7/27/2014

Customizing User Screens in SAP HR | SCN

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Version 2

created by Neha Chopra on Jan 10, 2014 11:46 PM, last modified by Neha Chopra on Jan 11, 2014 8:41 AM
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Introduction
The below document lists down the steps to change the user interfaces in SAP, i.e., changing the
screen header or the list screen for an infotype.
A. Change Screen Header
B. Change Screen Modifications
A. Changing the Screen Header
Screen headers are the group of fields that are used to show generic information at the top of every
infotype. It may comprise of personnel no, employee group, personnel area or other such fields. It is
possible to display this screen header for every individual infotype. However, this is limited to only
change in the first three lines of the screen.
Consider the below example where the screen header for IT 0016 (Contract elements) is being
shown as below for an employee. We want to modify this screen header to suit our requirements
wherein we want only the name and personnel number to be displayed for the user.

Below are the steps to be followed:

SPRO > Personnel Management > Personnel Administration > Customizing User Interfaces >
Change Screen Header
Click on Header structure per infotype.

Under the header structure per infotype, assign the screen modifier to the infotype for which
the header needs to be changed.

SAP provides us with the option to decide the class for which we may want to change the
header, i.e, whether we want to change the screen header for master & time data (tr class A) or
we want to change the data for applicant class (Tr Class B). For our example, we will make the
entries for Tr.Class A only.
Along with the Tr.Class, we will assign a number to the header modifier. It is against this header

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modifier number, where we will be assigning

Customizing User Screens in SAP HR | SCN

the specifications or the data fields that need to be

displayed.

Define entries against the header modifier number created in the above step.

One important column header that needs a mention here is the option Fldty. This option refers to
the display type or a formatting type available for a given field. Below are the options that have been
provided by SAP.
'DAT': field contents
'DTX': field content text (if available)
'PIC': passport photo
'DD1': field short text according to DDIC
'DD2': middle field text according to DDIC
'DD3': long field text according to DDIC
'DD4': field header according to DDIC
'TXT': user-defined text according to customizing settings
'TXD': like 'TXT' but with a DDIC interface to the relevant field
However, please note:
You can only use the 'PIC' field type for the PERNR field. SAP recommends that you enter the
personal data infotype (0002) in the ITyp (infotype) field for the passport photo
The field types 'TXT' and 'TXD' are only available for compatibility reasons. SAP recommends that
you use the field types 'DD1' and 'DD4' instead.
Once we have saved the above entries, the required customization will come into effect. This can be
checked via PA20 screen.
a. PA20 - IT 0016

B. Change Screen Modifications

Depending on the Tr.Class and country grouping, different screens are available for different
infotypes. SAP also provides the functionality, wherein the characteristics of individual field may be
changed. For example, a given data field may be made either mandatory or may be hidden from the
given screen view.

To illustrate, we will consider an example wherein we would like to hide the data fields related to
entry section, ie., we need to hide the initial entry, entry into group and corporation fields from
the given screen. Below are the steps to be followed to make the required changes.
To change the screen layout, we need to know the program name (or Mod.Pool) and screen
number of the infotype. This can be checked using technical information.

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Customizing User Screens in SAP HR | SCN

For IT 0016, the program name is MP001600 and screen number is 2000.

Go to given SPRO path and find the entry for given program name and screen number
SPRO > Personnel Management > Personnel Administration > Customizing User Interfaces >
Change Screen Modifications

As can be seen from the below screenshot, the current fields right now are marked as Std or
Standard.

To hide these data fields, we need to mark them as hide.

Please note: The data fields can be set to have the following status:
Standard
Required field (RF)
Optional field (OF)
Output field
Hide
Initialized
Once these fields are marked as hide, they will be hidden from the main infotype screen. The
same can be checked using PA20 - > IT 0016 screen.

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Customizing User Screens in SAP HR | SCN

Tags: sap, header, hr, screen, modification

Average User Rating

(3 ratings)

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22 Comments
Upendra Krishna Jan 11, 2014 3:15 AM

Hi Neha,
With the heading, initially I was expecting to see a inbound/outbound interface for loading data before
the screen hit my eyes. This is a very good document to help out novices like me, further, adding one
more infotype as an example would have been a luxury.
BR
Upen
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Madhav B Jan 11, 2014 7:37 AM (in response to Upendra Krishna)

Hi Neha,
I agree with Upendra on the title. However when it comes to the content, it was really
beautiful. All at one place. One more good document from your kitty.
Thanks
Madhav.
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Neha Chopra Jan 11, 2014 8:49 AM (in response to Upendra Krishna)

Hi Upendra / Madhav
Thanks for your words

I had used the heading basis SPRO itself. To avoid any further confusion, I have now
changed the heading to reflect the content more appropriately. Reg new infotype, point
noted. Will keep that point for my next document.
Rgds
Neha.
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KV LMR Jan 12, 2014 8:05 AM

Hi Neha,
This is good stuff to who wants to opt their SAP header.
Regards
Mohan
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Neha Chopra Jan 12, 2014 6:30 PM (in response to KV LMR)

Thanks Mohan
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vijay siw ach Jan 13, 2014 4:54 AM

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Good Work Neha.
You had explained the things in very beautiful manner.
Regards,
Vijay Siwach
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Neha Chopra Jan 13, 2014 12:53 PM (in response to vijay siw ach)

Thanks Vijay
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Mohinder Singh Feb 4, 2014 6:37 PM

Nice work Neha

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Neha Chopra Feb 5, 2014 3:19 PM (in response to Mohinder Singh)

tx sir
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Srikanth Naidu Akula Feb 4, 2014 6:49 PM

Good work Neha

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Neha Chopra Feb 5, 2014 3:19 PM (in response to Srikanth Naidu Akula)

tx Srikanth
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Naresh . May 19, 2014 12:22 PM

Good Document Neha

Regards,
Naresh
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Bhagyashree Naik May 19, 2014 1:29 PM (in response to Naresh .)

Thanks for the document neha....would definately try this...

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Neha Chopra May 19, 2014 1:54 PM (in response to Bhagyashree Naik)

Thanks Bhagyashree
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Neha Chopra May 19, 2014 1:53 PM (in response to Naresh .)

Thanks Naresh
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Naresh . May 19, 2014 2:23 PM (in response to Neha Chopra)

Dear Neha,
Can you please let me know in the infotype 0002 (Personal Data) there is a
standard Name format "00" (First Name, Last Name) how to change it to (Last
Name, First Name) format. My Client want to create New Name format as "01" and
want to change the format as Last Name, First Name). Kindly do needful.

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Regards,
Naresh
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Neha Chopra May 19, 2014 9:14 PM (in response to Naresh .)

Dear Naresh,
Apologies for delayed reply. I would request you to create your question
under discussion forums so that others can response quickly without
you having to wait for long. Moreso, it can be of help to others as well
Regards
Neha
Like (1)

Naresh . May 20, 2014 6:47 AM (in response to Neha Chopra)

Dear Neha,
Thanks for help

, I will follow your suggestions.

Thanks & Regards,

Naresh
Like (0)

Neha Chopra May 19, 2014 9:19 PM (in response to Naresh .)

Please refer the below links for further reference. Hope it helps
http://scn.sap.com/thread/775299
Format name in IT0002 | SCN
Like (1)

SHAIL VORA Jul 17, 2014 7:59 AM

Is there any way to Hide fields which are not mentioned in screen modifier ? For e.g. Neg. Deduction
Upto in IT 2006
Please help
Like (0)

Yurii Sychov Jul 17, 2014 10:19 AM (in response to SHAIL VORA)

With object key only

Change Field Group key or add own logic in PBO.
Like (0)

SHAIL VORA Jul 17, 2014 11:00 AM

Thanks
Like (0)

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