Академический Документы
Профессиональный Документы
Культура Документы
and Evaluation
(Using i-supplier and Sourcing Modules)
By
Samba Siva Reddy Narayana
Table of Contents
Prospective Supplier Registration............................................................................... 2
Supplier Registration............................................................................................... 2
Buyer Administrator actions.................................................................................... 5
Creating an Request for Information - RFI................................................................10
Creating New Negotiations.................................................................................... 10
Add prospective suppliers to the RFI.....................................................................17
Review and Publish the RFI to Supplier.................................................................18
Supplier Response for RFI...................................................................................... 21
Supplier Evaluation Process...................................................................................... 27
Enter the Scores.................................................................................................... 30
Locking Scores...................................................................................................... 34
Knockout Scores.................................................................................................... 37
Manage Requirements........................................................................................... 38
Supplier Registration
-
Click on Continue
Create Address Book
Click on Apply
Click on Register
Click on Review
If approved, prospective supplier is created, and a user account is set up for user
who registered the company. User is assigned external user default responsibility.
Note: Added Sourcing Supplier Responsibility, as profile is not set to default the
Responsibility while doing registration
You can identify a group of users from within your company who will collaborate on
this negotiation. For each member, you can choose to:
Give the member view-only access to the document. View-only members can
view the document but cannot update any information.
Define a particular task for that member to perform, and a target date by
which the task should be completed. The team member marks the task as
complete once it is finished.
Bill-To Address - Address to which your RFI should be sent. Click the flashlight
icon to browser for other addresses. You can select any of the addresses
address is defined in Oracle Purchasing.
Ship-To Address - Address to which the RFI items will be shipped. Click the
flashlight icon to browse for other addresses. The possible values for your
operating in Oracle Purchasing.
FOB - The FOB terms for your supplier. The possible values and the default
are defined in Oracle Purchasing.
Payment Terms - The payment terms for your suppliers. The possible values
are defined in Oracle Payables. The default is set in Oracle Purchasing .
When you create a new RFI you set response controls to determine the negotiation
length, participants, responding frequency, open and closing times and many other
variables.
Preview Date Use the pop-up calendar to specify a date/time after which the
negotiation information can be accessed by potential suppliers. They can
view the negotiation's details but cannot place responses.
Open Date Use the pop-up calendar to select the date/time after which all
eligible suppliers are allowed to participate in the negotiation or choose to
open the negotiation immediately.
Close Date Use the pop-up calendar to select the date/time when the
negotiation will be closed. Once closed, no further responses may be
accepted. If you allow the control manual close/close early, the negotiation
can be closed prior to the defined close date. If you allow the control manual
extend, the time limit for the negotiation can be extended past the original
close date. When you extend a negotiation you specify the new close date.
The Close Date cannot be later than the Need-By Date.
Allow supplier to select lines on which to respond You can allow participants
to respond to individual lines(s) in the negotiation, or specify that they must
respond to all lines in the negotiation.
Require full quantity you can specify that participants must submit responses
for the full quantity specified in the line. Alternatively, participants can submit
responses for partial quantities. If you have scored the quantity attribute, you
must set this to No
Allow multiple responses you can specify that respondents must submit a
single, best response in the negotiation, or may submit multiple responses
during the negotiation open period.
Allow multiple rounds of negotiation you can specify that the negotiation can
continue into additional rounds after the close date, or you can specify that
the negotiation will not be allowed to continue into additional rounds past the
close date.
Allow manual close before the Close Date You can choose to allow the
negotiation to be closed before the close date. Otherwise, the negotiation
cannot be closed until the close date and time specified above .
Allow manual extend when the negotiation is open you can choose to allow a
negotiation to be extended. When a negotiation is extended, you enter a new
close date and time.
Contract Terms
Click on Apply
Now login as Operations (Buyer) user for publishing the RFI to supplier
Click on Publish
Note: Mail server not set up in vision instance, email will not be sent, so we have
login to individual supplier and complete the RFI process
Click on Notification
Click on Accept
1- Yes
2- No
Note: We can make Response value as Text in place of number at the time of RFI
creation
You can save the RFI as Draft by clicking Save as Draft, if you are comfort
Click on Continue for Further process
Click on Continue
Click on Submit
Close the RFI for Review and Short Listing the suppliers
Click on Negotiation Number
Note: RFI close automatically after reaching the Close Date and we can also close by
manually if required by selecting the check box in Negotiation rules at the time of
negotiation creation
-
Click on Go
Click on Apply
Locking Scores
Once all your evaluators have scored their Requirements, you may wish to lock the
scores. Locking scores prevents members of the scoring team who have scoring
access only from entering new score values. It also allows the system to use the
score values entered manually to calculate the total score for the Requirements
(until the scores are locked, a Requirement with a scoring method of Manual has a
score of zero). Note that once the manual score for a Requirement is calculated, the
overall score for the bid/quote is also updated. Even though scores are locked,
scoring team members with full access can override the scores entered and/or
unlock the scores.
To lock/unlock scores:
1. Access the negotiation.
2. From the Actions menu, select Manage Scoring Teams and click Go.
3. On the Manage Scoring Teams page, click Lock Scoring (if scores are
unlocked). Scores can no longer be entered for Requirements. Alternatively
click Unlock Scoring (if scores are locked). After scores are unlocked, all
scoring team members can enter new scores.
Knockout Scores
When you define Requirements, you can choose to specify a knockout value. This is
the score below which a response is no longer considered acceptable. Once you
apply the knockout values, the response is removed from the shortlist. It can be
viewed, but not awarded. If any of the Requirement responses do not pass the
knockout test, that response is removed from the shortlist. Note that in a TwoStage RFI, if any responses are removed from the shortlist during the technical
evaluation stage, that response is not available for commercial evaluation.
To apply knockout scores:
1. Access the negotiation.
2. Select Apply Knockout Results from the Actions menu and click Go.
3. On the Apply Knockout Results page, view the information. The page
displays which responses will be removed from the shortlist.
4. If the information is correct, click Apply.
Click on Apply
Manage Requirements
To Short list the Supplier based on the Scores given by Scoring Team
Click on Go
Enter the Knock out score