Name of Co:

Name of official incharge:

Name of A/c in charge:
Period Covering from :

ACCOUNTS DEPT

Cash Vouchers \ Bank Vouchers

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

Confirm authorization of Cash Vouchers \ Bank

Vouchers by a responsible person.

Confirm supporting Bills / Invoices to such

vouchers

Confirm the correctness of the accounting head

expense / income

Confirm for cash receipts signature

/acknowledgement of cash recd.

Confirm that all the relevant columns of the Cash/

bank vouchers have been properly filled in.

Confirm that payments are made only against

original supportings.

Purchase Vouchers

Confirm authorization of Purchase Vouchers by a

responsible person.

Confirm the Purchase Voucher with the supporting

documents like Bill / Invoice and the Goods Received
Note(GRN).

Confirm whether the rates given in the purchase

invoices are as per the purchase Orders
raised/amendments to the Purchase Orders/ approved
by an appropriate authority.

Confirm whether payment has been made/Bill

passed for rejected quantity of material as per the
GRR.


Confirm whether a proper accounting head expense has been debited.

Confirm that all the relevant columns of the

Purchase Vouchers have been properly filled in.

Confirm that the PV is passed as per the terms

given in the Purchase Orders.

Confirm that the purchase voucher is prepared

only in respect of original Bills / Invoices. Photocopies
of invoices \ duplicate invoices should not be passed).

Confirm that the Bills / invoices are passed strictly

as per the PO terms.

Journal Vouchers

Confirm authorization of Journal Vouchers by a

responsible person.

Confirm the Journal vouchers with supporting

Bills / Invoices /documents.

Confirm that supporting documents are duly

approved by an appropriate authority.

Confirm the correctness of the accounting head debit / credit.

Confirm that all the relevant columns of the

journal vouchers have been properly filled in.

In case of contractors bills Confirm that bills

submitted by the contractors are supported by the
Work Orders issued in advance to the contractors. No
bill should be passed unless supported by a/ WO and
the value of the Bill should be in agreement with the
WO prepared. Confirm that the Work Orders are
prepared in advance before the start of the work.

Confirm that the bills of the contractors are duly

approved and certified for payment by the person
responsible for getting the work done i.e the user. All
the bills must have Approved for payment in writing
by the user on the face of the bill.

Confirm that all the supporting bills / invoices to a

journal voucher are approved / certified for payment
by the User Department. The user Department should
specifically put a remark on the bill for approval\
payment.

In case of contract jobs relating to labour supply

the bills are to be supported by attendance sheets duly
certified by the Time Office.

In case of transporters bills - Confirm the bills with

the agreed rates and receipted copies of consignment
notes.

Confirm the measurement books in case of bills for

civil work and ensure that the Measurement books are
signed and Confirmed by the Engineer in charge of the
Work.

o
o

Appllicable
Not applicable


In case of running and final bills for civil work
Confirm that the civil engineer has Confirmed and
verified the measurements and entries of all running
and final bills are made in the Measurement Books.

Advance to Employees

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

Confirm the Trial balance in respect of Advance to

employees to ascertain the amount outstanding in the
name of each employee. Find out the date since when
the advance is outstanding to be settled and make a
list if employees advances that have not been settled
for a long period.

Ensure that no further advance is given to an

employee unless the previous outstanding advance is
cleared by him.

Advance to an employee may be towards Travel / Official work\ loan or a salary advance. Ensure
that the recovery is made from the salary of the
employee when the advance taken by the employee is
not settled by him within a reasonable period.

Further Confirm that the recovery of installments

in respect of loan / salary advance is made correctly
on monthly basis from the salary of the employees.

Confirm and make a list of employees who have

left the company and their full and final settlements
have not been made but debit balances are still
appearing in their names in the Advance to employees
account.

E Confirmation of Balances

Confirmation of balances with the banks \ Lending

institutions should be obtained on a monthly basis for
the purpose of preparation of bank reconciliation
statements.

Confirmation of balances with the Creditors /

Debitors should be obtained on a six monthly basis.
The balances in the Creditors\ Debtors Ledger account
should also be reconciled with the balances as per the
partys books on a six monthly basis.

Debtors Ledger Trial Balance \ Debtors Ledger

account

Confirm that the balance shown by the Debtors

Ledger Trial balance agrees with the balance shown by
the Debtors control account in the General Ledger Trial
balance.


Confirm the Agewise analysis of Sundry Debtors.
Provide List of Debtors beyond 90 days.

List the Debtors Accounts that are stuck up for

long and are doubtful of recovery. (Above 180 days)

Confirm the debtors accounts where legal cases

have been filed / are to be filed and ascertain the
progress in the legal cases.

Carry out a scrutiny of various Debtors Account in

the debtors ledger and Confirm for Tallying of each
debit with a corresponding credit to locate any under
payment / over payment for any invoices.

Creditors Ledger Trial Balance/Creditors

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

Ledger Account

Confirm that the balance shown by the Creditors

Ledger Trial Balance agrees with the balance shown by
the Creditors control account in the General ledger trial
balance.

Confirm no Statutory/Fiscal amounts kept under

Creditors.

Carry out a scrutiny of various Creditors account in

the creditors ledger and Confirm for the following.
o Match the Credit and Debit entries correspondingly.
o Give a break up of the closing balance as above
including the details of any credits on account of credit
notes raised on the party.
o Prepare a list of creditors account showing closing
debit balances alongwith the reasons for debit
balances. Comments or details should be taken from
the auditee in respect of every single debit balance.
o Tally each credit with a corresponding debit to
locate any over payment /under payment for any
invoice.

Confirm all the Creditors Ledger Trial balance as

given below for above details.
-

Suppliers

Contractors

Transporters

Others

Outstanding Liabilities

Confirm that the outstanding liabilities pertaining to

the earlier years have been adjusted in the books of
account.
List our outstanding entries pertaining to earlier years
with remarks for pending.

Statutory/Fiscal credits V/s Accounts

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

o
o

Appllicable
Not applicable

Reconciliation

Confirm no old pending entry is appearing in the

reconciliation statement.

Confirm the unreconciled / reconciled difference in

the balances shown by the excise records and the
accounts records.

TDS (Income tax, Service tax, Professional tax,

VAT, CenVAT etc.,)

Confirm that all TDS deductions are deposited in

time with the government Give date of deposit.

Confirm that the TDS Returns are submitted in

time with the Government. Give return No. with date.

Confirm that the TDS deductions are made

properly from all the payees wherever applicable.

Budget V/s Actual - Expenses

Confirm the Budget V/s Actual position as on a

particular date with the Budget statement for all the
expenses - Fixed / Variable overheads.

Confirm the Variances between the Budget /

Actual figures.

Obtain comments on reasons

between the Budget V/s Actual.

for variances

Analyse the variances between Budget / Actual in

terms of percentage.

Scrutiny of Ledger Account - Expenses / Others

Confirm that in case of expenses the distination

between Capital and Revenue expenditure is properly
made.

Confirm that proper account head has been used

to debit the expenses.

M General Ledger Trial Balance / Revenue ledger

o
o

Appllicable
Not applicable

Trial Balance

Carry out a scrutiny of the General Ledger Trial

balance/Revenue ledger Trial balance and comment on
accounts that need to be reconciled like inter office
account / Inter unit account etc.

In case of accounts like TDS Receivable / Interest

Receivable/ Insurance claim Receivable / Margin
money deposit - confirm having verified the break up /
detailed statements of accounts.

In case of Creditors / Debtors account Confirm that

the amount as given in the General ledger agree with
the balance shown by the Creditors ledger Trial
balance/ Debtors ledger Trial balance.

Incase any special accounts like suspense

account etc are appearing in the trial balance furnish
details.

In case of other accounts need review of the ledger

of the account to locate any irregularity /
reconciliation matter list the same:

Prepared by:
Signature
Verified by:
Signature