CASE MYOB

Based the fact given, you are required to :

1. Setup the company data file :
Mr Panjul is the owner of company GRAMA, PT.
His business as Bookstore buys books, magazines, & stationery and sells them to end
users, since December 2014.
Mr. Panjul starts using MYOB Premier software for his company GRAMA, PT to
prepare his 1 Jan 2015 to 31 Dec 2015 Financial Year Reports. And prefer to have
13th accounting period, so he can use the 13th month for recording any tax
adjustment.
The Company starts using one of the account list provided by MYOB Premier. So you dont
need to set up the account list completely.
Setup the information below :
The company address is :
(ID: <your place & date birth info>)
Tel : 0274-5666989
Fax : 5666898
Email : grama@yihaa.com
The following preferences option must be activated :
System Preferences
:
Tick the option for Warn if
Jobs Are Not Assigned to All Transaction [SystemWide]

Sales Preferences :
Tick the option for : Warn for
Duplicate Invoices Numbers on Recorded Sales

Purchases Preferences
:
Tick the option for : Warn
for Purchase Orders Numbers on Recorded Purchases

Security Preferences
: Click User IDs to add new User ID
as your name (without passwords)
[4 marks]

2. Setup the List below :

Setup the following account list
-

The Company dont use the following account codes anymore :

1-2120 Payroll Cheque Account
1-2130 Cash Drawer
1-2210 Less Prov'n for Doubtful Debts
The Company changes some account list as follows:
1-2110 Cheque Account, change to: 1-2110 Bank Mandiri
1-2140 Petty Cash, change to : 1-2120
1-2160 Undeposited Funds, change to 1-2130 Undeposited Cash
The Company need to add the following accounts:

Account
#
2-2340
4-1600
5-1600

Account
VAT Clearing
Promotions
Promotions

Type
Other Liability
Income
Cost of Sales

Header/Deta
il
Detail
Detail
Detail

Level
4
3
2

Setup the tax code as VAT (Goods and Services Tax), Tax Type: Goods & Services
Tax, Rate: 10%.
Setup the Jobs List as BK for Books, ST for Stationeries and PR for Promotions.
Setup the Categories List as BL for Bali , YGK for Yogyakarta.
Setup the following customer and supplier list :
NORTON,
PT
FIXED,
PT
Ocit (Employee)
(Customer)
(Supplier)
Elvi (Employee)
MARTINS,
PT
GUNDAM,
PT
(Customer)
(Supplier)
Setup the item list as follows:
Books (Item no. BO, selling price Rp80,000,-/ Unit N-T) .
Linked Account for I Buy as : Book-Purchase, I Sell as : Book-Sales, I Inventory
as : Books.
Magazines (Item no. MG, selling price Rp150,000,-/Unit N-T).
Linked Account for I Buy as : Magazines-Purchase, I Sell as : Magazines-Sales, I
Inventory as : Magazines.
Ballpoint (Item no. BP, selling price Rp15,000,-/Unit N-T).
Linked Account for I Buy as : Stationery-Purchase, I Sell as : Stationery-Sales, I
Inventory as : Stationery.
[8 marks]
3. Setup Balance Sheet information as 01 Jan2015 :
Acc #
Account
YTD Debit
YTD Credit
1-1410
1-1420
1-2110
1-2140
1-2200
1-2310
1-2320
1-2330
2-2200
2-2310
2-2330
3-1100
3-8000

Store Equip at Cost

StoreEquip Accum Depn
Bank Mandiri
Petty Cash
Trade Debtors
Books
Magazines
Stationery
Trade Creditors
VAT Collected
VAT Paid
Owner/Sharehldr Capital
Retained Earnings
Total:

Rp35,000,000.00
Rp15,000,000.00
Rp10,000,000.00
Rp5,000,000.00
Rp5,720,000.00
Rp2,100,000
Rp4,800,000
Rp1,250,000
Rp8,140,000.00
Rp520,000.00
Rp740,000.00
Rp30,000,000.00
Rp64,610,000.00

Rp10,950,000.00
Rp64,610,000.00

Setup the following Customers and Suppliers ending balance as 31 Dec 2014 :

NORTON, PT
Rp3,520,000 inc.VAT,
110001] [Category: BL],
MARTINS, PT
Rp2,200,000 inc.VAT,
110001] [Category: BL],

[Inv#:S-110001, PO#:NP[Inv#:S-110002, PO#:MP-

FIXED, PT
110001]
GUNDAM,
110001]

Rp5,940,000 inc.VAT, [PO#:P-100001,

Inv#:FX[Category: YGK],
PT
Rp2,200,000.inc VAT,
[PO#:P-100002, Inv#:GD[Category: YGK],

Setup the following inventory opening balance as 01 Jan 2015:

Books = 30 unit for Rp70,000/unit
Magazines = 40 Unit for Rp120,000/unit.
Ballpoint = 100 unit for Rp12,500/unit.
[Journal# : I-110001] [Category : YGK]
[8 marks]
4. The following transactions are made in January 2015. Record these transaction
in MYOB according to the dates and details given below.
02 Jan
2015

03 Jan
2015

04 Jan
2015

05 Jan
2015

06 Jan
2015

A purchase was raised to purchase the following inventory item from main
supplier, GUNDAM, PT on Net 20th days credit terms, Not all the goods and
bill was received. (PO# : P-600001, Supplier Inv#:GD-600001). [Category :
BL].
a. Receive 50 units of Ballpoint (Item no. BP) for Rp12,500 (Exclude
10% VAT) each, 20 units Backorder.
b. Receive 20 units of Books (Item no. BO) for Rp70,000 (Exclude 10%
VAT) each, 10 unit Backorder.
[4 marks]
Raised purchased to FIXED, PT for 30 units of Magazines (Item no. MG)
Rp132,000/unit (Include 10% VAT) on Cash term. All the goods & Bill was
received (PO# : P-600002, Supplier Inv#: FX-600001). [Category : YGK]
[4 marks]
Paid full payment to FIXED, PT, for bill on 3 Jan 2015 Rp3,960,000 using
Petty Cash [ID#: D-110001]
[4 marks]
Return 5 unit of Ballpoint (BP) @12,500 (Exclude 10% VAT) to GUNDAM,
PT (PO# : P-600003, Supplier Inv#:GD-600001) and Edit Journal Memo with
Purchase RETURN : GUNDAM, PT. [Category BL].
[2 marks]
Immediately applied the Debit Note to Trade Creditor Balance for GUNDAM,
PT on 2 Jan 2015 transaction.
[2 marks]
Sold 70 units of Ballpoint (BP) @15,000 (Exclude 10% VAT) each to
MARTINS, PT on net 30 days term with discount 2% if pays before 10 days
(Inv#: S-600001)(Cust PO#: MP-110001). [Job : ST] [Category : YGK]
[Salesperson : Ocit]
Sold the following items to NORTON, PT on Net 15 days term (Inv# : S600002) (Cust PO#: NP-110001). All the goods and invoice was delivered :
[Category : BL] [Salesperson : Elvi]
Ship 20 units of Ballpoint (BP) for Rp16,500 (Include 10% VAT) each
[Job : ST]
Ship 30 units Magazines (MG) for Rp165,000 (Include 10% VAT) each

07 Jan
2015

Charge for Promotions Fee for Rp2,200,000 (Include 10% VAT) to

NORTON, PT, on Cash Term (Inv# : S-600003) (Cust PO#: NP-110002). [Job
: PR] [Category : BL] [Saleperson : Elvi].
[4 marks]
Full payment of Rp2,200,000 for Promotions was received from NORTON,
PT and deposit to Petty Cash [Cheque No#: R-110001].
[4 marks]

08 Jan
2015

10 Jan
2015

15 Jan
2015

Issued Rp150,000 sales rebate to NORTON, PT as Promotions (Inv# S609003) (Cust PO#: NP-110002). Edit the jpurnal memo with Sale
REBATE: NORTON,PT. [Job PR] [Category : BL] [Salesperson : Elvi]
[2 marks]
Immediately pay refund for Rp150,00 , sales rebate to NORTON, PT from
Petty Cash [Cheque No#: D-110002].
[2 marks]
Use Spend Money, Transfer Rp1,000,000,- to Bank Mandiri from Petty Cash
and pay Rp25,000 as Bank Chargers. [Cheque No#: D-110003] [Category :
BL]
[4 marks]
Received Rp55,500 as Bank interest Income with Rp5,500 Bank Charges on
Bank Mandiri. [ID#: R-110002] [Category : YGK]
[4 marks]

5. Perform Bank Reconciliation for Bank Mandiri. Bank Statement Balance

Rp11,050,000 on 31 January 2015. Note: Rp5 Sale Rebate to NORTON,PT is still
unpresented.
[4 marks]
6. In addition to the transaction above, prepare a journal entry to record the depreciation on
31 Jan 2015, for the following asset categories [GJ#: G-111001][Category: YGK] :
Store Equipment
Rp300,000
Save as Monthly Recurring Transaction for those journal then Use the Recurring
and record depreciation journal for Feb 2015 [GJ#: G-112001] [Category: YGK].
[2 marks]
Prepare a journal entry to record the VAT Clearing journal on 31 Jan 2015 [GJ#: G111002] for Dec 2014. [Category: YGK]
[2 marks]
7. Prepare a journal entry to record adjust Inventory Lost for 1 unit of Magazines (MG)
@Rp120,000. [IJ#: I-110002] [Job : BK] [Category : YGK].
[4 marks]
8. Generate the following financial reports at Jan 2015 reports to PDF format :
Standard Balance Sheet
Profit & Loss (Accrual)
General Journal
Bank Reconciliation report
All Sales report
All Purchases report
Item Register (detail)
Cash Receipts Journal

Cash Disbursement Journall

[4 marks]

9. From Security Preference, activate the option for Use Audit Trail Tracking, then
Lock the Accounting period for 31 Jan 2015. BACKUP your MYOB company data
file (ONLY), Check Company File for Error and Save the MYOB company data backup
file name as Your name in Backup Folder.
[4 marks]
10.From Company Data Auditor Transaction Review for 1 Jan 2015 to 31 Jan 2015,
there is a ? mark for Scan for Future Dated Transaction. Display it & Sent to PDF
the reports. And then delete those Future Dated Transaction journal.
[4 marks]
11.Delete all transaction on 4th Jan 2015
[4 marks]
12.Edit the Recurring Transaction Template of Fixed Assets Depreciation for Office
Equipment to Rp350,000 per month.
[4 marks]
13.Modify to Microsoft Excel the Standard Balance Sheet reports in T Format (like the
sample below)
Clearwater Pte Ltd
Balance Sheet
As of January 2015
AKTIVA
Assets
Fixed Assets
Motor Vehicle
Motor Vehicle at Cost
Motor Vehicle Acc Dep
Total Motor Vehicle
Total Fixed Assets
Current Asset
Bank & Cash in Hand
General Cheque Account
HSBC Philiphines
Petty Cash
Undeposited Funds
Total Bank & Cash in
Hand
Trade Debtors
Inventory
Inventory-Equipment
Total Inventory

Rp30,000.00
(Rp3,325.00
)
Rp26,675.00
Rp26,675.00

Rp135,244.0
0
Rp100,200.0
0
Rp2,000.00
Rp450.00
Rp237,894.0
0
Rp103,560.0
0
Rp5,007,484
.60
Rp5,007,484

PASIVA
Liabilities
Current
Liabilities
Trade Creditors
VAT Liabilities
VAT Collected
VAT Paid
Total VAT Liabilities
Total Current
Liabilities
Total Liabilities

Equity
Paid Up Capital
Retained Earnings
Current Earnings
Total Equity

Rp253,220.00
Rp2,605.45
(Rp14,520.00)
(Rp11,914.55)
Rp241,305.45
Rp241,305.45

Rp150,000.00
Rp4,984,428.62
(Rp120.47)
Rp5,134,308.15

Total Current Asset

Total AKTIVA

.60
Rp5,348,938
.60
Rp5,375,613
.60

Total PASIVA
Rp5,375,613.60

[4 marks]
~End of Assignment~