any relevant document of the manufacturer as applicable as mentioned
at (1) above.
3. Documentary proof requirement for Dealer/Distributor of Manufacturer : Bidder
to submit copy of valid authorization document towards dealer /distributor issued
directly by the manufacturer valid as on bid opening date along with valid ISO
9001:2008 certificate/NSIC/ Excise certificate/ Certificate from statutory bodies/ any
relevant document of the manufacturer as applicable as mentioned at (1) above.
AND
B) Bidder must have executed purchase order for supply of at least one no. of Flowmeter for
flare flow measuring application in preceding 07 years as on final due date of opening of
bids. Bidder to submit following documents in support:
I. Copy of complete Purchase order clearly indicating the required quantity
&
II. Copy of the execution proof clearly establishing cross reference with above purchase
order. Any of the following documents to be submitted as the execution proof:
(i) Invoice/delivery challan along with payment receipts,
(ii) Inspection report duly accepted by end user or consultant of end user
(iii) PO execution certificate from end user or consultant of end user,
(iv) Any other documents clearly evidencing execution of submitted purchase order.
A Job executed by a bidder for its own plant /projects will not be considered as experience
for the requirement of meeting BEC of the tender. However jobs executed by subsidiary /
fellow subsidiary / holding company will be considered as experience for the purpose of
meeting BEC subject to submission of tax paid invoice(s) duly certified by statutory
auditor of the bidder towards payments of statutory tax in support of the job executed for
subsidiary / fellow subsidiary / holding company .Such bidders to submit these documents
in addition to the documents specified in the bidding documents to meet BEC.
Important Note: Bidder is required to mention details of Purchase Orders executed related to
subject tender, in addition to the purchase orders submitted for qualifying BEC, in F-3(A).
Bidder may be asked documents/clarifications on the documents mentioned in F- 3 (A) only
and GAIL will not entertain new documents against meeting experience criteria.
Page 12 of 94

Tender for
SECTION III
Page 13 of 94

Tender for
ANNEXURE-I
INSTRUCTIONS TO BIDDERS
(INSTRUCTIONS FOR PARTICIPATION IN E-TENDER)
1.0
GENERAL
This section contains detailed instructions regarding bid submission procedure under
GAILs e-tendering system (e-tender portal). Bidders are required to read the following
instructions in addition to various instructions mentioned elsewhere in the bid document
for e-tendering, Ready Reckoner and FAQs etc. The instructions mentioned herein related
to bid submission procedure shall supersede and shall prevail over the conditions
enumerated elsewhere in the bid/tender document.
Bidders who wish to participate in e-tenders must download Ready Reckoner for bidders
which contains instructions in respect of e-Tendering essentially covering security settings
required for bidders PC / Laptop, uploading and checking the status of digital signature in
the bidders PC / Laptop, obtaining unique login ID and password, re-setting the
password, downloading of Tender document and uploading of Offer/Bid etc.
Further, the troubleshooting issues are also available in the form of FAQs which can be
downloaded from E-Tender Portal.
2.0
ABOUT E-TENDER PORTAL (WEB)

GAIL (India) Ltd. has developed a secured and user friendly e-tender system enabling
bidders to Search, View, Download tender document(s) directly from the portal
https://etender.gail.co.in (referred hereunder as E-Tender Portal) and also enables the
bidders to participate and submit online prices directly in the e-tender portal or uploading
of SOR/Price Schedule (Price Bid) in note and attachment folder, as applicable, and
technical bids in secured and transparent manner maintaining absolute confidentiality and
security throughout the tender evaluation process and award.
3.0
PRE-REQUISITE FOR PARTICIPATION IN BIDDING PROCESS

The following are the pre-requisite for participation in e-Tendering Process:
3.1
PC/LAPTOP WITH WINDOWS OS, INTERNET EXPLORER

Bidder must possess a PC / Laptop with Windows7 professional operating system and
Internet Explorer 8 or 9 for hassle free bidding. Bidder is essentially required to effect the
security settings as defined in step-by-steps with screen shots in the document named
Ready Reckoner for Bidders for e-tendering available on GAILs e-Tender Portal and
can be downloaded without logging in.
3.2
INTERNET BROADBAND CONNECTIVITY

The Bidder must have a high speed internet connectivity (preferably Broadband) to access
GAILs e-Tender Portal for downloading the Tender document and uploading/submitting
the Bids.
Page 14 of 94

Tender for
3.3
A VALID E-MAIL ID OF THE ORGANIZATION/FIRM

Bidder must possess an e-mail Id, preferably of the Organization (in case of a
company)/Individual (in case of proprietorship concern)/Partner having Power of Attorney
(in case of a partnership firm) to create login Id. The e-mail Id should not be changed
frequently. All communication related to e-tendering including system generated mails
shall be sent on this e-mail Id only. The communication to bidder is fully automated
through the system and hence email-id of bidder is very important for online
communication with bidder during various stages of tendering process and should be
preferably common e-mail Id of the Organization.
3.4
USER ID AND PASSWORD FOR NEW BIDDER(S)

To participate in the bidding process, it is mandatory on the part of bidder(s) to have user
Id and password. Without user Id (Login Id), bidders cannot participate in e-tender. There
will be single login Id for a bidder/vendor code. A bidder having offices/establishments at
different address at same city or at different cities shall have different vendor codes and
accordingly, different user Ids as a particular user Id is linked to a particular vendor code.
To obtain User Id and Password Vendor/Bidder must visit https://etender.gail.co.in site and
perform the following steps:
i) Click on button Request User Id (For new Bidders)
ii) Fill the on line self-registration form and submit. Ensure that the e-mail address given
in the form is valid and active. If you have already been provided with the Vendor
code of GAIL, please mention the 10 digit Vendor code in the specified field,
otherwise leave blank.
iii) Ensure that all the mandatory fields (identified with a * mark) are filled in the selfregistration form for User Id creation.
GAILs system administrator would take possible care to allot User Id and password
within 3-4 working days. User Id and password will be communicated through system
auto-generated e-mail as mentioned in the self-registration form. On receipt of User Id and
password, please reset the password immediately by logging into GAILs E-tendering site.
User Id and password is unique for each vendor and the vendor can use the same to
view/download/participate in all e-tenders of GAIL.
In their own interest, Bidder(s) are advised to apply for User Id immediately on publishing
of tender or well in advance of the bid due date. User Id shall normally be issued within 34 working days provided complete information has been furnished by the bidder in selfregistration form. GAIL shall not be responsible for any delays in allocation of User
Id/password and the ensuing consequences including but not limited to timely submission
of bids.
3.5
PROCEDURE FOR CHANGE OF E-MAIL ID OF THE BIDDER

The e-mail-id of the bidder/Vendor Code is captured and registered in GAILs system
when a bidder submits his request for user-id / password.
Page 15 of 94

Tender for
In case bidder desires for change in the registered e-mail id in GAILs system, the under
mentioned steps may be followed:-
3.6
Note the name, designation, e-mail id etc. of the dealing officer from the tender
document or from the Contact Us link available on the logon page of GAILs e tender portal.
Request for change in the registered e-mail id may be sent to the dealing officer on
the companys letter head through post/ courier/e-mail. Bidder is also requested to
mention his vendor code / user Id in the letter.
ABOUT DIGITAL SIGNATURE

(I)
What is a Digital Signature?
This is a unique digital code which can be transmitted electronically and primarily
identifies a unique sender. The objective of digital signature is to guarantee that the
individual sending the message is who he or she really claims to be just like the written
signature. The Controller of Certifying Authorities of India (CCA) has authorized certain
Certifying Authorities (CA) to issue Digital Certificates. Digitally signed documents are
legally valid as per the Indian IT Act 2000.
One Digital Certificate is valid for a specified period and can be used for digitally signing
any number of documents.
(a)
In case of Proprietorship/Partnership
Both i.e. (i) Class 3 Digital Signatures issued to authorized individuals on their
KYC basis and (ii) Class 3b Digital Signatures issued to authorized individuals with
their organization KYC basis are acceptable.
(b)
In case of Firm/ Company

Only Class 3b Digital Signature is acceptable where individuals are using their
digital signatures on behalf of the Organization and digital Signature should be in
the name of authorized signatory who has signed the bid on behalf of bidder.
Bidder can submit only digitally signed documents/bids/offers, in GAILs e-tender portal.
(II)
Why Digital Signature is required?
In order to bid for GAIL e-tenders bidders are required to obtain a legally valid Digital
Certificate as per Indian IT Act 2000 from the licensed Certifying Authorities (CA)
operating under the Root Certifying Authority of India (RCAI), Controller of Certifying
Authorities (CCA) of India.
(III)
How to obtain Digital Signatures from Certifying Authority (CA)?
Valid Digital Certificate can be obtained from Certifying Agency (C.A). Information about
CAs can be obtained through CCA India website (http://www.cca.gov.in).
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Digital Signatures can be obtained using following steps:

a) Visit the site of the licensed CA* using internet browser.
b) Apply for a class 3b or class 3(as applicable) Digital Certificate with
encryption/decryption facility.
c) Follow the instructions on the CAs website for submission of requisite documents
for issue of the Digital Certificate and making payment.
*Links to some of the licensed CA's are provided below
1. http://www.ncodesolutions.com
2. http://www.sifycorp.com
3. http://www.tcs-ca.tcs.co.in
4. http://www.e-mudhra.com
5. http://www.nicca.nic.in
6. www.idrbtca.org.in
Note: The Digital signatures should be obtained directly from certifying authority (CA).
Digital signature taken from Sub CA will not be acceptable in the e-tendering system.
GAIL/Owner reserves the right to verify the Authenticity of above digital signatures after
bid opening and in case the digital signature is not authorized / valid, the bid will be
rejected. Bidder shall be responsible for ensuring the validity of digital signatures and
proper usage of the same.
4.
HOW TO SUBMIT ON-LINE BIDS/OFFERS ELECTRONICALLY AGAINST ETENDERS?

Bidders who wish to participate against e-tenders uploaded on GAILs e-tender website
(https://etender.gail.co.in) (e-tender portal) should follow the steps mentioned in the
Ready Reckoner for Bidders for e-tendering available on GAILs e-tender portal which
shall guide them to Search, Display/View, Download and Submit electronic Bids/Offers
online in a secured manner ensuring confidentiality.
5.
HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER?

Bidders must go to e-tender website https://etender.gail.co.in and logon using their user-Id
and password. In case bidders do not have the User Id and Password, they can access the etender as guest which does not require any user Id & Password. This facilitates viewing of
tenders in display mode in Collaboration folder (C Folder). The bidder can also download
the tender.
6.
Bidders are advised to ensure that their bids are uploaded in e-Tender system well before
the closing date and time of bid submission by pressing Submit button. It has been seen
that bidder who try to upload his bid at the last moment often failed because of last minute
unforeseen reasons. Therefore, bidders are requested to upload & submit all documents
(Technical/Un-Priced Bid and Priced Bid) well in advance and refrain from submitting
their bid at the last moment. Once bid is submitted successfully, bidders shall receive a
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system generated response on their registered E-mail Id confirming successful submission

of bid indicating ten digit response number starting from 9000. (E-bid number).
Bidder can modify the bid already submitted prior to the due date and time of Bid
submission.
7.
Further, bidders are advised to carry out a practice session on the demo version of
tendering as explained in Ready Reckoner to get well acquainted with the system before
actual submission of bid.
8.0
CONTENT OF BID
8.1
UN-PRICED BID
The Un-priced Bid (i.e. Part I Technical Bid, refer ITB of tender for details) to be
uploaded using Link TECHNICAL DOCUMENT. Bidders are advised to not upload
duly filled Schedule of Rates/Price Schedule (Price Bid) at this link. For detailed
instructions, Ready Reckoner for bidders may be referred.
Before the bid is uploaded, the bid comprising of all relevant documents mentioned in the
tender document should be digitally signed in accordance with the Indian IT Act 2000. If
any modifications are required to be made to a document thereafter the modified
documents shall be again digitally signed before uploading.
Bidders are required to upload all Tender forms and supporting documents which form
part of the bid/tender in the Collaboration Folder (C-Folder) under tender document of etender portal.
Uploading the documents relevant to bid before the bid submission date and time is the
sole responsibility of the bidder. No Manual/Hard copy of bid is acceptable. Bids
submitted manually shall be rejected.
Bidders are required to submit the Earnest Money Deposit (EMD)/Bid Bond in original in
the prescribed formats and in the manner prescribed in the tender at the time of bid
submission in sealed envelope.
However, if the bidder is unable to submit EMD/Bid Bond in original on the due date, he
may upload scanned copy of the EMD/Bid Bond while submitting the bid electronically,
provided the original EMD/Bid Bond, copy of which has been uploaded, is received
within 7 (seven) days from the date of un-priced bid opening, failing which the bid will be
rejected irrespective of their status / ranking in tender and notwithstanding the fact that a
copy of the Earnest Money Deposit/Bid Bond was earlier uploaded by the bidder.
The complete bid (each page) shall be continuously numbered in sequence, from start till
end i.e. 1, 2, 3 n. The bid shall be uploaded along with proper index and indicating page
numbers against each category of documents. A sample is suggested as under:
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SUB-FOLDER IN
C-FOLDER
1. INDEX
2. TENDER DOC
3. B.E.C
4. UN-PRICED
COMMERCIAL
5. EMD / POA
6. FORMATS
7. I.P.
8. OTHERS
DOCUMENTS
Index
Tender Document, Corrigendum etc.
BEC documents (including order,
completion/
execution
certificate,
balance sheet, etc.)
Un-priced Commercial offer/bid
Scanned copy of EMD/POA
Formats of tender duly filed-in, signed
and stamped and other
Integrity Pact (I.P.)
Any other document
PAGE NOS.
(FOR REF.)
1 to a
a+1 to b
b+1 to c
c+1 to d
d+1 to e
e+1 to f
f+1 to f
g+1 to n
The above shall ensure that there are no missing documents and traceability of relevant
section is ensured.
Note:
i) Bidder may save/store the bid documents in the PC/Laptop before submitting the
bid into in e-tender portal.
ii) Bidder is required to fill up the price(s)/rate(s) strictly in the Schedule of Rate
(SOR)/Price Schedule attached with the tender.
Inadvertently, if a document is uploaded in Collaboration Folder (C Folder) by the bidders,
such document can be deleted by the bidder and can be replaced by a digitally signed
new/modified document prior to due date& time.
Un-priced techno-commercial bid document should be placed in the private area earmarked
in the C-folder of Tender Document in e-tender portal.
8.2
PRICED BID
The Priced Bid (i.e. Part II Price Bid, refer ITB for details) to be uploaded using Link
Step-3: SOR Attachments and NOT using link TECHNICAL DOCUMENT. Bidders
are advised not to upload any other documents and same shall be ignored. For detailed
instructions, refer tender document and Ready Reckoner.
GAIL shall not be responsible for any failure on the part of the bidder in submission of
Priced Bid.
Instructions mentioned under PRICE BID [Online] in Ready Reckoner shall be
applicable in case Bidders have been asked to quote their prices on-line directly in the
GAILs e-tender portal in addition to uploading of scanned copy of SOR or only the on-line
price submission in the portal, as the case may be.
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9.
E-TENDER DEMO DURING PRE-BID CONFERENCE

During the pre-bid conference, GAIL shall also arrange demonstration for submission of
bids in e-tender portal for interested bidders.
10.
SUBMISSION OF DOCUMENTS
Bidders are requested to upload small sized documents preferably (upto 20 MB) at a time
to facilitate easy uploading into e-tender portal. GAIL shall not be responsible in case of
failure of the bidder to upload documents/bids within specified time of tender submission.
11.
LAST DATE FOR SUBMISSION OF BIDS

System does not allow for submission or modification of bids beyond the deadline for bid
submission. However, if the bidder for some reason intends to change the bid already
entered, he may change/revise the same on or before the last date and time of submission.
The system time displayed on GAILs e-tender webpage shall be final and binding on the
bidders for all purposes pertaining to various events of the subject tender and no other time
shall be taken into cognizance.
Bidders are advised in their own interest to ensure that bids are uploaded in e-tender system
well before the closing date and time of bid.
12.
INTERNET CONNECTIVITY
If bidders are unable to access GAILs e-tender portal or Bid Documents, the bidders may
please check whether they are using proxy to connect to internet or their PC is behind any
firewall and may contact their system administrator to enable connectivity. Please note that
Port SSL/443 should be enabled on proxy/firewall for HTTPS connectivity. Dial-up/Broad
band internet connectivity without Proxy settings is another option.
*****
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ANNEXURE-II
GENERAL INSTRUCTIONS TO BIDDERS (GITB)
TABLE OF CONTENTS
A.
B.
C.
D.
E.
F.
General
1. Scope of Bid
2. Eligible Bidders
3. Bid Evaluation Criteria
4. Bids from Consortium / Joint Venture
5. One Bid per Bidder
6. Cost of Bidding
7. Site Visit
Bidding Documents
8. Content of Bidding Documents
9. Clarification of Bidding Documents
10. Amendment of Bidding Documents
Preparation of Bids
11. Language of Bid
12. Documents Comprising the Bid
13. Bid Prices
14. Bid Currencies
15. Bid Validity
16. Bid Security
17. Pre-Bid Meeting
18. Format and Signing of Bid
19. Zero Deviation
20. E-Payment
Submission of Bids
21. Marking of Bids
22. Deadline for Submission of Bids
23. Late Bids
24. Modification and Withdrawal of Bids
Bid Opening and Evaluation
25. Bid Opening
26. Process to be Confidential
27. Contacting the Employer
28. Examination of bids and Determination of Responsiveness
29. Correction of Errors
30. Evaluation and Comparison of Bids
Award of Contract
31. Award
32. Employers Right to Accept any bid and to Reject any or all Bids
33. Notification of Award
34. Road Permit
35. Contract Performance Security
36. Corrupt/Fraudulent/Collusive/Coercive Practices
37. Integrity Pact
38. Procedure for Evaluation of Performance of Vendors/ Suppliers/ Contractors/ Consultants
39. Public Procurement Policy for Micro and Small Enterprises
40. Settlement of Commercial Disputes Between Public Sector Enterprise(s) Inter-Se and Public Sector
Enterprise(s) And Government Department(s) Through Permanent Machinery of Arbitration (PMA) In
The Department of Public Enterprises
41. Queries Regarding Technical Experience Criteria
42. Fraud Prevention Policy
43. Declaration regarding bankruptcy, liquidation and court receivership
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GENERAL INSTRUCTIONS TO BIDDERS (GITB)

A. General
1.
SCOPE OF BID:
1.1
The Employer/GAIL/Purchaser/Owner, as defined in the General Conditions of ContractGoods, hereinafter the Purchaser, wishes to receive bids for the supply of goods as
described in Section V, Special Conditions of Contract (SCC) & Scope of Supply (SOS).
1.2
The successful bidder will be required to complete the supply of goods within the
delivery period mentioned in SCC & SOS (Section V) of bidding document.
1.3
2.
Throughout these bidding documents, the terms bid and tender and their derivatives
(bidder/ tenderer, bid/ tendered, bidding/ tendering, etc.) are synonymous, and day
means calendar day. Singular also means plural.
ELIGIBLE BIDDERS:
2.1
Bidders shall, as part of their bid, submit a written Power Of Attorney authorizing the
signatory (for manual signature as well as digital signature, refer enclosed Format) of the
bid to bind the bidder.
2.2
This invitation for bid is open to any bidder who meets Bid Evaluation Criteria (BEC) and
other requirement of tender document.
2.3
Bidder should not be associated or have been associated in the past, directly or indirectly,
with a firm or any of its affiliates which have been engaged by the Purchaser to provide
consulting services for the preparation of the design, specifications and other documents to
be used for the procurement of the goods to be purchased under this Invitation for Bids.
2.4
The bidder shall not be under a declaration of ineligibility by Employer for corrupt or
fraudulent practices as defined in ITB.
2.5
3.
4.
The bidder is not put on holiday by GAIL or its PMC (i.e. EIL, Mecon, Tractebel, JP
Kenny, etc.) or black listed by any Government Department/ Public Sector on due date of
submission of bid. If the documents were issued inadvertently / downloaded from website,
offers submitted by such bidders shall not be considered for opening / evaluation / award.
BID EVALUATION CRITERIA: Please refer clause no. 1 of section II of tender.
BIDS FROM JOINT VENTURE / CONSORTIUM:
5.
4.1
Bids from Joint venture / Consortium/Sub-Contractor are not acceptable.
ONE BID PER BIDDER:
5.1
6.
A bidder who submits more than one bid will cause all the bid(s) which the bidder has
submitted; to be disqualified.
COST OF BIDDING:
6.1
The bidder shall bear all costs associated with the preparation and submission of the bid,
and GAIL will in no case, be responsible or liable for these costs, regardless of the
conduct or outcome of the bidding process.
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7.
SITE VISIT:
7.1
7.2
7.3
The bidder is advised to visit and examine the Site and its surroundings and obtain for
itself on its own responsibility all information that may be necessary for preparing the bid
and entering into a contract. The costs of visiting the Site shall be at the bidders own
expense.
The bidder and any of its personnel or agents will be granted permission by the Employer
to enter upon its premises and lands for the purpose of such visit, but only upon the
express condition that the bidder, its personnel, and agents will release and indemnify the
Employer and its personnel and agents from and against all liability in respect thereof,
and will be responsible for death or personal injury, loss of or damage to property, and
any other loss, damage, costs, and expenses incurred as a result of the inspection.
The Employer may conduct a Site visit concurrently with the pre-bid meeting.
B. BIDDING DOCUMENTS:
8.
CONTENT OF BIDDING DOCUMENT:

8.1
The Bidding Documents/Tender Documents are those stated below and should be read in
conjunction with any addenda issued in accordance with ITB Clause 9 & 10.
SECTION I
SECTION II
SECTION III
SECTION IV
SECTION V
:
:
:
:
:
SECTION VI :
SECTION VII :
INVITATION FOR BIDS (IFB)

FORMS AND FORMATS
SPECIAL CONDITIONS OF CONTRACT (SCC) & SCOPE
OF SUPPLY (SOS)
GENERAL CONDITIONS OF CONTRACT (GCC)-GOODS
PRICE SCHEDULE / SCHEDULE OF RATES TO BE
SUBMITTED ONLINE ONLY AT E-TENDER PORTAL
8.2
9.
The bidder is expected to examine all instructions, forms, terms and specifications in the
bidding documents. The Invitation for Bids (IFB) together with all its attachments
thereto, shall be considered to be read, understood and accepted by the bidders. Failure
to furnish all information required by the bidding documents or submission of a bid not
substantially responsive to the bidding documents in every respect will be at bidders
risk and may result in the rejection of his bid.
CLARIFICATION OF BIDDING DOCUMENTS:
9.1
A prospective bidder requiring any clarification of the Bidding Documents may notify
GAIL in writing or by fax or e-mail at GAILs mailing address indicated in the
Invitation for Bids. GAIL will respond in writing to any request for clarification of the
Bidding documents which it receives not later than 03 days prior to the date of
scheduled Pre-Bid Meeting. Written copies of GAILs response (including an
explanation of the query but without identifying the source of the query) will be
uploaded on e-tendering website.
Any Clarification or information required by the bidder should reach Employer within
07 days prior to the bid due date, thereafter no cognizance shall be given to such queries.
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10. AMENDMENT OF BIDDING DOCUMENTS:

10.1
At any time prior to the bid due date, GAIL may, for any reason, whether at its own
initiative or in response to a clarification requested by a prospective bidder, modify the
bidding documents.
10.2
Any addendum thus issued shall be part of the Bidding Documents. The addendum will
and
be
hosted
on
the
GAIL
websites
http://www.gailtenders.in
https://etender.gail.co.in and CPP Portal (http://eprocure.gov.in). All the prospective
bidders who have attended the pre-bid meeting or who have raised queries (in writing)
against bidding document shall be informed by e-mail/Fax about the addendum for their
reference. Bidders have to take into consideration of all the addendum(s) / corrigendum
(s) / clarifications issued/ web hosted, before submitting the bid.
10.3
In order to afford prospective bidders, reasonable time in which to take the amendment
into account in preparing their bids, GAIL may, at its discretion, extend the bid due date.
C. PREPARATION OF BIDS:
11. LANGUAGE OF BID:
11.1
The bid prepared by the bidder and all correspondence and documents relating to the bid
exchanged by bidder and GAIL shall be written in English language.
12. DOCUMENTS COMPRISING THE BID:

12.1
Bid must be submitted online thru' GAIL's "e-Tendering" system at

https://etender.gail.co.in Bidder shall submit both "Un-Priced Bid" and "Price Bid"
through GAIL's "e-Tendering" portal only. Please read Rejection criteria and all other
document/corrigendum of tender before submitting bid.
Detailed step-by-step instructions to upload bid is explained in the Ready Reckoner
which can be downloaded from GAILs e-portal. Also, bidder can refer FAQs available
on this portal.
12.2
The "Un-Priced Bid" and "Price Bid" shall contain the documents in the manner
specified below:
12.3
PART-I: UN-PRICED (TECHNO-COMMERCIAL BID):

(The following documents along-with any other document(s) /confirmation(s) as
required based on terms and conditions of tender document must be uploaded under
link TECHNICAL DOCUMENT and not at Step 3/ Notes and Attachment/Price
Bid Section)
The "Un-Priced Bid" must be complete with the following:
(i) 'Covering Letter' on Bidder's 'Letter head'
(ii) Copy of Original EMD / Bid Security.
(iii) Documents against BEC (Refer Section -II)
(iv) Format from CA for financial capability (Format F-V)
(v) Copy of Power of attorney (as per clause no.- 2.1, Annexure-II, GITB)
(vi) Format of AGREED TERMS & CONDITIONS & CHECKLIST duly filled-in
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(Form F-10 & F-10A)

(vii) Copy of Integrity Pact F-11 duly signed by competent person on plain paper.
(viii) All other applicable Forms/formats duly filled-up in all respects (viz. F-2, F-3 (A),
F-4, F-5 (A&B), F-6, F-10 & F-10 (A) of Section - III of Tender Document)
(ix) Copy of Price Schedule format without the prices/rates but mentioned
QUOTED/NOT QUOTED in all relevant boxes towards proof of submission of prices
strictly as per price schedule in Price Bid (Part-II) of Bid.
(x) All technical and commercial details other than the rate/price.
(xi) Any other information/details required as per bidding document including
addendum /corrigendum to this bidding document, if issued.
12.4
For easy download and access of document(s) submitted in the bid, bidder are advised to
upload document(s) in relevant Folders namely Index, Tender Documents, BEC,
Unpriced -Commercial, EMD, POA, Formats, Other etc. only.
All the documents should be 'digitally signed' through a valid "Class-3 / 3b Digital
Certificate" (Please refer clause no. 3.6 of ITB, Annexure I, Section II).
12.5
PART-II: PRICE BID [SCHEDULE OF RATE]

(Only Priced Bid in form of PDF/MS Excel duly filled rates exactly in Format
Provided in this tender must be uploaded under link Step 3 : Notes and Attachment
and not at link TECHNICAL DOCUMENT)
12.6
Priced Bid shall contain only rates/prices filled-in strictly in the Price
Schedule/Schedule of Rates format of the tender document (MS Excel OR PDF) and
shall be uploaded as an SRM attachment.
12.7
No stipulation, deviation, terms & conditions, presumption, basis or any documents etc.
shall be stipulated / submitted in Priced bid. GAIL shall not take cognizance of any such
statement / document(s) /information and may at their discretion reject such price bids.
12.8
Bidders are advised NOT to mention Rebate/Discount separately, either in the Price
Schedule format or anywhere else in the offer. In case bidder(s) intend to offer any
Rebate /Discount, they should include the same in the item rate(s) itself under the Price
Schedule and indicate the discounted unit rate(s) only.
If any bidder offers suo-moto discount after opening of un-priced bids but before
opening of price bids, such reduction / discounts shall not be considered for evaluation.
However, if the bidder happens to be the lowest evaluated bidder without considering
such discount then the benefit of discount will be availed at the time of award of work.
In the event as a result of techno-commercial discussions or pursuant to seeking
clarifications / confirmations from bidders, while evaluating the un-priced part of the
bid, any of the bidders submits a sealed envelope stating that it contains revised prices;
such bidder(s) will be requested to withdraw the revised prices failing which the bid will
not be considered for further evaluation.
13. BID PRICES:

13.1 Prices must be filled in format for Schedule of Rates available as attachment in Note
and Attachment TAB of e-tender portal. If quoted in separate typed sheets and any
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variation in item description, unit or quantity is noticed; the bid is liable to be rejected.
13.2 Once quoted, the bidder shall not make any subsequent price changes, whether resulting
or arising out of any technical/commercial clarifications sought regarding the bid, even if
any deviation or exclusion may be specifically stated in the bid. Such price changes shall
render the bid liable for rejection.
14. BID CURRENCIES: Bidders shall submit bid in Indian Rupees only.
15. BID VALIDITY:
15.1
Bids shall be kept valid for three (03) months from the final bid due date. A bid valid
for a shorter period may be rejected by GAIL as non-responsive.
15.2
In exceptional circumstances, prior to expiry of the original bid validity period, the
Employer may request that the bidders extend the period of validity for a specified
additional period. The request and the responses thereto shall be made in writing or by
fax / e-mail. A bidder may refuse the request without forfeiture of his bid security. A
bidder agreeing to the request will not be permitted to modify his bid, but will be
required to extend the validity of its bid security for the period of the extension and in
accordance with Clause 16 in all respects.
16. BID SECURITY:
16.1
The bidder shall furnish, as part of his bid, bid security in the amount specified in the
Invitation for Bids (IFB).
16.2
The bid security is required to protect GAIL against the risk of bidders conduct which
would warrant the securitys forfeiture, pursuant to Clause-16.7
16.3
The bid security shall be in the form of a Bank Draft/ Bankers Cheque/ Bank
Guarantee. GAIL shall not be liable to pay any bank charges, commission or interest on
the amount of Bid Security.
In case Bid Security is in the form of a Bank Guarantee, the same shall be from any
Indian scheduled bank or a branch of an International bank situated in India and
registered with Reserve bank of India as scheduled foreign bank. However, in case of
Bank Guarantee from banks other than the Nationalised Indian banks, the bank must be
commercial bank having net worth in excess of Rs 100 crores and a declaration to this
effect should be made by such commercial bank either in the Bank Guarantee itself or
separately on its letterhead. Bid Security shall be valid for 2 months beyond the validity
of the Bid.
16.4
Any bid not secured in accordance with Clause-16.1 and 16.3 may be rejected by GAIL
as non-responsive.
16.5
Unsuccessful bidders bid security will be discharged/returned as promptly as possible,

but not later than 30 days after the expiration of the period of bid validity prescribed by
GAIL, pursuant to ITB Clause-15.
16.6
The successful bidders bid security will be discharged upon the bidders accepting the
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award & signing the Agreement, pursuant and furnishing the Contract Performance
Security pursuant.
16.7
The bid security may be forfeited:

a)
b)
If a bidder withdraws his bid during the period of bid validity.

in the case of a successful bidder, if the bidder:
i)
ii)
iii)
iv)
16.8
16.9
fails to accept the Notification of Award/Fax of Acceptance (FOA) or

fails to furnish Contract Performance Security in accordance with
Clause-35.
Fails to accept arithmetical corrections.
Provides false information and/or forged document(s) in their bid.
The Bid security shall be submitted in the form of crossed Bank Demand Draft drawn on
any Nationalized/Scheduled bank in favour of GAIL (India) Limited, payable at State
Bank of India, Pata (Branch Code 1937), Auraiya (U.P.). In case Bid Security is in the
form of Bank Guarantee, the same must indicate the Tender Document reference no. and
the name of work/job for which the bidder is quoting. This is essential to have proper
co-relation at a later date. The Bid Security shall be in the form provided at F-4 (Bank
Guarantee).
EXEMPTIONS:
(i) Firm registered with NSIC are exempted from furnishing Bid Security, provided
the firms are registered for the items, they intend to quote and subject to their
enclosing with their bid a copy of latest and current registration certificate. Further,
Public Sector Undertakings are also exempted from furnishing Bid Security.
(ii) In case, bidder is a Micro or Small Enterprise under the Micro, Small and
Medium Enterprises Development Act, 2006, is also exempted from
submission of EMD/Bid Security provided the firms are registered for the
items, they intend to quote and subject to their enclosing with their bid & they
have to submit the sufficient documentary evidence as per clause no. 30 of
ITB.
17. PRE-BID MEETING:
17.1
The bidder(s) or his designated representatives are invited to attend a pre-bid meeting at
time & venue mentioned in IFB.
17.2
The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.
17.3
Text of the questions raised and the responses given, together with any responses
prepared after the meeting, will be transmitted without delay (without identifying the
sources of the question) to all purchasers of the bidding documents. Any modification of
the bidding documents listed in ITB Sub-Clause 8.1 that may become necessary as a
result of the pre-bid meeting shall be made by the Employer exclusively through the
issue of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid
meeting.
17.4
Non-attendance of the pre-bid meeting will not be a cause for disqualification of a

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bidder.
18. FORMAT AND SIGNING OF BID:
18.1
The bid document should be neatly filled and digitally-signed by the person holding the
power of attorney to sign the bid on behalf of the bidder. The name and post held by the
person digitally-signing the bid must be typed or printed below the signature
18.2
The bid shall contain no alterations, omissions, or additions, unless such corrections are
initialed by the person signing the bid.
19. ZERO DEVIATION:

19.1
Bidders to note that this is a zero deviation tender. GAIL will appreciate submission of
offer based on the terms and conditions in the enclosed General Conditions of Contract
(GCC), Special Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope of
Supply, technical specifications etc. to avoid wastage of time and money in seeking
clarifications on technical/ commercial aspects of the offer. Bidder may note that no
technical and commercial clarifications will be sought for after the receipt of the bids. Bids
with any deviation to the bid conditions shall be liable for rejection.
19.2
Notwithstanding to the above, bid with deviation(s) / modifications(s) to the following

bid conditions shall be summarily rejected without any post bid reference to the bidders:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
(xvi)
(xvii)
Not meeting BEC of Tender.

Non-submission of EMD.
Bids not submitted thru e-tendering portal.
Period of Validity of bid.
Firm & Fixed Price.
Guarantee of material/work.
Technical Specifications.
Schedule of Rates/Price Bid.
Delivery Period/Completion Schedule.
Price Reduction Schedule.
Contract Performance Bank Guarantee.
Arbitration/Resolution of Dispute.
Force Majeure.
Applicable Laws.
Special Conditions of Contract & Scope of Supply.
Integrity Pact.
Any other condition specifically mentioned in the tender document elsewhere that noncompliance of the clause lead to rejection of the bid.
19.3 In case Bidder stipulate deviations, Purchaser has the right to reject such bid at its
absolute discretion without giving any opportunity for such Bidders to make good such
deficiency.
19.4
PURCHASER reserves the right within 6 months of order to place repeat order Upto
50% of the total quantity of GOODS specified in the SOR, without any change in unit price
or other terms and conditions. Variation beyond this limit will be subject to mutual
agreement between the PURCHASER and the Seller.
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20. E-PAYMENT:
20.1
GAIL (India) Limited has initiated payments to suppliers and contractors electronically
and to facilitate the payments electronically through RTGS & NEFT, the bidder should
have an account with any Bank so that the payment through e-banking be made to the
bidder, in case work is awarded to him. Further, the bidder should give the details of his
bank account in any bank to facilitate payment through e-banking in case of award of
work.
D. SUBMISSION OF BIDS:
21. MARKING OF BIDS: Please refer IFB.
22. DEADLINE FOR SUBMISSION OF BIDS:
22.1
The Bid complete in all respect must be submitted on GAIL e-portal within due date and
time, as after the cut-off time system will not allow to submit the bid.
22.2
GAIL may, in exceptional circumstances and at its discretion, on giving reasonable

notice by fax or any written communication to all prospective bidders who have been
informed through e-mail for participation, extend the deadline for submission of bids, in
which case all rights and obligations of GAIL and the bidders, previously subject to the
original deadline will thereafter be subject to the deadline as extended. Further,
intimation for extension of bid due date shall be hosted on e-tender site.
23. LATE BIDS:
23.1
System does not allow for submission / receipt of bids beyond the deadline for bid
submission.
24. MODIFICATION AND WITHDRAWAL OF BIDS:
24.1
The bidder may modify his bid after the bid submission but before the deadline for bid
submission.
24.2
After error-free successful submission of bid, system will generate/pop a message of

status of successful submission of bid. If bidder is changing/editing his bid and not able
to re-submit the same, previous version of saved bid will be treated as final. No bid shall
be modified after the deadline for submission of bids.
24.3
No bid shall be allowed to be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid validity specified by the
bidder on the Bid Form. Withdrawal of a bid during this interval shall result in the
bidders forfeiture of his bid security pursuant to Sub-Clause 16.7.
24.4
DEBARRING AN ERRANT BIDDER(S) FROM TENDERING PROCESS:

In case after price bid opening the lowest evaluated bidder (L1) is not awarded the job for
any mistake committed by him in bidding or withdrawal of bid or modification of bid or
varying any term in regard thereof leading to re-tendering, GAIL shall forfeit EMD paid
by the bidder and such bidders shall be debarred from participation in re-tendering of the
same job(s)/item(s).
Further, such bidder will be put on holiday for a period of six months after following the
due procedure.
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E. BID OPENING AND EVALUATION:

25. BID OPENING:
25.1
Un-priced Techno-Commercial Bid Opening :
25.1.1 GAIL will open un-priced part of bids including withdrawals and modifications made
pursuant to Clause 24 of ITB in the presence of bidders designated representatives, at
date and time as stipulated in IFB at venue specified. The bidders representatives who
are present shall sign bid-opening statement evidencing their attendance.
25.2
Priced Bid Opening:
25.2.1 GAIL will open the price bids of those bidders who meet the qualification requirement
and whose bid is determined to be technically and commercially responsive. Bidders
selected for opening of their price bids shall be informed about the date of price bid
opening. Bidders may depute their authorized representative to attend the opening. The
bidders representatives, who are present, shall sign a register evidencing their
attendance.
Representative of bidder shall be required to make Visitor Pass before entering to
GAILs premise, for which valid Photo ID is essentially required.
26. PROCESS TO BE CONFIDENTIAL:
26.1
Information relating to the examination, clarification, evaluation, and comparison of

bids, and recommendations for the award of a contract, shall not be disclosed to bidders
or any other persons officially not concerned with such process. Any effort by a bidder
to influence the Employers processing of bids or award decisions may result in the
rejection of the bidders bid and GAIL may initiate action against such bidders as
deemed fit including putting them on Holiday List.
27. CONTACTING THE EMPLOYER:
27.1
From the time of bid opening to the time of Contract award, if any bidder wishes to
contact the Employer on any matter related to the bid, it should do so in writing.
27.2
Any effort by the bidder to influence the Employer in the Employers bid evaluation,
bid comparison, or Contract award decisions may result in the rejection of the bidders
bid.
28. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS:
28.1
Prior to the detailed evaluation of bids, the Employer will determine whether each bid
a.
b.
c.
d.
e.
meets the Bid Evaluation Criteria;

has been properly signed;
is accompanied by the required securities;
is substantially responsive to the requirements of the bidding documents; and
provides any clarification and/or substantiation that the Employer may require to
determine responsiveness Pursuant to Sub-Clause 28.2.
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28.2
A substantially responsive bid is one which conforms to all the terms, conditions and
specifications of the bidding documents without material deviations or reservations. A
material deviation or reservation is one
(a)
that affects in any substantial way the scope, quality, or performance of the
service;
(b)
that limits in any substantial way, inconsistent with the bidding documents, the
Employers rights or the bidders obligations under the contract; or
(c)
Whose rectification would affect unfairly the competitive position of other

bidders presenting substantially responsive bids.
28.3
If a bid is not substantially responsive, it will be rejected by the Employer and may not
subsequently be made responsive by correction or withdrawal of the nonconforming
deviation or reservation.
28.4
Bidders, if so desire(s), may seek in writing the reasons for rejection of their bid, to
which GAIL shall respond quickly.
29. CORRECTION OF ERRORS:

29.1
Bids determined to be substantially responsive will be checked by the Purchaser for

any arithmetic errors. Errors will be corrected by the Purchaser as follows :
(a)
In case of discrepancy between unit price and the total price, the unit price shall
prevail.
(b)
In case it is observed that any bidder has not quoted for any item in the Schedule of
Rates (such unquoted item not being in large numbers and does not fall under
REJECTION CRITERIA of tender), the quoted price for the purpose of evaluation
shall be considered as the maximum rate quoted by the remaining bidder for such
items. If after evaluation, such bidder is found to be the lowest evaluated bidder, the
rates for the missing item shall be considered as included in quoted bid price. If the
estimated price impact of the unquoted items is more than 10% of the bidders quoted
price, the above provision shall not be applicable and such bid shall be rejected.
(c)
The amount stated in the bid will be adjusted by the Employer in accordance with the
above procedure for the correction of errors and, with the concurrence of the bidder,
shall be considered as binding upon the bidder. If the bidder does not accept the
corrected amount of bid, its bid will be rejected, and the bid security shall be
forfeited.
29.2
Bidders are advised to submit the prices in the price bid only. The prices submitted in
the priced bid shall only be considered for evaluation.
In case of any difference in the prices submitted in the un priced bid and the price bid, the
prices submitted in the price bid shall be considered for evaluation and deciding inter-seranking of the bidders.
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29.3
However, if the bidder happens to be L1 bidder as per the above evaluation and their
prices submitted in the unpriced bid are found to be lower than that of priced bid, the lower
prices shall be considered for award. The same shall be final and binding on the bidder
30. EVALUATION AND COMPARISON OF BIDS:

30.1 THE EVALUATION AND COMPARISON OF BIDS WILL BE DONE AS PER
THE PROVISIONS MENTIONED BELOW:
30.1.1 The lowest evaluated bid on FOT site (ON ITEMWISE BASIS) basis shall be
considered for evaluation & award. The evaluated price shall be calculated as under:
Ex-works price quoted by the bidder

(+)Packing & Forwarding (if any) as quoted
(+)Excise Duty (if any)
(+)Sales tax with (against form C/3B) or without concessional Form / VAT
(+)Transportation & Octroi charges up to site as quoted
(-) Amount of ED mentioned in C above or amount of CENVAT benefit to be passed to
GAIL, whichever is lower
(-) Amount of VAT mentioned at D above or amount of Input Tax Credit (ITC) benefit to
be passed on to GAIL in lieu of VAT whichever is lower.
30.1.2 The rate of ED & Cess, CST/VAT considered for evaluation shall be prevailing rate as
on final date of Unpriced Bid opening. Bidders are required to provide CENVAT
invoice to enable GAIL to avail CENVAT benefit failing which the amount will be
deducted from the basic rate of invoice.
30.1.3 Bidder to provide proper TAX INVOICE as per UP TAX ACT to enable GAIL to avail
ITC benefit.
30.1.4 The evaluated price of all the bidders as above shall be compared together to arrive at
the lowest offer as per F.O.T. site basis inclusive of all duties and taxes and freight up to
Pata site + Commercial/Technical loading, (if any).
30.1.5 Bidder must furnish all break-up of quoted rates in price schedule format, if any
data/detail is left blank, the same shall be considered included in the quoted price. If
charges for Freight is mentioned by Indian Bidder as extra at actual/To pay basis
etc., such bids shall not be considered for further evaluation, as price comparison of
such bid is not possible.
30.1.6 Transit Insurance shall be in GAILs Scope.
30.1.7 Bidder is to note that the rate of ED indicated in the SOR will be considered for
evaluation and if upon such loading the bidder is L-1, bidder will be bound to execute
the order with the above rate of ED. Any increase is ED due to increase in turnover will
not be admissible. However, statutory changes in Excise Duty rates & Sales Tax on the
finished goods by the Government of India (within the scheduled delivery period) will
be paid as applicable at the time of dispatch.
30.1.8 Seller will be required to pass CENVAT and ITC benefit to GAIL equivalent to the
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minimum amount/rate as mentioned by them in the priced bid (except when there is any
statutory reduction in rate of taxes and duties during the contractual delivery period),
failing which GAIL shall deduct the difference (i.e. Minimum amount/rate mentioned in
price bid Actual amount/rate passed on to GAIL) from the suppliers invoice.
30.1.9 Only statutory variations, if any, in the present rate of ED & CST/VAT, up to
contractual delivery period (except due to increase in turnover) shall be to Owner's
account subject to documentary evidence to be furnished by the vendor. However, any
increase in the rate of these taxes and duties beyond the contractual completion period
shall be to bidder's account and any decrease shall be passed on to GAIL.
30.1.10
Arithmetic Corrections:
The bids will be checked for any arithmetical errors as follows:
For domestic bidders: When the actual net sum of the individual unit rates i.e. Ex-works
rate + P&F + Excise duty + CST/VAT + Inland freight rate Minimum amount of
CENVAT credit ( in lieu of ED)- Minimum amount of ITC credit (in lieu of VAT) do
not match with the corresponding total unit rate (Column 12 of Price Schedule, Section
VII of tender), then the bid shall be evaluated based on the actual net sum of unit rates
[i.e. column nos. (5+6+7+8+9) Column nos.(10+11)]
If the bidder does not accept the correction of errors, its bid will be rejected and the bid
security will be forfeited.
If any unconditional rebate has been offered in the quoted rates, the same shall be
considered in arriving at the net tendered amount. No cognizance shall be taken for any
conditional discount for the purpose of evaluation of the bids.
After the total quoted amount for each tender has been worked out, the financial
implications in respect of the retained technical and commercial deviation will be added
for evaluation purpose as per terms and conditions declared upfront in the tender
documents.
If any bidder offers suo-moto discount after opening of un-priced bids but before opening
of price bids, such reduction / discounts shall not be considered for evaluation. However,
if the bidder happens to be the lowest evaluated bidder without considering such discount
then the benefit of discount will be availed at the time of award of work. In the event as a
result of techno-commercial discussions or pursuant to seeking clarifications /
confirmations from bidders, while evaluating the un-priced part of the bid, any of the
bidders submits a sealed envelope stating that it contains revised prices; such
bidder(s) will be requested to withdraw the revised prices failing which the bid will not
be considered for further evaluation.
Bidders are advised to ensure timely submission of correct invoice(s) with all required
supporting Document (s) within a period specified in Contracts/ LOA to enable GAIL to
avail CENVAT credit. If CENVAT credit with respect to excise duty or service tax is not
available to GAIL for any reason which is not attributable to GAIL, then GAIL shall not
be obligated or liable to pay or reimburse excise duty or service tax charged in the
invoice(s) and shall be entitled to deduct/setoff /recover such service tax or excise duty
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together with all penalties and interest if any, against any amounts paid or payable by
GAIL to bidder.
30.2
PURCHASE PREFERENCE TO MSEs:

Following provision has been incorporated in tender for MSEs, in line with notification
of Government of India, vide Gazette of India No. 503 dated 26.03.2012 proclaiming
the Public Procurement Policy on procurement of goods and services from Micro and
Small Enterprises (MSEs) provided the firms are registered for the items, they intend to
quote and subject to their enclosing with their bid.
30.2.1 Issue of Tender Documents (in case of Open Tenders) to MSEs free of cost.
30.2.2 Exemption to MSEs from payment of EMD/Bid Security.
30.2.3 As tendered item is non-splitable or non-dividable, MSE quoting price within price
band L1 (other than MSE) + 15%, may be awarded for full/complete value of
supplies/contract subject to matching of L1 price.
30.2.4 Clause Deleted
30.2.5 The MSEs owned by SC/ST entrepreneurs shall mean:
In case of Proprietary MSE, Proprietor(s) shall be SC/ST.
In case of Partnership MSE, the SC/ST partners shall be holding at least 51% share
in the unit.
In case of Private Limited Companies, at least 51% share is held by SC/ST. If the
MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish appropriate
documentary evidence in this regard.
In case bidder is a Micro or Small Enterprise under the Micro, Small and Medium
Enterprises Development Act, 2006, the bidder shall submit the following:
30.2.6 Documentary evidence that the bidder is a Micro or Small Enterprises registered with
District Industries Centers or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom or any other body specified by Ministry of
Micro, Small and Medium Enterprises.
(ii) If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish appropriate
documentary evidence in this regard.
THE ABOVE DOCUMENTS SUBMITTED BY THE BIDDER SHALL BE DULY
CERTIFIED BY THE CHARTERED ACCOUNTANT (NOT BEING AN
EMPLOYEE OR A DIRECTOR OR NOT HAVING ANY INTEREST IN THE
BIDDERS COMPANY/FIRM) AND NOTARY PUBLIC WITH LEGIBLE STAMP.
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If the bidder does not provide the above confirmation or appropriate document or any
evidence, then it will be presumed that they do not qualify for any preference
admissible in the Public Procurement Policy (PPP), 2012.
30.2.7 If against an order placed by GAIL, successful bidder(s) (other than Micro/Small
Enterprise) is procuring material/services from their sub-vendor who is a Micro or
Small Enterprise registered with District Industries Centers or Khadi and Village
Industries Commission or Khadi and Village Industries Board or Coir
Board
or
National Small Industries Corporation or Directorate of Handicrafts and Handloom or
any other body specified by Ministry of Micro, Small and Medium Enterprises with
prior consent in writing
of the purchasing authority/Engineer-in-charge, the details
like Name, Registration No., Address, Contact No. details of material & value of
procurement made, etc. of such Enterprises shall be furnished by the successful bidder
at the time of submission of invoice/Bill.
F. AWARD OF CONTRACT:
31.
AWARD:
31.1
32.
Subject to Clause 28, GAIL will award the contract to the successful bidder whose
bid has been determined to be substantially responsive and has been determined as
the lowest as per evaluation methodology described at clause 30, is determined to be
qualified to satisfactorily perform the contract.
EMPLOYERS RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL
BIDS:
32.1
33.
GAIL reserves the right to accept or reject any bid, and to annul the bidding process
and reject all bids, at any time prior to award of contract, without thereby incurring
any liability to the affected bidder or bidders or any obligations to inform the
affected bidder or bidders of the ground for GAILS ACTION.
NOTIFICATION OF AWARD:
33.1
Prior to the expiration of period of bid validity GAIL will notify the successful
bidder in writing by fax, cable or telex to be confirmed in writing, that his bid has
been accepted. The notification of award / Fax of Acceptance will constitute the
formation of the Contract.
33.2
34.
Upon the successful bidders furnishing of contract performance security, pursuant

to Clause 35 of ITB, GAIL will promptly notify each unsuccessful bidder and will
discharge his bid security, pursuant to Clause 16 of ITB.
ROAD PERMIT:
GAIL, Pata will issue E-waybill (Form-38) under UP VAT Rules 2008 for transportation of
ordered goods to Pata from outside UP on Suppliers request. This E-waybill shall be issued
to the following suppliers:
i) Supplier is outside UP
ii) Supplier is within UP but quoted the rate on E- 1sale.
iii) Supplier is within UP but their factory is outside UP.
As E-waybill is valid is for One month from the date of issuance hence supplier should send
the request for requirement of E-waybill once ordered material is ready to dispatch (After
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Invoicing and booking of consignment along-with complete sets of required documents as per
PO Terms and conditions).
To Generate e-waybill, Kindly provide details in below format :
PO No. : ____________________________________________________________
1
Nos. of Road permit Required
Tin No. of Seller
Name of Commodity
Weight of the consignment
10
11
12
13
Unit of Measurement
Value of Consignment Rs. ____(in
Figures)
Value of Consignment Rs. ____(in
words)
Bill No./Cash Memo
No./Invoice No./Challan no./
Bill Of Entry No.
Bill Date/Cash Memo Date/Invoice
date/Challan Date/Bill of Entry Date
Seller's Name
Seller's Address
Seller's Permanent Mob. No. (Only)
Vehicle No.
14
Nos. of Boxes/Packing Bags etc.
15
Origin State of Seller
16
Origin Dist. Of Seller
17
Carrier Name
6
7
8
9
Supplier should ensure the following before despatching the ordered material at GAIL, Pata
To ensure that E-Waybill shall be valid till delivering of material at GAIL, Pata. IN ANY
CASE, NEW E-WAYBILL SHALL NOT BE ISUUED.
To ensure that all the relevant data in E-waybill (Form 38) is filled up completely.
Sale Tax authority in UP may seize the goods against non-compliance of above information
and they will impose the heavy penalty based on goods value for which GAIL, Pata shall not
be responsible and you will have to clear the goods directly from Sale Tax Authority after
completing all formalities as per Sale Tax Rules. Moreover, material under seizure with Sale
Tax Authority shall be at Sellers risk and cost.
35.
CONTRACT PERFORMANCE SECURITY:

35.1
The SELLER shall furnish to the PURCHASER, within 30 (thirty) days from the
date of notification of award, a security in the sum of 10% of the order value
(exclusive of all taxes and duties and freight but including P& F charges) of the
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tender, in the form of a Bank draft/Bankers Cheque or Bank Guarantee or

irrevocable Letter of credit (as per proforma enclosed) as Contract Performance
Security with the EMPLOYER which will be refunded after the expiry of DEFECT
LIABILITY PERIOD.
THE CONTRACT PERFORMANCE SECURITY SHALL BE VALID FOR
THE DELIVERY SCHEDULE+ 90 DAYS BEYOND THE CONTRACT
PERIOD / DURATION AND APPLICABLE WARRANTY / GUARANTEE(IF
ANY).
35.2
The contract performance security shall be for above mentioned amount excluding
taxes and duties towards faithful performance of the contractual obligations and
performance of equipment. This Bank Guarantee/DD shall be from any Indian
scheduled bank or a branch of an International bank situated in India and registered
with Reserve bank of India as scheduled foreign bank. However, in case of bank
guarantees from banks other than the Nationalized Indian banks, the bank must be a
commercial bank having net worth in excess of Rs 100 crores and a declaration to
this effect should be made by such commercial bank either in the Bank Guarantee
itself or separately on its letterhead. This bank guarantee shall be valid for a period
as stated in Article-12 of General Conditions of Contract.
35.3
36.
Failure of the successful bidder to comply with the requirements of this article shall
constitute sufficient grounds for the annulment of the award and forfeiture of the bid
security.
CORRUPT/FRAUDULENT/COLLUSIVE/COERCIVE PRACTICES:
A
DEFINITIONS:
A.1
Corrupt Practice means the offering, giving, receiving or soliciting, directly or

indirectly, anything of value to improperly influence the actions in selection process
or in contract execution.
Corrupt Practice also includes any omission for misrepresentation that may mislead
or attempt to mislead so that financial or other benefit may be obtained or an
obligation avoided.
A2
Fraudulent Practice means and include any act or omission committed by a agency
or with his connivance or by his agent by misrepresenting/ submitting false documents
and/ or false information or concealment of facts or to deceive in order to influence a
selection process or during execution of contract/ order.
A3
Collusive Practice amongst bidders (prior to or after bid submission) means a

scheme or arrangement designed to establish bid prices at artificial non-competitive
levels and to deprive the Employer of the benefits of free and open competition.
A.4
Coercive practice means impairing or harming or threatening to impair or harm

directly or indirectly, any agency or its property to influence the improperly actions of
an agency, obstruction of any investigation or auditing of a procurement process.
A.5
Vendor/Supplier/Contractor/Consultant/Bidder is herein after referred as Agency
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A.6
Appellate Authority shall mean Committee of Directors consisting of Director

(Finance) and Director (BD) for works centers under Director (Projects). For all other
cases committee of Directors shall consist of Director (Finance) & Director (Projects).
A.7 Competent Authority shall mean the authority, who is competent to take final decision
for Suspension of business dealing with an Agency/ ies and Banning of business
dealings with Agency/ ies and shall be the Director concerned.
A.8
Allied Agency shall mean all the concerns within the sphere of effective influence
of banned/ suspended agencies. In determining this, the following factors may be
taken into consideration:
(a)
(b)
(c )
Whether the management is common;

Majority interest in the management is held by the partners or directors of
banned/ suspended firm.
substantial or majority shares are owned by banned/ suspended agency and by
virtue of this it has a controlling voice.
A.9
Investigating Agency shall mean any department or unit of GAIL investigating into
the conduct of Agency/ party and shall include the Vigilance Department of the GAIL,
Central Bureau of Investigation, State Police or any other agency set up by the Central
or state government having power to investigate.
ACTIONS
AGAINST
BIDDER(S)
INDULGING
/FRAUDULENT/ COLLUSIVE/ COERCIVE PRACTICE
B.1
IRREGULARITIES NOTICED DURING THE EVALUATION OF THE BIDS :
IN
CORRUPT
If it is observed during bidding process/ bids evaluation stage that a bidder has
indulged in corrupt/fraudulent /collusive/coercive practice, the bid of such Bidder (s)
shall be rejected and its Earnest Money Deposit (EMD) shall be forfeited.
Further, such agency shall be banned for future business with GAIL for a period
specified in para B 2.2 below from the date of issue of banning order.
B.2
IRREGULARITIES NOTICED AFTER AWARD OF CONTRACT

(i)
DURING EXECUTION OF CONTRACT:

If an agency, is found to have indulged in corrupt/fraudulent/
collusive/coercive practices, during execution of contract, the agency shall be
banned for future business with GAIL for a period specified in para B 2.2
below from the date of issue of banning order.
The concerned order (s)/ contract(s) where corrupt/fraudulent/collusive
practices is observed, shall be suspended with immediate effect by Engineerin-Charge (EIC)/ Employer whereby the supply/ work/ service and payment
etc. will be suspended. The action shall be initiated for putting the agency on
banning.
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After conclusion of process, the order (s)/ contract (s) where it is concluded
that such irregularities have been committed shall be terminated and Contract
cum Performance Bank Guarantee (CPBG) submitted by agency against such
order (s)/ contract (s) shall also be forfeited. The amount that may have
become due to the contractor on account of work already executed by him
shall be payable to the contractor and this amount shall be subject to
adjustment against any amounts due from the contractor under the terms of
the contract.
No risk and cost provision will be enforced in such cases.
(ii)
AFTER EXECUTION OF CONTRACT AND DURING DEFECT

LIABILITY PERIOD (DLP)/ WARRANTY/GUARANTEE PERIOD:
If an agency is found to have indulged in corrupt/fraudulent/
collusive/coercive practices, after execution of contract and during DLP/
Warranty/Guarantee Period, the agency shall be banned for future business
with GAIL for a period specified in para B 2.2 below from the date of issue of
banning order.
Further, the Contract cum Performance Bank Guarantee (CPBG) submitted by
agency against such order (s)/ contract (s) shall be forfeited.
(iii)
AFTER EXPIRY OF
DEFECT LIABILITY PERIOD (DLP)/
WARRANTY/GUARANTEE PERIOD
If an agency is found to have indulged in corrupt/fraudulent/
collusive/coercive practices, after expiry of Defect liability period (DLP)/
Warranty/Guarantee Period, the agency shall be banned for future business
with GAIL for a period specified in para B 2.2 below from the date of issue of
banning order.
B.2.2 PERIOD OF BANNING

Banning period shall be reckoned from the date of banning order and shall be 3 years.
In exceptional cases where the act of vendor/ contractor is a threat to the National
Security, the banning shall be for indefinite period.
C
EFFECT OF BANNING ON OTHER ONGOING CONTRACTS/ TENDERS
C.1
If an agency is put on Banning, such agency should not be considered in ongoing

tenders/future tenders.
C.2
However, if such an agency is already executing other order (s)/ contract (s) where no
corrupt/fraudulent/ collusive/coercive practice is found, the agency should be allowed
to continue till its completion without any further increase in scope except those
incidental to original scope mentioned in the contract.
C.3
If an agency is put on the Banning List during tendering and no irregularity is found in
the case under process:
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C.3.1 after issue of the enquiry /bid/tender but before opening of Technical bid, the bid
submitted by the agency shall be ignored.
C.3.2 after opening Technical bid but before opening the Price bid, the Price bid of the
agency shall not be opened and BG/EMD submitted by the agency shall be returned to
the agency.
C.3.3 after opening of price, BG/EMD made by the agency shall be returned; the offer of the
agency shall be ignored & will not be further evaluated. If the agency is put on
banning list for fraud/ mis-appropriation of facts committed in the same tender/other
tender where errant agency emerges as the lowest (L1), then such tender shall also be
cancelled and re-invited.
D.
PROCEDURE FOR SUSPENSION OF BIDDER
D.1
INITIATION OF SUSPENSION
Action for suspension business dealing with any agency/(ies) shall be initiated by
Corporate C&P Department when
D.2
(i)
Corporate Vigilance Department based on the fact of the case gathered during
investigation by them recommend for specific immediate action against the
agency.
(ii)
Corporate Vigilance Department based on the input from Investigating agency,

forward for specific immediate action against the agency.
(iii)
Non-performance of Vendor/Supplier/Contractor/Consultant
termination of Contract/ Order.
leading
to
SUSPENSION PROCEDURE:
D.2.1
The order of suspension would operate initially for a period not more than six
months and is to be communicated to the agency and also to Corporate Vigilance
Department. Period of suspension can be extended with the approval of the
Competent Authority by one month at a time with a ceiling of six months pending
a conclusive decision to put the agency on banning list.
D.2.2
The suspension order shall also be hosted on GAILs intranet and a copy will be
forwarded to all OICs/ HODs by Corporate C&P Department. During the period
of suspension, no new business dealing may be held with the agency.
D.2.3
Period of suspension shall be accounted for in the final order passed for banning
of business with the agency.
D.2.4
The decision regarding suspension of business dealings should also be

communicated to the agency.
D.2.5
If a prima-facie, case is made out that the agency is guilty on the grounds which
can result in banning of business dealings, proposal for issuance of suspension
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order and show cause notice shall be put up to the Competent Authority. The
suspension order and show cause notice must include that (i) the agency is put on
suspension list and (ii) why action should not be taken for banning the agency for
future business from GAIL.
The competent authority to approve the suspension will be same as that for
according approval for banning.
D.2.6
The process for putting the agency on suspension list shall be completed within 7
days from the date of receipt of such intimation from Corporate Vigilance
Department for cases mentioned at sl. no. (i) and (ii) of clause no. D.1 and within
30 days from the date of recommendation by site committee for cases mentioned
at sl. no. (iii) of clause no. D.1.
D3
EFFECT OF SUSPENSION OF BUSINESS:

Effect of suspension on other on-going/future tenders will be as under:
D.3.1
No enquiry/bid/tender shall be entertained from an agency as long as the name of

agency appears in the Suspension List.
D.3.2
If an agency is put on the Suspension List during tendering:
D.3.2.1 after issue of the enquiry /bid/tender but before opening of Technical bid, the bid
submitted by the agency shall be ignored.
D.3.2.2 after opening Technical bid but before opening the Price bid, the Price bid of the
agency shall not be opened and BG/EMD submitted by the agency shall be
returned to the agency.
D.3.2.3 after opening of price, BG/EMD made by the agency shall be returned; the offer of
the agency shall be ignored & will not be further evaluated. If the agency is put on
Suspension list for fraud/ mis-appropriation of facts conducted in the same
tender/other tender where errant agency emerges as the lowest (L1), then such
tender shall also be cancelled and re-invited.
D.3.3
The existing contract (s)/ order (s) under execution shall continue.
D.3.4
Tenders invited for procurement of goods, works and services shall have provision
that the bidder shall submit a undertaking to the effect that (i) neither the bidder
themselves nor their allied agency/(ies) are on banning list of GAIL or the
Ministry of Petroleum and Natural Gas and (ii) bidder is not banned by any
Government department/ Public Sector.
F.
APPEAL AGAINST THE DECISION OF THE COMPETENT AUTHORITY:
F.1
The agency may file an appeal against the order of the Competent Authority for
putting the agency on banning list. The appeal shall be filed to Appellate Authority.
Such an appeal shall be preferred within one month from the of receipt of banning
order.
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F.2
Appellate Authority would consider the appeal and pass appropriate order which shall
be communicated to the party as well as the Competent Authority.
F.3
Appeal process may be completed within 45 days of filing of appeal with the
Appellate Authority.
G.
37
Wherever there is contradiction with respect to terms of Integrity pact , GCC and
Procedure for action in case of Corrupt/Fraudulent/ Collusive/Coercive Practice, the
provisions of Procedure for action in case of Corrupt/Fraudulent/ Collusive/Coercive
Practice shall prevail.
INTEGRITY PACT: NOT APPLICABLE
38
PROCEDURE FOR EVALUATION OF PERFORMANCE OF VENDORS/

SUPPLIERS/ CONTRACTORS/ CONSULTANTS :
REFER ANNEXURE-III OF TENDER DOCUMENT.
39
PUBLIC PROCUREMENT POLICY FOR MICRO & SMALL ENTERPRISES:

If, against an order placed by GAIL, successful bidder(s) (other than Micro/Small
Enterprise) is procuring material /services from their sub-vendor who is a Micro or Small
Enterprise registered with District Industries Centre or Khadi and Village Industries
Commission or Khadi and Village Industries Board or Coir Board or National Small Scale
Industries Corporation or Directorate of Handicrafts and Handloom or any other body
specified by Ministry of Micro, Small and Medium Enterprises with prior consent in
writing of the purchasing authority /Engineer-in-charge, the details like Name, Registration
No, Address and Contact No., details of material & value of procurement made etc. of
such Enterprises shall be furnished by the successful bidder at the time of submission of
Invoice/Bill.
40
SETTLEMENT OF COMMERCIAL DISPUTES BETWEEN PUBLIC SECTOR

ENTERPRISE(S) INTER-SE AND PUBLIC SECTOR ENTERPRISE(S) AND
GOVERNMENT DEPARTMENT(S) THROUGH PERMANENT MACHINERY OF
ARBITRATION (PMA) IN THE DEPARTMENT OF PUBLIC ENTERPRISES:
In the event of any dispute or difference relating to the interpretation and application of the
provisions of the contracts, such dispute or difference shall be referred by either party for
Arbitration to the sole Arbitrator in the Department of Public Enterprises to be nominated
by the Secretary to the Government of India in-charge of the Department of Public
Enterprises. The Arbitration and Conciliation Act, 1996 shall not be applicable to arbitrator
under this clause. The award of the Arbitrator shall be binding upon the parties to the
dispute, provided, however, any party aggrieved by such award may make a further
reference for setting aside or revision of the award to the Law Secretary, Department of
Legal Affairs, Ministry of Law & Justice, Government of India. Upon such reference the
dispute shall be decided by the Law Secretary or the Special Secretary / Additional
Secretary, when so authorized by the Law Secretary, whose decision shall bind the Parties
finally and conclusively. The parties to the dispute will share equally the cost of arbitration
as intimated by the Arbitrator.
41
QUERIES REGARDING TECHNICAL EXPERIENCE CRITERIA:

THE BIDDERS ARE SUPPOSED TO PROVIDE DETAILS OF PAST EXPERIENCE
FOR SIMILAR WORK/ JOB/ SERVICE IN FORMAT (NO. AS APPLICABLE). IT MAY
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BE ENSURED THAT DETAILS OF PAST EXPERIENCE ARE PROPERLY

PROVIDED IN FORMAT F-3A. FURTHER, IT MAY BE NOTED THAT
CLARIFICATION/QUERIES/ RELATED TO TECHNICAL/ EXPERIENCE CRITERIA
OF BEC SHALL BE LIMITED TO THE WORKS/JOBS/SERVICES MENTIONED IN
FORMAT ONLY.
42
43
FRAUD PREVENTION POLICY:

Bidders accepts and certifies that they would adhere to the Fraud Prevention Policy of
GAIL and shall not indulge themselves or allow others (working in GAIL) to indulge in
fraudulent
activities
and
that
they
would
immediately
apprise
the
Owner/GAIL/Organization(s) of the fraud/ suspected fraud as soon as it comes to their
notice. The Fraud Prevention Policy document is available on GAILs website
(www.gailonline.com).
DECLARATION REGARDING BANKRUPTCY, LIQUIDATION AND COURT
RECEIVERSHIP:
The prospective bidders should not be under 'liquidation', any 'court receivership or similar
proceedings or 'bankruptcy' during the processing of the tender. The bidder shall give an
undertaking regarding the same in their bid. In case it comes to the notice of GAIL that the
bidder has given wrong declaration in this regard, the same shall be dealt as fraudulent
practices and action shall be initiated as per the Procedure for action in case of
Corrupt/Fraudulent/Collusive/Coercive Practices.
Further, it shall be the sole responsibility of the bidder to ensure that any changes occurring
in their above declaration during the processing of the tender are brought to the notice of
Employer.
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ANNEXURE-III
PROCEDURE FOR EVALUATION OF PERFORMANCE OF VENDORS/ SUPPLIERS/
CONTRACTORS/ CONSULTANTS
1.0
GENERAL
A system for evaluation of Vendors/ Suppliers/Contractors/ Consultants and their
performance is a key process and important to support an effective purchasing &
contracting function of an organization.
Performance of all participating Vendors/ Suppliers/Contractors/ Consultants need to be
closely monitored to ensure timely receipt of supplies from a Vendor, completion of an
assignment by a Consultant or complete execution of order by a contractor within
scheduled completion period. For timely execution of projects and meeting the operation
& maintenance requirement of operating plants, it is necessary to monitor the execution of
order or contracts right from the award stage to completion stage and take corrective
measures in time.
2.0
OBJECTIVE
The objective of Evaluation of Performance aims to recognize, and develop reliable
Vendors/ Suppliers/Contractors/ Consultants so that they consistently meet or exceed
expectations and requirements.
The purpose of this procedure is to put in place a system to monitor performance of
Vendors/ Suppliers/Contractors/ Consultants associated with GAIL so as to ensure timely
completion of various projects, timely receipt of supplies including completion of works &
services for operation and maintenance of operating plants and quality standards in all
respects.
3.0
METHODOLOGY
i)
Preparation of Performance Rating Data Sheet

Performance rating data Sheet for each and every Vendor/ Supplier/Contractor/
Consultant for all orders/Contracts with a value of Rs. 7 Lakhs and above is
recommended to be drawn up. These data sheets are to be separately prepared for
orders/ contracts related to Projects and O&M. Format, Parameters, Process,
responsibility for preparation of Performance Rating Data Sheet are separately
mentioned.
ii)
Measurement of Performance
Based on the parameters defined in Data Sheet, Performance of concerned Vendor/
Supplier/Contractor/ Consultant would be computed and graded accordingly. The
measurement of the performance of the Party would be its ability to achieve the
minimum scoring of 60% points in the given parameters.
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iii)
Initiation of Measures:
Depending upon the Grading of Performance, corrective measures would be
initiated by taking up the matter with concerned Vendor/ Supplier/Contractor/
Consultant. Response of Vendor/ Supplier/Contractor/ Consultant would be
considered before deciding further course of action.
iv)
Implementation of Corrective Measures:

Based on the response of Vendor/ Supplier/Contractor/ Consultant, concerned
Engineer-in-Charge for the Projects and/or OIC in case of O&M would recommend
for continuation or discontinuation of such party from the business of GAIL.
v)
4.0
Orders/contracts placed on Proprietary/OEM basis for O&M will be evaluated and,

if required, corrective action will be taken for improvement in future.
EXCLUSIONS:
The following would be excluded from the scope of evaluation of performance of Vendors/
Suppliers/Contractors/ Consultants:
i)
ii)
iii)
Orders/Contracts below the value of Rs. 7 Lakhs.

One time Vendor/ Supplier/Contractor/ Consultant.
Orders for Misc./Administrative items/ Non stock Non valuated items.
However, concerned Engineer-in-Charge /OICs will continue to monitor such cases so as to

minimize the impact on Projects/O&M plants due to nonperformance of Vendors/
Suppliers/Contractors/ Consultants in all such cases.
5.0
PROCESS OF EVALUATION OF PERFORMANCE OF VENDORS/ SUPPLIERS/

CONTRACTORS/ CONSULTANTS
5.1
FOR PROJECTS
i)
Evaluation of performance of Vendors/ Suppliers/Contractors/ Consultants in case
of PROJECTS shall be done immediately with commissioning of any Project.
ii)
On commissioning of any Project, EIC (Engineer-in-charge)/ Project-in-charge

shall prepare a Performance Rating Data Sheet (Format at Annexure-1) for all
Orders and Contracts.
iii)
Depending upon the Performance Rating, following action shall be initiated by

Engineer-in-charge/Project-in-charge:
Sl. No. Performance
Rating
1
POOR
2
FAIR
3
GOOD
4
VERY GOOD
Action
Seek explanation for Poor performance
Seek explanation for Fair performance
Letter to the concerned for improving
performance in future
No further action
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iv)
Reply from concerned Vendor/ Supplier/Contractor/ Consultant shall be examined.

In case of satisfactory reply, Performance Rating data Sheet to be closed with a
letter to the concerned for improving performance in future.
v)
When no reply is received or reasons indicated are unsatisfactory, the following

actions need to be taken:
A)
Where Performance rating is POOR:

Recommend such defaulting Vendor/ Supplier/Contractor/ Consultant for
putting on Holiday for a period from one to three years as given below:
(i)
(ii)
(iii)
Poor Performance due to reasons other than Quality : One Year

Poor Performance on account of Quality (if any mark obtained
against Quality parameter is less than 30): Two Years
Poor Performance leading to termination of contract or Offloading
of contract due to poor performance solely attributable to Vendor/
Supplier/Contractor/ Consultant or Repeated Offence: Three Years
Non-performance of a Vendor/Supplier/Contractor/Consultant leading to

termination
of
Contract/
Order,
such
Vendor/
Supplier/
Contractor/Consultant are also to be considered for Suspension.
(B)
5.2
Where Performance rating is FAIR:

Issuance of warning to such defaulting Vendor/ Supplier/Contractor/
Consultant to improve their performance.
FOR CONSULTANCY JOBS

Monitoring and Evaluation of consultancy jobs will be carried out in the same way as
described in para 5.1 for Projects.
5.3
FOR OPERATION & MAINTENANCE

i)
Evaluation of performance of Vendors/ Suppliers/Contractors/ Consultants in case

of Operation and Maintenance shall be done immediately after execution of order/
contract.
ii)
After execution of orders a Performance Rating Data Sheet (Format at Annexure-2)

shall be prepared for Orders by Site C&P and for Contracts/Services by respective
Engineer-In-Charge.
iii)
Depending upon Performance Rating, following action shall be initiated:

Sl. No.
Performance Rating Action
1
2.
3
POOR
FAIR
GOOD
VERY GOOD
Seek explanation for Poor performance

Seek explanation for Fair performance
Letter to the concerned for improving
performance in future.
No further action
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iv)
Reply from concerned Vendor/ Supplier/Contractor/ Consultant shall be examined.

In case of satisfactory reply, Performance Rating data Sheet to be closed with a
letter to the concerned for improving performance in future.
v)
When no reply is received or reasons indicated are unsatisfactory, the following

actions need to be taken:
A)
Where performance rating is POOR

Recommend such defaulting Vendor/Supplier/Contractor/ Consultant for
putting on Holiday for a period from one to three years as given below:
(i)
(ii)
(iv)
Poor Performance due to reasons other than Quality : One Year

Poor Performance on account of Quality (if any mark obtained
against Quality parameter is less than 30): Two Years
Poor Performance leading to termination of contract or Offloading
of contract due to poor performance solely attributable to
Vendor/Supplier/Contractor/Consultant or
Repeated Offence:
Three Years
Non-performance of a Vendor/Supplier/Contractor/Consultant leading to

termination
of
Contract/
Order
such
Vendor/
Supplier/
Contractor/Consultant are also to be considered for Suspension.
(B)
Where Performance rating is FAIR

Issuance of warning to such defaulting Vendors/Contractors/Consultants to
improve their performance.
6.0
REVIEW & RESTORATION OF PARITES PUT ON HOLIDAY
6.1
An order for Holiday passed for a certain specified period shall deemed to have been
automatically revoked on the expiry of that specified period and it will not be necessary to
issue a specific formal order of revocation.
Further, in case Vendor/ Supplier/Contractor/ Consultant is put on holiday due to quality,
and new order is placed on bidder after restoration of Vendor/ Supplier/Contractor/
Consultant, such order will be properly monitored during execution stage by the concerned
site.
7.0
EFFECT OF HOLIDAY
7.1
If a Vendor/ Supplier/Contractor/ Consultant is put on Holiday, such Vendor/

Supplier/Contractor/ Consultant shall not be considered in ongoing tenders/future tenders.
7.2
However, if such Vendor/ Supplier/Contractor/ Consultant is already executing any other

order/ contract and their performance is satisfactory in terms of the relevant contract,
should be allowed to continue till its completion without any further increase in scope
except those incidental to original scope mentioned in the contract. In such a case CPBG
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will not be forfeited and payment will be made as per provisions of concerned contract.
However, this would be without prejudice to other terms and conditions of the contract.
7.3.
Effect on other ongoing tendering:
7.3.1
After issue of the enquiry /bid/tender but before opening of Technical bid, the bid
submitted by the party shall be ignored.
7.3.2
After opening Technical bid but before opening the Price bid, the Price bid of the party
shall not be opened and BG/EMD submitted by the party shall be returned to the party.
7.3.3
After opening of price, BG/EMD made by the party shall be returned; the offer of the party
shall be ignored & will not be further evaluated. If errant party emerges as the lowest (L1),
then such tender shall also be cancelled and re-invited.
8.0
While putting the Vendor/ Supplier/Contractor/ Consultant on holiday as per the procedure,
the holding company, subsidiary, joint venture, sister concerns, group division of the errant
Vendor/ Supplier/Contractor/ Consultant shall not be considered for putting on holiday list.
Any bidder, put on holiday, will not be allowed to bid through consortium route also in
new tender during the period of holiday.
9.0
If an unsuccessful bidder makes any vexatious, frivolous or malicious complaint against the
tender process with the intention of delaying or defeating any procurement or causing loss
to GAIL or any other bidder, such bidder will be put on holiday for a period of six months,
if such complaint is proved to be vexatious, frivolous or malicious, after following the due
procedure.
10.
APPEAL AGAINST THE DECISION OF THE COMPETENT AUTHORITY:

(a)
The party may file an appeal against the order of the Competent Authority for
putting the party on Holiday list. The appeal shall be filed to Appellate Authority.
Such an appeal shall be preferred within one month from the of receipt of Holiday
order.
(b)
Appellate Authority would consider the appeal and pass appropriate order which
shall be communicated to the party as well as the Competent Authority.
(c)
Appeal process may be completed within 45 days of filing of appeal with the
Appellate Authority.
(d)
Appellate Authority shall mean Committee of Directors consisting of Director

(Finance) and Director (BD) for works centers under Director (Projects). For all
other cases committee of Directors shall consist of Director (Finance) & Director
(Projects).
11. ERRANT BIDDER

In case after price bid opening the lowest evaluated bidder (L1) is not awarded the job for
any mistake committed by him in bidding or withdrawal of bid or modification of bid or
varying any term in regard thereof leading to re-tendering, GAIL shall forfeit EMD paid by
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the bidder and such bidders shall be debarred from participation in re-tendering of the same
job(s)/item(s).
Further, such bidder will be put on holiday for a period of six months after following the
due procedure.
12.
In case Service Tax department brings to the notice of GAIL that a Party has not paid to the
credit of the Government the Service Tax collected from GAIL, then party will be put on
holiday for a period of six months after following the due procedure.
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Annexure-1
PERFORMANCE RATING DATA SHEET
(FOR PROJECTS/ CONSULTANCY JOBS)
i)
Project/Work Centre
ii)
Order/ Contract No. & date
iii)
Brief description of Items

Works/Assignment
iv)
Order/Contract value (Rs.)
v)
Name of Vendor/Supplier/
Contractor/ Consultant
vi)
Contracted delivery/
Completion Schedule
vii)
Actual delivery/
Completion date
Performance
Parameter
Maximum Marks
Marks Allocated
Delivery/ Completion
Performance
40
Quality
Performance
40
Reliability
Performance#
20
Total
100
Note:
Remarks (if any)
PERFORMANCE RATING (**)
Note :
(#)
Vendor/Supplier/Contractor/Consultant who seek repeated financial assistance or deviation beyond
contract payment term or seeking direct payment to the sub-vendor/sub-contractor due to financial
constraints, then 0 marks should be allotted against Reliability Performance.
(*)
Allocation of marks should be as per enclosed instructions
(**)
Performance rating shall be classified as under :
Sl.
No.
1
2
3
4
Range (Marks)
Rating
60 & below
61-75
76-90
More than 90
POOR
FAIR
GOOD
VERY
GOOD
Signature of
Authorised Signatory:
Name:
Designation:
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Instructions for allocation of marks

1.
Marks are to be allocated as under :

1.1
1.2
DELIVERY/ COMPLETION PERFORMANCE
40 Marks
Delivery Period/
Completion Schedule
Delay in Weeks
Marks
a) Upto 3 months
Before CDD
Delay upto 4 weeks
8 weeks
10 weeks
12 weeks
16 weeks
More than 16 weeks
40
35
30
25
20
15
0
b) Above 3 months
Before CDD
Delay upto 4 weeks
8 weeks
10 weeks
16 weeks
20 weeks
24 weeks
More than 24 weeks
40
35
30
25
20
15
10
0
QUALITY PERFORMANCE
40 Marks
For Normal Cases : No Defects/ No Deviation/ No failure: 40 marks

i) Rejection/Defects
ii) When quality

failure endanger
system integration
and safety of the
system
iii) Number of
deviations
Marks to be allocated on
10 marks
prorata basis for acceptable
quantity as compared to total
quantity for normal cases
Failure of severe nature
0 marks
- Moderate nature
5 marks
- low severe nature
10-25 marks
1. No deviation
2. No. of deviations < 2
3. No. of deviations > 2
Page 51 of 94
5 marks
2 marks
0 marks

Tender for
1.3
RELIABILITY PERFORMANCE
A.
20 Marks
FOR WORKS/CONTRACTS
i) Submission of order acceptance, agreement,
PBG, Drawings and other documents within time
4 marks
ii) Mobilization of resources as per Contract and in

time
4 marks
iii) Liquidation of Check-list points
4 marks
iv) Compliance to statutory and HS&E requirements
4 marks
or
Reliability of Estimates/Design/Drawing etc. in
case of Consultancy jobs
v) Timely submission of estimates and other
documents for Extra, Substituted & AHR items
B.
4 marks
FOR SUPPLIES
i) Submission of order acceptance, PBG, Drawings
and other documents within time
5 marks
ii) Attending complaints and requests for after sales

service/ warranty repairs and/ or query/ advice
(upto the evaluation period).
5 marks
iii) Response to various correspondence and

conformance to standards like ISO
iv) Submission of all required documents including
Test Certificates at the time of supply
5 marks
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5 marks

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Annexure-2
PERFORMANCE RATING DATA SHEET
(FOR O&M)
i)
Location
ii)
Order/ Contract No. & date
iii)
Brief description of Items

Works/Assignment
iv)
Order/Contract value (Rs.)
v)
Name of Vendor/Supplier/
Contractor/ Consultant
vi)
Contracted delivery/
Completion Schedule
vii)
Actual delivery/
Completion date
Performance Parameter Delivery Performance Quality Performance Reliability Performance# Total

Maximum Marks
40
40
20
100
Marks Allocated
(*)
Remarks (if any)
PERFORMANCE RATING (**)
Note :
(#)
Vendor/Supplier/Contractor/Consultant who seek repeated financial assistance or deviation beyond
contract payment term or seeking direct payment to the sub-vendor/sub-contractor due to financial
constraints, then 0 marks should be allotted against Reliability Performance
(*)
Allocation of marks should be as per enclosed instructions
(**)
Performance rating shall be classified as under :
Sl.
No.
1
2
3
4
Range (Marks)
Rating
60 & below
61-75
76-90
More than 90
POOR
FAIR
GOOD
VERY
GOOD
Signature of
Authorised Signatory:
Name:
Designation:
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Instructions for allocation of marks (For O&M)

1.
Marks are to be allocated as under :

1.1
1.2
DELIVERY/ COMPLETION PERFORMANCE
40 Marks
Delivery Period/
Completion Schedule
Delay in Weeks
Marks
a) Upto 3 months
Before CDD
Delay upto 4 weeks
8 weeks
10 weeks
12 weeks
16 weeks
More than 16 weeks
40
35
30
25
20
15
0
b) Above 3 months
Before CDD
Delay upto 4 weeks
8 weeks
10 weeks
16 weeks
20 weeks
24 weeks
More than 24 weeks
40
35
30
25
20
15
10
0
QUALITY PERFORMANCE
For Normal Cases :
i) Rejection/Defects
ii) When quality

failure endanger
system integration
and safety of the
system
iii) Number of
deviations
No Defects/ No Deviation
/ No failure:
Marks to be allocated on
prorata basis for acceptable
quantity as compared to total
quantity for normal cases
Failure of severe nature
- Moderate nature
- low severe nature
1. No deviation
2. No. of deviations < 2
3. No. of deviations > 2
Page 54 of 94
40 Marks
40 marks
10 marks
0 marks
5 marks
10-25 marks
5 marks
2 marks
0 marks

Tender for
1.3
RELIABILITY PERFORMANCE
A.
20 Marks
FOR WORKS/CONTRACTS
i) Submission of order acceptance, agreement,
PBG, Drawings and other documents within time
4 marks
ii) Mobilization of resources as per Contract and in

time
4 marks
iii) Liquidation of Check-list points
4 marks
iv) Compliance to statutory and HS&E requirements
4 marks
or
Reliability of Estimates/Design/Drawing etc. in
case of Consultancy jobs
v) Timely submission of estimates and other
documents for Extra, Substituted & AHR items
B.
4 marks
FOR SUPPLIES
i) Submission of order acceptance, PBG, Drawings
and other documents within time
5 marks
ii) Attending complaints and requests for after sales

service/ warranty repairs and/ or query/ advice
(upto the evaluation period).
5 marks
iii) Response to various correspondence and

conformance to standards like ISO
iv) Submission of all required documents including
Test Certificates at the time of supply
5 marks
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5 marks

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SECTION IV
FORMS & FORMATS
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FORMS & FORMATS

SR.
NO.
FORM
NO.
DESCRIPTION
1.
F-1
ACKNOWLEDGEMENT CUM CONSENT LETTER
2.
F-2
BIDDERS GENERAL INFORMATION
3.
F-3
BIDDER'S QUERIES FOR PRE BID MEETING
4.
F-3 (A)
5.
F-4
6.
F-5 (A)
LETTER OF AUTHORITY
7.
F-5 (B)
POWER OF ATTORNEY
8.
F-6
NO DEVIATION CONFIRMATION
9.
F-7
PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY

DEPOSIT[EMD]/ BID SECURITY
BID FORM
INSTRUCTIONS FOR FURNISHING BID- GUARANTEE BANK

GUARANTEE
10.
11.
DETAILS OF SIMILAR WORK DONE/ORDER EXECUTED

DURING PAST SEVEN YEARS
F-8
PROFORMA OF CONTRACT PERFORMANCE GUARANTEE

INSTRUCTIONS FOR FURNISHING CONTRACT
PERFORMANCE GUARANTEE
12.
13.
F-9
BANK REGISTRATION FORMAT
14.
F-10
AGREED TERMS AND CONDITIONS
15.
F-10 (A)
16.
F- 11
INTEGRITY PACT
17.
F-12
DECLARATION
F-13
DECLARATION REGARDING 'LIQUIDATION', ANY 'COURT

RECEIVERSHIP OR SIMILAR PROCEEDINGS OR
'BANKRUPTCY'
18.
CHECKLIST
NOTE: ABOVE FORMATS/FORMS DULY FILLED-IN ALONG WITH ITS ENCLOSURES

MUST BE ESSENTIALLY FURNISHED BY BIDDERS BEFORE/ALONG WITH BID FOR
EVALUATION, FAILING WHICH SUCH BID(S) MAY NOT BE CONSIDERED FOR
FURTHER EVALUATION.
Page 57 of 94

Tender for
ACKNOWLEDGEMENT CUM CONSENT LETTER
F-1
(Within 7 days of receipt of bidding document, Bidder shall acknowledge the receipt and confirm their intention to Bid
against this tender through e-mail to vsrinivasulu@gail.co.in / twinkle.bala@gail.co.in or FAX with duly filled-up this
Format. In case of no reply or No Offer, It will consider that bidder is not interested and No Further Tender will be
issued in future).
To,
Sr. Officer(C&P)
GAIL (India) Ltd. Pata (India)
FAX: +91 5683 282446
Attention: Ms. Twinkle Bala
SUBJECT: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA [TENDER
NO.: GAIL/PA15/58974/8000008813/TB (E-TENDER BID INVITATION NO.: - 8000008813)].
Dear Sir/Madam,
We hereby acknowledge receipt of a complete set of bidding document along with enclosures for subject item/work.
We undertake that the contents of the above bidding document shall be kept confidential and further that the drawings,
specifications and documents shall not be transferred and that the said documents are to be used only for the purpose
for which they are intended.
A)
We intend to bid as requested for the subject item/work and furnish following details with respect to our
quoting office:
(i) Postal Address
:
..
(ii) Telephone Number
:
(iii) Fax Number

:
..
(iv) Contact Person
:
..
(v) E-mail Address
:
..
(vi) Website
:
..
B)
Details of Contact person:

(i) Postal Address
:
(ii) Telephone Number
:
(iii) Fax Number
:
(iv) Contact Person
:
(v) E-mail Address
:
(vi) Mobile No.
:
..
..
..
..
..
C)
We are unable to bid for the reasons given below and we are returning back the entire set of bidding
documents.
o
o
o
o
o
The item/service does not fall in our product/servicing range
We do not meet BEC (Bid Evaluation Criteria) as specified in tender

We cannot meet the technical specifications as specified in tender
There is an order overbooking
We need some more time for submission of offer and hence request for extension of bid
Submission date
Any other reason (please specify)
Agencys Name : ..
Date
: ..
Seal/Stamp
: ..
Signature
Name
Designation
Page 58 of 94
: ..
: ..
:...

Tender for
BIDDERS GENERAL INFORMATION

To,
Sr. Officer(C&P)
FAX: +91 5683 282446
F-2

LTD., PATA [TENDER NO.: GAIL/PA15/58974/8000008813/TB (E-TENDER BID
INVITATION NO.:- 8000008813)].
1
2
3
Bidder Name (Order will be issued in this name): __________________________

Number of Years in Operation: ___________________________________________
Status of Company at the time of incorporation
(Proprietorship / Partnership / Pvt. Ltd/ Ltd etc.)
__________________________
Registered Address:
___________________________________________
___________________________________________
City________________
District ___________
State _______________
PIN/ZIP__________
Phone No. _______________
FAX ____________
Mobile No./Direct No.
_____________________
E-mail
_____________________
Website_____________________
Operation Address (if different from above):

___________________________________________
___________________________________________
City________________
District ___________
State _______________
PIN/ZIP__________
Phone No. _______________
FAX ____________
Mobile No./Direct No.
_____________________
In case of successful bidder, Order will be issued to address mentioned at Sl. No. 4 [
5[
] above (please tick park in appropriate box).
Present Status of Firm/Bidder :

Sl. No. Type of Firm
(i)
Proprietorship
(ii)
Partnership
(iii)
LLP
(iv)
Private Limited
(v)
Public Limited
(v)
PSU/Govt Dept.
Yes/ No Name of Owner/ Partners /Director(s)
Not Required
Page 59 of 94
]/

Tender for
(vi)
Any other
Bidder must submit relevant document in support of above viz. Copies of partnership
deeds (in case of partnership /LLP firm), Affidavit or self-declaration on letter head (in
case of Proprietorship firm), Memorandum and Articles of Association & certificate of
Incorporation (in case of Private /Public Limited company) and certification from
competent person on their letter head (in case of PSU/Govt. Dept.) etc.
Submitted Following document(s):
(i)
_________________
(ii)
_________________
(iii) _________________
ISO Certification, if any (If yes, please furnish details along-with documentary evidence):
10
Details of Executed Order(s) for GAIL
11
Whether registered with MSME (SSI)

Micro/Small/Medium
(if Yes, please furnish documentary evidence as per Clause No. 16.9 of ITB)
12
Whether NSIC registered

(if Yes, please furnish documentary evidence as per Clause No. 16.9 of ITB)
13
Bank Name and A/c Details
_____________________________________
14
Excise Registration number :
_____________________________________
15
Excise Range :
_____________________________________
16
Excise Division :
17
Excise Collectorate :
18
CST/Local ST/VAT No. :
19
PAN No. :
_________________ (PO/Order Reference)
_____________________________________
_____________________________________
_____________________________________
_____________________________________
Page 60 of 94

Tender for
F-3
BIDDER'S QUERIES FOR PRE BID BIDDER'S QUERIES FOR PRE BID MEETING
To,
Sr. Officer (C&P)
FAX: +91 5683 282446
SUBJECT: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD.,

PATA [TENDER NO.: GAIL/PA15/58974/8000008813/TB (E-TENDER BID INVITATION
NO.:- 8000008813)].
SL.
NO.
REFERENCE OF BIDDING DOCUMENT

SEC. NO.
Page No.
Clause No.
Subject
BIDDER'S
QUERY
GAIL'S REPLY
NOTE: THE PRE-BID QUERIES MAY BE SENT BY FAX TO FAX NUMBERS 91-11-26185941 EXT. 16329#
OR +91 5683 282446 AND ALSO BY E-MAIL TO vsrinivasulu@gail.co.in OR twinkle.bala@gail.co.in
BEFORE DUE DATE FOR RECEIPT OF BIDDER'S QUERIES.
SIGNATURE OF BIDDER:
NAME OF BIDDER
___________________________
___________________________
Page 61 of 94

Tender for
DETAILS OF SIMILAR WORK DONE DURING PAST SEVEN YEARS

To,
Sr. Officer(C&P)
FAX: +91 5683 282446
F-3 (A)
SUBJECT: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA [TENDER
NO.: GAIL/PA15/58974/8000008813/TB (E-TENDER BID INVITATION NO.:- 8000008813)].
Sl.
No
Descripti
-on of
the
Services/
Job
LOA/
PO/
WO No.
and
date
(1)
(2)
(3)
Full Postal Address

& phone nos. of
Client.
Name, designation
and address of
Engineer/ Officerin-Charge (for cases
other than
purchase)
(5)
SIGNATURE OF BIDDER:
NAME OF BIDDER
Value of
Contract/
Order
(Specify
Currency
Amount)
Date of
Commencement of
works/job/se
rvices
(6)
(7)
Scheduled
Completion
Time
(8)
Date of
Actual
Completion
Reasons
for delay
in
execution,
if any
(9)
(10)
___________________________
___________________________
NOTE:
(A) COPIES OF LETTER OF AWARDS AND PROOF OF EXECUTION FOR THE ABOVE
WORKS TO BE ENCLOSED.
(B) THE WORK COMPLETED EARLIER THAN SEVEN YEARS AND JOBS, NOT OF SIMILAR
NATURE NEED NOT BE INDICATED HERE.
(C) DETAILS OF WORK COMPLETED EARLIER PROVIDED HERE SHALL ONLY BE CONSIDERED
FOR EVALUATION AND POST TENDER CLARIFICATIONS (IF ANY).
Page 62 of 94

Tender for
BID FORM
To,
Sr. Officer(C&P)
FAX: +91 5683 282446
F-4

Dear Sir,
After examining/reviewing the Bidding Documents for --------------------including technical
specifications, drawings, General and Special Purchase Conditions, Special Conditions of Contract
& Scope of Work and schedule of rates etc. the receipt of which is hereby duly acknowledged, we,
the undersigned, pleased to offer to execute the whole of the Job of , the said Bid
Documents, including Addenda Nos. ____________.
We confirm that this bid is valid for a period of Three (03) months from the date of opening of
Techno-Commercial Bid, and it shall remain binding upon us and may be accepted by any time
before the expiration of that period.
If our bid is accepted, we will provide the performance guarantee as per provision of bid document
for the due performance with in thirty days of such award, as per requirement of tender document.
Until a final Purchase Order/Agreement is prepared, the bid together with your written acceptance
thereof in your notification of award shall constitute a binding Agreement between us.
We understand that Bid Document is not exhaustive and any action and activity not mentioned in
Bid Documents but may be inferred to be included to meet the intend of the Bid Documents shall be
deemed to be mentioned in Bid Documents unless otherwise specifically excluded and we confirm
to perform for fulfillment of Agreement and completeness of the Work in all respects within the
time frame and agreed price.
We understand that you are not bound to accept the lowest priced or any bid that you may receive.
SEAL AND SIGNATURE

DATE:
Page 63 of 94

Tender for
LETTER OF AUTHORITY
F-5 [A]
PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING BID OPENING AND

SUBSEQUENT NEGOTIATIONS/CONFERENCES
Bidder Ref:
Date:
To,
Sr. Officer(C&P)
FAX: +91 5683 282446

PATA [TENDER NO.: GAIL/PA15/58974/8000008813/TB (E-TENDER BID INVITATION NO.:8000008813)].
Dear Sir,
I/We, _____________________________________ hereby authorize the following representative(s) for
attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un-priced Bid Opening', 'Price Bid Opening' and
for any subsequent correspondence / communication against the above Bidding Documents:
[1]
[2]
Name & Designation
________________________________________
Signature
________________________________________
Phone/Cell
________________________________________
Fax
________________________________________
E-mail
.. @ .
Name & Designation :
________________________________________
Signature
________________________________________
Phone/Cell
________________________________________
Fax
________________________________________
E-mail
.. @ .
We confirm that we shall be bound by all commitments made by aforementioned authorised

representative(s).
Yours faithfully,
Place:
[Signature of Authorized Signatory of Bidder]
Date:
Name:
Designation:
Seal:
Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by
a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons
per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings.
Page 64 of 94

Tender for
POWER OF ATTORNEY
F-5 [B]
(TO BE SUBMITTED ON THE LETTER-HEAD OF COMPANY)

To,
Sr. Officer (C&P)
FAX: +91 5683 282446

INVITATION NO.:- 8000008813)]
The undersigned ____________________(Name of LEGAL PERSON with designation i.e.

CEO/C&MD/Director/Company Secretary/any other authorized person) is lawfully authorized to
represent and act on behalf of the company M/s _______________________ (Name of bidder)
whose registered address is _____________________ and does hereby appoint Mr./Ms.
__________________ (name of authorized person signing the bid document)
_______________________ (Designation) of M/s _______________________________ (Name of
bidder) whose signature appears below to be the true and lawful attorney/(s) and authorize him/her
to sign the bid (both digitally and manually), conduct negotiation, sign contracts and execute all the
necessary matter related thereto, in the name and on behalf of the company in connection with the
tender
no.
__________________________________
for
supply
of
_______________________________.
The signature of the authorized person/(s) herein constitutes unconditional obligations of M/s
_______________________ (Name of bidder).
This Power of Attorney shall remain valid and in full force and effect before we withdrawal it in
writing (by fax, or mail or post). All the documents signed (within the period of validity of the
Power of Attorney) by the authorized person herein shall not be invalid because of such withdrawal.
SIGNATURE OF THE LEGAL PERSON
_____________________________
(Name of person with Company seal)
SIGNATURE OF THE AUTHORIZED PERSON/(S) WHO WILL SIGN BID
_____________________________
(Name of person)
E-mail id:
Page 65 of 94

Tender for
NO DEVIATION CONFIRMATION
Bidder Ref:
To,
Sr. Officer(C&P)
FAX: +91 5683 282446
F-6
Date:

PATA [TENDER NO.: GAIL/PA15/58974/8000008813/TB (E-TENDER BID
Dear Sir,
We understand that any deviation/exception in any form may result in rejection of bid. We,
therefore, certify that we have not taken any exceptions/deviations anywhere in the bid against
subject tender and we agree that if any deviation/exception is mentioned or noticed, our bid may be
rejected.
(SEAL AND SIGNATURE OF BIDDER)
Page 66 of 94

Tender for
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID SECURITY
F-7
(To be stamped in accordance with the Stamp Act)

Ref...............
Bank Guarantee No.........

Date......................
To
GAIL ( India )Ltd.,
Dear Sir(s),
In
accordance
with
Letter
Inviting
Tender
under
your
reference
No___________
M/s.______________________________
having
their
Registered
/
Head
Office
at
_________________________(hereinafter called the Tenderer) wish to participate in the said tender for
_________________________________________________________________
As an irrevocable Bank Guarantee against Earnest Money for the amount of ______________ is required to be
submitted by the Tenderer as a condition precedent for participation in the said tender which amount is liable to
be forfeited on the happening of any contingencies mentioned in the Tender Document.
We, the ____________________________________ Bank at_____________________________
having our Head Office ________________________________________________________
(Local Address) guarantee and undertake to pay immediately on demand without any recourse to the tenderers by
GAIL (India) Ltd., the amount________________ ____________________ without any reservation, protest,
demur and recourse. Any such demand made by GAIL, shall be conclusive and binding on us irrespective of any
dispute or difference raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid upto ____________ [this date should be 2 months
beyond validity of bid]. If any further extension of this guarantee is required, the same shall be extended to such
required
period
on
receiving
instructions
from
M/s.__________________________________________________________________________
whose behalf this guarantee is issued.
In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this ___________day
of ____________20 __at____________.
WITNESS:
(SIGNATURE)
(NAME)
(SIGNATURE)
(NAME)
Designation with Bank Stamp
(OFFICIAL ADDRESS)
Attorney as per
Power of Attorney No.________
Date:________________________
Page 67 of 94

Tender for
INSTRUCTIONS FOR FURNISHING BID-GUARANTEE

BANK GUARANTEE
1.
The Bank Guarantee by bidders will be given on non-judicial stamp paper as per stamp
duty applicable. The non-judicial stamp paper should be in the name of the issuing bank.
In case of foreign bank, the said banks guarantee to be issued by its correspondent bank in
India on requisite non-judicial stamp paper.
2.
The expiry date as mentioned in bid document should be arrived at by adding 2 months to
the date of expiry of the bid validity unless otherwise specified in the Bid Documents.
3.
The bank guarantee by bidders will be given from bank as specified in ITB
4.
A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank
guarantee /all future communication relating to the Bank Guarantee shall be forwarded to
the Employer at its address as mentioned at ITB.
5.
Bidders must indicate the full postal address of the bank along with the banks E-mail/
Fax/. From where the earnest money bond has been issued.
6.
If a bank guarantee is issued by a commercial bank, then a letter to Employer confirming

its net worth is more than Rs. 1,000,000,000/- (Rupees one hundred crore) or equivalent in
foreign currency along with a documentary evidence.
Page 68 of 94

Tender for
CONTRACT-CUM-EQUIPMENT PERFORMANCE BANK GUARANTEE
F-8
(PERFORMANCE SECURITY) UNCONDITIONAL
Bank Guarantee No.:
(ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)

Date:
To
GAIL (INDIA) LIMITED
P.O.:PATA, DISTT. AURAIYA
(U.P.) 206 041
INDIA
M/s ____________________________________________________________ have been
awarded the work of ________________________________________________________
for GAIL ( INDIA) LTD. , PATA, INDIA.
The Contracts conditions provide that the SELLER shall pay a sum of Rs._____________ (Rupees as full
Performance Guarantee in the form therein mentioned. The form of payment of Performance Guarantee includes
guarantee executed by Nationalised Bank, undertaking full responsibility to indemnify GAIL (INDIA) LTD., in
case of default.
The said_______________________________________________ has approached us and at
their request and in consideration of the premises we having our office at ______________________________
have agreed to give such guarantee as hereinafter mentioned.
1.
We ______________________________________________________________ hereby undertake and
agree with you that if default shall be made by M/s__________________________________ in performing any
of the terms and conditions of the tender or in payment of any money payable to GAIL ( INDIA) LTD. we shall
on demand pay without any recourse to the contractor to you in such manner as you may direct the said amount
of Rupees _____________________________ only or such portion thereof not exceeding the said sum as you
may from time to time require.
2.
You will have the full liberty without reference to us and without affecting this guarantee, postpone for
any time or from time to time the exercise of any of the powers and rights conferred on you under the contract
with the said _____________________________________ and to enforce or to forbear from endorsing any
powers or rights or by reason of time being given to the said __________________________ which under law
relating to the sureties would but for provision have the effect of releasing us.
3.
Your right to recover the said sum of Rs.____________________________________
(Rupees_______________________________________) from us in manner aforesaid will not be affected or
suspended by reason of the fact that any dispute or disputes have been raised by the said
M/s.___________________________ and/or that any dispute or disputes are pending before any officer, tribunal
or court.
4.
The guarantee herein contained shall not be determined or affected by the liquidation or winding up
dissolution or changes of constitution or insolvency of the said but shall in all respects and for all purposes be
binding and operative until payment of all money due to you in respect of such liabilities is paid.
5.
This guarantee shall be irrevocable and shall remain valid upto______________ If any further extension
of this guarantee is required, the same shall be extended to such required period on receiving instruction from
M/s.___________________________________________________ on whose behalf this guarantee is issued.
Page 69 of 94

Tender for
6.
The Bank Guarantees payment of an amount is payable on demand and in any case within 48 hours
of the presentation of the letter of invocation of Bank Guarantee. Should the banker fail to release payment on
demand, a penal interest of 18% per annum shall become payable immediately and any dispute arsing out of
or in relation to the said Bank Guarantee shall be subject to the jurisdiction of Delhi Courts.
7.
We have power to issue this guarantee in your favour under Memorandum and Articles of Association
and the undersigned has full power to do under the Power of Attorney dated ___________ granted to him by the
Bank.
Yours faithfully,
___________________________Bank
By its Constituted Attorney
(Signature of a person duly authorised to sign on behalf of the Bank.)
Page 70 of 94

Tender for
INSTRUCTIONS FOR FURNISHING PERFORMANCE GUARANTEE

1.
The Bank Guarantee by successful bidder(s) will be given on non-judicial stamp paper as
per stamp duty applicable. The non-judicial stamp paper should be in name of the
issuing bank. In case of foreign bank, the said bank guarantee to be issued by its
correspondent bank in India on requisite non-judicial stamp paper and place of bid to be
considered as Delhi.
2.
The bank guarantee by bidders will be given from bank as specified in ITB.
3.
A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank
guarantee and all future communication relating to the Bank Guarantee shall be
forwarded to Employer.
4.
If a bank guarantee is issued by a commercial bank, then a letter to Purchaser and copy
to Consultant confirming its net worth is more than Rs. 1,000,000,000/- (Rupees one
hundred crore) or its equivalent in foreign currency along with a documentary evidence.
Page 71 of 94

Tender for
F-9
BANK REGISTRATION FORMAT
NOTE: (1) THIS FORMAT IS TO BE ISSUED ON VENDORS LETTER HEAD
(2) PLEASE ALSO ENCLOSE A CANCELLED CHEQUE.
1. VENDORS NAME
2. VENDOR CODE
3. VENDORS ADDRESS
4. VENDORS E-MAIL ID
5. PARTICULARS OF BANK ACCOUNT
A) NAME OF BANK
B) NAME OF BRANCH
C) BRANCH CODE
D) ADDRESS OF BANK
E) TELEPHONE NUMBER
F) TYPE OF ACCOUNT (CURRENT/SAVINGS, ETC.):

G) ACCOUNT NUMBER
H) RTGS IFSC CODE OF THE BANK BRANCH :

I) NEFT IFSC CODE OF THE BANK BRANCH
J) 9 DIGIT MICR CODE
I/We hereby authorize GAIL (India) Limited to release any amount due to me/us in the bank
account as mentioned above. I/We hereby declare that the particulars given above are correct and
complete. If the transaction is delayed or lost because of incomplete or incorrect information, we
would not hold the GAIL (India) Limited responsible.
(Signature of vendor/customer)
BANK CERTIFICATE
We certify that M/s ... has an Account no. .
with us and we confirm that the details given above are correct as per our records.
[Please note that the bank should endorse all the above details and not just put a stamp endorsing
verification of signature]
Page 72 of 94

Tender for
F-10
AGREED TERMS AND CONDITIONS
Sl.No.
DESCRIPTION
Confirm that you have uploaded / submitted Price Schedule
format with rates blanked-out (i.e. price schedule format without
the prices/rates but mentioned Quoted / Not Quoted in all
relevant boxes / fields) as specified in the tender document & its
amendment / corrigendum (if any).
Confirm quoted prices are based on FOT Pata Site basis
including all charges except transit insurance.
Indicate dispatch point (Place from which material will be
dispatched)
EXCISE DUTY:
(a)
Indicate item wise present rate of excise duty applicable
extra on finished products and confirm the same is excluded
from quoted basic price and mentioned separately.
(b)
If Excise Duty is presently not applicable, confirm the
same will be borne by you in case it becomes leviable later.
(c)
In case above (a) & (b) is not acceptable, confirm
maximum rate of Excise Duty chargeable.
(d) In case of bidder is not a manufacturer, confirm whether the
transaction is on E-1 sales for passing CENVAT benefit to
GAIL
(e) If the ED is applicable (included/excluded)/ E-1 transaction
,confirm submission of CENVAT invoice for applicable ED
to enable GAIL to avail maximum CENVAT benefit and the
CENVAT amount is clearly indicated in the price schedule
for evaluation of bid on net of CENVAT basis
2
3
4
BIDDER'S CONFIRMATION
ACCEPTANCE
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
SALES TAX
(a)Specify CST/ VAT

(b)Confirm the present rate of CST against form C (in %) /
VAT (in %) considered in the price bid:
(c) Confirm whether you will submit proper TAX INVOICE as
per UP TAX ACT to GAIL to enable GAIL to claim ITC
BENEFIT in lieu of VAT.
If there is any variation in Taxes and duties at the time of
supplies for any reasons, other than statutory, including
turnover, confirm the same will be borne by bidder (refer clause
30.1 of ITB of tender).
Taxes & duties shall be payable at rates as applicable at the time
of supply or within contractual delivery date, whichever is
earlier. Any reduction in taxes and duties at the time of supply
after contractual delivery date shall be passed on to the Owner
and any increase shall be borne by bidder. Confirm the same.
If the bidder is from UP, please confirm the following:
(i)
Requirement of Road permit for dispatching of ordered
materialPage 73 of 94
CST
VAT
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [

Tender for
Sl.No.
DESCRIPTION
(a)
Whether quoted on E1- Sale and address of principal from

where material will be dispatched:-
(b)
Marketing Office is in UP but material will be dispatched

from Outside UP and dispatch point address :-
ACCEPTANCE
ENVIRONMENT POLICY RELATED QUERIES
(a) Does your organization have an environment policy?
Yes [
Yes [
] / No [
] / No [
]
]
(c) Does your organization use any environment friendly product

Yes [
in manufacturing/ packing/ distribution process etc.?
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
(b) Is your organization certified to ISO14001, if so, since

when?
(d) Details of any award received in the field of Environment,

Safety and Health?
10
11
12
13
14
15
Printed terms and conditions, if any, appearing in quotation,

shall not be applicable in the event of order. In case of
contradiction between the confirmations given above and terms
& conditions mentioned elsewhere in the offer, the confirmation
given/confirmed herein above shall prevail.
Confirm acceptance to the Terms & Conditions of tender
document and its Corrigendum/Amendment in totality.
Confirm that the contents of the Tender Document have not been
modified or altered by Bidder. In case, it is found that the tender
document has been modified / altered by the bidder, the bid
submitted shall be liable for rejection at any stage.
Confirm that all Documents submitted in the bid, confirmations
and information provided in the bid by bidder are true and
genuine. In case, it is found that the document are forged, not
genuine and any information as provided in bid is incorrect, the
bid submitted shall be liable for rejection at any stage. Apart
from that GAIL may put name of such bidder on
holiday/blacklist as per its prevailing policy.
Confirm that none of Bidders Directors is a relative of any
Director of Purchaser or the bidder is a firm in which none of
Director of Purchaser or his relative is a partner.
Confirm that BIDDER have not been banned or delisted by any
Government or Quasi Government agencies of PSU.
Further, BIDDER confirm that they have not been put on
Holiday list of GAIL or its PMC (i.e. M/s EIL, Mecon,
Tractebel, J P Kenny, etc.)
If you have been banned/de-listed/holiday, then this fact must
be clearly stated and your bid will be REJECTED. However if
Page 74 of 94

Tender for
Sl.No.
16
DESCRIPTION
ACCEPTANCE
this declaration is not furnished the bid shall be rejected as

non-responsive.
Confirm that bidder is not under any 'liquidation', any 'court
receivership' or similar proceedings and 'bankruptcy'. If same is
Yes [
noticed/ found in future, the Bid submitted may be rejected /
terminated at any stage.
DISCLAIMER:
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
Yes [
] / No [
23
Confirm acceptance to part order quantity (i.e. GAIL can place

Yes [
order for lower quantity vis--vis tendered quantity).
] / No [
24
Confirm Submission of test certificates and test reports along

Yes [
with supply
] / No [
Before submission of bid, bidders should ensure that bidding

document is complete in all respects. In the event that the
bidding document or any part thereof is mutilated or missing,
the bidder shall notify Purchase Officer immediately.
17
18
19
20
21
22
In the event such written notice is not received at the

aforementioned office within seven (7) days from the date of
issue of the bidding document to the bidder, the bidding
documents received/downloaded by the bidder shall be deemed
to be complete in all respects. No extension of time shall be
granted under any circumstances to any bidder for submission
of its bid on the grounds that the bidder did not obtain a
complete set of the bidding document.
GAIL makes no representation or warranty, express or implied,
as to the accuracy, correctness and completeness of the
information contained in the bidding documents.
Confirm compliance of MSE clause(s) as per clause no. 30.2 of
ITB, Annexure II, Section - II).
If bidder is a MSE bidder than confirm that bidder has furnished
documentary evidence in line with clause no. 30.2 of ITB of
tender.
Mentioned name of Person authorized for digital signature (it
should commensurate with information provided in Power of
Attorney).
Confirm that No Deviation has been taken to the Clauses
mentioned under Rejection Criteria (refer Clause No. 19.2 of
ITB).
Confirm acceptance of Repeat Order clause as per Tender
Document (refer clause 19.4 of ITB).
Page 75 of 94

Tender for
Sl.No.
DESCRIPTION
ACCEPTANCE
E-Mail ID of contact person &

Contact information:
25
Mobile Number:
Landline Number:
Confirm that you are using digital signatures for digital signing
& uploading of documents in GAIL e-tender portal as per below
mentioned class.
(a) In Case of Proprietorship / Partnership:
26
Both i.e. (i) Class 3 Digital Signatures issued to authorized

individuals on their KYC basis and (ii) Class 3b Digital
Signatures issued to authorized individuals with their
Yes [
organization KYC basis are acceptable.
] / No [
(b) In Case of Firm / Company :

Only Class 3b Digital Signature is acceptable where individuals
are using their digital signatures on behalf of the Organization
and digital Signature should be in the name of authorized
signatory who has signed the bid on behalf of bidder.
Please note that, in case of contradiction between the confirmation(s)/information provided in this format
and confirmation(s)/information mentioned elsewhere in the offer, the confirmation(s)/information given
in this format shall prevail.
Signature ________________________
Name____________________________
Designation_______________________
Tel No. __________________________
E-mail___________________________
Fax No. _________________________
Office Stamp_____________________
Page 76 of 94

Tender for
F-10 [A]
CHECK LIST
Sl.
A
1
2
3
4
DESCRIPTION
B
1
2
Tender Fee Details

Tender Fee Amount
D.D. No & Date
Banks Name & Branch Address
Validity of D.D.
Date on which Original Tender Fee submitted to GAIL if (if sent by Courier /
Speed Post, Please mentioned POD with Courier Company Name & Tracking
No.)
EMD/Bid Security Details
EMD Amount
B.G. /D.D. No. & Date
Banks Name & Branch Address
Validity of B.G./D.D.
Date on which Original EMD submitted to GAIL (if sent by Courier / Speed Post,
Please mentioned POD with Courier Company Name & Tracking No.)
BID EVALUATION CRITERIA (BEC) [Refer Appendix I to ITB]
List of Documents submitted against Technical Criteria
6
C
1
1.1
D
1
2
3
4
5
E
1
2
3
BIDDER'S
CONFIRMATION/
ACCEPTANCE
NOT APPLICABLE
Confirm that you have submitted documents (viz. single work order/purchase
order/annual rate contracts of quantity as mentioned in Technical BEC along with
its execution / completion certificate/proof of payment/inspection certificate duly Yes [
] / No [
]
mentioning details like reference no. of the work order, actual date of completion
of job and executed value etc. as per requirement of BEC).
SUBMISSION OF FOLLOWING ESSENTIAL ORIGINAL DOCUMENTS, REFER CL NO. 12 OF IFB
[WITHIN 7 DAYS FROM TENDER OPENING]
Copy of Tender Fee
Yes [
] / No [
Original EMD/Bid Security
Yes [
] / No [
]
Original Power of Attorney (in format F 5B)
Yes [
] / No [
]
Original Integrity Pact (on plain paper, Format- F11)
Yes [
] / No [
]
If sent by Courier, please mention Courier Co Name, Tracking No etc.,
SUBMISSION OF FOLLOWING ESSENTIAL DOCUMENTS IN PART-I : UN-PRICED BID:
Bid Covering letter
Yes [
] / No [
Uploaded form F6 duly filled
Yes [
] / No [
Uploaded form F11 duly filled (Integrity Pact)
Yes [
] / No [
Page 77 of 94
]
]
]

Tender for
F-11
DELETED
Page 78 of 94

Tender for
F-12
DECLARATION
(This certificate should be issued on the Letter Head of the Bidder)
WE CONFIIM THAT NEITHER WE, NOR OUR ALLIED AGENCY/(IES) ARE ON
BANNING LIST OF GAIL OR THE MINISTRY OF PETROLEUM AND NATURAL
GAS AND WE ARE NOT BANNED BY ANY GOVERNMENT DEPARTMENT/
PUBLIC SECTOR.
Place:
Date:

Name:
Designation:
Seal:
Page 79 of 94

Tender for
F-13
DECLARATION REGARDING 'LIQUIDATION', ANY 'COURT RECEIVERSHIP OR
SIMILAR PROCEEDINGS OR 'BANKRUPTCY'
(This certificate should be issued on the Letter Head of the Bidder)
We confirm that we are not under 'liquidation', any 'court receivership or similar proceedings
or 'bankruptcy'.
Place:
Date:

Name:
Designation:
Seal:
Page 80 of 94

Tender for
SECTION V
SPECIAL CONDITIONS OF CONTRACT
(SCC) & SCOPE OF SUPPLY(SOS)
Page 81 of 94

Tender for
ANNEXURE IV
JOB STANDARD SPECIFICATION FOR ULTRASONIC FLOW METER
Instruction to Bidder:
1. VENDOR MUST STATE POINTWISE WHETHER THE REQUIREMENT IS ACCEPTABLE OR
NOT ACCEPTABLE TO HIM/HER IN THE VENDOR'S ACCEPTANCE COLUMN PROVIDED IN
FOLLOWING SPECIFICATION SHEET.
2. ALL THE SPECIFICATIONS/POINTS MUST BE NECESSARILY FILLED IN.ANY POINT LEFT
OUT IS DEEMED AS NOT ACCEPTED WITHOUT ANY REASON THEREOF.
SL.NO
GAIL's Requirement
External clamp-on type of ultrasonic flowmeter is not

acceptable. The ultrasonic flowmeter shall be supplied with
transmitter (with LCD display unit remote mounted), pre
amplifier, probes/transducers with special cables etc for
installation in a pipe.
There shall be no change in ultrasonic flow measurement due

to molecular weight variation.
Transducer shall be inserted through a nozzle and flanged fullbore ball valve assembly (with online insert retract mechanism
for probe )to be supplied by vendor. Ball Valve body material
shall be ASTM A216 WCC and trim material shall be SS316
with rating as per the line class specified in the datasheet.
Nozzle pipe/flange rating shall be as per the line class specified
in the datasheet
Type of transducer shall be acoustically impedance matched,
high Curie point, piezoelectric element.
Vendor shall provide pressure and temperature compensation
in measured flow. Pressure & Temperature compensation shall
be provided in the Ultrasonic transmitter which shall accept
external pressure and temperature signals. Vendor shall
provide pressure transmitters (of reputed make Accuracy <=
0.075%) , temperature transmitters, temperature element,
thermowell, interconnection cable etc. Pressure and
temperature transmitters shall be powered from Vendor's Flow
transmitter.
Flow Transmitter shall provide 4-20 mA HART output for
Mass flow rate (kg/hr), Volumetric flow (Nm3/hr for
gas/vapor), Pressure (kg/cm2G), Temperature (deg C)
,molecular weight, sound speed (m/s) and one spare output
along with fault and flow alarms
Vendor has to ensure that ultrasonic flow meters supplied shall
be able to communicate to universal hand held
configurator(configurator not in Vendor 's scope).
Transmitter shall be microprocessor based and shall be capable
of being configured locally using keypad or remotely using
communicator.
Page 82 of 94
VENDOR'S
ACCEPTANCE/DEVIATIONS
IF ANY

Tender for
MANDATORY SPARES: 10% of total quantity or minimum

one no., whichever is higher, of the complete transmitter along
with display unit, preamplifier, transducer, Special cable shall
be supplied as mandatory spares along with supply
Vendor shall provide statutory approvals for usage of

equipment/instruments/ systems in electrically hazardous areas
10
11
Vendor shall supply all necessary cable for successful

commissioning of the system. However 110Vac signal and
output signal shall be provided at nearest available junction
box by purchaser. Cabling from this junction box to transmitter
and transmitter/PT/TT/Transducer cabling shall be in vendor's
scope. Cables shall be armoured and flame retardant to IEC
60332. All cable glands shall meet area classification and shall
be provided with PVC hood.
The configurational data for the instrument shall be stored in a
non-volatile memory or in a battery backed RAM such that this
remains unchanged because of power fluctuations or power off
condition. . In case of battery backed RAM, vendor must
indicate the protection time and battery life in their offer.
Battery low alarm shall be provided.
12
The housing of probes/transducer, preamplifier, transmitter,

junction box shall be metallic only.
13
Sizing calculation for tag no. shall include accuracy and

pressure drop at each of the minimum, normal, maximum and
meter maximum flow. Vendor to note that meter sizing shall be
done considering operating temperature and pressure. However
meter shall be suitable for design pressure and temperature.
14
Vendor shall supply nozzle installation kit, special tools and

tackles for maintenance, calibration etc as required.
15
Vendor shall furnish soft copies of all the as-built drawings and
data sheets in AutoCAD/ MS Excel formats for loading in
Owner's Documentation node.
16
The Ultrasonic flowmeters and accessories covered in the PR

shall be suitable for unprotected installation in Hot, Humid and
Corrosive environment having following ambient condition.
Ambient temperature (Max. / Min): 50 deg. C / (-) 2.2 deg. C.
Relative humidity: 90% @ Max. Temp.
Maximum Record Rainfall: 120 mm in 1 hour.
Page 83 of 94

Tender for
Vendor's quotation shall also provide the following details for

each ultrasonic flow meter and its accessories;
17
18
a) All the details regarding type, construction materials etc. for

various parts of the ultrasonic flow meter and its accessories.
b) Flow equation for the given flow meter and the meter factor.
c) The lower value of Reynolds Number / velocity down to
which measurements can be made with the stated accuracy.
d) The lowest value of Reynolds Number / velocity down to
which measurements can be made with derated accuracies.
Vendor shall also provide the values of derated accuracies at
these Reynolds Numbers.
e) Flow meter sizing tables.
f) Adjustability of operating range.
g) Upstream and downstream straight pipe length requirements
for installation.
h) Maximum pressure loss through the flow transmitter at the
indicated value of maximum flow rate.
i) Type of cabling required and the maximum permissible cable
length between the flow meter and its associated Probes
transmitters.
j) End to end dimensions of the flow transmitter and
dimensions of clearance space required for maintenance work.
Vendor shall submit the following test certificates and test
reports along with supply:
a) Material test certificate with detailed chemical analysis from
the foundry (MIL certificate)
b) Calibration report including calibration factors for each
meter. Third party calibration certificates from an accredited
laboratory shall be provided.
c) Certificate from a statutory body for ex-proof and
weatherproof enclosures.
****
Page 84 of 94

Tender for
ANNEXURE - V
TECHNICAL SPECIFICATION FOR ULTRASONIC FLOW METER-ITEM NO.1
1. VENDOR MUST STATE POINTWISE WHETHER THE SPECIFICATION IS ACCEPTABLE
OR NOT ACCEPTABLE TO HIM/HER IN THE VENDOR'S ACCEPTANCE COLUMN
PROVIDED IN TECHNICAL SPECIFICATION "ANNEXURE - V".
2. ALL THE SPECIFICATIONS/POINTS MUST BE NECESSARILY FILLED IN.ANY POINT
LEFT OUT IS DEEMED AS NOT ACCEPTED WITHOUT ANY REASON THEREOF.
3. RELEVANT COMPLETE TECHNICAL LITERATURE HAS TO BE ENCLOSED FOR
EVERY OFFERED MODEL OTHERWISE BID WILL BE SUMMARILY REJECTED.
SL.
NO.
SPECIFICATION
Purpose
Tag Number
Line No./
Equipment No.
Service
Line Size &
Sch./Thk.
Type of
Instrument
General
4
5
6
Electrical Area
Classification
7
8
9
10
11
12
13
14
Meter /
Transducer
Type of Probe |
No. of Probes
End Conn. Size :
Size & Rating
Facing & Finish
Flow Constant
(Pulses / m3)
Flow Range
(kg/h(nor))
Cable Entry
Material - Body |
End Connection
REQUIREMENT
Flare Gas
Ultrasonic Mass
Flow; Capable to
measure Measures
velocity, volumetric
and Mass flow
1FT-7501
48"FLW 97506
A1A
HC - FLARE
48" A1A
Transit time
ultrasonic
IEC Zone 2 Gr.
IIA/IIB/IIC, Temp.
Class T3
Retractable, (Note1)
3'',150#,(Note-2)
RF,125AARH
Vendor To specify
0 - 470748 Kg/Hr(
NOTE 3)
Vendor To specify
The probe /
transducer material
shall be Titanium or
Page 85 of 94
VENDOR'S
ACCEPTANCE/DEVIATIONS,IF
ANY

Tender for
Better
Length of
Element /
Transducer
Bi-Directional
Flow
measurement
15
16
17
Accuracy
Linearity |
Repeatability
PREAMPLIFIER :
18
19
20
Type
Mounting /
Location
Enclosure
Intrinsically safe
| Ex-Proof
Dist. between
Meter&Remote
Loc.
21
22
23
24
25
27
28
29
30
Not Required
better than 5.0%
of Reading
better than 1%
Required, (Note-4)
Built in with
transmitter
Field
Note-5
EX-proof Ex(d)
Note-6
TRANSMITTER :
Preamplifier &
Transmitter
26
Vendor To specify
Output
Cable Entry (i)

Signal (ii)
Power
Power Supply
Enclosure Type
Intrinsically safe
Two 4 to 20 mA
outputs & One
frequency outputs,
which can be
configured for Mass
Flow, Volumetric
Flow and Molecular
Weights. HART
shall be available to
carry Mass Flow
Rate (kg/hr),
Volumetric Flow
(Nm3/hr), Pressure
(kg/cm2G),
Temperature (deg
C), Molecular
Weight & Sound
Speed
Note-7
110 VAC UPS
Note-5
EX-proof Ex(d)
Page 86 of 94

Tender for
| Ex-Proof
31
Mounting
32
Turndown Ratio
| Output Update
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
Service
Conditions
Fluid & State

Flow Minimum
\ Normal \
Maximum
Pressure
Minimum \
Normal \ Max
kg/cm(g)
Temp Minimum
\ Normal \
Maximum
C
Specific Gravity
\ Molecular
Weight
Ratio of Sp Heat
Compressibility
Factor
Viscosity
cP
System Pressure
Drop
Corrosive
Constituents
Tapping
Field Remote
mounted
Atleast 3000 to 1
turndown; The
Output update shall
be better than once
in 5 sec.
GAS/VAPOUR
50 - 470748 Kg/Hr
0.1 - 1.5 kg/cm(g)
Amb. \ 150
0.6 TO 0.99 \ 16
TO 22.2
0.98 TO 0.99
0.01 TO 0.015
NEGLIGIBLE
(note-8)
H2S AND
MOISTURE
Hot Tapping by
Gail / Vendor to
provide Isometric
and other relevant
data
OPTIONS :
i) Retractable
probes
Certification ii) Meter Runs
iii) Pressure Tap
on Meter body
Statutory
Acceptance to
Annexure B2
Others
Manufacturer
Required
Not Required
Required
PESO/CCOE
Standard Spec for
UFM
Vendor To specify
Page 87 of 94

Tender for
50
51
Model No.
Supervision to
Installation and
commissioning
Vendor To specify
Vendor scope
NOTES:
1
2
Vendor shall provide Single path as a minimum, in case more number of paths are required to
meet the accuracy the same shall be provided by vendor. The same shall be indicated along
with offer. Probe shall be inline and insertion type.
Bidder shall provide mounting details with the offer including orientation of probes &
connections
Vendor shall confirm and select the flowmeter range to cover the minimum, normal and
maximum flow. The required accuracy must be valid in range 250-470000 kg/hr
Pre-amplifier shall be loop powered from transmitter.
Weather proof to IP-65 as per IEC-60529/IS-13947 and certified to flame proof Ex(d) to area
classification IEC Zone 1Gr. IIA/IIB/IIC
Refer Standard Specification Sheet Annexure IV
Cable entry size 1.5" NPTF for output signals (1 for Flow signal & 1 for alarm) and 3/4"
NPTF connection for power supply shall be considered.
Vendor to indicate maximum pressure drop caused by flowmeter installation in the pipe.
******
Page 88 of 94

Tender for
ANNEXURE-VI
TECHNICAL SPECIFICATION FOR ULTRASONIC FLOW METER-ITEM NO.2
1. VENDOR MUST STATE POINTWISE WHETHER THE SPECIFICATION IS
ACCEPTABLE OR NOT ACCEPTABLE TO HIM/HER IN THE VENDOR'S
ACCEPTANCE COLUMN PROVIDED IN FOLLOWING SPECIFICATION SHEET.
2. ALL THE SPECIFICATIONS/POINTS MUST BE NECESSARILY FILLED IN.ANY POINT
LEFT OUT IS DEEMED AS NOT ACCEPTED WITHOUT ANY REASON THEREOF.
3. RELEVANT COMPLETE TECHNICAL LITERATURE HAS TO BE ENCLOSED FOR
EVERY OFFERED MODEL OTHERWISE BID WILL BE SUMMARILY REJECTED.
SL.
No.
SPECIFICATION
Purpose
Tag Number
Line No./
Equipment No.
3
4
General
Service
Line Size &

Sch./Thk.
Type of
Instrument
Electrical Area
Classification
8
9
10
11
12
13
14
Meter /
Transducer
Type of Probe |
No. of Probes
End Conn. Size :
Size & Rating
Facing & Finish
Flow Constant
(Pulses / m3)
Flow Range
(kg/hr)
Cable Entry
Material - Body |
End Connection
REQUIREMENT
Flare Gas
Ultrasonic Mass
Flow; Capable to
measure Measures
velocity, volumetric
and mass flow
08-FI-5004
40"-FL-08-5001A4A
NATURAL GAS (
RICH/ LEAN)
40" / STD.
SCHEDULE ( 9.53
MM THICKNESS)
Transit time
ultrasonic
IEC Zone 2
Gr.IIA/IIB/IIC,
Temp. Class T3
Retractable, (Note1)
3'',150#,(Note-2)
RF,125AARH
Vendor To specify
NOTE 3
Vendor To specify
The probe /
transducer material
Page 89 of 94
VENDOR'S
ACCEPTANCE/DEVIATIONS,IF
ANY

Tender for
shall be Titanium or
Better
Length of
Element /
Transducer
Bi-Directional
Flow
measurement
15
16
17
Accuracy
Linearity |
Repeatability
PREAMPLIFIER :
18
19
20
Type
Mounting /
Location
Enclosure
Intrinsically safe |
Ex-Proof
Dist. between
Meter & Remote
Loc.
TRANSMITTER :
21
22
23
24
25
Preamplifier &
Transmitter
26
27
28
29
30
Output
Cable Entry (i)

Signal (ii) Power
Power Supply
Enclosure Type
Intrinsically safe |
Vendor To specify
Not Required
better than 5.0%
of Reading
better than 1%
Required, (Note-4)
Built in with
transmitter
Field
Note-5
EX-proof Ex(d)
Note-6
Two 4 to 20 mA
outputs & one
frequency outputs,
which can be
configured for Mass
Flow, Volumetric
Flow and Molecular
Weights. HART
shall be available to
carry Mass Flow
Rate (kg/hr),
Volumetric Flow
(Nm3/hr), Pressure
(kg/cm2G),
Temperature (deg
C), Molecular
Weight & Sound
Speed
Note-7
110 VAC UPS
Note-5
EX-proof Ex(d)
Page 90 of 94

Tender for
Ex-Proof
31
Mounting
32
Turndown Ratio |
Output Update
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
Field Remote
mounted
Atleast 3000 to 1
turndown; The
Output update shall
be better than once
in 5 sec.
GAS/VAPOUR
Fluid & State

Flow Minimum \
Normal \
50 \ -- \422150
Maximum
kg/hr
Pressure
Minimum \
Normal \
0.1\ -- \ 1.5
Maximum
kg/cm(g)
Temp Minimum \
Normal \
(-10)\ Amb. \ 150
Maximum
C
Specific Gravity \
0.6 TO 0.99 \ 16 TO
Molecular
22.2
Service
Weight
Conditions
Ratio of Sp Heat
Compressibility
0.98 TO 0.99
Factor
Viscosity
0.01 TO 0.015
cP
System Pressure
NEGLIGIBLE
Drop
(note-8)
CO2/ H2S AND
Corrosive
MOISTURE/
Constituents
MINOR AMINE
VAPORS
Hot Tapping by
Gail / Vendor to
Tapping
provide Isometric
and other relevant
data
OPTIONS :
i) Retractable
Required
probes
Certification ii) Meter Runs
Not Required
iii) Pressure Tap
Required
on Meter body
Statutory
PESO/CCOE
Page 91 of 94

Tender for
48
49
50
51
1
2
Others
Acceptance to
Annexure B2
Manufacturer
Model No.
Supervision to
Installation and
commissioning
Standard Spec for

UFM
Vendor To specify
Vendor To specify
Vendor scope
NOTES:
Vendor shall provide Single path as a minimum, in case more number of paths are required to
meet the accuracy the same shall be provided by vendor. The same shall be indicated along
with offer. Probe shall be inline and insertion type.
Bidder shall provide mounting details with the offer including orientation of probes &
connections
Vendor shall confirm and select the flowmeter range to cover the minimum, normal and
maximum flow. The required accuracy shall be valid from 136 to 400000 kg/hr
Pre-amplifier shall be loop powered from transmitter.
Weather proof to IP-65 as per IEC-60529/IS-13947 and certified to flame proof Ex(d) to area
classification IEC Zone 1Gr. IIA/IIB/IIC
Refer Standard Specification Sheet Annexure IV
Cable entry size 1.5" NPTF for output signals (1 for signal & 1 for alarm) and 3/4" NPTF
connection for power supply shall be considered.
Vendor to indicate maximum pressure drop caused by flowmeter installation in the pipe.
******
Page 92 of 94
REQUEST FOR QUOTATION
RFQ No. :GAIL/PA15/58974/TB

Date:03.12.2015
RFQ Due on : 22.12.2015 at 14:00 Hrs IST
Tender Opening Date : 22.12.2015 at 15.00 Hrs
IST
To,
____________________________________________________________
Sub.: ULTRASONIC FLOW METERS
Dear Sir(s)/Madam,
GAIL(India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. &
Due date for the following item(s) in complete accordance with enquiry documents/attachments:
-----------------------------------------------------------S. No
Mat. Code & <UOM >

Description
QTY
Unit Price
(in figures & words)
Amount
-----------------------------------------------------------Group : 1
FLOW METER
TYPE: ULTRASONIC
SUPPLEMENTARY REQUIREMENTS:
ADDITIONAL REQUIREMENTS:
1
8116100401
<SET>
1
________
________
FLOW METER,FLARE GAS,ULTRASONIC,INSERT;
FLOW METER,TYPE: ULTRASONIC INSERTION ,
SERVICE: FLARE GAS,ACCURCY 2 % ,FLOW
METER,TYPE: ULTRASONIC,CONNECTION TYPE:
SINGLE PROBE INSERTION TYPE, END
CONNECTION 3 INCH CLASS 150
THE ABOVE ITEM DESCRIPTION TO BE READ IN CONJUNCTION WITH THE
ADDITIONAL DETAILS AS GIVEN BELOW :
"DETAILED TECHNICAL SPECIFICATIONS AS PER ANNEXURE V &
STANDARD SPECIFICATION AS PER ANNEXURE IV
8116100411
<SET>
________
________
REQUEST FOR QUOTATION (Cont.)

RFQ No:GAIL/PA15/58974/3200108279/TB
Date: 03.12.2015
____________________________________________________________
FLOW METER, NATURAL GAS, ULTRASONIC
ULTRASONIC MASS FLOW METER, SERVICE:
NATURAL GAS, TYPE: BUILT IN WITH
TRANSMITTER, FIELD MOUNTED REMOTE LCD
DISPLAY UNIT, 4 TO 20 mA HART OUTPUT;
PROBE TYPE: RETRACTABLE, END
CONNECTION: 3 INCH 150#; EACH SET
CONSISTS OF PAIR OF TRANSDUCERS,
INSERTION MECHANISM FOR EACH CHANNEL
WITH SPECIAL CABLES, AND DIGITAL FLOW
TRANSMITTER
DETAILED TECHNICAL SPECIFICATIONS AS PER ANNEXURE-VI ,STANDARD
SPECIFICATION AS PER ANNEXURE-IV
-----------------------------------------------------------------------------------------------------------------------
REQUEST FOR QUOTATION (Cont.)

RFQ No. :
Date :03.12.2015
GAIL/PA15/58974/TB
FORMAT FOR DETAILED COMMERCIAL TERMS & CONDITIONS

( To be filled and submitted with Un-priced Bid i.e Part A)
Your Quotation No & Date

Name of Contact Person
Phone / Mobile No
E- mail ID
S.N
:
:
:
:
Commercial Terms
Offered Discount
Price Basis(F.O.R / Ex-Works/FOT Site)
Freight(per unit / Value)
P&F ( per unit / % Value )
ED
Bidder's Confirmation
( % or Value )
With Form 'C'
CST/VAT
Transit Insurance
(If Applicable)
Service Tax Considering

abetment(if applicable)
Any other Charges
10
Payment Terms
11
Delivery Schedule
12
Bid Validity : 90 / 120 Days
13
Warranty Terms
Without Form 'C'
(Signature with Seal of the Vendor)

Tender for
SECTION VI
GENERAL CONDITIONS OF CONTRACT
(GCC GOODS)
(Attached Separately as PDF)
Page 93 of 94

Tender for
SECTION VII
PRICE SCHEDULE
[Note: Price schedule in MS Excel to be
downloaded from e-tender portal under
Step 3: See Notes and Attachments
Attachments/SOR]
Page 94 of 94

Odorising System

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/PHONE: +91-5683-282356, 282049, 283403-5

GAIL (India) Limited

(A Government of India Undertaking A Maharatna Company)

DOMESTIC COMPETITIVE BIDDING

E-Tender No. 8000008813

(TENDER NO: GAIL/PA15/58974/8000008813/TB)

11th December 2015 at 1500 Hrs. (IST)

DUE DATE & TIME FOR ONLINE BID SUBMISSION

22nd December 2015 at 1500 Hrs. (IST)

DUE DATE & TIME FOR BID OPENING

22nd December 2015 at 16.30 Hrs. (IST)

Phone: +91-5683-282356, 282049, 283403-05, Ext. - 30388

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

FORMS & FORMATS

ANNEXURE-IV (JOB STANDARD SPECIFICATION

GENERAL CONDITIONS OF CONTRACT GOODS

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

*CAN BE QUOTED BY ANY BIDDER MEETING THE BEC OF

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

INVITATION FOR BID (IFB)

SUBJECT: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA

1. Salient Features of Tender Document:

PROCUREMENT OF ULTRASONIC FLOW METERS

BID SECURITY / EARNEST

Note: Bidders seeking preference and exemption for

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

100 % payment within 30 days of receipt and acceptance of

BID DOWNLOAD PERIOD:

DATE OF PRE-BID MEETING

VENUE FOR PRE-BID

LAST DATE & TIME OF BID

DATE & TIME OF UNPRICED BID OPENING

[From GAILs website https://etender.gail.co.in (under

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

Bid Document is non-transferable.

PRE-BID MEETING (PBM) [refer clause no. 17 of ITB]

The bidder is requested to submit clarifications/questions in the format (Format F3 refers)

[Refer clause no. 12 of General ITB of Tender Document]

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

No Hard copy of Bid document to be submitted. The documents are to be uploaded /

[Refer clause no. 12 of General ITB of Tender Document]

[Refer clause no. 16 of GITB of Tender Document]

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

STATE BANK OF INDIA

SUBMISSION OF ORIGINAL CERTIFICATES/ DOCUMENTS:

EMD in the form of DD/BG.

Attention. Ms. Twinkle Bala

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

10. DETAILS OF COURIER:

B) DTDC COURIER AND CARGO LTD.

SCC , SOS & TECHNICAL SPECIFICATIONS: (refer SECTION V of tender)

Bidder should not be under liquidation, court receivership or similar proceedings.

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

(Ms. Twinkle Bala)

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

1.0 BID EVALUATION CRITERIA(BEC):

1. Documentary proof requirement for Manufacturer: Bidder to submit copy of valid

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

Tender Document No : GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.- 8000008813]

ABOUT E-TENDER PORTAL (WEB)

PRE-REQUISITE FOR PARTICIPATION IN BIDDING PROCESS