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Relations
18,1
Getting personal in
personnel recruitment
Brian P. Mathews
68
Tom Redman
University of Teesside,UK
Introduction
When the literature on recruitment advertising is examined on what should be
contained in a recruitment advertisement, it is not uncommon for writers to express
strong opinions that the personal attributes of the ideal candidate are one area that
should definitely not appear (see, for example, CCH, 1993; Redmond, 1989). Vaughan
(1989) supports the case for a bureaucratic, depersonalized approach to management.
He suggests that it is difficult to decide whether advertisements for managerial
positions that specify personal and social attributes are dangerous or merely absurd.
Further, he maintains that they vary only slightly and generally call for applicants
with strong leadership and communication skills. Other critics have suggested that
the use of personal attributes in recruitment advertisements serves little purpose.
According to Fowler (1990, p. 32):
Many advertisements specify qualities such as enthusiasm, or drive. Together with
describing jobs as challenging, these words have become advertising clichs, and do
little to inform or attract applicants.
This position seems to conflict with the preferences of the target market themselves.
In a survey of over 25,000 managers and professionals, The Guardian(1988) found
that 67 per cent of respondents wanted to know the personal characteristics required.
Further survey evidence conducted by City Research Associates (1988) for Price
Waterhouse, provides additional support, finding that 82 per cent of managers prefer
advertisements with the full details of the specification of the person sought. It also
runs counter to recent developments in managerial thinking. For example, the increasing
debates on managerial competences with its emphasis on personal skills (Boyatzis,
1982), charismatic leaders (Atwater et al., 1991) and calls to develop diversity and
encourage individuality in managers (Allcorn, 1990; Mandell and Kohler-Gray, 1990).
In support of their inclusion, some writers advise not only that personal attributes
should be present but that they should be used as the central theme to structure the
recruitment advertisement. Hill and Maycock (1991) suggest that adverts that use
personal attributes through a life theme as their most prominent feature appear to
be more successful than their traditional counterparts. Recruitment campaigns for
Business Sales Consultants by Volvo and pub managers at Joshua Tetley, using
advertisements based on personal attributes, produced a high quality and very costeffective response, with advertising costs per appointee at Volvo of 480 (Lunn, 1987).
Getting personal
in personnel
recruitment
69
Employee
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managerial posts tend to be referred to simply as managers. The top end comprises
directors and senior managers. The functional area was derived principally from
the job title. Five categories were defined to cover the range of personnel/HRM areas.
Specialist functions, such as health and safety, were not specified because of the
relatively small incidence of such advertisements.
For the main study, we planned for a data set of about 1,000 usable advertisements.
While statistical reliability was not the main driving force in this choice, it was not
thought worthwhile to work with smaller numbers. Should confidence intervals be
required, this sample size allows estimates with accuracy around 3 per cent.
Editions of the journal were selected at random from the 1989 to mid-1991 issues.
The complete set of advertisements were coded from each of the selected journals.
The sample could be said to be a cluster sample. In total, six editions were used and
1,138 advertisements were coded with 1,106 usable. This reduction was as a result
of the exclusion of one display advertisement placed by a recruitment consultant
which contained only job titles.
In order to examine the nature of changes over time in the use of personal
attributes, a further set of 500 advertisements was coded from two issues of the
same journal published in 1980, ten years prior to the centre of our main sample.
Results
The first stage in the analysis is to examine how many of the advertisements contain
reference to personal characteristics and the specific nature of these. At a macro
level, the vast majority of the advertisements carry some reference to personal
characteristics. To be specific, some 81 per cent contained reference to at least one.
Our record was the one advertisement that beat the coding system and referred to
17 different personal characteristics. A more typical number was two to three.
There are some 88 different characteristics listed. Only six of these words appear
in 10 per cent or more of the advertisements, hence only the most prominent of these
are worthwhile analysing in detail. There seems little to be gained from discussing
the minute differences of low count characteristics, since little meaningful comparison
can be drawn. For this analysis, only the first ten most frequently used characteristics
will be included. Looking at the current usage and the changes that have occurred
over the last ten years the results are shown in Table I.
Overall, the incidence of personal attributes in recruitment advertisements is
high; in both periods, four out of five recruitment advertisements specify one or
more.
In terms of the specific attributes appearing, we find evidence of both continuity
and change. Communication skills remain the single most common attribute to be
specified, but the usage has increased markedly, now present in some 29 per cent
of advertisements. On the other hand, a number of attributes have shown a substantial
decline. For example, requests for managers with negotiation skills has markedly
declined, dropping from the third most frequently requested attribute in the 1980s
to 53rd in the 1990s. This reflects the decreasing influence of trade unions, the decline
in collective bargaining, and the reduced importance of what Tyson (1987) terms
the contracts manager role of personnel management. It seems, certainly as far
Rank
(n = 1, 106) Now
No.
1
2
3
4
5
6
7
8
9
10
Communication
Enthusiastic
Interpersonal
Innovative
Initiative
Committed
Self-motivated
Creative
Analytical
Energetic
No.
319
147
141
132
110
107
93
91
80
79
29
13
13
12
10
10
8
8
7
7
Communication
Teamwork
Negotiation
Management
Progressive
Analytical
Administrative
Initiative
Leadership
Enthusiastic
65
59
33
30
26
25
24
22
22
19
13
12
7
6
5
5
5
4
4
4
899
81
396
79
Getting personal
in personnel
recruitment
71
Table I.
Incidence of personal
characteristics now and
ten years ago (number
and percentage of
advertisements)
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and some we can only describe as odd. For example, in one company the successful
applicant had to have a golf handicap of no more than 18!
Managerial levels
Variation with seniority within the organization is now reviewed. As a manager
rises in an organization it is not unreasonable to expect the nature of the job to
change and thus the required personal attributes necessary. It would be expected
that the patterns in word usage would follow a sequence related to the operational,
tactical and strategic focus of the levels. One might also reasonably expect attributes
relating to different levels of authority to appear (see Table II). Yau and Sculli (1983)
provide a review of managerial skills and traits and are able to differentiate between
these levels.
Junior
Rank (n = 453)
Table II.
Incidence of personal
characteristics at
different levels of
seniority (number and
percentage of
advertisements)
No.
Middle
(n = 261)
No.
Senior
(n = 148)
Communication 130
29
Communication
75
29
Communication
41 28
Enthusiastic
81
18
Interpersonal
36
14
Strategic thinker
29 20
Initiative
54
12
Enthusiastic
27
10
Innovative
25 17
Interpersonal
53
12
Innovative
26
10
Interpersonal
20 14
Innovative
50
11
Analytical
22
Creative
14
Self-motivated
48
11
Energetic
22
Energetic
14
Organization
32
Committed
21
Enthusiastic
13
Energetic
31
Organization
19
Influential
13
Flexible
30
Creative
18
Management
12
10
Analytical
26
Initiative
17
Positive
12
364
80
203
78
Number with
attributes
No. %
124 84
Advertisements for senior managers are more likely to specify personal attributes
than junior or middle management roles. Middle management advertisements are
least likely to specify attributes. Perhaps this reflects the malaise surrounding
middle management in general (Syedain, 1991). According to Golzen (1990), describing
oneself as a middle manager these days is about as wise as claiming to be a communist
in Eastern Europe.
As it turns out, the top ranking skill is consistent throughout good communication.
Entrepreneurial attributes are ranked higher in the more senior positions, but are
still important in the lower and middle positions. This seems to reflect the view of
Getting personal
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73
Functional areas
Turning to the functional areas, there is a less marked basis for expecting variation.
One argument might be that we could expect differences in the attributes required
of a human resource manager (Guest, 1987) compared to a traditional personnel
manager (Thomason, 1991). We might also expect that the attributes of an industrial
relations manager, with an emphasis on dealing with trade unions and negotiation,
would differ from, say, a training or resourcing specialist (see Table III).
Two main findings emerge. First, there is general support for the expected
stereotypes of the functions. Training and development specialists are required to
have superior presentation skills. Industrial relations managers, on the other hand,
are expected to possess negotiation skills and be positive. HRM advertisements ask
for strategic thinkers and, interestingly, energetic managers. Also, some less marked
differences are worthy of note. Specifically, industrial relations managers are expected
to be ambitious (which may help them to move out of a declining specialism).
Training manager profiles are unique in seeking analytical skills, an ability often
cited as lacking in personnel overall. Otherwise, there appear to be relatively few
material differences between the individual personnel management functions in
terms of percentage ranking.
Second, however, the resourcing functions specify personal attributes somewhat
less than other areas. We see no obvious explanation for this, but could speculate
that recruiters are unsure of exactly what the personal attributes of a good resourcer
should be, whereas those for the mainstream functions are much more familiar. On
the positive side, given the recent fluctuations in the labour market, there is recognition
of the need for problem-solving ability and the drive to reach a satisfactory
conclusion in such posts.
Discussion
Our research identifies the use of well over 80 different personal attributes mentioned
in personnel job advertisements. It appears that over 80 per cent of advertisements
contain reference to at least one personal characteristic and that their use has increased over the last ten years. Given the clear message from the normative literature,
it is a major matter for debate whether personal characteristics should appear at
all. If a reasonable case can be put for including personal characteristics, then there
comes the issue of what characteristics should be used.
The language of personal attributes, skills and competences for managers is still
rudimentary (Hirsch and Bevan, 1988). However, many organizations are now
spending considerable efforts on researching managerial behaviour and effectiveness
(Lipshitz and Nevo, 1992). For example, studies of the characteristics of successful
personnel managers find that personnel managers themselves consider personal
Employee
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No.
Training/
development
(n = 277)
No.
Industrial
Relations
(n = 78)
Communication 120
29
Communication 92
33
Enthusiastic
62
15
Innovative
44
Interpersonal
52
12
Interpersonal
Committed
46
11
Initiative
43
10
Innovative
38
Self-motivated
General
Rank (n = 417)
No.
Communication
23
29
16
Positive
14
18
42
15
Enthusiastic
12
15
Creative
38
14
Initiative
12
Analytical
37
13
Achievement
10
Organization
33
12
Innovative
10
36
Enthusiastic
30
11
Interpersonal
10
Flexible
35
Initiative
30
11
Negotiation
Proactive
27
Strategic thinker 28
10
Self-motivated
10
Creative
24
Presentation
Ambitious
338
65
83
Number with
attributes
Resourcing
Rank (n = 106)
Table III.
Incidence of personal
characteristics in
different functional
areas
26
81
235
85
No.
Human Resource
Management
(n = 135)
No.
Communication
28
26
Communication 32
24
Enthusiastic
18
17
Enthusiastic
20
15
Interpersonal
16
15
Energetic
19
14
Innovative
14
13
Strategic think
19
14
Committed
12
11
Committed
18
13
Self-motivated
Innovative
16
12
Drive
Interpersonal
15
11
Flexible
Creative
14
10
Initiative
Influential
14
10
10
Problem solving
Initiative
14
10
80
75
110
81
Number with
attributes
attributes to be by far the most important criteria that determine success, outweighing
both experience and training (Buckingham and Elliot, 1993; Guest and Horewood,
1981). It seems that personnel managers believe who you are, that is the nature
of the managers personality and social skills possessed, are essential minimum
characteristics for success, while education, experience and job knowledge are
merely desirable. It is not surprising then, as our study shows, and in stark contradiction
to the prescriptive literature, that this emphasis finds expression through the job
advertisement in the recruitment of managers.
Further evidence on the use of personal attributes in recruitment advertisements
also suggests that there is a reasonable justification for their use. For example, the
Halifax Building Society found that when recruiting older workers, such as women
returners, detailing qualification requirements puts off such applicants. The Halifax
discovered that by emphasizing skill requirements and personal attributes the
attraction of such applicants was enhanced (Lodge, 1990). Personal attributes thus
appear to possess considerable potential in helping the recruiter to target the
advertising campaign and thus facilitate cost effectiveness.
There is, however, potential for using personal attributes as a form of covert
discrimination. Tillsley (1990), in her study of recruitment advertisements, identified
implicit ageism in the attributes used in personnel management advertisements.
Recent research suggests that some less scrupulous recruiters are using certain
personal attributes as a form of covert age discrimination. In particular, McGoldrick
and Arrowsmith (1993) identify enthusiastic and energetic (our ranking of second
and tenth) as possessing ageist overtones. Other words, further down in our rankings
but by no means of infrequent usage, with similiar echoes of ageism include
ambitious and dynamic.
It also seems that a further implication of the use of personal attributes in job
advertisements poses a particular threat to the recruitment advertising industry,
that of increasing the shelf life of a recruitment advertisement. The finding of a
recruitment campaign for business sales consultants for Volvo contradicts conventional
wisdom that there is a strong effect of the law of diminishing returns at work with
the multiple use of the same job advertisement over time (Duncan, 1985). The
performance of a theme-based advertisement, incorporating individual attributes,
was similarly successful between one placed in September 1989 and one placed in
January 1990. This led Hill and Maycock (1991, p. 14) to conclude that:
Whereas employers and agencies are inclined to vary the presentation and copy from
appearance to appearance, it appears to make more sense to use a productive advertisement
repeatedly.
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