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Data Collection for Evaluation

Prepared by
Gerry Fairbrother, Ph.D., Jodi Drisko, MSPH

Tasks Criteria/Instru Data Time

ment Design Collection Period
I. Overall:
A. Design Logic Model for Evaluation Jodi Phase I

B. Develop Outline of Content of Gerry Phase I (to

Reports that be used
convey Baseline Status and after final
Improvement data
Gerry All
C. Tracking Progress on Meeting of Project
Objectives of Jodi
Outcomes for the Grant Phase I
D. Design Template for Site-Specific As needed

E. Development of IRB Consent Forms,

if needed
II. Criteria Development for Site Jodi (Lead) States (from Phase I
Selection (Draft – to w/Gerry, Angela, existing
be finalized by Advisory Yolanda, and Jo databases)
Examples of Criteria Include:
A. Whether they contract with the
State’s SBHC
Program (CDPHE or OSAH in CO and
B. Support by School Administration
C. Provide both primary care and
mental health
D. Whether site bills or has capacity for
Medicaid/CHIP (or is on claim? If
under a FQHC and the latter bills?)
ensure that sites faithfully fill out
designation on claims?)
E. How many unduplicated users (250
F. Readiness to engage in Quality
G. Mix of urban/rural sites and
make-up of students
(Note that these items will be derived
mostly from
extant databases to be assembled by
each state.)

Tasks Criteria/Instru Data Time

ment Design Collection Period
III. Measuring Connectedness to Gerry (Lead) APEX At
Medical Home w/Jodi will take the baseline
Examples of considerations include: lead on and
A. Percent of patients or parents who database annually
identify as developmen
belonging to a Medical Home t and
B. Assessment of follow-up or collection of
coordination data
between PCP and SBHC
(Objective: percent of all
participating SBHC’s
actively working with PCP and MH
providers to
manage chronic conditions)
C. Specialty referral and follow-up

IV. Measure effectiveness of quality Jodi (lead), APEX Baseline

improvement activities. Envision? , APEX Envision? and
A. Determine baseline annually
experience/readiness to engage in
quality improvement
B. Track QI projects for individual SBHCs
over time
C. Review QI data, report on progress
Do QI project outcomes improve more
than other outcomes being monitored?
Are QI projects process or outcome
How are decisions being made? (what
data is being used)
D. Interview SBHC staff on QI (utility of
process, technical assistance received,
etc) [grant level administrative QI]
V. Measuring Progress on Outcomes APEX (lead), APEX Baseline
(to be collected at baseline and w/Gerry and Jodi will take the and
annually for most measures) (To be lead on Annually
finalized by Advisory Committees) database
Examples of Measures: developmen
A. Patient utilization and diagnosis t and
B. Health Risk Assessment (YACHS: collection of
percent of data
adolescents who complete YACHS
after visit)
1. Depression Screen
2. Substance Use Risk Assessment
3. Other YACHS screens
C. Establish database for health
D. Clinical Indicators – screening and
outcome (to
be selected by sites)
1. Chlamydia screening
2. Depression screening
4. BMI%
5. Immunizations
VI. Final Data Collection to Provide Gerry and Jodi Interviews End of
Summary Data will design conducted Project
A. Provider Survey interview guides by state
B. Interviews at Sites and surveys staff
C. Interviews with MCP (NM)