View Tend DocDREDGING CORPORATION OF INDIA LIMITED

DCI/CS/40th AGM/ DIVIDEND/2016/
Sub :
22/06/2016
Tender no. CS-T2-Dividend/2016 Providing

services for disbursement of dividend for the year
2015-16.
Quote is invited by e-tender through e-procurement portal of

government of India - https://eprocure.gov.in from your Bank for
disbursement of dividend for the year 2015-16 in single cover system
as per the Scope of the work given in the tender document,
hereinafter given.
2.
Tenderers are requested to go through the tender documents in
detail, before submitting their quotes. The quote should be strictly as
per the tender document and no editing, addition, deletion or
modification of the tender document as given to the tenderer is
permitted. If such action is observed at any stage, such tender will
not be considered and will be rejected.
3.
The quotes should be submitted strictly through e-portal and
bids submitted through any other mode including e-mail/fax/courier/
hand delivery will not be accepted under any circumstances.
Thanking you,
Yours faithfully,
For DREDGING CORPORATION OF INDIA LIMITED
Company Secretary
Encl: As above.
DREDGING CORPORATION OF INDIA LIMITED

VISAKHAPATNAM
(A GOVERNMENT OF INDIA UNDERTAKING)
TENDER NO. CS-T2-DIVIDEND/2016 DATED 22/06/2016

TENDER DOCUMENT
FOR
PROVIDING SERVICES FOR DISBURSEMENT
OF DIVIDEND FOR THE YEAR 2015-16.
ADDRESS TO WHICH TENDER DOCUMENTS ARE TO BE DESPATCHED:

COMPANY SECRETARY
COMPANY SECRETARY DEPARTMENT
DREDGE HOUSE, PORT AREA
VISAKHAPATNAM - 530001
DATE OF COMMENCEMENT OF DOWNLOAD
LAST DATE OF SUBMISSION OF BIDS
DATE OF OPENING OF BIDS
SCHEDULED DATE OF WORK ORDER
-22/06/2016 1000 HRS

-08/07/2016 1500 HRS
-08/07/2016 1530 HRS
-15/07/2016

TENDER NO. CS-T2-Dividend/2016 dt 22/06/16
PROVIDING OF SERVICES FOR DISBURSEMENT
TABLE OF CONTENTS
SECTION - I
NOTICE INVITING TENDER ................................................ 4
SECTION - II
INSTRUCTION TO BIDDERS (ITB) ..................................... 6
SECTION II
SCOPE OF WORK ................................................................ 9
SECTION III
GENERAL AND SPECIAL CONDITIONS .......................... 10
SECTION - IV
SCANNED DOCUMENTS TO BE SUBMITTED /

INFORMATION TO BE UPLOADED IN THE FOLDER
NAMED TECHNICAL DETAILS ...................................... 12
SECTION - V
PRICE BID ......................................................................... 15
ANNEXURE 1
LETTER OF BID AND UNDERTAKING AS TO

COMPLIANCE OF CONDITIONS AND NO COUNTER
CONDITIONS (LOB) TO BE GIVEN ON LETTER HEAD
OF BIDDER. ....................................................................... 16
ANNEXURE 2 FORMAT FOR AUTHORISATION TO DSC HOLDER

BIDDING ONLINE BY THE PERSON WHO HAS SIGNED
LETTER OF BID ................................................................. 17
ANNEXURE 3 UNDERTAKING THAT THE BIDDER IS NOT BANNED. (TO
BE GIVEN ON LETTER HEAD OF BIDDER.) ................... 18
ANNEXURE 4 DECLARATION ABOUT RELATIVES (TO BE GIVEN ON
LETTER HEAD OF BIDDER.) ............................................ 19
ANNEXURE 5
UNDERTAKING ABOUT ILLEGAL GRATIFICATION (TO

BE GIVEN ON LETTER HEAD OF BIDDER.) ................... 20
ANNEXURE - 6
DECLARATION WITH RESPECT TO LITIGATION (TO BE

GIVEN ON LETTER HEAD OF BIDDER.) ......................... 21

SECTION - I
NOTICE INVITING TENDER
1.
Dredging Corporation of India Limited (hereinafter referred to as DCI/

Company) is a Government of India undertaking under the administrative
control of Ministry of Shipping having its registered Office at Core II, First
Floor, Scope Minar, Laxminagar District Centre, Delhi 110091 and Corporate
office at Dredge House, Port area, Visakhapatnam 530001. Sealed Tenders
are invited under Single bid system through E-Tender from the eligible
bidders as per eligibility criteria for Providing Services for Disbursement of
dividend for the year 2015-16. The amount of Dividend to be distributed to the
shareholders will be `8.4 Crore. as per the Eligibility Criteria & Scope of Work
indicated in Section - II.
2.
There will be no physical/manual sale of tender document.
3.
The complete tender document shall be available on the website of DCIhttp://www.dredge-india.com,Central

Public
Procurement
Portals
http://www.eprocure.gov.in and http://www.tenders.gov.in.
4.
The offers have to be submitted online through the e-procurement portals

stated above based on the Tender document, uploaded in websites mentioned
above. The tenderer has to get themselves enrolled on the above portal and
follow the procedure laid therein for submission of offer. The Online Bidder
Enrollment is free of cost and one time activity only.
5.
Details of tender:
i
Name of Work
ii
iii
iv
v
Single Cover/ Two Cover

Opening date of downloading
Closing date of downloading
Closing date of Submission of
bids
Date & Time of Opening of Bids
Scheduled date of placing work
order
Cost of Tender Document
EMD
Security Deposit/ Performance
Security
vi
vii
viii
ix
x
Providing Services for Disbursement

of dividend for the year 2015-16.
The amount of Dividend to be
distributed to the shareholders will
be `8.4 Crore.
Single Bid System
22-06-2016 from 1000 Hrs
08-07-2016 upto 1200Hrs
08-07-2016 upto 1500Hrs
08-07-2016 at 1530 Hrs
15-07-2016
NIL
NIL
NIL
6.
For any clarification please contact (by e-mail/ mobile):COMPANY SECRETARY

COMPANY SECRETARY DEPARTMENT
DREDGE HOUSE, PORT AREA
VISAKHAPATNAM - 530001
Mobile : 9949825233
e-mail : sreekanth@dci.gov.in
7.
Bids must be submitted online before or up to the scheduled time and date as
mentioned above online only. No physical document need to be sent unless
asked for. The information/ details / documents in Section IV are to be
Page

8.
uploaded in the folder Technical Details and the quote/ Price Bid is to be
submitted online in the BOQ.
Bids will be opened online at the scheduled time on the due date of opening
as mentioned above.
9.
Addendum, modification, change of last date, if any etc., will be uploaded on

the web-site only. Tenderers are requested to verify the website before
submitting the tenders
10.
In the event of the scheduled due date of opening of bids being declared as a
closed holiday for purchasers office or a bundh, the due date for opening of
bids will be the following working day at the scheduled time.
***
Page

SECTION - II
INSTRUCTION TO BIDDERS (ITB)
Requirements for participation in e-tenders

In order to submit the online offer on e-Procurement portal the bidders should meet the
following requirements:
2.
a.
PC connected with Internet (For details, visit home page of e-Procurement portal).
It will be the bidders responsibility to comply with the system requirement i.e.
hardware, software and internet connectivity at bidders premises to access the eProcurement website. Under no circumstances, DCI shall not be liable to the
bidders for any direct/indirect loss or damages incurred by them arising out of
incorrect use of the e-Procurement system or internet connectivity failures.
b.
Online Enrollment/Registration with e-Procurement portal with valid Digital

Signature Certificate (DSC). The online enrollment/registration of the bidders on
the portal is free of cost and one time activity only. The registration should be in the
name of bidder whereas DSC holder may be either bidder himself or his duly
authorised person. It shall be the responsibility of the tenderer to ensure that they
get registered with the e-Procurement portal well in advance and download the
documents before the last date and time for the same.
c.
Class II or Class III Digital Signature Certificate (DSC).
Digital Signature Certificate (DSC)

Bidders may obtain Digital Signature Certificate from any Certifying Authority authorised
by Controller of Certifying Authority (CCA) and which can be traced upto the chain of trust
to the Root Certificate of CCA.
The tenderer in original printed company letterhead has to submit a declaration that
Digital Signature Certificate (DSC) holder, who is bidding on-line in this tender is either
the Bidder himself or possesses the authorization from Bidder to bid on behalf of him.
3.
The Price bid, containing the Bill of Quantity (BOQ) in Excel format (password
protected) will be available on DCIs e-procurement portal. This will be downloaded by the
bidder and they shall quote the rates, taxes etc. for the offered item on this Excel file.
Thereafter, the bidder will upload the same Excel file during bid submission in cover-II.
The Price-bids of the bidder will have no condition and will consist of prices only. Bids will
be opened online on a pre-announced date and time which will be in advance. The Price
Bid which is incomplete and not submitted as per instruction given above will be rejected.
4.
No separate intimation in respect of corrigendum to this NIT (if any) will be sent to
tenderers who have downloaded the documents from website. The bidders are advised to
see the same websites for corrigendum if any, from where the original tender document
has been downloaded.
5.
Bidders should download the complete NIT including the Annexures and read carefully
before filling the details and uploading the documents.
6.
Language: The language of the bid shall be English. All documents uploaded should also
be in English language. In case the original document is in a different language, self
attested English translation must be furnished.
7.
User Portal Agreement: The bidders will have to accept unconditionally the on-line user
portal agreement which contains the acceptance of all the Terms and Conditions of NIT
including Technical, Commercial & General Terms & Conditions and other terms, if any,
along with on-line undertaking in support of the authenticity of the declarations regarding
the facts, figures, information and documents furnished by the Bidder on-line in order to
become an eligible bidder. No conditional bid shall be allowed/ accepted.
Page

8.
Bidders are suggested to scan the documents in 100 DPI for maintaining clarity & easy
upload. They should check the same regarding the such the clarity and legibility is not lost
during scanning. The scanned copies which are not legible are liable not to be considered
and the bid may be rejected.
9.
The banks shall provide the details of the bank etc. and upload the Annexures as stated
therein in the folder named as Technical details specified at Section IV.
10.
Method of evaluation:-The bids of the parties will evaluated on the basis of the Highest
offer (H-1) of the reimbursement of expenses. In case more than one bid is H1 then the
parties who have quoted the H1 will be asked to revise the amount upward and the H1
will be selected among the same. Even after that, if more than one party is H1 then the
work will be awarded to one of the parties at the discretion DCI.
11.
DCI reserves the right to have negotiations with above H1 party if the amount quoted by
the party is found to be on the lower side. Post-tender negotiations are banned, except in
the case of negotiations with H-1 (i.e. Highest tenderer).
12.
The offer should be submitted strictly as per the terms & conditions laid down in the
tender document, failing which the offer may not be considered. No deviation of the terms
and conditions of the tender document is acceptable. Bids having terms and conditions
which are in deviations of the tender terms are liable for rejection.
13.
All notices to the bidders shall be sent by e-mail only during the process of finalisation of
tender by DCI as well as e-procurement portal. Hence Bidders are requested to indicate
their valid corporate e-mail- id and mobile no. of authorised representative at Instruction to
Bidders for communications through e- mails / SMS alerts (if any).
14.
Modification of the submitted bid shall be allowed online only before the deadline of
submission of tender and the bidder may modify and resubmit the bid online as many
times as he may wish. Bidders may withdraw their bids online within the last date and
time of bid submission.
15.
Canvassing in connection with the tenders is strictly prohibited and the tenders submitted
by the contractors, who resort to canvassing shall be liable for summary rejection.
16.
The tender containing uncalled for remarks or any additional conditions are liable for
summary rejection.
17.
The tender shall remain open for acceptance for a period of 90 days from the date of
opening.
18.
The Company should be informed of any change in the constitution of the bidder.
19.
VALIDITY: The offer must remain valid for a period of 90 days from the date of opening of
the Bid.
20.
Reimbursement of expenses should be quoted in the BOQ (excel sheet) available in the
portal. Apart from other conditions stated elsewhere in this document, the following are to
be carefully read before quoting.
i. The amount quoted should be valid for entire period of contract. No reduction will
be given during the interim period for whatsoever reason.
ii. The amount should be inclusive of all taxes. No extra taxes should be deducted
or to be paid by DCI. TDS may be deducted as may be applicable.
21.
AWARD OF WORK : The Bidder, whose Bid has been accepted, will be notified of the
award by way of Letter. Other documentation would follow as may be required would
follow for opening of the account etc..
22.
TERMINATION : DCI, without prejudice to any other remedy for breach of Contract, by
written notice of default sent to the vendor, may terminate the Contract in whole or in part,
If the bidder fails to comply any of the obligations as may be required under this tender or
Page

under any other applicable statutory provisions.
23.
STATUTORY APPROVAL: The bidder shall obtain all the required statutory and other
clearances/ approvals as may be required from the respective Competent authorities. The
bidder shall be responsible for complying with the all clearances obtained by them and
also all the applicable/prevailing laws, rules, regulations, policies, procedures and
guidelines of the Govt. of India and state where the service is provided .
24.
RELEASE OF INFORMATION: The bidder shall not communicate or use in advertising,

publicity, sales releases or any in medium, photographs or other reproduction or works
under the contract or descriptions of the size, dimension, quantity, quality or other
information concerning the service, or any other information that has been shared by the
company either directly or through its Registrar and Transfer Agent or through anybody,
unless prior written permission has been obtained from DCI.
25.
NON SOLICITATION : The bidder shall not solicit or attempt to solicit the services of any
employee of the DCI during the tenure of the contract.
26.
LAW GOVERNING AGREEMENT: The Agreement shall be governed by the relevant

laws of Republic of India and shall be construed in accordance thereto.
27.
ARBITRATION: Should any dispute or difference arise between the Corporation and the
contractor in connection with this contract, or as to the rights and liabilities of the parties
hereto, it will be referred to Arbitration by a Sole Arbitrator, a person to be appointed by
the Chairman-cum-Managing Director, Dredging Corporation of India Ltd., Visakhapatnam
from amongst the officer of the company not below the rank of Deputy General Manager
and the award of the Arbitrator shall be final and binding upon the parties hereto, subject
to the provisions of the Arbitration and Conciliation Act, 1996, (Act 26 of 1996). The
Arbitrator has to give a reasoned award. It will be in accordance with the provisions of the
Arbitration and Conciliation Act, 1996 or any statutory modifications or re-enactment
thereof. The Arbitrator may from time to time with the consent of the parties enlarge the
time for making & publishing the award. The Sole Arbitrator is prohibited from awarding
any interest in the award for the pre-reference period, pendent lit, post award period. The
venue of the Arbitration will be at Visakhapatnam, and the courts at Visakhapatnam will
have exclusive jurisdiction on all matters with reference to this contract.
28.
JURISDICTION OF COURTS: All contracts will be in accordance with the prevalent

Indian Laws and all disputes will be subject to the Jurisdiction of Visakhapatnam only.
Page

SECTION II
SCOPE OF WORK
Name of the Work
Scope of Work
Providing of services for disbursement of

dividend for the year 2015-16.
The Board of Directors have recommended a
dividend @30% on the paid-up share capital of
`28 crore (consisting of 2.80 Crore equity
shares of `10/- each) of the Company for the
year 2015-16 subject to the approval of the
shareholders @ `3/- per equity share of ` 10/each at the ensuing 40th AGM to be held on or
before 26/08/16.
The amount of dividend to be distributed is
`8.4 Cr.
The President of India holds 73.56% of the
Paid up capital. Remaining 26.44 % is held by
FII, Body Corporates, Insurance Companies,
Individuals
etc. The
total number of
shareholders is about 50000.
The selected Banker is required to arrange for
disbursement of dividend to the shareholders
through
NECS/ECS/NEFT/RTGS/Dividend
warrant/Demand Draft or any other agreed
mode of disbursement under the timelines
prescribed and as intimated by the company.
***
Page

SECTION III
GENERAL AND SPECIAL CONDITIONS
The disbursement would be primarily by way of NECS/NEFT/ECS/any other

electronic mode. Dividend warrants would be issued to those who have not
furnished NECS/NEFT/ECS A/c details. The cap of each warrant would be `1 lakh.
The dividend warrants shall be payable AT PAR across all cities printed overleaf of
the dividend warrant and shall have validity period of three months.
1.
The Bank should handle the disbursement individually without associating any
correspondent Bank. All the Dividend warrants would be in the name of the Bank
payable at par at all Branches of the Bank throughout India.
2.
The master data and the MICR controls will be made available to the Bank by
our Registrars & Transfer Agents-M/s. KARVY, Hyderabad in about seven days from
the date of book closure. The printing of dividend warrants and despatch of the
dividend warrants will be undertaken by the R&T Agent, M/s. KARVY.
3.
4.
Demand Drafts are required to be issued by the Bank for the following cases:a)
b)
c)
d)
d)
for the holders whose payout is more than `1 lakh and/or not covered by
NECS/NEFT/ECS/ any other electronic mode.
Warrants returned by the holder after expiry of validity period of three
months.
warrants returned by the holder for change of mandate
for any rejection/return/correction case of NECS/ECS/NEFT/ Dividend
warrants/Demand Drafts
in any special cases as may be informed by DCI/ KARVY
The details of the holders etc., would be informed by KARVY

Collection/ or any other charges whatsoever should not be levied by the Bank
on the holder or the Company/ KARVY.
5.
The selection of the Bank would be based on the basis of reimbursement of

the amount by the Bank of the expenses incurred by the Company either directly or
paid/claimed by KARVY towards:-
6.
i.
postage, processing, printing of dividend warrants, labour charges,

printing expenses and other miscellaneous expenses in connection
with disbursement of Dividend for the year 2015-16 to be paid to
KARVY.
ii.
R&T expenses paid to KARVY for the services provided by them from
1/4/15 to 31/3/16 and expenses incurred by DCI/KARVY towards
printing and dispatch of Annual Report for 2015-16.
The Company has paid/ would pay the above amounts to KARVY on rising of bills by
KARVY or directly to vendor. Then the bill would be raised on the Bank for
reimbursement.
The evaluation for the purpose of selection of Bank would be based on the
aggregate amount of reimbursement for 25 days of prefunding. However, the
amount of reimbursement will be for the actual number of days of prefunding.
Prefunding is the total amount deposited with the Bank being the amount of the
7.
Page 10

dividend declared. No of days of prefunding is the difference between the date of
deposit of dividend amount to the Bank Account and the date of the warrant/
NCE/NEFT/ECs pay out date.
The date of declaration of the dividend is 26/8/16. The payment of dividend is
required to be made on the same date. Sufficient prefunding of the whole of
dividend amount would be done to ensure that the payment is made on 26/8/16.
The dividend warrants would be dated 26/8/16.
8.
9.
The amount of reimbursement would be adjusted proportionately depending
on the actual no. of days of prefunding.
10. The bank account to be opened for the purpose of disbursement of dividend
shall be nomenclatured as : DREDGING CORPORATION OF INDIA LIMITED
DIVIDEND 2015-16.
The amount of dividend that has not been claimed within thirty days from the
date of declaration and lying in balance in the above said account shall be
transferred within seven days from the date of expiry of said thirty days i.e. by
2/10/16 to another account nomenclatured as DREDGING CORPORATION OF INDIA
LIMITED UNPAID DIVIDEND 2015-16. The above said account shall be closed after
transfer to the Unpaid Dividend Account.
11.
The amount so transferred to the above unpaid dividend account and

remaining unpaid/ unclaimed for a period of seven years from the date of such
transfer shall be transferred along with interest accrued, if any, to the Investor
Education and Protection Fund of the government of India. The above Unpaid
dividend account shall be closed after transfer to IEPF.
12.
There shall be no charges to the maintenance of dividend / unpaid dividend

account. The dividend/ unpaid dividend account shall be kept live for the periods
stated above and shall not be closed/ suspended till closed.
13.
The Bank shall follow such other requirements/statutory provisions as may be

required with regard to maintenance of dividend account as per the Companies Act/
SEBI guidelines or any other statutory provisions.
14.
***
Page 11

SECTION - IV
SCANNED DOCUMENTS TO BE SUBMITTED / INFORMATION

TO BE UPLOADED IN THE FOLDER NAMED TECHNICAL
DETAILS
Note: -
1. THIS SECTION SHOULD BE FILLED ON THE LETTER HEAD OF THE BIDDER, ,

SIGNED AND UPLOADED ALONG WITH THE DOCUMENT STATED HEREIN.
2. PLEASE UPLOAD THE DOCUMENTS IN THE SAME ORDER AS STATED
HEREIN I.E., THE STARTING PAGES SHOULD BE THIS SECTION V
DOCUMENT DULY FILLED IN AND SIGNED FOLLOWED BY ALL THE
ATTACHMENTS STATED HEREIN IN THE SAME ORDER STATED BELOW. ALL
SCANNED COPIES SHOULD BE SERIALLY NUMBERED AND THE PAGE
NUMBERS TO BE GIVEN IN THE SPECIFIED COULUMN IN SECTION V.
3. ALL FIELDS ARE TO BE COMPLUSORILY FILLED. IF ANY INFORMATION IS
NOT APPICABLE/ NOT AVAILABLE/NIL, PLEASE WRITE NOT APPLICABLE/
NOT AVAILABLE/NIL AGAINST THE PARTICULAR COLUMN.
Sl.N Particulars
Columns to be filled in wherever Page Nos of
os
applicable
scanned
copies
From To
1
Particulars of Bank
A
Name of the Bank
B
C
Branch Name
Postal Address
Authorised persons name
E
F
Authorised
persons
designation
Telephone Number
Mobile Number
e-mail address
Scanned
copies Not
necessary
Scanned copy of the complete

Tender document signed on
each page with Tenderers seal
Yes/No
in token of acceptance of all the
conditions
of
the
Tender
document.
Annexure I : -Letter of Bid (LOB) A scanned copy (on the letter head of
the bidder and duly signed) of the declaration by the tenderer as to
compliance of all conditions and having put no counter conditions in the
format specified signed by a per)son competent and having the Power of
Attorney to bind the bidder. Scanned copy of such a Signed & Stamped
with the seal of the company LOB along with Power of Attorney are to be
uploaded during bid submission in Cover-I. This will be the covering letter of
the bidder for his submitted bid. The content of the Letter of Bid uploaded
by the bidder must be the same as per the format downloaded from website
and it should not contain any other information. If there is any change in the
contents of Letter of Bid uploaded by bidder as compared to the format of
Letter of Bid uploaded by the department with NIT document, then the bid
Page 12

may be liable for rejection.
4
Annexure 2:- A scanned copy Power of Attorney on Rs.100 Non Judicial

Stamp Paper
Annexure 3:-A scanned copy (on the letter head of the bidder and duly
signed) of the undertaking that the bidder is not banned.
Annexure 4:-A scanned copy (on the letter head of the bidder and duly
signed) of the details of the employees in Dredging Corporation of India
Limited with whom the tenderer has any relationship along with nature of
relationship in the format. If NIL Mention as NIL.
Annexure 5:- A scanned copy (on the letter head of the bidder and duly
signed) of an undertaking that the tenderor has not made any payment or
illegal gratification to any person / authority connected with the bid process
so as to influence the bid process and have not committed any offence
under the Prevention of Corruption Act in connection with the bid on the
letterhead of the company.
Annexure- 6:-. A scanned copy (on the letter head of the bidder and duly
signed) Information regarding any current litigation in which the tenderer is
involved in the format on the letterhead of the company. If NIL Mention as
NIL.
***
Page 13

Page 14
SECTION - V
PRICE BID (TO BE FILLED ONLINE)
Total
Basic Tax ( like
amount
Rate in service tax
Total inclusive
figures etc.) Rate
Tax
of all
Period or (To be (in %) (To
Total
Item
Item
Quantity Units of
(Rs.) taxes,
S.No
frequency entered be entered
amount
(E = Packing
Description Code/Make (A)
Measure
(B)
by
by the
in words
FX
and
bidder) bidder, if
D) forwarding
(Rs.) applicable)
(Rs.) (G =
(D)
(C)
E + F)
7
1
2
3
4
5
6
8
9
10
11
1 Amount of
Item 1
1
Lumpsum 1
reimbursement
to DCI for `8.4
crores being
30% dividend
on the Paid-up
equity share
capital of
Rs.28 Cr. for
25 days of
prefunding.
The amount of
reimbursement
will be for the
actual number
of days of
prefunding.
The quote of the Bank should be strictly in the above format. Any counter condition
would disqualify the Banks.
The Taxes, if any shall be specified separately as above.
TDS may be deducted at applicable rates.
The evaluation for the purpose of selection of Bank would be based on the
aggregate amount of reimbursement for 25 days of prefunding as quoted above.
However, the amount of reimbursement will be for the actual number of days of
prefunding.
***

ANNEXURE 1
LETTER OF BID AND UNDERTAKING AS TO COMPLIANCE OF

CONDITIONS AND NO COUNTER CONDITIONS (LOB) TO BE
GIVEN ON LETTER HEAD OF BIDDER.
Dated ___________
To
M/s. Dredging Corporation of India Ltd.,
Visakhapatnam
Sir,
We hereby confirm having read by us read and/or explained to us so far all the terms
and conditions stated in the tender documents in the connection with the subject tender and
agree to be abide unconditionally the terms and conditions stated therein.
2.
Should this tender be accepted, We hereby agree to abide by and fulfill the terms and
conditions and other provisions contained in the tender documents, which have been read by
me/us read and/or explained to me/us so far as they are applicable. In default of compliance
any of these conditions, We agree to set off the extra cost if any, for carrying out the work at
my/our risk and cost against the Security Deposit available with the Dredging Corporation of
India Limited, or its successors and to pay the DCI or its successors on demand as debt due
any amount required to meet the extra cost of carrying out the work over and above Security
Deposit furnished by me/us.
3.
We hereby confirm having read and understood all the terms and conditions of the
tender and abide by these terms and conditions. All the pages in the tender documents have
been initialed/signed and stamped in token of acceptance of the terms and conditions of the
tender documents.
4.
We confirm that if any information or document submitted is found to be false /
incorrect, the said offer shall be considered absolutely null & void and action as deemed fit may
be taken against us including termination of the contract, forfeiture of all dues including EMD /
Security Deposit and Banning of our firm and all partners of the firm as per provisions of law.
5.
We hereby confirm that we have not put/ specified/ laid down any counter conditions
and we accept the tender conditions and agree to abide by the same
Thanking you,
Yours faithfully,
Place :
Date :
Note: 1.
SIGNATURE OF THE TENDERER WITH SEAL, NAME AND ADDRESS
This letter should be on the letterhead of the Bidder and should be signed by a
person competent and having the Power of Attorney to bind the Bidder. It should
be submitted by the Bidder with its bid along with Power of Attorney. In case the
person who has signed LOB is not bidding himself and has authorized another
person to bid online on his behalf, then the further authorization on non- judicial
stamp paper duly notarized (as per Annexure-2) by the person singing the LOB
in favour of person bidding online, is required to be uploaded.
Page 16

ANNEXURE 2
FORMAT FOR AUTHORISATION TO DSC HOLDER BIDDING

ONLINE BY THE PERSON WHO HAS SIGNED LETTER OF BID
(On Rs. 100/- NON JUDICIAL STAMP PAPER )
We
do
hereby
authorise
Ms/Mr/
Address
.. for online bidding on behalf of us for the e-tenders invited by DCI
for the subject tender.
Name, Signature & Seal of the person who has signed Letter of Bid
And is Authorising the DSC Holder for online bidding.
Name, Signature/ & Seal of the DSC Holder Authorised for online bidding
Signature & Seal of the PUBLIC NOTARY
Page 17

ANNEXURE 3
UNDERTAKING THAT THE BIDDER IS NOT BANNED. (TO BE

GIVEN ON LETTER HEAD OF BIDDER.)
We have not been banned or de-listed by any Government or Quasi-Government

agencies or PSUs including DCI.
If this declaration is not given, the bid may be rejected as non-responsive.
If a bidder has been banned by any Government or Quasi-Government agencies or
PSUs including DCI and its subsidiaries, bidder shall furnish the following information:
1.
Name of the Organisation which has banned the

bidder.
Ban period
Reasons for Banning (Bidders may also upload

relevant document separately)
Place :
Date :
SIGNATURE OF THE TENDERER WITH SEAL, NAME AND ADDRESS
Page 18

ANNEXURE 4
DECLARATION ABOUT RELATIVES (TO BE GIVEN ON

LETTER HEAD OF BIDDER.)
Dated ___________
To
M/s. Dredging Corporation of India Ltd.,
Visakhapatnam
Sir,
A.
we are not related to any Officer of Dredging Corporation of India Ltd., or any
Officer of the rank of the Asst. Secretary or above in the Ministry of Shipping,
Government of India and also certify that we do not have any relatives employed in
the Dredging Corporation of India Ltd.
or
B.
We hereby certified that my relative(s) working as Officer in Dredging Corporation of

India Ltd., or any Officer of the rank of the Asst. Secretary or above in the Ministry
of Shipping, Government of India are given below:
Sl.No.
Name of the employee in DCI/

Ministry of Shipping and
designation
Nature of relationship
(strike out /fill-in as applicable)
Thanking you,
Yours faithfully,
Place :
Date :
ADDRESS
SIGNATURE OF THE TENDERER WITH SEAL, NAME AND
Page 19

ANNEXURE 5
UNDERTAKING ABOUT ILLEGAL GRATIFICATION (TO BE

With reference to your subject Tender we hereby give an Undertaking that we have not made
any payment or illegal gratification to any person/authority connected any with the Tender
Process so as to influence the tender process and have not committed any offence under the
Prevention of Corruption Act in connection with the Tender. We also do under take that we shall
disclose if any payment made or proposed to be made to any intermediaries (agents etc.) during
the tender process in connection with this Tender.
Place :
Date :
ADDRESS
Page 20

ANNEXURE - 6
DECLARATION WITH RESPECT TO LITIGATION (TO BE

Date:
M/s.Dredging Corporation of India Ltd.,
Dredge House, Port Area,
VISAKHAPATNAM-530031.
Sir,
A. With reference to subject tender, we hereby certify that, we do not have any current
litigation with any party/ firms.
or
B. We hereby certified that presently we are having litigation with the following party/ firms:
1.___________________________
2.___________________________
3.___________________________
4.___________________________
5.___________________________
Place :
Date :
ADDRESS
Page 21

View Tend DocDREDGING CORPORATION OF INDIA LIMITED

Загружено:

Сведения о документе

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

View Tend DocDREDGING CORPORATION OF INDIA LIMITED

Загружено:

Авторское право:

Доступные форматы

DCI/CS/40th AGM/ DIVIDEND/2016/

Tender no. CS-T2-Dividend/2016 Providing

Quote is invited by e-tender through e-procurement portal of

DREDGING CORPORATION OF INDIA LIMITED

TENDER NO. CS-T2-DIVIDEND/2016 DATED 22/06/2016

ADDRESS TO WHICH TENDER DOCUMENTS ARE TO BE DESPATCHED:

-22/06/2016 1000 HRS

DREDGING CORPORATION OF INDIA LIMITED

NOTICE INVITING TENDER ................................................ 4

INSTRUCTION TO BIDDERS (ITB) ..................................... 6

SCOPE OF WORK ................................................................ 9

GENERAL AND SPECIAL CONDITIONS .......................... 10

SCANNED DOCUMENTS TO BE SUBMITTED /

PRICE BID ......................................................................... 15

LETTER OF BID AND UNDERTAKING AS TO

ANNEXURE 2 FORMAT FOR AUTHORISATION TO DSC HOLDER

UNDERTAKING ABOUT ILLEGAL GRATIFICATION (TO

DECLARATION WITH RESPECT TO LITIGATION (TO BE

DREDGING CORPORATION OF INDIA LIMITED

NOTICE INVITING TENDER

Dredging Corporation of India Limited (hereinafter referred to as DCI/

There will be no physical/manual sale of tender document.

The complete tender document shall be available on the website of DCIhttp://www.dredge-india.com,Central

The offers have to be submitted online through the e-procurement portals

Single Cover/ Two Cover

Providing Services for Disbursement

For any clarification please contact (by e-mail/ mobile):COMPANY SECRETARY

DREDGING CORPORATION OF INDIA LIMITED

Addendum, modification, change of last date, if any etc., will be uploaded on

DREDGING CORPORATION OF INDIA LIMITED

INSTRUCTION TO BIDDERS (ITB)

Requirements for participation in e-tenders

Online Enrollment/Registration with e-Procurement portal with valid Digital

Class II or Class III Digital Signature Certificate (DSC).

Digital Signature Certificate (DSC)

DREDGING CORPORATION OF INDIA LIMITED

DREDGING CORPORATION OF INDIA LIMITED

RELEASE OF INFORMATION: The bidder shall not communicate or use in advertising,

LAW GOVERNING AGREEMENT: The Agreement shall be governed by the relevant

JURISDICTION OF COURTS: All contracts will be in accordance with the prevalent

DREDGING CORPORATION OF INDIA LIMITED

Name of the Work

Providing of services for disbursement of

DREDGING CORPORATION OF INDIA LIMITED

GENERAL AND SPECIAL CONDITIONS

The disbursement would be primarily by way of NECS/NEFT/ECS/any other

The details of the holders etc., would be informed by KARVY

The selection of the Bank would be based on the basis of reimbursement of

postage, processing, printing of dividend warrants, labour charges,

DREDGING CORPORATION OF INDIA LIMITED

The amount so transferred to the above unpaid dividend account and

There shall be no charges to the maintenance of dividend / unpaid dividend

The Bank shall follow such other requirements/statutory provisions as may be

DREDGING CORPORATION OF INDIA LIMITED

SCANNED DOCUMENTS TO BE SUBMITTED / INFORMATION

1. THIS SECTION SHOULD BE FILLED ON THE LETTER HEAD OF THE BIDDER, ,

Authorised persons name

Scanned copy of the complete

DREDGING CORPORATION OF INDIA LIMITED

Annexure 2:- A scanned copy Power of Attorney on Rs.100 Non Judicial

DREDGING CORPORATION OF INDIA LIMITED

PRICE BID (TO BE FILLED ONLINE)

DREDGING CORPORATION OF INDIA LIMITED

LETTER OF BID AND UNDERTAKING AS TO COMPLIANCE OF