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How to Compare Two Excel Sheets and Combine

Unique Data
September 2015
Comparing two Excel sheets and combining the unique data can be done with the help of macros.
There are several macros available for free that can be downloaded from the internet and tweaked
according to the requirements. Although the macros are not required to be written from scratch, some
knowledge of programming concepts such as if -else- loops and nested loops can prove useful when
writing macros for Excel office software. Redundant data can be removed from the Excel worksheets by
using macros that can compare and combine unique data in Excel sheets.

How to compare two Excel sheet and combine unique data?


1. Issue
2. Solution
3. Note

Issue

I have two Excel sheets, A and B. There is redundant data in both sheets as well as unique data.
All I want is to combine both with no redundant records. (A+B-Redundant= Uniq complete data). I
can't copy and paste and then filter 'uniq' because the total data is more than 68000, which is more
than 65K rows per sheet. I need help for using the IF(...) command...can you help?

Solution
Without going into a lot of details, there are several ways to combine specific data from numerous sources
of RAW DATA. The easiest way (once you understand how) would be to use Microsoft Access. Here you
will need to use the 'help options' for the specific process; but what you will be doing is "mapping" two or
more documents together which share 1 category of redundant information (i.e. NAME, PART NUMBER,
etc.).
For example, if each the worksheet has a person's NAME, along with another column or information. you
would map the NAME in each worksheet, then select the additional fields you want captured in your output.
Besides the Access Help engine, you can repost your help request here under 'mapping & Linking). If you
want to stay in Excel, try using an Index Match statement. =INDEX(SheetA!C:C,

(MATCH($A2,SheetA!A:A,0))) Type this formula in a blank cell within the row/entry you are comparing. This
formula will look in SheetA through all data within column A. If data is matched to the identifier ($A2), it will
then copy the data entered in column C (number or text). #N/A is reported if no match is found.
SheetA Part1 $2 A xxx
Part2 $3 B yyy Part2 $4 V zzz Sheet B Part1 50 MN type your formula
Part2 60 WI type your formula Part2 70 MO type your formula The cell with the formula will collect
"A","B" and ,'V" from the first sheet.
Copy and change the formula to collect data from the columns you want (skip the redundant/superfluous
ones). For best results, lock in your 'identifier' cell (in this case $A2) To use a formula solution, data within
sheets needs to be organized the same way because you are defining which 'columns' to match and pull
information from.

Note
Thanks to MCAL for this tip on the forum.
This document entitled How to Compare Two Excel Sheets and Combine Unique Data from CCM (ccm.net) is made available under
the Creative Commons license. You can copy, modify copies of this page, under the conditions stipulated by the license, as this note
appears clearly.