KINGLONG EMPLOYEES MULTIPURPOSE COOPERATIVE

CDA.Reg
No.9520-13021222

MINUTES OF THE SPECIAL GENERAL ASSEMBLY OF KINGLONG EMPLOYEES

MULTIPURPOSE COOPERATIVE HELD AT BRGY LUNA, SURIGAO CITY LAST MARCH
30, 2014
Present:

JUAN FERNANDO J. LARONG

MARK QUINCY V. MENOR
MARCO POLO S. BANAL
NICANOR B. TUBAON
FRANCIS FRAM R. PONGO

BOD
BOD
BOD
BOD
BOD

Chairman
Vice-Chairman
Member
Member
Member

JESSIEL BEBERINO
MARY JANE LAGURA

Secretary
Treasurer

(See attached attendance sheet)

CALL TO ORDER:
The presiding officer, called the meeting into order at 6:30p.m.
The meeting started with an opening prayer and followed by the singing of the
National Anthem. The singing of the Cooperative hymn was led by Mary Jane Lagura.
ROLL CALL:
The presiding officer calls the roll of members. There were 50 members present and
12 members absent. The chair declares that there was a quorum so the meeting came to
order.

PROOF OF DUE NOTICE

The Cooperative Secretary read the Proof of Due Notice dated March 20, 2014 to the
General Assembly with the following agenda:
1. Deliberation of Annual Reports of Officers;
2. Election of New Set of Cooperative BODs and Officers; and
3. Other Matters: Distribution of dividends/IOS from quarterly to semi-annual,
withdrawal of CBU to be based on net asset value.

CONSIDERATION OF THE MINUTES OF LAST ANNUAL GENERAL ASSEMBLY

The Coop Secretary read the Minutes of the Last General Assembly held last April
13, 2013 at Ceniza Heights, Surigao City.

AGENDUM 1. DELIBERATION OF ANNUAL REPORTS

A. Secretarys Report
The Coop Secretary read the Approved Board Resolutions 2013 1 to 7.
The said board resolutions were moved for ratification by William Reyes and
duly seconded by Florita Coleto.
B. Accountants Report
Cooperative Treasurer reported the Cash Beginning (from year 2012), Less All
Disbursements and add-on Interest Less Tax Withheld of each Coop accounts
in bank and summarized as Cash Balance for the year 2013.

FINANCIAL STATEMENT FOR THE YEAR 2013

C. Audit Report
Cherrie Ann Gipala, Chair Audit Committee, certified that KINGLONG
EMPLOYEES MULTI PURPOSE COOPERATIVE has adopted the STANDARD
CHART OF ACCOUNTS FOR COOPERATIVE WITH CREDIT SERVICES per
audit.
D. Chairmans Report
Mr. LARONG, the Chairman reported the total portfolio, releases and the
BOD accomplishments from March 2012 to March 2013
Total

SEMINARS ATTENDED FOR THE YEAR 2013

1.
2.
3.
4.

BASIC COOPERATIVE COURSE

EFFECTIVE COOPERATIVE MANAGEMENT AND GOVERNANCE
FINANCIAL MANAGEMENT AND DELINQUENCY CONTROL
RECORDS AND MANAGEMENT

ELECTION OF THE NEW SETS OF COOPERATIVE BODs and OFFFICERS

The Election Committee Chairman, Noel Geli asked the general assembly
that they have to nominate Five (5) directors.
There was no objection from the general assembly after the Elecom
Chairman called thrice for objection and therefore the body agreed for the
opening of nominations for all BODs and Officers vacancies.
Rules were discussed and established in addition to Resolution # 03, 2014
on specific election rules.

The general assembly raised their nominees. all were nominees but member
were discouraged to elect out of town members.

TOP 10 NOMINEES FOR BOARD OF DIRECTORS

1.
2.
3.
4.
5.
6.

Mark Quincy Menor

Marco Polo Banal
Francis Fram Pongo
Nicanor Tubaon
Juan Fernando Larong
Pancrasio Abamonga

=11
=32
=29
=22
=17
=10

votes
votes
votes
votes
votes
votes

NEW BODs:
1. Mark Quincy V. Menor
2. Francis Fram Pongo
3. Nicanor Tubaon
4. Marco Polo Banal
5. Juan Fernando J. Larong

NOMINEES FOR AUDIT COMMITTEE

* Cherrie Ann Gipala nomination closed and was given authority to select members

NEW AUDIT COMMITTEE:

1. Ando, Rommel Rexy
2. Santander , Mhelody
NOMINEES FOR ELECTION COMMITTEE
* Noel Geli nomination closed and was given authority to select members

NEW ELECOM COMMITTEE:

1. Dubduban, Ricky
2. Tubaon, Philip Jun
The Election Committee Chairman Noel Geli declared the winners.

AGENDUM 2- DISTRIBUTION OF DIVIDENDS

The presiding officer suggested that the sharing of Dividend will be distributed
every Six Months (6) months the first distribution will be mid-year dividend which is
favorable to the members of the cooperative.
The said motion was duly seconded by Mr. Francis Pongo. There was no
objection raised by the general assembly after the presiding officer called for objection three
times; the motion is approved by the general assembly
AGENDUM 3. AMENDMENT OF THE COOPERATIVE BY-LAWS AND ARTICLES
The Coop Secretary presented the by-laws and articles of the cooperative which
were held for any amendments by the members.
AMENDMENT OF THE ARTICLES OF COOPERATIVE AND BY-LAWS
1. By-laws R.A 9520
The Presiding Officer announced to the general assembly the amendment of
the Republic Act No. 6938 to Republic Act No. 9520, or An Act Amending
the Cooperative Code of the Philippines to be known as the Philippine
Cooperative Code of 2008.
2. Article II Section 2 Qualification for Membership

The presiding officer discussed that the cooperative must allow Associate
Members-Member beneficiaries, Retirees and workers in semi-government

corporation/private agency/enterprise but the policies and right of the

Associate member will based in the rules and regulation of the R.A 9520
and policy of the Board. And its one aspect that the income of the
cooperative will grow higher.
The said motion was duly seconded by Marco Banal. There was no objection
raised by the general assembly after the presiding officer called for objection
three times the motion is approved by the general assembly
3. Article III Section 4 ANNUAL GENERAL ASSEMBLY
Mark Quincy Menor moved to amend the date of the annual general assembly
from every March 22 of the year to Last Saturday of January.
The said motion was duly seconded by Nicanor Tubaon. There was no
objection from the general assembly after the presiding officer called thrice for
objection and therefore the body agreed that the Annual General Assembly
shall be held on Last Saturday of January after the close of the fiscal year.
End of the amendment of the Cooperative by-laws.
ADJOURNMENT
Marco Polo Banal moved to adjourn the Special General Assembly Meeting and duly
seconded by Francis Pongo.
The Special General Assembly Meeting was adjourned at 11:30 p.m.

JESIELYN BEBERINO
Coop Secretary

Approved:

JUAN FERNANDO J. LARONG

BOD Chairman

MARK QUINCY V. MENOR

BOD Vice-Chairman

MARCO POLO S. BANAL

NICANOR B. TUBAON

BOD Member
FRANCIS R. PONGO
BOD Member

BOD Member