SAP ECC 6.

0
DEMO OF Service PO - API

Service Purchase Process Flow

Create Service
Purchase Order
ME21N

View Vendor Ledger

FBL1N

Goods Receipt
MIGO

Post Outgoing
Payment
F-53

Park Invoice MIR7

View Vendor Ledger

FBL1N

Post Parked Invoice

MIRO

SAP Easy Access Menu

For Creating Service Purchase Order

One can use the SAP Easy Access Menu or the direct
Tcode ME21N

Create Purchase Order For Service Purchase

PO Header Data -> ORG Data
Select Document type :Service/AMC Local
Select Vendor
Date : By default will be system date

Header Data -> ORG DATA

Purchase Org > If Purchase Order
Raised from HO Purchase Org 1000,
Raised from Plant PT01 Purchase Org 2000
Raised from Plant PT03 - Purchase Org - 8000
Raised from Plant PTAR - Purchase Org - 1500
Purchase Grp ->
From HO - P01
From Plant - P02 / P08
Company Code 1000
T-CODE ME21N

Create Purchase Order For Service Purchase PO

Header Data -> Delivery Invoice

Header Data -> Delivery Invoice

Payment Terms > Select the
Payment Term from the list displayed.
Inco Terms : As required

Create Purchase Order For Service Purchase PO

Header Data -> Texts

Header Data -> Texts

Header Text > The Header text
maintained here is displayed in the
Terms & Condition of PO

Create Purchase Order For Service Purchase PO

Header Data -> Texts

Header Data -> Communication

Sales person / Your Reference / Our
Reference > The Salesperson
maintained here is displayed in the PO

Create Purchase Order For Service Purchase

PO Item Detail - Invoice
Item Detail -> Invoice
Tax Code -> Select Tax Code as
applicable from the dropdown
list
Taxes -> Click on the Taxes Tab
to display the Calculation

Create Purchase Order For Service Purchase

PO Item Detail - Invoice

Item Detail -> Invoice

Display Taxes: We can see the tax
amount & its breakup

Create Purchase Order For Service Purchase

PO Item Overview

Item Overview ->

Mandatory Fields to Enter
Account Assignment
Short Text
PO Qty
Order Unit
Net Price
Material Group
Plant

Mandatory Fields Item

Overview

In case of Account Assignment

used K-> Account Assignment
Tab will be enabled in Item Detail
Screen & you have to enter the
G/l & Cost center Account

Create Purchase Order For Service Purchase

PO Item Detail Account Assignment

Acct Assignment K
G/l Account & Cost Centre is
mandatory

Create Purchase Order For Service Purchase

PO Item Detail - Condition

In case of Any Discount/ freight etc

can be entered in the condition Tab
against the condition Type

Create Purchase Order For Service Purchase

PO Item Detail -Texts

We need to manually type information

which we want to print on PO
Click on the save option to save the PO

Service Purchase Order Saved

The Service Purchase order is saved

and Order Number generated
automatically by the system

Display Service Purchase Order ME23N

After Creation of Po one need to

Check the Print Preview. Click
on the print preview button
In Case of Service PO there is
no Release Strategy Set

T-CODE ME23N

Service Purchase Order Print Preview

Select out put Device & click on

Print Preview to View the PO

Service PO Display

Service PO is Displayed

Kind Attention / Reference : This

info is displayed as maintained in
Header Data -> Commuication Tab
Information is coming from Text
maintained Item Detail Text

Service PO Display

Service PO is Displayed

Terms & Condition : This info is

displayed as maintained in Header
Data -> Header Text

SAP Easy Access Menu for Goods Receipt

SAP Easy Access Menu For Goods

Receipt or Direct Use Tcode - MIGO

Goods Receipt MIGO Initial Screen

Transaction Goods Receipt

Reference Purchase Order

For Carrying Out MIGO Transaction

Purchase Order has to be released.
If not released one will get message
that Purchase Document not yet
released

Goods Receipt

Enter Vendor Delivery Note / Bill

of lading
& Header Text
Click Print Active

Select Item OK

Goods Receipt

No Excise Entry
Maintain Text Information

Goods Receipt

As the Tax code has only service

tax , no excise details no need for
excise entries Click on No Excise
Entry

Goods Receipt

Selected No Excise Entry & Click

on Check,
All Info entered then will get
message Document is OK

Goods Receipt

Goods Receipt No is Posted

Display Goods Receipt

Transaction Display
Reference Mat Doc No
Click on FI Documents to see
Accounting Entry

Goods Receipt Display

Click on Accounting Document

Display Accounting Document for Service

Goods Receipt

Accounting Entry

Parking Invoice MIR7

Enter Invoice date

Reference No, Amount
Business Place/ Section
Select The Tax code & Tick on
Calculate Tax,

Parking Invoice

Enter Baseline Date ( GR date or

Invoice Date)
Enter payment terms if not
mentioned on PO

Parking Invoice

Enter Business Area

Parking Invoice

Withholding Tax are liable service

vendor. In the vendor master if
maintained it will be displayed here

Parking Invoice Mir7

Once All Information is entered Click

on Simulate

Parking Invoice Mir7

Accounting entry, Click on Save

parked Document

Parking Invoice

Invoice Has been Parked

Purchase Order History

Purchase Order History

GR & Parking Doc

FBL1N Park Document list

Enter Vendor in case of

specific vendor required
or Enter date & Select on
Type

FBL1N Parked Item List

Parked Items for particular

Item is Displayed

Post Parked Invoice

For Posting Incoming Invoice

One can use the SAP Easy Access Menu or
the direct Tcode MIRO

Post Parked Invoice

Click Other Invoice

Document (Ctrl+F12)

Post Parked Invoice

Enter Invoice
Document
No. &
Enter Purchase
Order No. and
Fiscalpress
Year,enter
then to view material
pressdetails
enter

Post Parked Invoice

You can go through different

Tabs viz. Payment, Details & Tax
etc.
Click Simulate to view Accounting
Entry

Post Parked Invoice

Accounting Entry

Click Post

Post Parked Invoice

The Invoice has

been posted.

View Vendor Ledger

To view Vendor Ledger

One can use the SAP Easy Access Menu or
the direct Tcode FBL1N

View Vendor Ledger

Step 3- Click execute

Step 1- Enter Vendor

account and Company
Code

Step 2- Select Open items

View Vendor Ledger

The invoice amount is

shown as open item.

Post Outgoing Payment

To post outgoing payment

One can use the SAP Easy Access Menu or
the direct Tcode F-53

Post Outgoing Payment

Enter the following detailsHeader-Document Date,

Posting Date, Reference
Bank data Account,
amount, value date
Open item selection- Account
(Vendor a/c),
Then select Process open
items.

Post Outgoing Payment

Make sure that amount entered

and Assigned match,
In the instant case there is only
one open item.
Go to Document Simulate

Post Outgoing Payment

View the Accounting Entry

and Post the payment (or
Press Ctrl+S)

Post Outgoing Payment

The payment document has

been posted.

View Vendor Ledger

Tcode-FBL1N

Step 3- Click execute

Step 1- Enter Vendor

account and Company
Code

Step 2- Select Cleared

items

View Vendor Ledger

The invoice has been cleared.