DEPARTMENT - ORG

HOD
I
ACCOUNTS

I
FINANCE

OPERATIONAL

GENERAL

- PURCHASE ACCOUNTS

- BOOK-KEEPING
- PERIODIC CLOSING
- Prep. Of FINANCIAL
STATEMENTS
- MIS

- STORES ACCOUNTS
- SALES ACCOUNTS

TREASURY/BANKING
- CASH/BANK BALANCES
- CASH FLOW STMNT
- LIABILITY STATEMENT
i. To Suppliers
ii. Statutory
iii. Operational Expns.

- GENERAL ACCOUNTS

MANPOWER PLANNING, ROLE & RE

MANPOWER
At Units:
ASSISTANT
ASSISTANT
ASSISTANT

ROLE
Receipt of Materials
Issue of Materials
Finished Product -Receipts & Dispatches

STORES IN-CHARGE

Overall supervision of Stores Accounts

The entry in Inventory System for re

The entry in Inventory System for Iss
Stock transfer & Production must be
Dispatches are against Sale Order an
Accounting & Reporting of Informatio

(ACCOUNTANT/AM)

CASHIER

Petty Cash handling

Payments shall be made only after a

must be supported by Bills.

At HO:
CASHIER

Main Cash handling

Payments ag. approved. Accounting

ACCOUNTANT/AM

Purchase Accounts

Verify Accounting of Bills. Reconcilia

ACCOUNTANT/AM

Sales Accounts

Verify Accounting of Invoices. Recon

ACCOUNTANT/AM

General Accounts

Loan repayments (EMIs, Interest etc

General & Capital Expenditure.
Remittance of Statutory Deductions
Ledger Scrutiny, Reconciliations - Ba

MANAGER - ACCOUNTS

Coordinate Stores/Purchase/Sales/Gen. A/Cs and

Account Reconciliations

Ensure up to date Accounting, Recon

Check the Stocks, Receivables State
Statutory Returns (VAT, Excise and S

MANAGER - ACCOUNTS

Maintains Books of Accounts, Financial Reporting,

Review System Processes and Co-ordinates Auditors

Book-keeping, Closing & Reporting o

and Coordinating Audits.

MANAGER - FINANCE &

TAXATION

Monitors Treasury & Banking operations; Liaise with

Banks/FIs & Statutory Authorities

Cash Management, Working Capital

Liaise with Banks & Statutory Author

PARTMENT - ORGANIZATION CHART

HOD
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FINANCE

I
TAXATION

I
FUND RAISING
-

WORKING CAPITAL LOANS

TERM & HP LOANS
NON FUND BASED
RENEWAL & FRESH
LIMITS FROM BANKS/Fis
- OTHER BORROWINGS

STATUTORY COMPLIANCE
- RECOVERY
- REMITTANCE
- RETURN FILING

ASSESSMENTS
- RESPOND & ATTEND
- PREPARATION & SUBMISSION
OF INFORMATION
- CLOSE & OBTAIN ASSESSMENT
ORDER FROM AUTHORITIES
- LIAISE AUTHORITIES

NING, ROLE & RESPONSIBILITIES

RESPONSIBILITIES

Inventory System for receipts thru' MRN/GRN, as per PO.

Inventory System for Issues as per Indent from Production Dept.
er & Production must be approved by the PM and entries are recorded.
are against Sale Order and properly invoiced.
& Reporting of Information on Inventory and to Coordinate with HO

PERIODICITY OF INFORMATION

Reconciliation & Reporting - Weekly

hall be made only after approval and Request for reimbursement

Cash tally - Daily

Shall be verified & signed by the
Accountant.

g. approved. Accounting & Reconciliation of Imprest/Cash Advances

Tally & Custody of Cash - Daily

nting of Bills. Reconciliation of Purchases & Vendor Accounts

Prepare Liability Stmt.- Monthly

nting of Invoices. Reconciliation of Sales & Customer Accounts

Prepare Receivable(Age-wise)Stmt.- Mothly

ments (EMIs, Interest etc.,),Payroll accounting &Disbursement.

apital Expenditure.
of Statutory Deductions (PF,ESI,Prof. Tax, TDS etc.,)
tiny, Reconciliations - Banks, Statutory Accounts and GL Accounts

On the Due Dates

As per Company Policy
Well in advance ( Before the Due Dates)
Reports/Statements - Monthly

o date Accounting, Reconciliations and rectifications.

tocks, Receivables Statements for onward submission of Info to Banks.
eturns (VAT, Excise and Service Tax etc.,) filing.

Reports/Statements - Monthly
Bank Stock Statement etc.,- Before due date
Return Filing - Before the Due Dates

g, Closing & Reporting of Accounts, Overall Statutory Compliance

ating Audits.

ement, Working Capital & Loans, Submission of information to Banks

Banks & Statutory Authorities.

Closing Books of Accounts - Monthly

Timely