FILE NUMBER:

EGRD 04/2013
MG 12/2013

QUOTATION: Supply, lay and installation of vinyl flooring at the Governmental

experimental farm, Xewkija

Date Published:

15th January 2013

Closing Date:

22nd January 2013

at 10:00am CET

This quotation is free of charge

Clarifications shall be uploaded and will be available to view/download from

http://www.gozo.gov.mt/

Ministry for Gozo

Administration Centre, St Francis Square, Victoria, Gozo VCT1335, tel. 22156238; Fax. 22156239

The Eco Gozo Regional Development Directorate accepts quotations for the Supply, lay
and installation of vinyl flooring at the Governmental experimental farm, Xewkija

Instructions to Bidders
Bidders shall:
1. Fill in the Details of Bidder Form and sign the declaration included therein.
2. Provide evidence attesting to:

evidence of relevant experience in execution of works of a similar nature (vinyl works) over
the past [4 years], including the nature and value of the relevant contracts, as well as
works in hand and contractually committed. The minimum value of projects of a similar
nature completed shall be not less than [15,000] over the 3 year period.

The minimum number of projects of a similar scope/nature completed in the last 3 years
must be at least 4 in number.
In so listing the end clients, the tenderer is giving his consent to the Evaluation Committee,
so that the latter may, if it deems necessary, contact the relevant
clients, with a view to
obtain from them an opinion on the works provided to
them, by the tenderer.
3. Submit their bid in the tender box by the date indicated on the cover page above at the:
Accounts Section
Corporate Services Directorate
Ministry for Gozo
St Francis Square
Victoria
Gozo.
4. Execute the works subject of this quotation in accordance with the schedule of quantities
and any specifications contained therein and in accordance with the best practices of the
trade, to the satisfaction of the contracting authority.
5. Be bound by the Special Conditions and the General Conditions which are deemed to form
an integral part of this quotation document.
6. Submit any queries to email address ecogozo@gov.mt by not later than 4 working days
prior to the closing date for the submission of the quotation.
Bidders are hereby informed that:
7. Where the General Conditions are in contrast with the Special Conditions, the latter shall
take precedence over the former.
8. The contracting authority reserves the right to reject any quotation.
9. The quotation shall be awarded to the cheapest technically compliant quotation.
10. In submitting this quotation, the bidder is declaring that all employees engaged on this
contract shall enjoy working conditions such as wages, salaries, vacation and sick leave,
maternity and parental leave as provided for in the relative Employment Legislation.
Furthermore, s/he shall comply with Chapter 424 of the Laws of Malta (Occupational Health
and Safety Authority Act) as well as any other national legislation, regulations, standards
and/or codes of practice or any amendment thereto in effect during the execution of the
contract.

The bidder is further declaring that s/he accepts without reserve that, in the event that it
is proved otherwise during the execution of the contract, the contract shall be terminated
with immediate effect and s/he shall raise no claims for damages or compensation.
11. Where the General Conditions are in conflict with these Special Conditions the Special
conditions shall take precedence over the General Conditions.
12. Contracting Authority reserves the right to award this quotation in full or in part.

SPECIAL CONDITIONS
1. The performance period for works will be no more than 2 weeks from the issue of the
Letter of Acceptance.
2. The Contractor shall be liable to a deduction of 200 per day, for every day of delay,
including Sundays and public holidays, up to a maximum of 15% of the contracted amount.

GENERAL CONDITIONS
The full set of General Conditions for Works Contracts (Version 1.01 dated 15
March 2010) can be viewed/downloaded from:

www.contracts.gov.mt/conditions
It is hereby construed that the bidders have availed themselves of these general
conditions, and have read and accepted in full and without reservation the
conditions outlined therein, and are therefore waiving any standard terms and
conditions which they may have.
These general conditions will form an integral part of the contract that will be
signed with the successful bidder.

DETAILS OF BIDDER

Name & Surname:

________________________________

On behalf of
(if applicable):

________________________________

Address:

________________________________
________________________________
________________________________
________________________________

VAT Reg. No.

________________________________

Tel. No:

________________________________

Mobile No:

________________________________

Email Address:

________________________________

Literature/ List of Samples

1. List of literature to be submitted with the tender:

Item
1.1

Description

Reference in Technical
Specifications

Homogeneous heavy duty vinyl sheeting

including catalogue with types and ranges of
vinyl material texture and colours available

Volume 3 Technical Specifications

Cove former and capping strip system

Volume 3 Technical Specifications

Welding Material

Volume 3 Technical Specifications

Self Leveling Compound

Method statement of vinyl installation procedure
as recommended by the manufacturer

Volume 3 Technical Specifications

1.2
1.3
1.4
1.5

Volume 3 Technical Specifications

2. List of samples to be submitted within 5 days of being notified to do so:

Item
2.1

Description

Reference in Technical
Specifications

Homogeneous heavy duty vinyl sheeting

including samples of types and ranges of vinyl
material texture and colours available

Volume 3 Technical Specifications

Cove former and capping strip system

Volume 3 Technical Specifications

2.2

Signature:

....................................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date:

....................................................................

Technical Specifications

SUPPLY AND FITTING OF HEAVY DUTY VINYL SHEETING - SPECIFICATIONS

Scope of Tender
The scope of this tender includes

the removal of the existing vinyl flooring and associated glue and related materials

the provision and laying of a water and damp proofing system

the supply and laying of floor homogeneous heavy duty vinyl sheeting and the installation of a
cove former and capping strip system so that the floor covering shall be dressed up to the
wall to form a skirting

the supply and installation of wall vinyl covering which shall be washable and provide an
impermeable finish to be installed on the gypsum wall panelling for a high standard

at the LABORATORIES AT THE GOVERNMENT EXPERIMENTAL FARM, XEWKIJA as detailed

further on in the specifications, drawings and schedule of quantities of this tender document.

All items necessary to provide a complete functioning installation shall be included whether or
not they are detailed within this specification

FLOOR VINYL SHEETING - SPECIFICATIONS

1. The vinyl sheet shall be fully flexible homogeneous vinyl which shall meet the following
standards:

Quality

Standard

General Specification

EN649Up to specification

Reaction to fire

EN ISO 13501-1

Specification

Up to specification

EN ISO 9239-1 EN ISO 11925-2

Use in hospital and
health buildings

HTM 61

Up to specification

Abrasion resistance

EN660

Up to specification

Light Fastness

EN ISO 105-B02

Minimum of 7

Chemical resistance

A good resistance to chemical such as dilute acids and

alkalis. Contractor should provide information. It shall conform to EN 423

Slip resistant

EN 13893

2. The vinyl sheet width shall be 1.5 to 2 metres by a minimum 2mm thickness.

WALL COVERING VINYL SPECIFICATIONS

The gypsum boards at the Laboratories at the Government Experimental Farm, Xewkija installed
through a separate contract are to be covered with a vinyl covering which shall be washable and
provide an impermeable finish on the gypsum boards. The colour of the vinyl covering shall be
communicated to the contractor during the course of refurbishment works and prior ordering. The
material shall also have a good resistance to chemicals such as dilute acids and alkalis and shall be
washable. The Contractor shall provide full technical literature of the material that he is proposing.
The wall covering vinyl shall be a homogeneous heavy duty wall covering to be installed on
the gypsum wall paneling detailed in these specifications. It shall be installed either vertically
or horizontally with heat welded seams and colour coordinated rods.

It shall conform to the following standards

Technical Data

Standards

Type

Requirements
Homogeneous

vinyl

wall covering
Wear Layer thickness

EN 429

Surface treatment

1 to 1.5 mm
PU- shield

Total thickness

EN 428

1 to 1.5 mm

Total weight/m sqr.

EN 430

2210 Kg approx

Dimensional stability

EN 434

Less or equal to 0.40%

Wetroom test

GBR Class VT

approved

Reaction to fire

EN ISO 13501-1

Class Bs2d0

Light fastness

EN ISO 105-B02

Less or equal to 6

Chemical resistant

EN 423

Good resistance

Funghi and bacteria

DIN EN ISO 846-A/C

Does

resistance
Form of delivery

not

favour

growth
EN 426 sheet rolls

Approx 30m by 2m

The tenderer shall submit all relevant technical specifications and literature in connection with
the offer. The literature shall include all types of necessary materials and preparations
required before laying the above mentioned vinyl.

The tenderer shall also submit literature for different types and colours of heavy duty vinyl
sheets, and shall include details of skirting and welding reels to match with every colour of the
vinyl offered and the adhesive required for laying of the above vinyl sheets.

ADDITIONAL SPECIFICATIONS CLAUSES

1. The tenderer shall submit all relevant technical specifications and literature in connection
with the offer. The literature shall include all types of necessary materials and preparations
required before laying the above mentioned vinyl.

2.

The tenderer shall also submit literature and prices for different types and colours of

heavy duty vinyl sheets, and shall include prices for skirting and welding reels to match with
every colour of the vinyl offered, plus the prices for the adhesive required for laying of the
above vinyl sheets.

3. The contractor is obliged to supply and lay a quantity of vinyl flooring according to these
specifications and according to the bill of quantities.

4. The vinyl procured and laid through this tender will be paid for according to the net
measurements of the vinyl flooring as laid in place. Rates must hence account of
cutting, overlaps etc.

5. The contractor shall submit at tendering stage a certificate of guarantee specifying a

minimum 8 year guarantee period.

6. The vinyl flooring supplied and laid by the tenderer shall be a low maintenance flooring of a
heavy duty, homogeneous, durable, commercial nature. It should be a type of vinyl that does
not require maintenance, especially in terms of seasonal polishing. This means that marks
and that dirt may be removed by normal cleaning. However the contractor will be responsible
for polishing the floor after works are completed.

7. The floor primer shall be of a type which reduces the dusting properties of the sub-floor
and which reduces substantially absorption by the sub-floor of the laying adhesive. It should
also seal the surface of the sub-floor.

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8. Cove former and capping strip system

The floor coverings shall be dressed up to the wall to form a skirting using cove formers to
provide a neat cove to form a skirting whilst supporting the floor coverings at the weakest
point. The cove formers shall be manufactured from PVC and the height and depth of the cove
former shall be approximately 38mm by 38mm. The cove former and capping strip system
shall be used to provide a clean, neat solution for junctions where the floor meets the wall in
terms of safety, performance and aesthetics. The capping seal shall be used to finish the raw
edge of the floor covering. The cove former and capping strip system shall be provided and
laid by the contractor and shall provide a continuous sealed surface. Tenderer is requested to
provide literature and samples of all the skirting available including the colours available.

9. Tenderers are being requested to quote for providing and laying a water and damp proofing
system before applying the vinyl flooring as detailed in the Schedule of Quantities. The water
and damp proofing system shall be in conformity with the manufacturers recommendations
and shall be such that it does not in any way create any problems to the vinyl floor system. The
Contractor is always fully responsible for the materials and labour employed in the project and
he will still be giving a minimum of eight years guarantee period. The water and damp proofing
system shall be inclusive of all detailing necessary for the full functionality of the system. The
system shall not, in any way, create any problems to any part of the structure of the building
and or its finishes. The Contractor is obliged to give full details supported by the
manufacturers specification and data sheets of the system he intends to apply at tendering
stage.

10. The Employer may decide not to order any particular items and/or works listed in the bill of
quantities and any items and/or works ordered may vary from the amounts shown.

11. With his offer, the contractor shall draw the attention with regards to any works and/or
materials which he considers that should be an integral part of his proposal. He shall give full
details including the rates, quantities and amounts involved in these works and/or materials.
He shall also prove that these works and/or materials must form an integral part of his
proposal and that, at the same time, they are not included in any part of the tender bill of
quantities.

12. The contractor shall submit at tendering stage a list of all similar projects which he has
carried out or in which he has been directly involved. He shall give details of where the project
has been carried out, the materials he has used in the project, the way the works were carried
out, the time frame within which the project was carried out, the number of employees
involved in the project, and any sub-contractors

(foreign or local) who have worked in the

project and who have provided works and/or materials similar to the project governed by this
tender.

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Finincial Bid
ITEM

DESCRIPTION

The provision and laying a water and

damp proofing system before applying
the vinyl flooring
The leveling of the site including any
concrete/ subfloor required to make
the ground ready to receive leveling
compound. Care must be taken not to
damage/alter existing doors.
Supplying and laying 3mm thick
leveling compound if so directed, for
the provision of a smooth leveled base
for the fixing of the new vinyl flooring.
Providing and fitting on floor
homogeneous heavy duty vinyl
sheeting welding rods to be used
must match the vinyl sheeting in colour
and rate shall include use of suitable
floor primer and adhesive according to
the relevant British and EU standards,
all as per specifications
Providing and fitting on ward cove
former and capping strip system so
that the floor covering shall be dressed
up to the wall to form a skirting. Rate
shall include all the materials and
labour including the use of suitable
floor primer and adhesive according to
the manufacturers recommendations
and relevant EU standards, all as per
specifications for a fully functional
system

QTY

Unit

120

120

120

120

140

Rate
Euro
(inc.
VAT)

Total
Euro

(inc.
VAT)

TOTAL EURO

Signature:

....................................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date:

....................................................................

12