Position Description: School Secretary III

Direct
Supervisor
Evaluation
Terms of
Employment

Principal or Designee
Performance of this job will be evaluated in accordance with
Board Policy on Evaluation of Educational Support Personnel
Grade 8 of the ESP Work
8 Hours/Day, 12-Month Work
Hours
Salary Scale
Year

Role Overview
To provide secretarial support and assist and relieve administrator of paperwork and
impediments so that
he/she may devote maximum attention to education and educational administration.
Minimum Requirements
High school diploma or GED.
Three years previous secretarial experience and/or advanced training.
Accurate typing skills.
Bookkeeping experience.
Demonstrated skill in a variety of software and electronic communication tools,
including MS Office Suite.
Experience using Synergy (student management system) or compatible
database program.
Working knowledge of Board of Education policies and procedures, specifically,
Purchasing and Accounting.
Regular and predictable attendance is an essential function of this position.
Ability to perform the essential functions of the job with or without reasonable
accommodations.
Preferred Qualifications
Excellent reading, grammar, and punctuation skills.
Ability to maintain an organized office environment.
Experience receiving telephone inquiries and providing appropriate response.
Ability to communicate clearly.
Positive public relations skills.
Experience with Visio, Manatee, and Adobe 9.
Training and experience working in a comprehensive high school environment.
Role Responsibilities

Secretary to the Principal.

Act as school bookkeeper.

Compose brief letters with little supervision.

Maintain high level of confidentiality in handling school business, i.e. teacher

observations, miscellaneous staff and student crisis, pupil personnel cases,
social services and health department referrals, parent interactions, etc.

Relieve
principal/administrator
of
details
by
conducting
necessary
correspondence (written and verbal).

Work effectively and positively with the public in giving and obtaining
information, referring callers and arranging appointments.

Compose, compile, and disseminate information regarding annual requisitions,

master calendar for students/ staff, and staff attendance.
March 2012

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Position Description: School Secretary III

Apply Board of Education policies and procedures as required.

Utilize skills in computer applications, bookkeeping procedures and dictation
transcription as required.
Prioritize various tasks, maintain, and manage general operation of office.
Maintain/monitor student records, student attendance, and enrollment of new
students and withdrawal of students.
Maintain financial records.
Handle purchasing and receiving of materials.
Perform a variety of complex secretarial, clerical and administrative assistant
duties - independently and at the request of administration.
Make frequent decisions with delegated powers from administrator.
Demonstrate courteous and professional demeanor to all stakeholders of
Washington County Public Schools.
Other duties as assigned.

Additional Notes

Reviewed By
Approved By

March 2012

Date
Date

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