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2015-2016

Presenting research

Using MS.Powerpoint 2010

2015-2016 Presenting research Using MS.Powerpoint 2010 Eng :Aliaa saeid NES-OCTOBER

Eng :Aliaa saeid

NES-OCTOBER

P owerPoint is a high-powered software tool used for presenting information in a dynamic slide

P owerPoint is a high-powered software tool used for presenting information in a dynamic slide show format. Text, charts, graphs, sound effects and video are just some of the elements PowerPoint can incorporate into your presentations with ease.

At this unit, you will learn the following:

PowerPoint’s interface

outline view mode

Create new presentation.

Design a presentation.

Insert a new slide.

Change slide layout.

Insert Picture.

Insert Clipart.

Add Audio.

Add video.

Transition.

Animation.

Slide Master.

Hyperlink.

Action buttons.

 Slide Master.  Hyperlink.  Action buttons. 1 | P a g e NES October
1- Power point’s interface:
1- Power point’s interface:
1- Power point’s interface: 9-Quick Access Toolbar 3 Tabs 1 File menu 2 Ribbon 3 Slides
9-Quick Access Toolbar 3 Tabs 1 File menu 2 Ribbon 3 Slides & outline tabs
9-Quick Access Toolbar
3 Tabs
1 File menu
2 Ribbon
3 Slides &
outline tabs
5 Slide
8 Zoom
7 View
slider
6 Notes
buttons
1. File Menu: When you click the File menu (the equivalent of the Office Button

1. File Menu: When you click the File menu (the equivalent of the Office Button in PowerPoint 2007), it contains all the creation, save, share, and print options for your presentations.

2. Ribbon: The Ribbon has tabs which in turn contain groups of buttons for various options -- some groups also contain galleries (for example galleries for Themes and Theme Colors).

3. Tabs: Office 2007 applications automatically open to the Home command tab, which contains formatting options needed to create a basic document, such as font and paragraph settings. Specialized features can be accessed from other command tabs.

4. Slides/Outline Pane: Normally placed on the left side of the interface, this pane contains two tabs -- the Slides tab and the Outline tab. The Slides tab shows thumbnails of all the slides in the open presentation. The Outline tab shows the same slides in outline view.

Note: If the Slides and Outline pane is not visible, click the Normal button in the View tab of the Ribbon.

5. Slide : Displays the active slide

6. Notes Panel: This is where you can enter notes. If you wish to enter longer notes, you can go to the View tab and select Notes Page.

7. View Buttons: These three buttons include :

Normal View - Clicking this enables Normal view,

Slide Sorter View - Clicking this displays zoomable thumbnails of every slide in the open presentation.

Slide Show from current slide - Show the presentation as a full screen slideshow from the current selected slide.

8. Zoom Slider: This allows you to zoom in and out on the Slide Panel.

9. Quick Access Toolbar: Also known as the QAT, this is a customizable toolbar placed by default next to the Office Button -- you can add icons for your often used commands to this toolbar.

2- Outline view mode :
2- Outline view mode :

What is Outline View?

2- Outline view mode : What is Outline View? In Outline View, your presentation appears as

In Outline View, your presentation appears as an outline, made up of titles and main text from each slide. Because you can see all your presentation in one window, rather than one slide at a time, it's an ideal place to plan, organize, or edit your presentation.

Switching to Outline View :

To switch to Outline View, click the Outline View tab in the upper left-hand corner of the PowerPoint window.

tab in the upper left-hand corner of the PowerPoint window. 4 | P a g e
3- Create a New Presentation
3- Create a New Presentation
3- Create a New Presentation 1. Click Microsoft office button. 2. Select New. 3. Click blank

1. Click Microsoft office button.

2. Select New.

3. Click blank presentation.

4. Click create button in the lower right-hand corner.

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4- Design a Presentation
4- Design a Presentation
4- Design a Presentation 1. Click the Design tab in the ribbon. 2. Then browse the

1. Click the Design tab in the ribbon.

2. Then browse the Themes group to select the theme you prefer. you may scroll down to see additional themes.

3. Select specific theme by clicking on it once.

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5- Insert a new slide :
5- Insert a new slide :

1. Click the Home tab.

2. In the Slides group, select the New Slide button.

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6- Chang slide layout:
6- Chang slide layout:
6- Chang slide layout: 1. Click the Home tab. 2. From the Slides section, select the

1. Click the Home tab.

2. From the Slides section, select the layout button.

3. From the drop down menu that appears, select the layout you desire.

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7- Insert saved picture:
7- Insert saved picture:
7- Insert saved picture: Adding images to a new slide can be achieved in two different

Adding images to a new slide can be achieved in two different ways.

The first way :

When working from a new slide with an empty content placeholder box,

1.

Click the Insert Picture button that appears in the center of the empty content

placeholder box.

2.

From here, navigate to the appropriate image and select it.

3.

Press Open then the image will automatically be inserted into this content placeholder box.

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The second way :

The second way : 1. Click insert tab on the ribbon. 2. In the illustrations group,

1. Click insert tab on the ribbon.

2. In the illustrations group, select picture.

3. From here, navigate to the appropriate image and select it.

4. Click insert button then the image will appear on the slide.

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8- Insert Clipart
8- Insert Clipart
8- Insert Clipart The Clipart is the collection of pre-loaded graphics or images from Microsoft, to

The Clipart is the collection of pre-loaded graphics or images from Microsoft, to insert a clipart image on your presentation:

1. Click insert tab.

2. From illustrations section select clipart.

3. A Clip art search box will appear along the right side of the screen, type a general keyword describing the type of the image you are looking for, and then press, “Go”.

4. All the images that match your keyword will appear, select the image you want then click on it.

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9- Add Audio:
9- Add Audio:
9- Add Audio: To add audio to a presentation, follow these instructions. 1. Click the Insert

To add audio to a presentation, follow these instructions.

1. Click the Insert tab.

2. Then click the Sound button.

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3. Navigate to the correct audio clip and select it.

4. A pop-up window will ask if the audio should play Automatically or When Clicked.

Selecting When Clicked is recommended so the presenter controls when the audio begins during the presentation.

5. An audio icon will automatically appear on the slide. To preview the audio, right

click the audio icon and select Preview.

10- Add Video:
10- Add Video:

To add video to a presentation, follow these instructions.

1. Click the Insert tab.

2. Then click the Movie button.

3. Navigate to the correct movie file and

select it.

4. A pop-up window will ask if the

video should play .

Automatically or When Clicked. Selecting When Clicked is recommended so the presenter controls when the video begins during the presentation.

5. To preview the video, right click on the video box and select Preview.

the video, right click on the video box and select Preview. 11 | P a g
11- Transition
11- Transition
11- Transition Transitions are motion effects that add movement to your slides as you advance from

Transitions are motion effects that add movement to your slides as you advance from one slide to another in Slide Show view.

To apply a transition:

1. Select the slide you want to modify.

2. Click the Transitions tab.

3. Locate the Transition to This Slide group. By default, None is applied to each slide.

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4. Click the More drop-down arrow to display all of the transitions.

5. Click a transition to apply it to the selected slide. This will automatically preview the transition as well.

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When working with transitions, the Apply To All command in the Timing group can be used at any time to make your presentation uniform.

12- Animation
12- Animation
12- Animation In PowerPoint you can animate text and objects such as clip art, shapes, and

In PowerPoint you can animate text and objects such as clip art, shapes, and pictures. Animationor movementon the slide can be used to draw the audience's attention to specific content or to make the slide easier to read.

To apply an animation to an object:

1. Select an object.

2. Click the Animations tab.

3. In the Animation group, click the More drop-down arrow to view the available animations.

the More drop-down arrow to view the available animations. 4. Select the desired animation effect. 13

4. Select the desired animation effect.

animations. 4. Select the desired animation effect. 13 | P a g e NES October |
5. The object will now have a small number next to it to show that

5. The object will now have a small number next to it to show that it has an animation. Also, in the Slide pane, the slide will now have a star symbol next to it.

pane, the slide will now have a star symbol next to it. At the bottom of

At the bottom of the menu, you can access even more effects.

At the bottom of the menu, you can access even more effects. To add the same

To add the same animation to the same object on each slide, follow these instructions.

1. Click the View tab and then click the Slide Master Button.

2. In the left-hand Slides tab, select the first slide which is numbered “1.”

3. Click the Animations tab.

4. Select the object to animate.

5. Use the buttons and menus available in the Animations tab to select the appropriate

animation

6. When satisfied, click the Slide Master tab and then the Close Master View button.

12- Slide Master
12- Slide Master
12- Slide Master Slide Master View is a special mode in PowerPoint that allows you to

Slide Master View is a special mode in PowerPoint that allows you to modify slides and slide layouts in your presentation though one step and then it will be applied to all automatically .

Opening and Closing the Master Slide How to do it:

Opening the Master Slide:

Click View

Click Slide Master

This will display the Master Slide view:

Click Slide Master This will display the Master Slide view:  In Slide Master view, the

In Slide Master view, the Slide Master tab will appear first on the Ribbon, but you'll still be able to access commands on different tabs as normal.

 You can use Slide Master view to change just about anything in your presentation

You can use Slide Master view to change just about anything in your presentation without a lot of effort like :

1- Modifying backgrounds: Slide Master View makes it easy to customize

the background for all of your slides at the same time. For example, you

could add a watermark or logo to every slide in your presentation or

modify the background graphics of an existing PowerPoint theme.

2- Customizing text formatting: Rather than change the text color on every

slide individually, you can use the slide master to change the text color on

all slides at once.

Closing the Master Slide:

Click Slide Master

Click Close Master View

 Click Slide Master  Click Close Master View 16 | P a g e NES
Example :To make changes to all slides: If you want to change something on all

Example :To make changes to all slides:

If you want to change something on all slides of your presentation, you can edit the slide master. In our example, we'll add a logo to every slide.

1. Select the View tab, then click the Slide Master command. 2. The presentation will
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Select the View tab, then click the Slide Master command.
2.
The presentation will switch to Slide Master view, and the Slide Master tab will be selected
on the Ribbon.
3.
In the left navigation pane, scroll up and select the first slide. This is the slide master.
4.
In our example, we'll insert a picture in the upper-left corner of the slide.
insert a picture in the upper-left corner of the slide. 17 | P a g e
5. In our example, we'll resize the title placeholder to fit beside our newly inserted

5. In our example, we'll resize the title placeholder to fit beside our newly inserted logo.

title placeholder to fit beside our newly inserted logo. 6. When you're finished, click the Close

6. When you're finished, click the Close Master View command on the Slide Master tab.

the Close Master View command on the Slide Master tab. 7. The change will appear on

7. The change will appear on all slides of the presentation.

Adding Slide Numbers and Dates to the Master Slide –
Adding Slide Numbers and Dates to the Master Slide –

Adding Slide Numbers and Dates to the Master Slide

Adding Slide Numbers and Dates to the Master Slide – How to do it:

How to do it:

Adding Slide Numbers and Dates to the Master Slide – How to do it:

1. Sometimes exam questions require you to add page numbers and dates to the master slide. This is how you do it:

Open Master Slide View

Click Insert

Click Header and Footer

2. This will open the Header and Footer window. In here you should do the following:

Tick the Date and Time box

Select the Update Automatically option

Tick the Slide Number box

Click Apply

option  Tick the Slide Number box  Click Apply 18 | P a g e
option  Tick the Slide Number box  Click Apply 18 | P a g e
14- Add Hyperlink
14- Add Hyperlink
14- Add Hyperlink A hyperlink is a connection from one slide to another slide in the

A hyperlink is a connection from one slide to another slide in the same presentation or to a slide in another presentation, an e-mail address, a Web page, or a file.

1. Select the word or the object you want to be a hyperlink.

2. Select Insert tab, choose Hyperlink.

3. In the Insert Hyperlink dialog box, there are several possibilities to add a hyperlink.

a. You can link your slide to a Web page on Internet. Type the address in the address box.

b. You can also link your slide to another slide in the same presentation. Click Place in This Document. In the list, you can select the slide you want.

Document. In the list, you can select the slide you want. 4. Click OK 19 |

4. Click OK

15- Action buttons  Action buttons are built-in button shapes you can add to a
15- Action buttons
 Action buttons are built-in button shapes you can add to a presentation and set to
to another slide, play a sound, or perform another action.
link

You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide (using slide master).

To insert an action button on one slide:

1. Click the Insert tab.

2. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the bottom.

will appear with the action buttons located at the bottom. 20 | P a g e