School Black Book

School Management System
“SCHOOL MANAGEMENT”
Project Work submitted in partial fulfillment of the requirements for
award of the Degree of B.Sc (Information Technology)
Submitted by
Mr. Ansari Saad
Mr. Shaikh Mohd. Shakeal
2009-2010
Project Guide
Prof. Sandhya Pandey
Prof. Ashwini Kulkarni
Prof. Sunanda Mulgund
A Project Submitted to the
Department of Information Technology
G. R. Patil College
Of Science, Arts & Commerce Dombivli (E).
( Affiliated to the University of Mumbai )
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Certificate
This is to certify that Ansari Saad & Shaikh Mohd. Shakeal Has
satisfactorily completed the project work entitled “SCHOOL
MANAGEMENT SYSTEM” And Prepared this project during the
academic year 2009-2010 In partial fulfillment for the Award of B.Sc.
(Information Technology) Recognized by University of Mumbai Under
the supervision of G.R.Patil College Dombivali (East)
It is further certified that they have completed all the required

phases of the project.
Internal Examiner External Examiner
Principal Bsc (I T) Coordinator
Place : Dombivli
Date :
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“ACKNOWLEDGEMENT”
We take this opportunity to thanks a number
of individuals whose guidance and encouragement were of enormous
help to us while working on the project “SCHOOL MANAGEMENT
SYSTEM”.
We sincerely thank our guide Mrs. Sandhya Pandey for
her valuable advice and guidance in the design and implementation of
the project and innovative suggestions for the improvement of the same.
Her precise and inspiring guidance during the project helped us
immensely.
We would also like to thank the other guides Mrs. Ashwini
Kulkarni and Mrs. Sunanda Mulgund for their constant support, advice
and encouragement throughout the duration of the project work.
We would also like to thank all the professors of the
department of IT for their co-operation and assistance. We mention our
special thanks and deep sense of gratitude to All Teaching and Non-
Teaching Staff Members who gave us the opportunity to work on this
project.
Last but certainly not the least we also thank, other staff
member, our colleagues, our parents, and those people associated with
this project and appreciate their kind co-operation, without which this
project would not have been successful.
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PREFACE
This project deals with the atomization in “SCHOOL

MANAGEMENT SYSTEM”. This system provides a comprehensive
approach towards managing the various activities of the school.
This software boasts of its various features such as managing the
student, staff, department, class, fees record, etc. It provides a simple
and easy to do interface which is user-friendly. The software provides a
range of reports for the students, staff, fees, etc.
This software provides Security in terms of password & multiple
login is provided so as to make a very secure environment since security
is our prime concern is. This software is not only for the professionals
but a layman can easily understand and operate this software as there is
no need for any special skill in operating this software.
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INDEX
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INDEX
CONTENTS PAGE No. P
1. INTRODUCTION 8
2. WHY VB 6.0 ? 11
3. REVIEW OF LITERATURE 14
4. FEASIBILITY STUDY 18
5. FORMULATION OF PROBLEM 22
6. SYSTEM REQUIREMENTS 25
7. GANTT CHART 27
8. E-R DIAGRAM 30
9. DATA FLOW DIAGRAM ( DFD ) 34
10. MENU TREE 42
11. TABLES 46
12. DATA DICTIONARY 52
13. FORM SPECIFICATION 60
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14. TESTING 66
15. OUTPUT SCREENS 73
 TABLES 74
 FORMS 87
 REPORTS 126
16. CODING 134
17. CONCLUSION 222
18. SCOPE OF FUTURE APPLICATIONS 224
19. BIBILIOGRAPHY 226
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INTRODUCTION
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INTRODUCTION
The present manual system has many drawbacks in comparison to

computrierized system that we are introducing . In conventional school management system
records were Maintained manually in registers. Manually, it is difficult to find out the
information about Student or teachers.
There is also a need to maintain the record of the students / teachers , So these
records are maintained in the registers. So, it is quite difficult and a tedious task to Keep and
mainten the records of students and teachers.
That’s why there is great need for a computerized system which helps the
user to maintain the records easily. And the school management system is the resulted
computerized system ,which we are introducing , that helps the user to maintain these records.
A school management system is a type of an application program That can

be used by the school administrator. Different parts of school management system are analyzed
and trace to computerize from them defined the details of student and teachers and some other
parts that can be traced for this but as a simple need of student or teacher.
The need of school management system arises as the number of student

increases, so proper system is required to provide facility to the student And administrator
This project captures the real problem of school management system The
school management is not the consideration for this project .it is just general purpose application
software for generic need of any school management system.
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The presented project is a full fledged application for School management System which
covers following tasks:
 Student details
 General details
 Marks details
 Reports
 Staff details
 Type ( Teaching or Non-teaching )
 General details
 Profession details
 Reports
 Class details
 Class structure
 Class details
 Reports
 Fees details
 Fees structure
 Fees Payment
 Reports
 Salary details
 Salary entry
 Salary Report
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Why in VB?
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Why in VB?
Visual Basic is a Windows based language that is generally used for the
development of Windows application. It comes with all the tools you need to build main stream
Windows application .It provides various advanced features that weren’t available in the
previous of the programming languages.
Visual Basic is a general-purpose versatile language designed to make

programming more interesting for serious programmers. It provides efficient facilities for
defining new data types.
Visual Basic provide integrated development environment (IDE) for the visual
development of Windows application. Visual basic language is also an event driven language.
Like C++ , Visual Basic Supports OOPs features such as inheritance ,

Polymorphism ,encapsulation, etc., but it is not completely object oriented language.
Visual Basic provides totally Graphical User interface .Graphical interface

has the capabilities of Visual Basic support for programmer to develop very user –friendly
interfaces, which are very interactive.
The library of Visual Basic provides complete collection of function and

methods that satisfy the professional requirements of stability, performance, and a sound
theoretical base.
Also since the base of our software “encryption Decryption “is Data
security and authentication and Visual Basic provide this feature also. User interaction is main
thing in our project that is providing Visual Basic.
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These features of Visual Basic forced us to choose VB as the platform of

our Software as it fulfilled all the requirement of our creation efficiently.
BACK END (MS ACCESS)
FUNCTIONS OF MS ACCESS :
Data Defination :-
MS ACCESS lets a user defined the structure & organization of the stored data relationships
among the stored data items.
Data Retrieval:-
MS ACCESS allows a user or an application program to retrieve stored data from the database &
use it.
Data Manipulation:-
MS ACCESS allows a user or an application program to update the database by adding new
data, removing old data & modifying previously stored data.
Access Control:-
MS ACCESS can be used to restrict a user’s ability to retrieve add & modify data, protecting
stored data against unauthorized access.
Data Sharing:-
MS ACCESS is used to coordinate data sharing by concurrent users, ensuring that they do not
interfere with one another.
Data Integrity:-
MS ACCESS defines integrity constrains in the database, protecting it from corruption due to
inconsistant data.
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REVIEW OF
LITERATURE
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REVIEW OF LITERATURE
SOFTWARE DEVELOPMENT
Software development is based on layered technology.
Software Engineering Layers
The development of software is based on the quality of the software to be developed

.Total quality management leads to the development of the increasing more natural approaches to
software engineering.
The bedrock that supports software engineering is quality focus.
The foundation of the software engineering process is the process layer. Software Engg.
Process that holds technology layer together for the timely development of
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Computer software Process defines a framework for a set of key process Area that must
be establish for effective delivery of software engineering technology.
Software engineering Methods the technicalities involve in the software making process.
Methods include:
 Requirement analysis.
 Design
 Program construction.
 Testing and support.
Software engineering tools which is the third layer provide automated or semi automated support
for the process or method .when tools are integrated so that information created by one tool can
be used by another ,a system for the support of software development, called computer aided
software engineering.
The work associated with software Engg. Can be categorized into three generic phases:
1)Definition Phase: focused on what ,i.e. during definition ,the software attempts to
identify what information is to be processed ,what functions and performance are desired ,what
system behavior can be expected ,what interfaces are to be established ,what design constraint
exist ,and what validation criteria are required to define successful system.
2)Development Phase: focused on how . During development a software engineer

attempts to define how data are to be structured, how function is to be implemented within a
software Architecture, how procedural details are implemented , how interfaces are to be
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characterized ,how design will be translated into a programming language ,and how testing will
be performed .
3)Support Phase : focuses on the change associated with error correction ,adaptations
are required as the software’s environment involves , and changes due to enhancements brought
about by changing customer requirement. Software development is a cyclic process and it
proceeds in step by step, manner. There are many models has been developed & they are failed
due to some drawbacks like they do not fulfill the requirement ,risk factor more, can not be
understand by customer , finally incremental model & spiral model has been developed which
fulfill most of the requirement & risk factors are less.
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FEASIBILITY
STUDY
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FEASIBILITY STUDY
System analysis:
System analysis is conducted with following objectives in mind.
1. Identify the user need.

2. Evaluate the system concept for feasibility.
3. Perform economic and technical analysis.
4. Allocate function to hardware and software people. Database and other
system element.
5. Establish cost and schedule constraints.
6. Create a system definition that forms the foundation for all subsequent
engineering work.
Identification of need:
 The first step of the system analysis process involves the

identification of need. The analyst meets the user and end user. Once
over goals are identified, the analyst moves on to an evaluation of
supplementary information.
 In earlier days the system computerized, each and every step was
done manually, which is very tedious and would create lots of
complication and problems.
 The need for computerization is for the convenience of the customer.
Many a times in manual work, there is no proper record so either one
has to search for id or get a new one done.
 Information gathered during the needs identification steps are
specified in a system concept documents is sometimes prepared by
the user before meetings with the analyst.
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Feasibility Study:
1. A feasibility study is not warranted for this system in which economic

justification is obvious, technical risk is low, few legal problems are
expected and no reasonable alternative exists. However, if any of the
preceding condition fails, a study of that should be conducted.
2. All projects are feasible- given unlimited time! Unfortunately, the
development of computer- based system of products more like plagued
by a scarcity of resources and difficult delivery dates. It is both
necessary and prudent to evaluate the feasibility of project at the
earliest possible time.
3. Feasibility and risk analysis are related in many ways. If project risk is
great, the feasibility of providing quality software is reduced.
4. The feasibility study may be documented as an appendix to the system
specification.
Economic Feasibility:
An assessment of the economic justification for a computer based system project

is cost – benefit.
1. Direct cost: the hardware required for this project is any computer having
configuration of minimum 2gb hard disk, 16mb Ram, LAN card, modem which
will cost around 40 thousand rupees.
2. Tangible cost: time required for this project is around one month. Cost – benefit
analysis is complicated by criteria that vary with the characteristics of the system
to be developed, the relative size of project and the expected return on investment
derived as part of an office’s strategic plan.
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Technical Feasibility:
1. Technically this project is very sophisticated and has faster execution

comparatively used in project.
2. During technical analysis the analyst evaluates the technical merits of
the system concept, at the same time collecting additional information
about performance, reliability and maintainability of proposed system.
3. Technical analysis begins with an assessment of the technical ability of
proposed system.
4. The tools available for technical are derived from mathematical
modeling optimization techniques, probability and statistics, queering
theory and control theory. It is important to note, however, that
analytical evaluation is not always possible.
Behavioral Feasibility:
1. As the project very easy for our project to implement with ease and
convenience.
2. Behavioral analysis is an operational principle for all requirements
analysis methods.
3. The state – transmission diagram represents the behavior of system by
depicting its status and the events that events that use the system to
change state.
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FORMULATION OF
PROBLEM
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FORMULATION OF PROBLEM
Requirement Analysis :
Our aim is to make a software for managing different tasks and information about
students , teachers and various of the management of school. To gather all the requirements first
the problem is decomposed in many sub problems which can be specify their own requirement
separately.
Problem Decomposition:
This is also called partitioning or problem elaboration and forms the core of requirement
analysis. Decomposition as applied in two major areas.
(1) The functionality that must be delivered.
(2) The process that will be use to deliver it.
When analyze the requirements for the school management system then we have to
consider all the functions that the software has to perform regarding the different functions
performed in the school and to manage the records of all students and all teachers of the school.
We partition the complete requirements into different parts like
1. Student may be asked for different categories:-
 Student general information.

 Student performanace.
 Student marks
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2. Staff ( Teaching and Non-teaching ) may be asked for different categories:-
 Staff general information

 Staff Experience
 Staff Salary
So we must have separate record for each category and thus maintain files of student
records and teachers record.
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MINIMUM
SYSTEM
REQUIREMENTS
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Minimum System Requirements
 SOFTWARE
Operating System : MS Windows NT, xp or higher.

Front End : MS VB 6.0
Back End : MS Access 2003 or higher
 HARDWARE
Processor : Pentium IV or higher

RAM : 512 Mb or higher
Hard Disk : Min. 5 Gb
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GANTT CHART
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GANTT CHART
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E-R DIAGRAM
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Entity Relationship Diagram:
An entity is a “thing” or “object” in the real world that is distinguishable from all set of
objects. An entity set is a set of entities of the same type that share same properties, or attributes.
An entity is represented by a set of attributes.
A relationship is an association among several entities .A relationship set is a set of

relationships of the same type .The association between entity sets is referred to as participation.
E-R diagram is a relationship between two entity sets. E-R diagram can express the overall
structure of a database graphically. E-R diagrams are simple and clear.
Symbols used:
E-R diagram consists of the following major components:
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E-R DIAGRAM FOR SCHOOL MANAGEMENT SYSTEM
L_name
Class_ID
M_name Father
Subject
Div
Strength F_name Mother
Std N
CLASS 1 STUDY STUDENT
Address
N Phone
Dept_ID Name Description
DEPARTMENT
HAS 1
IN
Staff_ID M
TEACHES
HAS
STAFF
Type
PAYS
NON - TEACHING 1
TEACHING (Teacher) 1
FEES GUARDIAN
F_name Phone
F_name
Date_of_
M_name Student_ID
M_name Payment Name
email
L_name
L_name
Relationship
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DATA FLOW
DIAGRAM (DFD)
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Data Flow Diagram:
A data flow diagram (DFD) is a graphical system model that shows all of the main
requirements for an information system in one diagram: inputs and outputs, processes, and data
storage. A DFD describes what data flows rather than how it is processed. Everyone working on
a development project can see all aspects of the system working together at once with DFD. That
is one reason for its popularity. The DFD is also easy to read because it is graphical model.
The DFD is mainly used during problem analysis. End Users, management, and all
information systems workers typically can read and interpret the DFD with minimal training.
Symbols used:
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Leveling of DFD’s:
If one DFD contains all the details then it will have too many
processes and data flow lines. Thus, it will be complicated and it will be difficult to understand
all the data flows and their processing. To overcome this first an overview of problem is
represented using context diagram and the process is expanded into a connected set of processes.
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Leveling rules:
1) New files which are not referred to in a process may appear in equivalent DFD of that process.
This implies that this file is local to the process and will not appear in the context diagram.
2) The number of processes at each level is usually kept small.
3)This is mainly to aid understanding of each level.
Context level diagram:

The context diagram is useful for showing boundaries. The system
scope is defined by what is represented within single process and what is represented as an
external agent. External agents that supply or receive data from the system are outside of the
system scope. Everything else is inside the system scope.
Data stores are not usually shown on the context diagram because all of the system’s data
stores are considered to be within the system scope. The context diagram is simply the highest-
level DFD. It is also called as Level 0 DFD.
The context diagram provides a good overview of the scope of the system, showing the
system in “context” but it does not show any detail about the processing that takes place inside
the system.
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Context Level Diagram
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Level 1 DFD
Context diagrams are diagrams where the whole system is represented as a single
process. A level 1 DFD notates each of the main sub-processes that together form the complete
system. We can think of a level 1 DFD as an „exploded view of thecontext diagram.You may
also need some downward leveling. That is, the processes identified in the preliminary DFD may
not turn out to be primitive processes and may require downward partitioning into lower-level
DFDs.
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Level 1 DFD
Explanation : Here the system user will try to log in by entering his/her user_ID and password.
If the user is valid the user will gain access to the system according to its privilege. But if the
user is invalid, he/she may be not be allowed access to the system.
Explanation : Here a student will apply for its enrollment in the school. The system will check
the availability status of the seat of the respective class. If there is availability of seat, the student
will be enrolled to the school. But if there is non-availability of seat then the enrollment will be
denied.
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Explanation : Here the student will pay the fees. System will check the student_ID as well as the
current fees_structure of the class. Accordingly the system will accept the fees and provide the
student with the receipt.
Explanation : here the staff(generally user with administrator privilege) will the create and
manage the new department of the school according to the need of the school for department.
Explanation : here the staff (generally user with administrator privilege) will appoint a new
employee (teaching or non-teaching) according the need of the school and will assign the
employee accordingly to the department which he/her will be managing/serving.
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MENU TREE
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Main menu
 File
 Administration
o System user
o New user
o User report
 System lock
 Logout
 Exit
 Transaction
 Student
o Student enroll
o Create result
o Delete student
o Student attendance
 Staff
o Staff enroll
o Daily attendance
o Salary
o Delete staff
 Department
o New department
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o Edit department
 Fee
o Fee payment
o Fee structure
 Class
o Add class
o Edit class
o Find class
 View
 Student Information
o General Info
o Fee record
o Attendance
 Staff Information
o General Info
o Attendance
 Department
 Report
 Student
o Information
o Fees
 Fees Information (All)
 Fees Information (Individual)
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o Result
 Staff
o Staff Info
o Salary Info
 Class
 Utilities
 Notepad
 Calculator
 Backup Database
 Help
 About
 Acknowledgement
 HelponShortcuts
 Online Help!
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TABLES
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TABLES
 Student_mstr :
 student_id
 First_name
 Middle_name
 Last_name
 Std
 Div
 roll_no
 mother_name
 father_name
 name_of_gardian
 Permanent_address
 city
 State
 pincode
 phone_no
 mobile_no
 Email
 gender
 place_of_birth
 Nationality
 Age
 Name_of_previous_School
 Address_of_previous_School
 School_mention_above_was_Recognise
 STD_in_previous_School
 Year_of_passing
 Promotion_Was_Granted
 Action
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 Relationship_With_student
 Occupation
 annual_Income
 Number_of_Dependent_in_family
 Phone_Home
 Phone_Office
 Date_of_Admission
 Religion
 Mother_tongue
 Category
 DOB
 specified_category
 Caste
 picture
 Staff_mstr :
 staff_id
 fname
 mname
 lname
 dob
 sex
 address
 city
 state
 pincode
 con_no
 mob_no
 email
 nationality
 birthplace
 age
 religion
 caste
 ifspecify
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 civilstatus
 type
 department_id
 department_name
 qualification
 summaryofqual
 post
 enroll_yr
 jobstatus
 enrollDate
 salary
 cont_term
 pre_exp
 no_of_yr
 remark
 pre_employr
 Subject1
 Subject2
 Subject3
 Subject4
 picture
 Class_mstr :
 Class_ID
 Std
 Div
 Number_Of_student
 Student_Strength
 Class_shedule
 Acemedic_Behaviour
 Class_requirenment
 Subject1 to Subject12
 Department
 department_ID
 department_name
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 Description
 Fees_payment
 student_ID
 Paid
 Due
 Fees_date
 Fees_time
 total
 Fees_stru
 Class_ID
 Std
 Tution_fees
 General_fund
 Annual_charges
 Examination fee
 Computer_fee
 Admission_fee
 Total
 Result
 Student_id
 Std
 Div
 Roll_no
 Exam_date
 Subject
 Exam_name
 Max_marks
 Marks_obt
 Result
 createdBy
 Stu_att:
 Student_id
 Date
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 status
 user_mstr :
 user_id
 password
 staff_id
 acct_typ
 Salary :
 Staff_id
 salPaid
 salMonth
 salYear
 User_log :
 userID
 sessionStart
 sessionEnd
 Description
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DATA DICTIONARY
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Student_mstr: student_id + First_name +Middle_name+ Last_name + Std + Div + roll_no +

mother_name + father_name + name_of_gardian + Permanent_address + city + state+ pincode +
phone_no+ mobile_no + Email + gender + place_of_birth + Nationality + Age +
Name_of_previous_School + Address_of_previous_School + School_mention_above_was_Recognise +
STD_in_previous_School + Year_of_passing + Promotion_Was_Granted + Action +
Relationship_With_student + Occupation + annual_Income + Number_of_Dependent_in_family +
Phone_Home + Phone_Office + Date_of_Admission + Religion + Mother_tongue + Category + DOB +
specified_category + Caste + picture
student_id number uniquely identifies a student

First_name text first name of respective student
Middle_name text middle name of respective student
Last_name text last name of respective student
Std text current standers of student
Div text division of student
roll_no text roll no of student
mother_name text mother name of respective student
father_name text father name of respective student
name_of_gardian text guardian name of respective student
Permanent_address text current address of student
city text city of sstudent
state text state of student
pincode text pin code of student
phone_no text contain Phone n of respective student
mobile_no text contain mobile no of respective student
Email text contain e mail respective student
Gender text define gender of student
place_of_birth text birth place of student
Nationality text nationality of student
Age text current age of student
Name_of_previous_Schoo text contain name of previous school
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Address_of_previous_School text contain address of previous school

School_mention_above_was_Recognise text registration of previous school
STD_in_previous_School text standers in previous school
Year_of_passing text passing year of student
Promotion_Was_Granted text define promotion
Action text action of previous school
Relationship_With_student text relation ship of father with student
Occupation text occupation of family member
annual_Income text annual income of family
Number_of_Dependent_in_family text define number of dependent in family
Phone_Home text contain phone no of home
Phone_Office text contain phone no of office
Date_of_Admission Date/time contain date of admission
Religion text define religion of student
Mother_tongue text define mother tongue
Category text category of reservation
DOB date/time date of birth
specified_category text other reservation categories
Caste text caste of student
Picture text contain location of picture
Staff_mstr: staff_id + fname + mname + lname + dob + sex + address + city + state + pincode +
con_no + mob_no + email + nationality + birthplace + age + religion + caste + ifspecify + civilstatus + type
+ department_id + department_name + qualification + summaryofqual + post + enroll_yr + jobstatus +
enrollDate + salary + cont_term + pre_exp + no_of_yr + remark + pre_employr + Subject1 + Subject2 +
Subject3 + Subject4 + picture
staff_id number uniquely identifies a particular staff

fname text first name of respective staff
mname text middle name of respective staff
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lname text last name of respective staff

dob date/time contain date of birth
sex text define gender
address text contain current address of respective staff
city text name of city
state text name of state
pincode text contain pin code
con_no text contain contact number
mob_no text contain mobile number
email text contain email address
nationality text define nationality of respective staff
birthplace text place of birth
age text current age of respective staff
religion text name of religion
caste text name of caste
ifspecify text name other caste system
civilstatus text current status of saff
type text employment type
department_id number contain ID of respective department
department_name text name of respective department
qualification text qualification of staff
summaryofqual text summary of qualification
post text employment post of respective staff
enroll_yr date/time year of enrollment
jobstatus text status of job
enrollDate date/time date of enrollment
salary text salary of respective staff
cont_term date/time date of contract termination
pre_exp text previous experience
no_of_yr text number of year of experience
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remark text remark

pre_employr text name of previous employer
Subject1 text name of 1 subject
Picture text location of picture
Class_mstr: Class_ID + Std + Div + Number_Of_student + Student_Strength + Class_shedule +

Acemedic_Behaviour + Class_requirenment + Subject1 + Subject2 + Subject3 + Subject5 + Subject6 +
Subject7 + Subject8 + Subject9 + Subject10 + Subject11 + Subject12
Class_ID number for uniquely identification of respective class

Std text standard of respective class
Div text division of respective class
Number_Of_student text current number of student’s
Student_Strength text permitted student strength
Class_shedule text contain schedule of class
Acemedic_Behaviour text behavior of class
Class_requirenment text current requirement of class
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Department : department_id + department_name + description
department_id number uniquely identifies each department

department_name text contain department name
description text description of respective department
Fees_payment: student_id + Paid + Due + fees_date + fees_time + total
student_id number for uniquely identifying of each student

Paid number contain amount paid
Due number contain due amount
fees_date date/time date at which fees was paid
fees_time date/time time at which fees was paid
total text total amount
Fees_stru: Class_ID + Std + Tution_Fees + General_Fund + Annual_Charges + Examination_Fee +

Computer_Fee + Admission_Fee + Total
Class_ID number uniquely identifies each class

Std text standard of respective class
Tution_Fees text contain tution fees
General_Fund text contain general fund
Annual_Charges text contain annual charges
Examination_Fee text contain examination fees
Computer_Fee text contain compter fees
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Admission_Fee text contain admission fees
Total text contain total amount
Result: student_id + Std + Div + roll_no + exam_date + subject + exam_name + max_marks +

marks_obt + result + createdBy
student_id number uniquely identifies a student

Std text standard of particular student
Div text division of particular student
roll_no text roll no of particular student
exam_date text date of examination held
subject text contain subject related to examination
exam_name text name of examination
max_marks number contanin maximum marks
marks_obt number contain minimum marks
result text result of particular student
createdBy text name who created result
Stu_att: date + status + student_id

date date/time current date of attendance
status text status of attendance
student_id number ID of student for unique identification
User_mstr : user_id + pass + staff_id + Acct_typ
user_id text user ID for login

pass text user password for login
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staff_id number staff ID for identifying staff

Acct_typ text type of account privilege
Salary: staff_id + salPaid + salMonth + salYear
staff_id number uniquely identify particular staff

salPaid text amount of salary paid
salMonth text month of salary
salYear text year of salary
User_log: UserID + SessionStart + SessionEnd + Description
UserID text contain ID of user

SessionStart date/time time at which session start
SessionEnd date/time time at which session end
Description text contain description of session
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FORM
SPECIFICATION
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FORM SPECIFICATION
There are 42 forms in this project. The main functionality of each form is briefly
described here :
 Main Menu Form ( SchoolMain[MDI Form] ) :

Using this menu you can go on any page in this project. This provides a perfect
understanding of project. This menu contains the fields such as , File ,
Transaction, View , Reports, Utilities and Help.
 Student Admission Form ( sturegister1 & sturegister2 ):

This is the student enrollment form divided in two. Which provides many fields
that you will have to enter when enrolling any student? This form provides you to
store the every detail of the student.
 Daily Attendance Form ( stu_attn ) :

This is daily attendance form. This form provides you to keep the daily attendance
record of each class’s students.
 Fees Payment ( Fees_Payment ) :

This form keeps track of each student’s fees details. It includes the class, std, div,
date of payment, Total fees, Due, etc
 Marks Entry Form ( frmResult ):

This form records the exam and marks detail of the student. Thus providing a way
to build the result of the Student.
 Staff Recruitment Form ( teachregister and teachregister2) :

This forms lets you create a staff entry. The staff may either be a teaching or be a
non-teaching. The teaching staff may be the teacher, supervisors, etc. The non-
P a g e | 61
teaching staff may range from clerk to all that persons related for the management
of the school.
 Daily Attendance Form ( Staff ) :

This form records attendance of Staff. Thus you have a good formed of the day-
to-day attendance of the staff.
 Student General Form ( studGeneral ):

This form shows the general details of each student. You just have to provide
his/her enroll no. this form will provide you the general detail of the student. This
form also let you to the full record form of the student where you can update or
edit the detail of the student.
 Students full Query Form ( studFull ):

This form shows the each and every detail of the students registration. It also lets
edit / update a students detail.
 Student Attendance Query Form ( stud_att_details):

This form enables the system user to know the attendance details of the student
like absency, presency or the leave of the student.
 Staff general Record Form ( stffGeneral ):

This form shows the general details of each staff. You just have to provide
his/her staff ID. This form will provide you the general detail of the staff. This
form also let you to the full record form of the staff where you can update or edit
the detail of the staff.
 Staff Salary Form ( frmStffSalary ):

This form helps for maintaing the salary record of the staff.
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 Teacher’s Attendance Enquiry Form ( teach_att_detail ):

This form enables the system user to know the attendance details of the staff like
absency, presency or the leave of the staff.
 Fee Structure Form ( frmFees ):

This form provides you a facility to create or modify your fee structure. Thus
change in this form may reflect in each form where you are using fee details.
 School Information Form ( frmSclInfo ):

This form records information of your school. And whenever you want to change
any information about your school, you may use this form directly and can
modify the information about your school.
 About Form ( frmAbout ):

This forms links you to the school information form and provides the
information about of the application.
 Vertical and Horizontal

These forms are used as startup forms that will be displayed when the project is
executed. They are also used to increase the display area of the MDI form.
 Class (AddClass)
This form lets you create class representing the actual scenarios of the class in the
School with lots of other details as well.
 Edit Class (editclass)

This form lets you edit the existing class structure created by the administrator.
Only administrative preveileged users can modify this structure.
 Search Class (Find Class)

This form lets you view the existing structure of the class. You just have to
provide the unique ID of the class to view the structure.
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 Create User (frmUserAdd)

This form lets you create users for the system. Only the administrator reserves the
right to create the new user for the system
 View User (frmSysUser)

This form shows the detailed view of the users of the system that were created by
the administrator
 Change Password (ChgPass)

This form lets you to change the existing password of the current user.
 Acknowledgement Form ( frmAck ):

This form is created with the intention of Acknowledging all the persons, etc who
were helpful in creating this system.
 Add Department Form ( frmNewDepart ):

This form helps in creating various departments of the employee working in the
school.
 Edit Department Form ( frmedtDep ):

This form is helpful in marking the attendance of the student.
 View Department Form ( frmDepartment ):

This form lets you view the existing departments created / present in the school.
 Splash Screen Form ( frmSplash ):

This form is the startup form of the system during which all the database
connectivity activity is performed
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 Login Form ( frmLogin ):

This form is used for the purpose of security. So, that no unauthorized person
could use the information.
 Edit Department Form ( frmedtDep ):

This form is helpful in marking the attendance of the student.
 Result Report Form ( frmResRep ):

This form is used to create the report of the result of the student.
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TESTING
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TESTING
In a software development project, errors can be injected at any stage during the
development. For each phase of the software development cycle different techniques are used
for detecting and eliminating errors that originate in that phase. However, some requirement
errors and design errors are likely to remain undetected. Ultimately these errors will be reflected
in the code. Testing performs a very critical role for quality assurance and for ensuring the
reliability of the software.
During testing, the program to be tested is executed with a set of test cases. It is
evaluated to determine if the program is performing as it is expected to. Clearly, the success of
testing in revealing errors in a program depends critically on the test cases.
TEST PLAN :
A test plan was designed to test the system to ensure integrity, security, validity,
reliability and concurrency.
The different testing strategies that have been used in this project are as follows :
 Unit Testing
 Integration Testing
 Validation Testing
 System Testing
 Black Box Testing
 White Box Testing
 Gray Box Testing
 Alpha Testing
 Beta Testing
 Regression Testing
All the above mentioned testing strategies were implemented to test the system.
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UNIT TESTING
Unit testing was performed in this project by executing each line of the code. Testing
begins by going to the main and then the control passes to the next line of the code that is
executed next and so on until the entire code has been executed. For unit testing, functional
testing will be used. The goal is to check the functionality of the modules whether they produce
the intended results or not. Here each teak was tested independently. Tests were designed and
executed for each task. Task testing uncovers errors in logic and function but will not uncover
timing and behavioral errors.
INTEGRATION TESTING
Integration testing consists of two main approaches, which are as follows :
 Bottom-up Testing
 Top-down Testing
This project has been tested using the bottom-up approach. The smaller modules or units were
tested first and finally the main modules were tested as a whole.
VALIDATION TESTING
The next testing strategy to be used was validation testing. This testing involves
checking the system for its validity i.e. it is a set of activities that ensure that the system that has
been built is traceable to customer requirements. Software validation is performed to
demonstrate conformity with given requirements. For this, a test plan that outlines the classes of
tests to be conducted and a test procedure that defines specific test cases to be used were
P a g e | 68
designed. Both the plan and the procedure were designed so as to ensure that all functional
requirements are satisfied, all behavioral characteristics are achieved, all performance
requirements are attained, documentation is correct and human-engineered and other
requirements i.e. transportability, compatibility, error-recovery, maintainability are met.
SYSTEM TESTING
The last testing strategy i.e. system testing was implemented by compiling and running
the entire system as a whole.
All errors and deviations from specifications and norms encountered while implementing
the testing strategies mentioned above were corrected prior to the implementation of the system
at the company.
For system testing software and hardware were integrated and a full range of system tests
was conducted in an attempt to uncover errors at the software / hardware interface.
WHITE BOX, BLACK BOX, AND GREY BOX TESTING
White box and Black box testing are terms used to describe the point of view that a test
engineer takes when designing test cases.
Black box Testing
Testing treats the software as a black-box without any understanding as to how the
internals behave. It aims to test the functionality according to the requirements. Thus, the tester
inputs data and only sees the output from the test object. This level of testing usually requires
P a g e | 69
thorough test cases to be provided to the tester who then can simply verify that for a given input,
the output value (or behavior), is the same as the expected value specified in the test case.
White box Testing
Testing, however, is when the tester has access to the internal data structures, code, and
algorithms. For this reason, unit testing and debugging can be classified as white-box testing and
it usually requires writing code, or at a minimum, stepping through it, and thus requires more
knowledge of the product than the black-box tester. If the software in test is an interface or API
of any sort, white-box testing is almost always required.
Grey box Testing
In recent years the term grey box testing has come into common usage. This involves
having access to internal data structures and algorithms for purposes of designing the test cases,
but testing at the user, or black-box level. Manipulating input data and formatting output do not
qualify as grey-box because the input and output are clearly outside of the black-box we are
calling the software under test. This is particularly important when conducting integration
testing between two modules of code written by two different developers, where only the
interfaces are exposed for test.
ALPHA TESTING
Alpha testing is simulated or actual operational testing by potential users / customers or

an independent test team at the developers’ site. Alpha testing is often employed for off-the-
shelf software as a form of internal acceptance testing, before the software goes to beta testing.
P a g e | 70
BETA TESTING
Beta testing comes after alpha testing. Versions of the software, known as beta versions,
are released to a limited audience outside of the programming team. The software is released to
groups of people so that further testing can ensure the product has few faults or bugs.
Sometimes, beta versions are made available to the open public to increase the feedback field to
a maximal number of future users. It should be noted that although both Alpha and Beta are
referred to as testing it is in fact use immersion. The rigors that are applied are often
unsystematic and many of the basic tenets of testing process are not used. The alpha and beta
period provides insight into environmental and utilization conditions that can impact the
software.
REGRESSION TESTING
After modifying software, either for a change in functionality or to fix defects, a

regression test re-runs previously passing tests on The Modified software to ensure that the
modifications haven’t Unintentionally caused a regression of previous functionality. Regression
testing can be performed at any or all of the above test levels. These regression tests are often
automated. More specific forms of regression testing are known as Sanity testing, when quickly
checking for bizarre behavior, and Smoke testing when testing for basic functionality.
VERIFICATON & VALIDATION
Software testing is used in association with verification and validation ( V & V ) :
Verification : Have we built the software right (i.e., does it match the specification) ? Software
testing is just one kind of verification, which also uses techniques such as reviews, inspections,
and walkthroughs.
P a g e | 71
Validation : Have we built the right software (i.e., is this what the customer wants) ?
TEST CASES DESCRIPTION
LOGIN Valid UserID and password should be

provided
Student Enroll 1) Valid StudentID should be provided

2) No field should be blank
3) Valid data should be entered in the
fields.
Staff Registration 1) Valid StaffID should be provided
2) No field should be blank
fields
Department 1) Valid departmentID should be
provided
2) Name field should not be left blank
Class 1) Valid ClassID should be provided
2) No field should be left blank
field
Fees Structure 1) Valid structure should be created for
the corresponding Class
2) No field should be left blank
field
Deletion Forms(Staff & Student) Valid ID should be deleted for the data base
Reports Every report should issued within the validity

limit.
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Output Screen
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TABLES
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Student_mstr :
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Staff_mstr :
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Department :
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Class_mstr :
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Student Attendance :
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Staff Attendance :
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Class Structure :
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Fees Payment :
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Result :
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Staff Salary :
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User :
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UserLog :
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FORMS
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MDI form (SchoolMain) :
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Splash Screen ( frmSplash) :
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Login form (frmLogin) :
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Student Registration (sturegister1 and sturegister2) :
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Staff Registration (1 & 2) :
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About form :
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Acknowledgement form :
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Add New Class :
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Backup Utility form :
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Change Password form :
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Class Report :
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Staff suspension form :
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Student Removal form :
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Edit Class form :
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Edit Department form :
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Fees Payment form :
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Fees Structure form :
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View Class Information form :
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Help form :
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New Department form :
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Add New User form :
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View Staff Attendance Detail form :
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Daily Staff Attendance form :
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Edit Staff Information form :
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Staff General Information form :
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Staff Salary Information form :
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Student Daily Attendance form :
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Student Fees Report (Individual) :
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Report form:
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Student Result Entry form :
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Student Attendance Detail form :
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Edit Student Information form :
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Student General Information form :
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System lock form :
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View System Users form :
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View Department form :
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REPORTS
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Class report
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Fees information
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Fees report (indivisual )
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Staff information
P a g e | 130
Staff salary
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Student informatoin
P a g e | 132
Result report
P a g e | 133
CODING
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CODING
 SchoolMain :
Option Explicit
Private Sub about_Click()
frmAbout.Show
End Sub
Private Sub open_Click()
frmsturegister1.Show
End Sub
Private Sub Command1_Click()
'frmPdf.Show
End Sub
Private Sub cmd_xt_Click()
Call mnuquit_Click
End Sub
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Private Sub cmdCp_Click()
Shell "c:\windows\system32\control.exe", vbNormalFocus
End Sub
Private Sub cmdChgPass_Click()
frmChgPass.Show
End Sub
Private Sub cmdLogf_Click()
Call mnulogout_Click
End Sub
Private Sub MDIForm_Initialize()
Label5.Caption = Date
horizontal.Show
Vertical.Show
'=====Code for the icon of the listview
'========
'Dim item1, item2, item3, item4, item5 As ListItem
With lvMenu
Set .SmallIcons = ImageList1
Set .Icons = ImageList1
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'For Sales
.ListItems.Add , "user", "View Users", 1, 1
.ListItems.Add , "Add Student", "Add New Student", 2, 2
.ListItems.Add , "Edit Student Information", "Edit Student Information", 3, 3
.ListItems.Add , "Result", "Result", 4, 4
.ListItems.Add , "View Student Report", "View Student Report", 5, 5
.ListItems.Add , "Result Report", "Result Report", 6, 6
.ListItems.Add , "Fees Payment", "Fees Payment", 7, 7
.ListItems.Add , "School Info", "School Info", 8, 8
End With
End Sub
Private Sub lvMenu_DblClick()
Select Case lvMenu.SelectedItem.Key
Case "user": frmSysUser.Show
Case "Add Student": frmsturegister1.Show
Case "Edit Student Information": frmStudGeneral.Show
Case "Result": frmResult.Show
Case "Fees Payment": Feespayment.Show
Case "View Student Report": Call mnurepstu_Click
Case "School Info": frmSchoolInfo.Show
Case "Result Report": frmResultRep.Show
P a g e | 137
End Select
End Sub
Private Sub MDIForm_Unload(Cancel As Integer)
MsgBox " I N I T I A T I N G A P P L I C A T I O N S H U T D O W N"
End
End Sub
Private Sub mnu_edit_class_Click()
editclass.Show
End Sub
Private Sub mnu_stu_att_Click()
frm_stu_attendance.Show
End Sub
Private Sub mnuAck_Click()
frmAck.Show
End Sub
Private Sub mnuBackDB_Click()
BackupDatabase.Show
End Sub
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Private Sub mnuCalc_Click()
On Error GoTo Err
Shell "calc.exe", vbNormalFocus
Exit Sub
Err:
MsgBox "You don't have a Calculator installed in your computer.", vbExclamation,

"Calculator Missing"
End Sub
Private Sub mnuClsInfo_Click()
Addclass.Show
End Sub
Private Sub mnucontact_Click()
MsgBox "Please for any Query " & vbCrLf & "----------------------------- " & vbCrLf & "Just e-
mail me at : sms.shakeal@gmail.com" & vbCrLf & vbCrLf & " Saad Ansari Email :
saadansari12345@gmail.com", vbOKOnly, "Online Help!"
End Sub
Private Sub mnuDlyAttn_Click()
frmstffattendance.Show
End Sub
Public Sub mnuedtdep_Click()
frmedtDep.Show
P a g e | 139
End Sub
Private Sub mnuFeeS_Click()
Feespayment.Show
End Sub
Private Sub mnuFeeStruct_Click()
feesstu.Show
End Sub
Private Sub mnuFindclass_Click()
Findclass.Show
End Sub
Private Sub mnuflnewUser_Click()
frmUserAdd.Show
End Sub
Private Sub mnuGenInfo_Click()
frmStffGeneral.Show
End Sub
Private Sub mnuhlpAbt_Click()
frmAbout.Show
P a g e | 140
End Sub
Private Sub mnuIndFee_Click()
frmIndfees.Show
End Sub
Private Sub mnuLock_Click()
Load frmLock
frmLock.Show vbModal
End Sub
Public Sub mnulogout_Click()
Dim rep
If SchoolMain.mnulogout.Caption = "Logout" Then
rep = MsgBox("Are you sure you want to Logout ?", vbYesNo, "Confirm Logout")
If rep = vbYes Then
Call connect
With rs_find
If .State = adStateOpen Then .Close
.Open "select * from UserLog", con, adOpenDynamic, adLockPessimistic
.AddNew
.Fields("UserID").Value = SchoolMain.Label2.Caption
.Fields("SessionStart").Value = frmLogin.lblval.Caption
.Fields("SessionEnd").Value = Now
P a g e | 141
.Fields("Description") = "Session Successfully Terminated"
.Update
.Close
End With
SchoolMain.Label2.Caption = ""
SchoolMain.Timer1.Enabled = False
SchoolMain.StatusBar1.Panels(1).Text = SchoolMain.StatusBar1.Panels(1).Text + " "
MsgBox "THANK YOU FOR USING NLES AUTOMATED SYSTEM" & vbCrLf &
vbCrLf & " SESSION ENDS AT : " & Now, vbInformation + vbOKOnly, "SUCCESSFULLY
LOGGED OUT"
Unload frmsturegister1
Unload Addclass
Unload BackupDatabase
Unload editclass
Unload Feespayment
Unload feesstu
Unload Findclass
Unload frm_stu_attendance
Unload frmAbout
Unload frmAck
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Unload frmChgPass
Unload frmclassrep
Unload frmDepartment
Unload Frmeditstaff
Unload frmedtDep
Unload frmHlp
Unload frmIndfees
Unload frmNewDepart
Unload frmResult
Unload frmResultRep
Unload frmSchoolInfo
Unload frmstffattendance
Unload frmStffGeneral
Unload frmStffSalary
Unload frmstudel
Unload frmStudFull
Unload frmStudGeneral
Unload frmSysUser
Unload frmUserAdd
Unload horizontal
Unload Stu_att_detail
Unload teach_att_detail
Unload teachregister
Unload teachregister2
P a g e | 143
Unload teachsuspend
Unload Vertical
Unload classreport
Unload druser
Unload IndFees
Unload ResultReport
Unload StaffReport
Unload StudentFees
Unload StudentReport
SchoolMain.Enabled = False
frmLogin.Show
frmLogin.txtuid.Text = ""
frmLogin.txtpassword.Text = ""
Else
GoTo dude
End If
ElseIf SchoolMain.mnulogout.Caption = "Login" Then
Call Login
End If
dude:
Exit Sub
End Sub
P a g e | 144
Public Sub mnuNewDepart_Click()
frmNewDepart.Show
End Sub
Private Sub mnuNtpad_Click()
On Error GoTo Err
Shell "Notepad.exe", vbNormalFocus
Exit Sub
Err:
MsgBox "You don't have Notepad installed in your computer.", vbExclamation, "Notepad
Missing"
End Sub
Public Sub mnuquit_Click()
Dim rep
On Error GoTo handle
rep = MsgBox("Are you sure you wanna Quit ? ", vbExclamation + vbYesNo, "Program Exit")
If rep = vbYes Then
If SchoolMain.Label2.Caption <> "" Then
Call connect
With rs_find
.Open "select * from UserLog", con, adOpenDynamic, adLockPessimistic
.AddNew
P a g e | 145
.Fields("UserID").Value = SchoolMain.Label2.Caption
.Fields("SessionStart").Value = frmLogin.lblval.Caption
.Fields("SessionEnd").Value = Now
.Fields("Description") = "Session Successfully Terminated"
.Update
.Close
End With
End If
MsgBox "THANK YOU FOR USING NLES AUTOMATED SYSTEM" & vbCrLf & vbCrLf
& " SESSION ENDS AT : " & Now, vbInformation + vbOKOnly, "SESSION SUCCESSFULLY
TERMINATED"
End
Else
Exit Sub
End If
Exit Sub
handle:
MsgBox "Error : " & Error$, vbCritical + vbOKOnly, "ERROR"
End Sub
Private Sub mnurepClass_Click()
frmclassrep.Show
End Sub
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Private Sub mnurepfee_Click()
AdodbConnection.Init_studFees_Report
End Sub
Private Sub mnurepRes_Click()
frmResultRep.Show
End Sub
Private Sub mnurepstu_Click()
AdodbConnection.Init_student_Report
End Sub
Private Sub mnurepuser_Click()
AdodbConnection.Init_user_Report
End Sub
Private Sub mnuresinfo_Click()
frmResult.Show
End Sub
Private Sub mnuresultinfo_Click()
frmResult.Show
End Sub
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Private Sub mnuSalInfo_Click()
frmStffSalary.Show
End Sub
Private Sub mnuSaly_Click()
frmStffSalary.Show
End Sub
Private Sub mnuShortcuts_Click()
frmHlp.Show
End Sub
Private Sub mnustdtreg_Click()
End Sub
Private Sub mnustffatt_Click()
teach_att_detail.Show
End Sub
Private Sub mnustffInfo_Click()
AdodbConnection.Init_staff_Report
End Sub
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Private Sub mnustffreg_Click()
teachregister.Show
End Sub
Private Sub mnuStffsusp_Click()
teachsuspend.Show
End Sub
Private Sub mnustuatt_Click()
Stu_att_detail.Show
End Sub
Private Sub mnuStudel_Click()
frmstudel.Show
End Sub
Private Sub mnuStudFee_Click()
AdodbConnection.Init_studFees_Report
End Sub
Private Sub mnuStudGenInfo_Click()
frmStudGeneral.Show
End Sub
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Private Sub mnuSysUser_Click()
frmSysUser.Show
End Sub
Private Sub mnuViewDepart_Click()
frmDepartment.Show
End Sub
Private Sub Timer1_Timer()
Label6.Caption = Time$
End Sub
Private Sub Timer2_Timer()
NLESLBL.Left = NLESLBL.Left - 100 'code to move the newlife tag in the form
If NLESLBL.Left + NLESLBL.Width <= 0 Then
NLESLBL.Left = Picture1.Width
End If
End Sub
P a g e | 150
 Student Registration :
Student Register 1
Option Explicit
Public str As Variant
Dim pic_name As String, pic_ext As String, pic_changed As Boolean
Dim no As Integer
cd1.ShowOpen
str = cd1.FileName
Image1.Picture = LoadPicture(str)
End Sub
Image1.Picture = LoadPicture()
End Sub
If Texfname.Text = "" Or Texmname.Text = "" Or Texlname.Text = "" Or _
Texmotname.Text = "" Or Texfatname.Text = "" Or Texgarname.Text = "" Or _
Texaddress.Text = "" Or Texcity.Text = "" Or Texstate.Text = "" Or _
Texpin.Text = "" Or Texphone.Text = "" Or Texmobile.Text = "" Or _
P a g e | 151
Texemail.Text = "" Or ComGen.Text = "" Or TexPOB.Text = "" Or _
Texnaton.Text = "" Or Texage.Text = "" Then
MsgBox "Please Fill all the entries", vbInformation + vbOKOnly, "FIELD EMPTY"
Else
Me.Hide
End If
End Sub
Unload Me
End Sub
Private Sub cmdAdd_Click()
On Error Resume Next
cdb.Filter = "All Picture Files|*.jpg;*.gif;*.bmp;*.wmf;*.ico|JPEG

Images(*.jpg)|*.jpg|Bitmap Images (*.bmp)|*.bmp|Word Meta Files (*.wmf)|*.wmf|GIF Images
(*.gif)|*.gif"
cdb.ShowOpen
If cdb.FileName <> "" Then
pcbox.Picture = LoadPicture(cdb.FileName)
pic_name = cdb.FileName
pic_ext = Right(cdb.FileTitle, 4)
pic_changed = True
P a g e | 152
End If
End Sub
Private Sub cmdclr_Click()
Set pcbox.Picture = Nothing
pic_name = ""
pic_changed = True
End Sub
Private Sub cmdcls_Click()
Unload Me
End Sub
Private Sub cmdnext_Click()
Me.Hide
End Sub
Private Sub dtdob_Click()
Dim a, b, c As Integer
a = Format(dtdob.Value, "yyyy")
b = Format(Date, "yyyy")
c=b-a
P a g e | 153
Texage.Text = c
End Sub
Private Sub Form_Load()
Call connect
con.Refresh
With rs_find
.Open "select * from student_mstr", con, adOpenDynamic, adLockPessimistic
.MoveLast
If IsNull(.Fields("student_id").Value) Then
Texstu_id.Text = 1
Else
no = .Fields("student_id") + 1
Texstu_id.Text = no
End If
.Close
End With
End Sub
Private Sub Texage_KeyPress(KeyAscii As Integer)
KeyAscii = number(KeyAscii)
End Sub
P a g e | 154
Private Sub Texfatname_KeyPress(KeyAscii As Integer)
KeyAscii = character(KeyAscii)
End Sub
Private Sub Texfname_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texlname_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texmname_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texmobile_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texphone_KeyPress(KeyAscii As Integer)
End Sub
P a g e | 155
Private Sub Texpin_KeyPress(KeyAscii As Integer)
End Sub
Student Register 2
Option Explicit
Private Sub cmd_Bk_Click()
Unload Me
End Sub
Private Sub ComCate_Click()
If ComCate.Text = "OTHER" Then
Label28.Visible = True
TexCat.Visible = True
End If
End Sub
Private Sub ComDiv_Click()
Texroll.Text = ""
Dim no
With rs_roll
P a g e | 156
.Open "select * from student_mstr where Std='" & ComStd.Text & "' and Div = '" &
ComDiv.Text & "'", con, adOpenDynamic, adLockPessimistic
If .EOF = False Then
.MoveLast
no = Val(.Fields("roll_no")) + 1
Texroll.Text = no
Else
Texroll.Text = 1
End If
.Close
End With
End Sub
Dim cntrl As Control
For Each cntrl In Me
If TypeOf cntrl Is TextBox Then
If cntrl.Text = "" Then
MsgBox "Please provide value in the blank field "
Exit Sub
End If
End If
If TypeOf cntrl Is ComboBox Then
P a g e | 157
MsgBox "Please Select the appropriate value from the dropdown box"
Exit Sub
End If
End If
Next
Call connect
With rs_student
.AddNew
.Fields("First_name") = frmsturegister1.Texfname.Text
.Fields("DOB") = frmsturegister1.dtdob.Value
.Fields("Middle_name") = frmsturegister1.Texmname.Text
.Fields("Last_name") = frmsturegister1.Texlname.Text
.Fields("mother_name") = frmsturegister1.Texmotname.Text
.Fields("father_name") = frmsturegister1.Texfatname.Text
.Fields("name_of_gardian") = frmsturegister1.Texgarname.Text
.Fields("Permanent_address") = frmsturegister1.Texaddress.Text
.Fields("city") = frmsturegister1.Texcity.Text
.Fields("state") = frmsturegister1.Texstate.Text
.Fields("pincode") = frmsturegister1.Texpin.Text
.Fields("phone_no") = frmsturegister1.Texphone.Text
.Fields("mobile_no") = frmsturegister1.Texmobile.Text
.Fields("Email") = frmsturegister1.Texemail.Text
P a g e | 158
.Fields("gender") = frmsturegister1.ComGen.Text
.Fields("place_of_birth") = frmsturegister1.TexPOB.Text
.Fields("Nationality") = frmsturegister1.Texnaton.Text
.Fields("Age") = frmsturegister1.Texage.Text
.Fields("student_id") = frmsturegister1.Texstu_id.Text
.Fields("Name_of_previous_School") = Texpresch.Text
.Fields("Address_of_previous_School") = Texaddpresch.Text
.Fields("STD_in_previous_School") = Texclasspre.Text
.Fields("Year_of_passing") = dtyrofpass.Value
.Fields("Relationship_With_student") = Texrelation.Text
.Fields("Occupation") = Texocc.Text
.Fields("annual_Income") = Texanullinc.Text
.Fields("Number_of_Dependent_in_family") = Texnodepend.Text
.Fields("Phone_Home") = Texphohome.Text
.Fields("Phone_Office") = Texphooffic.Text
.Fields("Religion") = Texrelig.Text
.Fields("Caste") = Texcast.Text
.Fields("Mother_tongue") = Texmottong.Text
.Fields("School_mention_above_was_Recognise") = Comsclrec.Text
.Fields("roll_no") = Texroll.Text
.Fields("Category") = ComCate.Text
.Fields("Std") = ComStd.Text
.Fields("Div") = ComDiv.Text
.Fields("Action") = Comact.Text
P a g e | 159
.Fields("Date_of_Admission") = dtofadm.Value
.Fields("specified_category") = TexCat.Text
If pic_name <> "" Then
FileCopy pic_name, App.Path & "\Miscellaneous\STUDENT_IMAGE\" &

.Fields("student_id") & pic_ext
.Fields("picture") = "\Miscellaneous\STUDENT_IMAGE\" & .Fields("student_id")

& pic_ext
End If
.Update
End With
MsgBox "Student Successfully Added, Please Proceed for Enrollment", vbInformation,

"STUDENT ENROLLED"
Dim rep
rep = MsgBox("Do you wish to enroll new student ?", vbInformation + vbYesNo, "CREATE
NEW")
If rep = vbYes Then
Unload Me
Else
Unload Me
End If
End Sub
P a g e | 160
Unload Me
End Sub
Private Sub ComStd_Click()
Texroll.Text = ""
ComDiv.Clear
Call connect
With rs_class
.Open "select distinct Div from class_mstr where Std = '" & ComStd.Text & "'", con,
adOpenDynamic, adLockPessimistic
Do Until .EOF
ComDiv.AddItem .Fields("Div")
.MoveNext
Loop
.Close
End With
End Sub
If frmsturegister1.cdb.FileName <> "" Then
frmsturegister1.pcbox.Picture = LoadPicture(frmsturegister1.cdb.FileName)
P a g e | 161
pic_name = frmsturegister1.cdb.FileName
pic_ext = Right(frmsturegister1.cdb.FileTitle, 4)
pic_changed = True
End If
Call connect
With rs_class
.Open "SELECT distinct Std FROM class_mstr", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
ComStd.AddItem .Fields("Std")
.MoveNext
Loop
.Close
End With
End Sub
Private Sub Texanullinc_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texclasspre_Change()
If Not IsNumeric(Texclasspre) Then
MsgBox "Please provide numeric value", vbInformation, "WRONG FIELD VALUE"
Texclasspre.Text = ""
P a g e | 162
Texclasspre.SetFocus
End If
End Sub
Private Sub Texnodepend_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texphohome_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texphooffic_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texroll_KeyPress(KeyAscii As Integer)
End Sub
P a g e | 163
 Staff Registration :
Staff Register 1
Option Explicit
Dim no As Integer
cdb.Filter = "All Picture Files|*.jpg;*.gif;*.bmp;*.wmf;*.ico|JPEG

Images(*.jpg)|*.jpg|Bitmap Images (*.bmp)|*.bmp|Word Meta Files (*.wmf)|*.wmf|GIF Images
(*.gif)|*.gif"
cdb.ShowOpen
If cdb.FileName <> "" Then
pcbox.Picture = LoadPicture(cdb.FileName)
pic_name = cdb.FileName
pic_ext = Right(cdb.FileTitle, 4)
pic_changed = True
End If
End Sub
Set pcbox.Picture = Nothing
P a g e | 164
pic_name = ""
pic_changed = True
End Sub
Exit Sub
End If
End If
Exit Sub
End If
End If
Next
Me.Hide
teachregister2.Show
End Sub
P a g e | 165
Unload Me
End Sub
Private Sub DTPdob_Click()
Dim a, b, c As Integer
a = Format(DTPdob.Value, "yyyy")
b = Format(Date, "yyyy")
c=b-a
Texage.Text = c
End Sub
Call connect
con.Refresh
With rs_find
.Open "select * from staff_mstr", con, adOpenDynamic, adLockPessimistic
.MoveLast
If IsNull(.Fields("staff_id").Value) Then
Texid.Text = 1
Else
no = .Fields("staff_id") + 1
P a g e | 166
Texid.Text = no
End If
.Close
End With
End Sub
Private Sub Texage_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texcn_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texfname_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texlname_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texmname_KeyPress(KeyAscii As Integer)
P a g e | 167
End Sub
Private Sub Texmo_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texpin_KeyPress(KeyAscii As Integer)
End Sub
Staff Register 2
Option Explicit
Private Sub cmd_Bk_Click()
teachregister.Show
unloa Me
End Sub
Private Sub cmdcls_Click()
Unload teachregister
Unload Me
End Sub
P a g e | 168
Private Sub cmdSave_Click()
Exit Sub
End If
End If
Exit Sub
End If
End If
Next
Call connect
With rs_staff
.Open "select * from staff_mstr", con, adOpenDynamic, adLockOptimistic
.AddNew
.Fields("staff_id").Value = teachregister.Texid.Text
P a g e | 169
.Fields("fname") = teachregister.Texfname.Text
.Fields("mname") = teachregister.Texmname.Text
.Fields("lname") = teachregister.Texlname.Text
.Fields("dob") = teachregister.DTPdob.Value
.Fields("sex") = teachregister.Comsex.Text
.Fields("address") = teachregister.Texadd.Text
.Fields("city") = teachregister.Texcity.Text
.Fields("state") = teachregister.Texstate.Text
.Fields("pincode") = teachregister.Texpin.Text
.Fields("con_no") = teachregister.Texcn.Text
.Fields("mob_no") = teachregister.Texmo.Text
.Fields("email") = teachregister.Texemail.Text
.Fields("nationality") = teachregister.Texnat.Text
.Fields("birthplace") = teachregister.Texbp.Text
.Fields("age") = teachregister.Texage.Text
.Fields("religion") = teachregister.Texrel.Text
.Fields("caste") = teachregister.Texcast.Text
.Fields("civilstatus") = teachregister.Texcivil.Text
.Fields("type") = Comtype.Text
.Fields("department_id") = Comdepid.Text
.Fields("department_name") = Texdepname.Text
.Fields("qualification") = Texqual.Text
.Fields("summaryofqual") = Texsumqual.Text
.Fields("post") = Texpost.Text
P a g e | 170
.Fields("enroll_yr") = Texenroll.Text
.Fields("jobstatus") = Comjob.Text
.Fields("enrollDate") = DTPendate.Value
.Fields("salary") = Texsal.Text
.Fields("cont_term") = DTPCT.Value
.Fields("pre_exp") = Comexp.Text
.Fields("no_of_yr") = Texnoyear.Text
.Fields("remark") = Texrem.Text
.Fields("pre_employr") = Texpre.Text
.Fields("Subject1") = Texsub1.Text
If pic_name <> "" Then
FileCopy pic_name, App.Path & "\Miscellaneous\STAFF_IMAGE\" &

.Fields("staff_id") & pic_ext
.Fields("picture") = "\Miscellaneous\STAFF_IMAGE\" & .Fields("staff_id") &

pic_ext
End If
.Update
.Close
MsgBox "Record Successfully Entered", vbInformation + vbOKOnly, "NEW RECORD ENTRY"
P a g e | 171
End With
End Sub
Private Sub Comtype_Click()
If Comtype.Text = "NON-TEACHING" Then
teachregister2.Texsub1.Text = "NiL"
teachregister2.Texsub1.Enabled = False
Else
teachregister2.Texsub1.Enabled = True
End If
End Sub
Private Sub Comdepid_Click()
With rs_find
P a g e | 172
.Open "select department_name from department where department_id= " &

Val(Comdepid.Text) & "", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
Texdepname.Text = .Fields("department_name")
.MoveNext
Loop
.Close
End With
End Sub
Private Sub Comexp_Click()
If Comexp.Text = "EXPERIENCED" Then
Texnoyear.Enabled = True
Texrem.Enabled = True
Texpre.Enabled = True
Else
Texnoyear.Text = "NiL"
Texrem.Text = "NiL"
Texpre.Text = "NiL"
Texnoyear.Enabled = False
Texrem.Enabled = False
Texpre.Enabled = False
End If
P a g e | 173
End Sub
If teachregister.cdb.FileName <> "" Then
teachregister.pcbox.Picture = LoadPicture(teachregister.cdb.FileName)
pic_name = teachregister.cdb.FileName
pic_ext = Right(teachregister.cdb.FileTitle, 4)
pic_changed = True
End If
With rs_find
.Open "select * from department", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
Comdepid.AddItem .Fields("department_id")
.MoveNext
Loop
.Close
End With
End Sub
Private Sub Texenroll_KeyPress(KeyAscii As Integer)
End Sub
P a g e | 174
Private Sub Texnoyear_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texsal_KeyPress(KeyAscii As Integer)
End Sub
P a g e | 175
 Creating Class :
Option Explicit
Dim no As Integer
cmdSav.Enabled = True
Command4.Enabled = True
cmdclos.Enabled = False
Texclassid.locked = False
Texstd.locked = False
Texdiv.locked = False
TexPerstu.locked = False
Texclassrec.locked = False
sub1.locked = False
sub2.locked = False
sub3.locked = False
sub4.locked = False
sub5.locked = False
sub6.locked = False
sub7.locked = False
sub8.locked = False
P a g e | 176
sub9.locked = False
sub10.locked = False
Comsch.locked = False
Comacdbehav.locked = False
Texstd.Text = ""
Texdiv.Text = ""
TexPerstu.Text = ""
Texclassrec.Text = ""
sub1.Text = ""
sub2.Text = ""
sub3.Text = ""
sub4.Text = ""
sub5.Text = ""
sub6.Text = ""
sub7.Text = ""
sub8.Text = ""
sub9.Text = ""
sub10.Text = ""
sub11.Text = ""
sub12.Text = ""
cmdSav.Enabled = True
cmdAdd.Enabled = False
P a g e | 177
Call connect
End Sub
Dim I As Integer
For I = 0 To List1.ListCount - 1
If List1.Selected(I) = True Then
List1.RemoveItem I
End If
Next
End Sub
Private Sub cmdclos_Click()
Unload Me
End Sub
Private Sub cmdSav_Click()
Call connect
With rs_find
.Open "select * from class_mstr where Std = '" & Texstd.Text & "' and Div = '" & Texdiv.Text &
"'", con, adOpenStatic, adLockOptimistic
If .RecordCount >= 1 Then
.Close
P a g e | 178
MsgBox " class allready preasent"
Texstd.Text = ""
Texdiv.Text = ""
Exit Sub
End If
.Close
End With
If Texclassid.Text = "" Or Texstd.Text = "" Or Texdiv.Text = "" Or _
TexPerstu.Text = "" Or _
Comsch.Text = "" Or Comacdbehav.Text = "" Or Texclassrec.Text = "" Then
MsgBox "All fields are Mandatory to filled", vbInformation + vbOKOnly, "Field Empty"
ElseIf sub1.Text = "" And sub2.Text = "" And sub3.Text = "" And sub4.Text = "" And _
sub5.Text = "" And sub6.Text = "" And sub7.Text = "" And sub8.Text = "" _
And sub9.Text = "" And sub10.Text = "" And sub11.Text = "" And sub12.Text = "" Then
MsgBox "please add atleast one subject ", vbInformation + vbOKOnly, "Subject Field Empty"
Else
Call connect
With rs_class
.Open "select * from class_mstr", con, adOpenDynamic, adLockPessimistic
.AddNew
.Fields("Class_ID") = Texclassid.Text
P a g e | 179
.Fields("Std") = Texstd.Text
.Fields("Div") = Texdiv.Text
.Fields("Student_Strength") = TexPerstu.Text
.Fields("Class_shedule") = Comsch.Text
.Fields("Acemedic_Behaviour") = Comacdbehav.Text
.Fields("Class_requirenment") = Texclassrec.Text
.Fields("Subject1") = sub1.Text
.Update
.Close
End With
MsgBox "Class Successfully Created", vbInformation + vbOKOnly, "Add Class"
Unload Me
End If
P a g e | 180
End Sub
cmdSav.Enabled = False
Command4.Enabled = False
cmdclos.Enabled = True
cmdAdd.Enabled = True
End Sub
Private Sub comstffid_Click()
On Error GoTo handle
Call connect
With rs_feesfind
Dim c As Double
c = Val(comstffid.Text)
.Open "select * from staff_mstr where staff_id =" & c & " ", con, adOpenDynamic,
adLockPessimistic
Do Until .EOF
Texteach.Text = .Fields("lname").Value & " " & .Fields("fname").Value & " " &
.Fields("mname").Value
.MoveNext
Loop
.Close
P a g e | 181
End With
Exit Sub
handle:
MsgBox "Error : " & Error, vbCritical + vbOKOnly
End Sub
Call connect
con.Refresh
With rs_find
.Open "select * from class_mstr", con, adOpenDynamic, adLockPessimistic
.MoveLast
If IsNull(.Fields("Class_ID").Value) Then
Texclassid.Text = 1
Else
no = .Fields("Class_ID") + 1
Texclassid.Text = no
End If
.Close
End With
End Sub
P a g e | 182
Private Sub Texdiv_KeyPress(KeyAscii As Integer)
KeyAscii = uppercharacter(KeyAscii)
End Sub
Private Sub TexPerstu_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Texstd_KeyPress(KeyAscii As Integer)
End Sub
P a g e | 183
 Creating Department :
Private Sub cmd_ok_NewDep_Click()
Unload Me
End Sub
Call connect
With rs_dep
.AddNew
.Fields("department_id") = Texdid.Text
.Fields("department_name") = Texdn.Text
.Fields("description") = Texdes.Text
.Update
.Close
End With
Dim rep
rep = MsgBox("Record Succesfully Created " & vbCrLf & "Would you like to create new
department ?", vbInformation + vbYesNo, "RECORD CREATED")
P a g e | 184
If rep = vbYes Then
Unload Me
Call SchoolMain.mnuNewDepart_Click
Else
Unload Me
End If
End Sub
Texdn.locked = False
Texdes.locked = False
Texdn.Text = ""
Texdes.Text = ""
End Sub
Call CenterForm(frmNewDepart)
Call connect
con.Refresh
With rs_find
P a g e | 185
.MoveLast
If IsNull(.Fields("department_id").Value) Then
Texdid.Text = 1
Else
no = .Fields("department_id") + 1
Texdid.Text = no
End If
.Close
End With
End Sub
P a g e | 186
 Creating Result:
Private Sub cmd_close_Click()
Unload Me
End Sub
Private Sub cmd_save_Click()
If lblnm.Caption = "" Then
MsgBox "please select a student"
Exit Sub
End If
If comSub.Text = "" Then
MsgBox " please select a subject "
Exit Sub
End If
If comExamnm.Text = "" Or txtMax.Text = "" Or txtMarkObt.Text = "" Or comRes.Text = ""

Then
MsgBox " please select required fields"
Exit Sub
End If
P a g e | 187
Call connect
If rs_find.State = adStateOpen Then rs_find.Close
rs_find.Open "select * from result where student_id= " & Val(stu_id.Text) & " and exam_name=
'" & comExamnm.Text & "' and Std='" & ComStd.Text & "' and Div='" & ComDiv.Text & "' and
roll_no= '" & comRoll.Text & "' and subject='" & comSub.Text & "' and exam_date= '" &
Format(dtExam, "yyyy") & "'", con, adOpenDynamic, adLockPessimistic
If rs_find.RecordCount > 0 Then
MsgBox "marks entry already present"
rs_find.Close
Exit Sub
End If
Dim a As Integer
a = comSub.ListCount
Label4.Caption = a
With rs_find
.Open "select * from result", con, adOpenDynamic, adLockPessimistic
.AddNew
.Fields("student_id") = stu_id.Text
.Fields("Std") = ComStd.Text
.Fields("Div") = ComDiv.Text
.Fields("roll_no") = comRoll.Text
.Fields("exam_date") = Format(dtExam.Value, "yyyy")
P a g e | 188
.Fields("subject") = comSub.Text
.Fields("exam_name") = comExamnm.Text
.Fields("max_marks") = txtMax.Text
.Fields("marks_obt") = txtMarkObt.Text
.Fields("result") = comRes.Text
.Fields("createdBy") = SchoolMain.Label2.Caption
.Update
.Close
MsgBox "Record Successfully Entered", vbInformation + vbOKOnly, "RESULT"
comSub.RemoveItem comSub.ListIndex
End With
End Sub
comRoll.Clear
comSub.Clear
Call connect
With rs_find
.Open "select roll_no from student_mstr where Std='" & ComStd.Text & "' and Div ='" &
ComDiv.Text & "'", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
comRoll.AddItem .Fields("roll_no").Value
.MoveNext
P a g e | 189
Loop
.Close
End With
End Sub
Private Sub comExamnm_Click()
If comExamnm.Text = "I UNIT TEST" Then
txtMax.Text = 40
ElseIf comExamnm.Text = "II UNIT TEST" Then
txtMax.Text = 40
ElseIf comExamnm.Text = "I SEMESTER" Then
txtMax.Text = 100
ElseIf comExamnm.Text = "II SEMESTER" Then
txtMax.Text = 100
End If
End Sub
Private Sub comRoll_Click()
comSub.Clear
stu_id.Text = ""
lblnm.Caption = ""
Call connect
P a g e | 190
With rs_find
.Open "select First_name,Middle_name,Last_name,student_id from student_mstr where Std='"

& ComStd.Text & "' and Div ='" & ComDiv.Text & "'and roll_no='" & comRoll.Text & "'", con,
Do Until .EOF
stu_id.Text = .Fields("student_id").Value
lblnm.Caption = .Fields("First_name") & " " & .Fields("Middle_name") & " " &
.Fields("Last_name")
.MoveNext
Loop
.Close
End With
With rs_find
.Open "select
Subject1,Subject2,Subject3,Subject4,Subject5,Subject6,Subject7,Subject8,Subject9,Subject10,Sub
ject11,Subject12 from class_mstr where Std = '" & ComStd.Text & "' and Div='" & ComDiv.Text
& "'", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
comSub.AddItem .Fields("Subject1")
P a g e | 191
.MoveNext
Loop
.Close
End With
End Sub
ComDiv.Clear
comSub.Clear
Call connect
With rs_find
.Open "select Div from class_mstr where Std='" & ComStd.Text & "'", con, adOpenDynamic,
adLockPessimistic
Do Until .EOF
ComDiv.AddItem .Fields("Div").Value
.MoveNext
Loop
P a g e | 192
.Close
End With
End Sub
Private Sub comSub_Click()
If comSub.Text = "" Then
MsgBox "please select Subject"
Exit Sub
End If
End Sub
Call connect
dtExam.Value = Date
With rs_find
.Open "select distinct Std from class_mstr", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
ComStd.AddItem .Fields("Std").Value
.MoveNext
Loop
.Close
End With
End Sub
P a g e | 193
Private Sub txtMarkObt_Change()
If Val(txtMax.Text) < Val(txtMarkObt.Text) Then
MsgBox "Invalid Marks Entered", vbInformation + vbOKOnly, "INVALID MARKS"
txtMarkObt.Text = ""
txtMarkObt.SetFocus
End If
End Sub
Private Sub txtMarkObt_KeyPress(KeyAscii As Integer)
End Sub
P a g e | 194
 Creating User:
Private Sub cmdCan_Click()
Unload Me
End Sub
Private Sub cmdCreate_Click()
Call connect
If txtun.Text = "" Or txtPass.Text = "" Or txtrepass.Text = "" Or txtname.Text = "" Or

comAcctyp.Text = "" Or comAcctyp.Text = "<<--SELECT-->>" Then
MsgBox "all fill all fields"
Exit Sub
End If
If txtPass.Text <> txtrepass.Text Then
MsgBox " please confirm password"
txtrepass.Text = ""
Exit Sub
End If
With rs_find
P a g e | 195
.Open " select * from user_mstr where staff_id= " & Val(comstffid.Text) & "", con,
adOpenDynamic, adLockOptimistic
.Close
MsgBox "current user already present"
comstffid.Text = ""
Exit Sub
End If
.Close
End With
Dim rep
rep = MsgBox("Are you sure you wanna create new User ?", vbYesNo)
If rep = vbYes Then
With rs_find
.Open "select * from user_mstr", con, adOpenDynamic, adLockPessimistic
.AddNew
.Fields("user_id") = txtun.Text
.Fields("pass") = txtPass.Text
.Fields("staff_id").Value = Val(comstffid.Text)
.Fields("Acct_typ") = comAcctyp.Text
.Update
P a g e | 196
.Close
MsgBox "User Successfully Created !"
End With
Unload Me
Else
Exit Sub
End If
End Sub
Private Sub comstffid_Click()
Call connect
With rs_find
.Open "select * from staff_mstr where staff_id= " & Val(comstffid.Text) & "", con,
adOpenDynamic, adLockOptimistic
Do Until .EOF
txtname.Text = .Fields("fname") & " " & .Fields("mname") & " " & .Fields("lname")
.MoveNext
Loop
.Close
End With
End Sub
P a g e | 197
Call CenterForm(frmUserAdd)
Call connect
With rs_find
.Open "select staff_id from staff_mstr", con, adOpenDynamic, adLockPessimistic
Do Until .EOF
comstffid.AddItem .Fields("staff_id").Value
.MoveNext
Loop
.Close
End With
End Sub
 Fees Payment :
Option Explicit
Dim a As Integer
Private Sub cmd_can_Click()
Call Command3_Click
cmd_can.Enabled = False
P a g e | 198
Cmd_chk.Enabled = True
End Sub
Private Sub Cmd_chk_Click()
Cmd_chk.Enabled = False
cmd_can.Enabled = True
If Text10.Text = "" Then
Text10.Text = Val(Text9.Text) - Val(txtpaid.Text)
Else
Text10.Text = Val(Text10.Text) - Val(txtpaid.Text)
End If
End Sub
Private Sub cmd_rst_Click()
TexfeepayID.Text = ""
txtpaid.Text = 0
Call Command3_Click
End Sub
Private Sub cmdFeesPayOk_Click()
Unload Me
End Sub
P a g e | 199
If TexfeepayID.Text = "" Or TexfeepayID.Text = "" Or Text9.Text = "" Or txtpaid.Text = 0 Or

Text10.Text = "" Then
MsgBox "Please fill the asterisk marked field", vbInformation + vbOKOnly, "Field Empty"
Else
Call connect
With rs_feepay
.Open "SELECT * FROM Fees_Payment", con, adOpenDynamic, adLockPessimistic
.AddNew
.Fields("Student_ID").Value = Feespayment.TexfeepayID.Text
.Fields("Paid") = Feespayment.txtpaid.Text
.Fields("Due") = Feespayment.Text10.Text
.Fields("fees_date") = DTPfees.Value
.Fields("fees_time") = Format(Now, "hh:mm:ss")
.Fields("total") = Text9.Text
.Update
P a g e | 200
.Close
End With
MsgBox "Payment successfully accomplished", vbInformation + vbOKOnly, "Fee Payment"
End If
Dim rep
rep = MsgBox("Would you like to perform another transaction ? ", vbQuestion + vbYesNo,
"New Transaction")
If rep = vbYes Then
txtpaid.Text = 0
Call Command3_Click
Else
Unload Me
End If
End Sub
Public Sub Command3_Click()
Clear
Call connect
With rs_sudfind
Dim c As Double
c = Val(TexfeepayID.Text)
P a g e | 201
.Open "select First_name,Middle_name,Last_name,Std,Div,roll_no from student_mstr where

student_id=" & c & "", con, adOpenDynamic, adLockPessimistic
If .RecordCount <= 0 Then
MsgBox "no record found Enter correct Student ID"
TexfeepayID.Text = ""
TexfeepayID.SetFocus
Exit Sub
End If
Do Until .EOF
txtfpfname.Text = .Fields("First_name").Value
txtfpmname.Text = .Fields("Middle_name").Value
txtfplname.Text = .Fields("Last_name").Value
txtfpstd.Text = .Fields("Std").Value
txtfpdiv.Text = .Fields("Div").Value
txtfproll.Text = .Fields("roll_no").Value
.MoveNext
Loop
.Close
End With
With rs_feesfind
.Open "select
Tution_Fees,General_Fund,Annual_Charges,Examination_Fee,Computer_Fee,Admission_Fee,T
otal from fees_stru where Std = '" & txtfpstd.Text & "'", con, adOpenDynamic,
adLockPessimistic
P a g e | 202
Do Until .EOF
Text3.Text = .Fields("Tution_Fees").Value
Text4.Text = .Fields("General_Fund").Value
Text5.Text = .Fields("Annual_Charges").Value
Text6.Text = .Fields("Examination_Fee").Value
Text7.Text = .Fields("Computer_Fee").Value
Text8.Text = .Fields("Admission_Fee").Value
Text9.Text = .Fields("Total").Value
.MoveNext
Loop
.Close
End With
With rs_feepay
.Open "select Due from Fees_Payment where Student_ID =" &

Val(Feespayment.TexfeepayID.Text), con, adOpenDynamic, adLockPessimistic
Do Until .EOF
Text10.Text = .Fields("Due").Value
.MoveNext
Loop
.Close
End With
a = Text10.Text
P a g e | 203
End Sub
DTPfees.Value = Date
End Sub
Private Sub TexfeepayID_KeyPress(KeyAscii As Integer)
End Sub
Private Sub Text10_Change()
If Val(Text10.Text) < 0 Then
MsgBox "Minimum value reached", vbInformation + vbOKOnly, "Error"
txtpaid.Text = ""
Text10.Text = a
End If
End Sub
Private Sub Clear()
txtfpfname.Text = ""
txtfpmname.Text = ""
txtfplname.Text = ""
txtfpstd.Text = ""
txtfpdiv.Text = ""
txtfproll.Text = ""
P a g e | 204
Text3.Text = ""
Text4.Text = ""
Text5.Text = ""
Text6.Text = ""
Text7.Text = ""
Text8.Text = ""
Text9.Text = ""
Text10.Text = ""
End Sub
Private Sub txtpaid_KeyPress(KeyAscii As Integer)
End Sub
 Daily Attendance :
Option Explicit
Dim c As Double
Private Sub cmdok_Click()
If Texname.Text = "" Then
MsgBox "select staff_id"
Exit Sub
P a g e | 205
End If
If comname.Text = "" Then
MsgBox "select staff_id"
Exit Sub
End If
If comstatus.Text = "" Or comname.Text = "" Then
MsgBox "select status"
Exit Sub
End If
c = Val(comname.Text)
With rs_att
.Open "select * from attendance", con, adOpenDynamic, adLockPessimistic
.AddNew
.Fields("staff_id") = c
.Fields("date") = Date
.Fields("status") = comstatus.Text
.Update
.Close
End With
comname.RemoveItem comname.ListIndex
Texname.Text = ""
End Sub
P a g e | 206
Private Sub cmdxt_Click()
Unload Me
End Sub
Private Sub comname_Click()
Texname.Text = ""
Call connect
With rs_att
c = Val(comname.Text)
.Open "select fname,mname,lname from staff_mstr where staff_id = " & c & "", con,
Do Until .EOF
Texname.Text = .Fields("fname") & " " & .Fields("mname") & " " & .Fields("lname")
.MoveNext
Loop
.Close
End With
End Sub
lbldate.Caption = Format(Date, "long date")
P a g e | 207
Call connect
With rs_att
.Open "select staff_id,fname,mname,lname from staff_mstr where staff_mstr.staff_id not in (

select staff_id from attendance where date=# " & Format(Date, "m-d-yy") & "#)", con,
adOpenStatic, adLockOptimistic
If Not .EOF Or .BOF Then
rs_att.MoveFirst
End If
Do Until .EOF
comname.AddItem .Fields("staff_id")
.MoveNext
Loop
.Close
End With
End Sub
 Salary :
Private Sub cmd_can_Click()
txtsal.Text = ""
cmbmon.Text = ""
P a g e | 208
cmbmon.Enabled = False
txtsal.Enabled = False
DTPsalYear.Enabled = False
cmdSave.Enabled = False
End Sub
cmbmon.Enabled = True
txtsal.Enabled = True
DTPsalYear.Enabled = True
txtsal.Text = texsal.Text
cmdSave.Enabled = True
cmd_can.Enabled = True
cmdAdd.Enabled = False
End Sub
Private Sub cmdClose_Click()
Unload Me
End Sub
Private Sub cmdSave_Click()
P a g e | 209
Call connect
With rs_find
.Open "select * from salary where staff_id=" & Val(com_id.Text) & " and salMonth='" &
cmbmon.Text & "' and salYear='" & Format(DTPsalYear, "yyyy") & "'", con, adOpenDynamic,
adLockOptimistic
MsgBox "The Entry for the month of " & cmbmon.Text & " " & Format(DTPsalYear, "yyyy") & "
is Present"
.Close
cmbmon.Text = ""
cmbmon.SetFocus
Exit Sub
End If
.Close
End With
With rs_find
.Open "select * from salary", con, adOpenDynamic, adLockOptimistic
.AddNew
.Fields("staff_id") = Val(com_id.Text)
.Fields("salPaid") = txtsal.Text
P a g e | 210
.Fields("salMonth") = cmbmon.Text
.Fields("salYear") = Format(DTPsalYear, "yyyy")
.Update
.Close
MsgBox "Salary for the month of " & cmbmon.Text & " has been Updated !"
End With
txtsal.Text = ""
cmbmon.Text = ""
cmbmon.Enabled = False
txtsal.Enabled = False
DTPsalYear.Enabled = False
cmdSave.Enabled = False
End Sub
Private Sub com_id_Click()
Call connect
With rs_find
.Open "select * from staff_mstr where staff_id=" & Val(com_id.Text), con, adOpenDynamic,
adLockOptimistic
Do Until .EOF
P a g e | 211
Texname.Text = .Fields("lname") & " " & .Fields("fname") & " " & .Fields("mname")
texsal.Text = .Fields("salary")
.MoveNext
Loop
.Close
End With
With rs_find
.Open "select * from salary where staff_id=" & Val(com_id.Text), con, adOpenDynamic,
adLockOptimistic
.Close
MsgBox "No Entry for this Record !"
Exit Sub
End If
Do Until .EOF
txtlsal.Text = .Fields("salPaid")
txtlmon.Text = .Fields("salMonth")
txtlyear.Text = .Fields("salYear")
.MoveNext
Loop
.Close
P a g e | 212
End With
End Sub
End Sub
Call connect
With rs_find
.Open "select * from staff_mstr", con, adOpenDynamic, adLockOptimistic
Do Until .EOF
com_id.AddItem .Fields("staff_id")
.MoveNext
Loop
.Close
End With
End Sub
Private Sub texsal_Change()
texsal.Text = Format(Val(texsal), 0#)
End Sub
P a g e | 213
 View Student General Record :
Dim a As String
ComDiv.Clear
Call connect
With rs_class
.Open "select distinct Div from class_mstr where Std = '" & ComStd.Text & "'", con,
Do Until .EOF
ComDiv.AddItem .Fields("Div")
.MoveNext
Loop
.Close
End With
End Sub
Call connect
P a g e | 214
Dim sql As String
If rs_stugrid.State = adStateOpen Then rs_stugrid.Close
rs_stugrid.CursorLocation = adUseClient
sql = "select * from student_mstr where Std= '" & ComStd.Text & "' and Div= '" &
ComDiv.Text & "'"
rs_stugrid.Open sql, con, adOpenKeyset, adLockOptimistic
If rs_stugrid.RecordCount <= 0 Then
MsgBox "no record found"
ComStd.Text = ""
ComDiv.Text = ""
txtsuid.Text = ""
txtfn.Text = ""
txtmn.Text = ""
txtln.Text = ""
txtstd.Text = ""
txtdiv.Text = ""
pcbox.Picture = Nothing
End If
With FlexMember
FlexMember.Cols = rs_stugrid.Fields.count + 1
FlexMember.ColWidth(0) = 0
For c = 0 To rs_stugrid.Fields.count - 1
FlexMember.TextMatrix(0, c + 1) = rs_stugrid(c).Name
P a g e | 215
Next
FlexMember.Rows = rs_stugrid.RecordCount + 1
For r = 1 To rs_stugrid.RecordCount
FlexMember.TextMatrix(r, c + 1) = IIf(IsNull(rs_stugrid(c).Value), "{Null}",

rs_stugrid(c).Value)
Next c
rs_stugrid.MoveNext
Next r
End With
End Sub
P a g e | 216
Private Sub cmdClassfindOk_Click()
Unload Me
End Sub
Private Sub Cmdgo_Click()
txtfn.Text = ""
txtmn.Text = ""
txtln.Text = ""
txtstd.Text = ""
txtdiv.Text = ""
Call connect
With rs_find
.Open " select * from student_mstr where student_id = " & Val(txtsuid.Text) & "", con,
MsgBox "no record found"
.Close
txtsuid.Text = ""
P a g e | 217
Exit Sub
End If
End With
With rs_find
Dim c As Double
c = Val(txtsuid.Text)
.Open "select * from student_mstr where student_id = " & c & "", con, adOpenDynamic,
adLockPessimistic
Do Until .EOF
txtfn.Text = .Fields("First_name").Value
txtmn.Text = .Fields("Middle_name").Value
txtln.Text = .Fields("Last_name").Value
txtstd.Text = .Fields("Std").Value
txtdiv.Text = .Fields("Div").Value
Dim a As String
a = App.Path & .Fields("picture")
pcbox.Picture = LoadPicture(a)
.MoveNext
Loop
.Close
End With
P a g e | 218
End Sub
Private Sub cmdStdGenFull_Click()
Me.Hide
frmStudFull.Show
End Sub
Public Function fillgrid()
Call connect
Dim sql As String
rs_stugrid.CursorLocation = adUseClient
sql = "select * from student_mstr"
rs_stugrid.Open sql, con, adOpenKeyset, adLockOptimistic
With FlexMember
FlexMember.Cols = rs_stugrid.Fields.count + 1
FlexMember.TextMatrix(0, c + 1) = rs_stugrid(c).Name
Next
FlexMember.Rows = rs_stugrid.RecordCount + 1
P a g e | 219
For r = 1 To rs_stugrid.RecordCount
FlexMember.TextMatrix(r, c + 1) = IIf(IsNull(rs_stugrid(c).Value), "{Null}",

rs_stugrid(c).Value)
Next c
rs_stugrid.MoveNext
Next r
End With
End Function
Private Sub FlexMember_Click()
txtsuid.Text = ""
txtfn.Text = ""
txtmn.Text = ""
txtln.Text = ""
txtstd.Text = ""
txtdiv.Text = ""
pcbox.Picture = Nothing
Call connect
rs_stugrid.Open "select * from student_mstr", con, adOpenDynamic, adLockOptimistic
rs_stugrid.MoveFirst
rs_stugrid.Move FlexMember.Row - 1
P a g e | 220
txtsuid.Text = FlexMember.TextMatrix(FlexMember.Row, 1)
txtfn.Text = FlexMember.TextMatrix(FlexMember.Row, 2)
txtmn.Text = FlexMember.TextMatrix(FlexMember.Row, 3)
txtln.Text = FlexMember.TextMatrix(FlexMember.Row, 4)
txtstd.Text = FlexMember.TextMatrix(FlexMember.Row, 5)
txtdiv.Text = FlexMember.TextMatrix(FlexMember.Row, 6)
a = App.Path & FlexMember.TextMatrix(FlexMember.Row, 42)
pcbox.Picture = LoadPicture(a)
End Sub
Call connect
fillgrid
With rs_find
.Open "select distinct Std from class_mstr order by Std", con, adOpenDynamic,
adLockOptimistic
Do Until .EOF
ComStd.AddItem .Fields("Std")
.MoveNext
Loop
.Close
End With
End Sub
P a g e | 221
CONCLUSION
P a g e | 222
CONCLUSION
As we know about the drawbacks of the conventional methods of the

management of the records of the various entities of school, as a result this
software was developed for removing the difficult and tedious methods of the
conventional management of the school. This software provides more or less every
important management aspect of the school. Hence, this is one of the plus point of
this software. The software is user-friendly and easy-to-use. With a short demo the
user may be able to manage the all aspects of this software. The know-how of this
software is mandatory to use it to its fullest.
The data(records) remains safe in database and can be retrieved any time,
whenever needed. This software records all the necessary information about the
various entities of the school. This software also provide easy tools for updations
and modifications, thus provides a good support to the school management to keep
information about every field up-to-date.
Also with the increasing complexity of world and with increasing

intelligence, I assure that we will update this software package by applying the
requirements arousing out of this software in the run of its use of schools .
P a g e | 223
SCOPE OF FUTURE
APPLICATION
P a g e | 224
SCOPE OF FUTURE APPLICATION
Software Development phase is later phase of SDLC cycle. This phase is

totally depended on analysis phase .Analysis phase decides which part of the problem has
to start to design and what to design and code .
When we complete the implementation phase, a user may ask for other
facilities in the system. So processes should be flexible enough to be able to be extended
or modified in near future .
It is certain, this proposed system may not completely cover all of the
problem areas. But it will definitely be able to perform most the managerial tasks.
Computerization may make them perfect. Whenever management of video

library think to expand the facility ; they would have better option from current stages.
P a g e | 225
BIBLIOGRAPHY
P a g e | 226
BIBLIOGRAPHY
 Software Engineering - By Roger s. Pressman
 Beginning Visual Basic 6.0 - By Peter Wright
 Mastering Visual Basic 6.0 - By Evangelos Petroutsos
 Microsoft Access - By Russell A.Stultz
Websites Resources :
1) www.google.com
2) www.microsoft.com
3) www.planetsourcecode.com
4) www.bing.com
5) www.vbsourcecode.com
P a g e | 227

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School Management System

award of the Degree of B.Sc (Information Technology)

Mr. Shaikh Mohd. Shakeal

Prof. Ashwini Kulkarni

Prof. Sunanda Mulgund

A Project Submitted to the

Department of Information Technology

It is further certified that they have completed all the required

Internal Examiner External Examiner

Principal Bsc (I T) Coordinator

This project deals with the atomization in “SCHOOL

CONTENTS PAGE No. P

9. DATA FLOW DIAGRAM ( DFD ) 34

10. MENU TREE 42

12. DATA DICTIONARY 52

13. FORM SPECIFICATION 60

15. OUTPUT SCREENS 73

16. CODING 134

17. CONCLUSION 222

18. SCOPE OF FUTURE APPLICATIONS 224

19. BIBILIOGRAPHY 226

The present manual system has many drawbacks in comparison to

A school management system is a type of an application program That can

The need of school management system arises as the number of student

Visual Basic is a general-purpose versatile language designed to make

Like C++ , Visual Basic Supports OOPs features such as inheritance ,

Visual Basic provides totally Graphical User interface .Graphical interface

The library of Visual Basic provides complete collection of function and

These features of Visual Basic forced us to choose VB as the platform of

BACK END (MS ACCESS)

Software development is based on layered technology.

Software Engineering Layers

The development of software is based on the quality of the software to be developed

The bedrock that supports software engineering is quality focus.

2)Development Phase: focused on how . During development a software engineer

System analysis is conducted with following objectives in mind.

1. Identify the user need.

 The first step of the system analysis process involves the

1. A feasibility study is not warranted for this system in which economic

An assessment of the economic justification for a computer based system project

1. Technically this project is very sophisticated and has faster execution

(1) The functionality that must be delivered.

(2) The process that will be use to deliver it.

1. Student may be asked for different categories:-

 Student general information.

2. Staff ( Teaching and Non-teaching ) may be asked for different categories:-

 Staff general information

Minimum System Requirements

Operating System : MS Windows NT, xp or higher.

Processor : Pentium IV or higher

Entity Relationship Diagram:

A relationship is an association among several entities .A relationship set is a set of

E-R diagram consists of the following major components:

E-R DIAGRAM FOR SCHOOL MANAGEMENT SYSTEM

Data Flow Diagram:

Context level diagram:

Context Level Diagram

 Fees Information (All)

 Fees Information (Individual)

Student_mstr: student_id + First_name +Middle_name+ Last_name + Std + Div + roll_no +

student_id number uniquely identifies a student

Address_of_previous_School text contain address of previous school

staff_id number uniquely identifies a particular staff