Basics of BOM,WIP,INV,PO,AP,AR,MOAC

BOM,WIP,INV,PO,AP,AR,MOAC

1) Inventory (INV)
a.

What is the use of the Item Attributes?

ANS:Item attributes are fields in the item table used to store specific
characteristics of the item such as item status,unit of measure,revision control
etc.
Attributes can be controlled at either the master or the organization level.
It will store the structure name of the DDF only we can fill/store one structure.

b.

Which table holds the Master Vs child Organization Details?

ANS:mtl_parameters

c. What is the difference between ORG_ORGANIZATION_DEFINITIONS and

MTL_PARAMETERS?
ANS:in org_organization_definitions we can know all the organization names But
we cant differentiate what is master&child organization
But from mtl_parameters we can differ this.

d. If Master Organization doesnt have any child organizations, this will be stored
in
MTL_PARAMETERS or not?
ANS:yes,it will be stored one record child organization will be as a master
organization

e.What is the Item Template? Name some Predefined Templates?

Ans: We can define the properties of the Item automatically. Predefine Templates
of Item is

Inventory Item

Stockable

Tansactable

Purchasable

Purchased

Purchasing Tab

Allow description updates

Reservable

f. What is meant by Lot and Serial controlled item?

Ans:
Serial Number
It is the unique representation of quantity for an Item.

Lot Number:It will group the item quantities.

g. How you can generate the Serial Numbers?

Ans: In Inventory tab give Generation : at receipt
Starting Prefix : S
Starting Number: 1
It will store mtl_serial_numbers

h. What are the different Transaction Types you know? What is the use of
Transaction type?
Ans :

Types:

Miscellaneous Issue (RG update)

Miscellaneous Receipt (RG update)

Miscellaneous Issue

Miscellaneous Receipt

By using transaction types we can increase / decrease the item quantity

In which table I can see the transaction types?

Ans:MTL_MATERIAL_TRANSACTIONS

i. What are the KFFs in Inventory Module?

1.

Account Aliases

2.

Item Catalogs

3.

Item Categories

4.

Sales Order

5.

Stock location

6.

System Items

j. What is the difference between MTL_SYSTEM_ITEMS_B and

MTL_SYSTEM_ITEMS_KFV?
Ans: In MTL_SYSTEM_ITEMS_B the segment stored in segment but
MTL_SYSTEM_ITEMS_KFV concate all the segments and stores in to segment. It
(KFV) mainly used in GL_code_combination for charge_account_id because the
charge_account_id stored in different segments. If we use the KFV it concate all
the segments and stores into the one segment.

k. What is the Item Category? What is the use of it?

Ans: By using Item Categories we can group the items which have similar
properties.

Use :

Define the struction for category

Create category

Create category sets

Define the item and assign the item to category.

l. What is the Item Revision?

Ans: It represents the upgradation of item.

m. How I can get the default price in the PO form?

Ans: We can give the list price in purchasing tab. Then we can get the default
price.

n. Which attributes need to be checked in order to get the item in PO form?

Ans:
Purchasing Tab

Purchasable

Purchased

Allow description updates

n (1). What is the DFF in Item Screen?

Ans:

Late demands penalty :

Invoice UOM :

Graphical Link for web reqs:

Material over-capacity penalty:

Context:

Bills Of Materials (BOM)

o. What is the BOM? What you can do in BOM Module?

Ans: BOM means Bill of Materials. It is used to plan a manufacturing item.

p. What is the Bills and Routings?

Ans: Bills list the components which are used to manufacture the assembly
items.
Routings list the departments and resourses which are used to manufacture the
assembly item.

q. What is Intended Bill?

Ans: It shows the complete structure of an item.

r. Explain the Steps how to create the Bill and Routings with one example?
Ans :
1.

Create the items CPU, RAM, Processor and HD

2.

Define the cost for items. RAM-100, HD-100, Processor 50

3.

Define bills CPU->RAM,HD, Processor

4.

Define resources S1, A1, P1 with costs

5.

Define Departments and assign resources to departments.

Sold dept : S1, S2, S3Sn

Assm dept: A1, A2, A3An
Pack dept : P1, P2 P3.Pn

6.

Define Routings

CPU sold dept S1 1Hr

Assm dept A1 1Hr
Pack dept P1 1Hr

s. What are the setups required in order to create the Routings for the Assembly
Item?
Ans: Same as above.

t. What are different types of BOMs we have? Explain?

Ans: There are 5 types of BOMs.
1.

Standard List mandatory components

2.

Option List the components so that the customer choose the components.

3. Model List the components the customer can configure the items as per his
requirement.
4.

Planning

5.

Product family.

u. What is the difference between ATO and PTO configuration?

Ans : ATO : Customer is giving order and we start manufacturing.

In PTO : We will check whether the configuration is available as per customer

requirement. If available pick the item and ship to customer.

ATO -> Available to order

PTO-> Pick to Order

v. What is the Mutually Exclusive in BOM? When we can use it?

Ans : If we check mutually exclusive check box we can select only one item. Ie.,
either 2 GB RAM or 4 GB RAM
If it is unchecked we can select (or) default it will add all the items.

w. What is the Planned and Family Product BOM?

Ans: Planned is used for only forecasting purpose.
In product family we can group the items which have similarities in
manufacturing an processing.

Planned and Product family both are only for our internal purpose only.

Purchasing (PO)
x. What is the P2P cycle? Explain in details along with tables?
Ans:P2P cycle means Procure to pay cycle in this cycle we will perform following
steps
1)creating the requisition
2)creating RFQs
3)Creation Of Quotations
4)creation of purchase Order
5)creating Of Receipts
6)creation Of invoice
7)making payments
y. Have you got any error while opening the PO form?
Ans:yes,your not set up as worker to access this form you need to be a worker.
z. What are the setups required in order to raise the PO?

Ans :create requisition and approve and make employee as buyer.

a. What is the difference between Preparer and Requestor in the Requisition
form?
Ans :preparer:
Who is authorized to create requisition
Requester:who is requesting for making requisition.
Prepairer has rides to create requisition but requester doest have any rides to
create reuesition.in this case requester request the prepairer to create the
requisition.
b. How can I get the item price automatically in the Requisition or PO forms?
Ans:By entering the list price in purchasing tab when item is created.
c. What attributes need to set in order to get the Item in Purchasing Module?
Ans:purchased , purchasable and allow description updates.
d. RFQs, Quotations and POs are stored in the same tables PO_HEADERS_ALL,
PO_LINES_ALL and PO_LINE_LOCATIONS_ALL.How you can differentiate these
documents?
Ans :
e. Give the query to extract the Catalog RFQs details?
Ans :select*from po_headers_all where type_looup_code=RFQ and
quote_type_lookup_code=Catalog
f. What is the difference between PO_LINES_ALL and PO_LINE_LOCATIONS_ALL?
Ans :po_lines_all table
g. What is the Difference Between Standard and Planned PO? Explain with one
example?
Ans :standard it is used for one time purchasing here we know item name ,price
and qty shift location and shipment Id
Plannedpo
it is also similar to standard po but it is used for future reservations
here there will be agreement unlease (frelease will acts like actual order)
h. Explain one scenario when you will choose Blanket and Contract PO?
Ans :Blanket Po is choosed when we know item name and price while releasing
we will mention qty shift location shipment date
Contract:in case of contract po we know only agreement amount here we can
purchase any item from supplier.
i. After creating Planned PO, can I create the receipt? If not then when I can
create the
receipt?

Ans :No,first we need to approve the planned po and release the po then only we
can create receipt.
j. What are the tables effected after creating Blanket and Standard PO?
Ans
:standard:po_headers_all,po_lines_all,po_line_locations_all,po_distributions_all
Blanket: po_headers_all,po_lines_all,po_line_locations_all
k. What is the difference between Agreements and Releases?
Ans :
l. Explain the Process how you can release the Contract PO?
Ans :we an release the contact po througt standard po
Navigation:popotype=standard po,supplier=3M health care enter supplier
and site as in contact po
Click on reference document then enter line details and approve.
m. Why you cant release the Contract PO through the Releases?
Ans :In release mentioning the line number mandiatory but contract po doest
have lines.
n. Can I change the PO details once it is approved?
Ans :yes by querrying po number we can change the details, but we need re
approve the po.
o. How can I know that how many times a PO is changed after approved?
Ans.
p. Planned Agreement and Releases location details will be stored in the same
table
PO_LINE_LOCATIONS_ALL. Then how you can differentiate Agreement and
Releases?
And :by using release_id,if release id is null it is agreement po ,if it contain value
it is release.
q. Which table will holds the details of the PO approver?
Ans:PO_CONTROLL_GROUPS_ALL and PO_CONTROL_ROLES
r. What is significance of the PO_ACTION_HISTORY table?
Ans :
Select*from po_headers_all where segment1=6025
Select*from po_action_history where object_id=110306 and object
type_code=PO
And Obect_sub_tgype_code=STANDARD

s. What is the Match approvals and how many types are there?
Ans :By using this we can meake sure that invoice is generated for the goods we
have ordered.
We have 3 types of Match Approvals
1)2Way:
Qty Billed<=po Qty
Invoice Bill<=Po amount.
2)3Way: Qty Billed<=po Qty
Qty Bill<=Received Qty
Invoice Bill<=Po amount
3)4Way: Qty Billed<=po Qty
Qty Bill<=Received Qty
Qty Bill<=accepted Qty
Invoice Bill<=Po amount

t. What are different types of Receipts?

Ans : we have 3 types of receipts
1)direct delivery
2)standard receipt
3)inspection required.
u. What are the Receipt tables?
Ans :RCV_SHIPMENT_HEADERS, RCV_SHIPMENT_LINES,
RCV_SHIPMENT_TRANSACTIONS
v. What is the transaction type in RCV_TRANSACTIONS?
Ans :receive,delever,accept,reject
w. I have created PO (#123) in Hyderabad Operating Unit?5 mouses have to be
shipped
to Pune Organizations,10 Mouse have to be shipped to Noida organization?
Explain
how you can create the Receipt?
Ans : change organization name go to purchasing go to noida
x. What is the Receipt tolerance level?

Ans :go to receivingcontrols- we will find tolerance tab

y. Can I change the ship-to location while creating Receipt?
Ans : yes we can change.
z. How can I forward the PO document to others in order to approve?
Ans:
a. Explain about Approval Hierarchy in PO with example?
Ans :to approve the po we need to create approval groups and approval
assignments
1)create the employee
2)create the job and position
3)assign job and position to employee
4)create approval group
5)create approval manager.
b. What is the Approval Group?
Ans :by using approval group we can knows which type of document and how
much amt we canapprove .
c. How you can find which Approval Hierarchy you are using?
Ans :by using this tables
PER_POSITION_STRUCUTRES
PER_POS_STRUCTURE_ELEMENTS
d. What is the Approval Manager?
Ans:by using Approval Manager we can know how much amt we can approve
e. Explain the tables of Approval Hierarchy?
Ans :PER_POSITION_STRUCUTRES
PER_POS_STRUCTURE_ELEMENTS
f. What is the Auto Create?
Ans : by using this we can create po directly by using requisition number.
Account Payables (AP)
g. What are the different types of Invoices?
Ans: we have following types of invoices in ap
1.stadard,2.credit memo,3.debit memo,4.expence
report,5.prepayments,6.retaiage release,7.transponrtation inv,8.with hold
taxes,9.mixed.

h. What is the difference between Credit Memo and Debit Memo.Explain the
Process with example when you can use this?
Ans:In credit memo supplier will create negative amt invoice.
In Debit memo invoice customer will create negative amount invoice.
Suppose customer order 10 items but suppiers sent 8 items and created invoice
for 10 items in this setuation if suppier creates negative invoice it is called
credit memo invoice.
If supplier creates negative amount invoice then it is debit memo invoice.
i. What is the PO Default?
j. Explain the Process how you can create the Invoice against the Purchase
Order?
Ans:craete the po and copy the po number
Sw r to payable vision operations
Navigate to invoices the in lines enter type,po number inv date ,inv no,amount
etc.
k. What is the Recurring invoice and when we can use this?
Ans :
l. Why you are doing Create Accounting?

m. What is the difference between Charge and Liability?

n. What are the Invoices Tables?
Ans:
AP_INVOICES_ALL,AP_INVOICE_LINES_ALL,AP_INVOICE_DISTRIBUTIONS_ALL
o. Which table holds the Invoice Accounting information?
Ans:AP_INVOICE_PAYMENTS_ALL
p. Which table gives the information about how much money we have paid for
the
Invoice?
Ans:AP_CHECKS_ALL
q. What is the importance of the PAYMENT_STATUS_FLAG in AP_INVOICES_ALL
table?
Ans :By using payment_staus_flag we can know wheather the payment is paid
by customer or not.
r. What is the hold? Which table contains the hold details?

Ans : hold is used to stop the next process

AP_HOLDS_ALL
s. Explain some scenarios when you have encountered the holds?

t. Where you can see the hold Details in front-end?

Ans : To view the hold details go to actions button click on action and select hold
name then ok then click on holds tab then we can view the hoilds details.
u. How you can release the holds?
Ans :To release holds go to action button gthe select release hold with proper
reason and click on release.then hold will be released.
v. Can we release all type of holds?
Ans :no
w. What are the payment Tables?
Ans :AP_INVOICED_PAYMENTS_ALL
AP_CHECKS_ALL
x. What is the Payment Terms? Which table holds these details?
Ans:by using payment terms we can know how much amount will be paid with
the particular period
Table:AP_TERMS_TL
AP_TERMS_LINES
y. What is the Distribution Set? Which table holds these details? Explain when we
can
use it?
Ans: By using Distribution set we can devide the amount into different accounts
automatically
Tables:
AP_DISTRIBUTION_SETS_ALL
AP_DISTRIBUTION_SETS_LINES_ALL
Automatically amounts will be splitted into specified accounts.

Order Management (OM)

z. What is the Order Type? In which table I can see these details?
Ans:order type says that which type of order we are generating.
Table:OE_ORDER_HEADERS_ALL

a). What is the Price list? What is the Relation between price list and OM?
Ans :by using price list we can sell the same item for different prices.
If we want to get default price for the item in OM wde need to define price list.
b. How can I can get the Item Price in the OM form? Can I override this price?
Ans:by definning price list yes u can over ride.
c. In which columns I can see the price list price and over ride price for particular
sales
Ans: oe_order_lines_all. unit_price
Order Line?
d. While writing the query how you can get the line number?
Ans :select oola.line_number||.||oola.shipment_number

e. Explain the O2C cycle?

Ans: 1 Entered(entering the item details raughly)
2 Avaiting Shipping(Booked)(Agreement will be started)
3 Picked(Reserving Item,Qty not decreased)
4 Shipped(Item Shifted,Qty decreased)
5 Closed(Order closed)
6 Create the Invoice(Work flow back ground program will tranfor the
records from OM to AR interface table, Run Auto invoice Import Program to
move from AR interface to base table).
7 Receive money

f. What are the basic setups you have done in order to create the Sales Order?
Ans:In ordere to create sales order we have to done following steps
1 Booking the order
2 Picking the order
3 Shippig bthe Order
4 Closing the order
g. What are the different statuses you got?
Ans: While creating sales order we come across the following statuses
1 entered
2 avaiting shipping

3 picked
4 shipped
5 closed
h. What is the difference between Picked and shipped?
Ans: After picking Qty of item wont be redused as just we are reserving the item
but
After shipped the Qty of item will be redused.
i. Name the Programs will be submitted after each and every stage? Ex: Picked
and
shipped etc.
Ans: For Picking:
1 Pick selection list generation
2 Pick slip report
3 shipping exception report
For Shipping:
1 Bill of landing
2 Packing Slip Report
3 Commercial invoice
4 Vehicle load sheet details
5 Interface trip stop
j. What is significance of the Bill of Landing Program?
k. If I pick the item what are the tables will be effected. Give more than 7 tables?
Ans: while picking the order the following 7 tables will be effected
WSH_DELIVERY_DETAILS
WSH_DELIVERY_ASSIGNMENTS
WSH_PICKING_BATCHES
MTL_MATERIAL_TRANSACTIONS
MTL_RESERVATIONS
MTL_TXN_REQUEST_HEADERS
MTL_TXN_RQUEST_LINES
l. What is the Transaction Type for Picking and shipping?
Ans : For Pickling:
Transaction Type= Sales Order Pick

For Shipping
Transaction Type = Sales Order Isuue.
m. How you can send the data from OM to AR?
Ans :Work flow back ground program will tranfor the records from OM to AR
interface table, Run Auto invoice Import Program to move from AR interface to
base table.

n. What are the Interface tables and Standard Program for AR?
Ans :RA_INTERFACE_LINES_ALL
RA_INTERFACE_DISTRIBUTIONS_AL
Stadard Prog: Auto Invoice Import Program.
o. What is the relation between OM and AR?
Ans:In Om after closing sales order ,in AR supplier will create the invoice and
send to customer so that customer can pay amount and supplier will receive
payments.
p. What are the delivery tables?
Ans: WSH_DELIVERY_DETAILS
WSH_DELIVERY_ASSIGNMENTS
WSH_PICKING_BATCHES
q. Explain the situation when we can go for Drop Shipment and Back to Back
Order?
Ans: When supplier is not having item to delever to customer in this setuation
supplier will go for drop shipment or back to back order.
r. What is the Drop shipment? How you can make one Sales order line as a Drop
shipment? Explain the Process and tables in each and every stage?
Ans:customer orders items to supplier,but supplier doesnt have the item to
delever to the customer ,so supplier will contact third party this is drop shipment.
By giving column sourse type External
s. What is the Back to Back order? How you can make one Sales order line as a
B2B
Ans:
Order? Explain the Process and tables in each and every stage?
t. What are the advantages and dis-advantages of Drop shipment?
Ans :adv:
No need of inventory

Shipping time is less.

Shipping price is less.
Wide range of items can be delevered.

Dis Adv:
After no of times interactions between customer and third party third party can
make direct contract with customer.Here supplier have achance to loose the
contract

u. What is the Back Ordered?

v. If Items are not available while picking the Items then what will happen to
Sales Order
Line?
w. Can I create one Normal line, one Drop shipment line and B2B line in one
Order?
x. Can customer return the good? How you can do this one in OM?
y. What is RMA?
z. What will happen if I apply the holds?
Ans : Hold is used to stop the process due to some reasons
Ex: customer not paid money regularly
a. What is the difference between applying the holds between headers and lines?
Ans : If we apply holds on headers it will be applicable to lines also but if we
apply hold to a line it will applicable particular line only.

b. Which table contains the holds Details?

Ans:AP_HOLDS_ALL
c.

Explain the Process how to apply and release the holds?

Ans:applying the hold:

We can apply the hold in headers as well as lines also to apply the hold go to
shipping tab click on action button select hold name from drolp down list
And enter hold comments the click on ok.
Releasing the hold:

Click on actions button select release hold and enter proper reason and click on
release then hold will be released.
d. What is the use of Configurator button in OM screen?
Ans :customer can configer the item
Ex: if the customer wants to select cpu of 4gb(out of 2gb,4gb) then we are using
cofiguratot.
e)Explain the Process of Internal Sales Order?
Ans : internal sales order means normal sales order in OM

Account Receivables (AR):

f. What are the different types of invoices (Transactions) we have?
Ans :we have following types of invoices in AR
1. invoice,2.credit memo, 3.Deposite,4.guarentee, and Charge back.
g. What are the Transaction (Invoice) Tables?
Ans :RA_CUSTOMER_TRX_ALL
RA_CUSTOMER_TRX_LINES_ALL
RA_CUST_LINE_GL_DIST_ALL
RA_CUSt_TRX_LINE_SALESREPS_ALL

h. What is the difference between Deposit and Guarantee?

Ans in case of deposite:it is used to give some money in advance to the
customer.
For Guarentee: Guarentee is also like a deposite that original amount
Wont be redused from guarantee amount but in case of deposite original
amount will be redused from deposite amount.

i. What is the Chargeback? When you can use it?

Ans :Charge back is used to cancel the amount.
j. Can I create or credit memo and debit memo against one invoice? If so explain
how I
can create?
k. What is the applied and unapplied amount in Receipts?
Ans :
l. What are the Receipt Tables?

Ans :Cash Recipts:

AR_CASH_RECEIPTS_ALL
m. What is the Auto-lock Box? Explain the Process?
Work in Process (WIP)
n. What is WIP.What is the use of this module?
Ans:WIP stands for Work In Process. In this module we can manufacture the
items. Manufacturing of Items takes place in two ways in Oracle Apps.

1.

Discrete Manufacturing

2.

Process Manufacturing

1. Discrete Manufacturing :

It uses Bills of Materials for manufacturing the items. We can de-assemble the
Items which are prepared through DM.
Ex: CPU, Laptop.

2.Process Manufacturing :

It uses formulas for manufacturing the components.

We cannot de-assemble the items which are prepared through PM.
Eg: Food products.

Apps will support DM through WIP module.

Apps will support PM through Oracle Process Management (OPM) Module

o. What are the different Job statuses we have?

Ans: We have 5 types of Job Statuses, ie., Unreleased, Released, Complete,
Cancelled, Onhold.

p. Explain the Process how you can manufacture the item in WIP?
Ans:

1.

Create the job : Here the status will be unreleased

2.

Change the status from unreleased to released manually

3. Now perform the inter operation steps : here now the jobs status will be
completed.
4.

Close the job.

q. How many types of jobs we have?

Ans : We have 2 types of Jobs ie., Standard and Non Standard Jobs.

r. What is the difference between Standard and Non Standard Jobs?

Ans : Standard Jobs is used for manufacturing a new item (based on BOM)
whereas Non Standard Job is used for reparing, deassembling, etc.,

s. What is the use of Supply types?

Ans : By using Supply types we can state that when material has to be consumed
from sub inventory.

t. What are the different supply types we have?

Ans : We have 6 types of supply types.

Assembly Pull, Operation Pull, Push, Supplier, Bulk and Based on Bill.

u. What is the different between Assembly Pull and Operation Pull?

Ans: In Assembly Pull material will be consumed from sub inventory after
completion of operation only.

In Operation pull material will be consumed from sub inventory once the
operation is started.

v. What is the push Supply Type?

Ans : In Push Supply type we need to supply the material manually before
starting the process.
w. What are the different Intra-operation Steps we have? Explain each and every
one?

Ans:
1.

Queue

2.

Run

3.

To Move

4.

Receipt

5.

Scrap

1.Queue:
Assemblies at this step are waiting for you to perform an action.

2.Run
Assemblies at this step are being run ie., work is going on.

3.

To move

Assemblies at this step are completed and waiting for the next operation if
available

4.

Receipt:

Assemblies at this step are rejected and waiting for repair.

5.

Scrap

Assemblies are this step are useless (We cant use them at all, they should be
thrown away)

x. What are the basic setups required to create the job?

Ans: We require two steps to create a job.

1.

Defining Parameters:

Here we are mentioning the supply sub inventories from which material has to be
taken to manufacture the item and what kind of inter operations steps to
perform,etc.,

2.

Defining WIP accounting class:

Here we are capturing details in different accounts like material, material over
head, resource etc.,

y. Name the tables and use of it you came across in WIP Module?
Ans:
WIP_Paramaters : To check from which sub inventory material has been
consumed.
WIP_accounting_classes: To capture the operation details in different accounts.
WIP_operations : To view what department are used in manufacturing the item.
WIP_requirement_operations : To view what components used to manufacture
the items.
WIP_operation_resources : To view what resources used to manufacture the item.
z. Explain the process how you can man