Texas Instruments Malaysia

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REVISION:
STANDARD OPERATIONAL GUIDELINES
SECURITY
General Order : 0059

TITLE: Security Post Order

APPLICATION: TI Malaysia

WRITTEN BY: Khairuddin

TYPE: N/A

APPROVED BY: Selvakumaran

DEPARTMENT: Protective Services Department

ISSUE DATE: 04/28/2009

REVISION DATE:

Subject: Security post order

Purpose & Scope: This document describes the current policy and practice of Texas
Instruments Malaysia and will be interpreted, administered, and amended by Texas
Instruments Malaysia Security Manager within its sole discretion. Interpret correctly
the Security Policies and Procedures. Perform correctly any security task that may
be assigned to him by his Superiors .Enumerate the duties and responsibilities of a
TIM Security officer

CONTROL CENTER ONE - SECURITY SHIFT LEADER

Incident commander during emergency
CCTV monitoring and alarm monitoring system
Fire alarm system/ fire evacuate
PA system /fire intercom
Report any malfunction of security system
Testing Satellite phone
Lift indication/intercom
Emergency phone call
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Receive report and conduct further investigation

Receive lost and found items
Response any Panic button (prism system)
Walkie talkie communication
Control switch for all emergency gates
Issue employee shoe locker key/security control key.
Duty roster
Print out latest memo/Visitor list
Shift Leader Communication book.
Filing the entire security document.
Plant trip indicator panel
Print out clocking report.
Photography session/print badge
End of shift daily report
Opening strong room

SECURITY POST -ONE PERMENANT AND ONE HIRED OFFICERS

Entertain costumers Tiers /Vendors and visitors
Issuing all type of badges/arranging /auditing.
Visitor parking /temporary parking board
Answering phone call .Internal and External
Receive mail / parcels and record in the book
Update shipment gate passes
Audit all the outstanding badge/parking board.
VIP arrangement/call the host.
To keep remaining all the visitor and service vendor to follow TIM
procedure.
Checking of employee laptop list
Issue TIM security seal to officer/record all the details.
Handling items belonging
Issuing of keys. Security control key
Taking factory bus timing
Writing vehicles number
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To make sure TI shipment has escort surveillances and recorded all

the particulars.

ZEBRA CROSSING -ONE HIRED OFFICER

Control traffic flow

Checking incoming and out going vehicles
To ensure all the employee and visitors wear proper attire and not
wearing slipper.
To ensure all incoming vehicles must have car
sticker or temporary board and badges. To ensure the motorbikes
wearing helmet.
Checking of incoming and outgoing vehicles.
Assist Barrier gate officer
Send visitor to visitor room or HRD
Follow SOP during on duty at barrier gate.
Checking of incoming and outgoing vehicles.
To ensure traffic control running smoothly.
House keeping and thing related to the safety.
Guide the visitor the visitor parking area.
Guide the supplier/delivery person and truck to the receiving area.
Guide the ambulance to the Health Center during
emergency cases.
Communicate any suspicious to shift leader on duty.

BARRIER GATE -ONE HIREDOFFICERS

To ensure all incoming vehicles must have car sticker or temporary
board and badges.
To make sure the drivers and raiders to show their badge then open
the barrier gate.
To ensure all driver wear a proper attire and not wearing slipper.
To ensure the motorcycle raiders wearing helmet.
Follow SOP during on duty at barrier gate.
Checking of incoming and outgoing vehicles.
To ensure traffic control running smoothly.
House keeping and thing related to the safety.
Guide the visitor the visitor parking area.
Guide the supplier/delivery person and truck to the receiving area.
Guide the ambulance to the Health Center during emergency cases.
Communicate any suspicious to shift leader on duty.

MAIN WAKLKWAY TWO HIRED OFFICERS

To ensure all employees or vendors wearing badges before enter and
touch at the reader.
Checking all belonging items when they come in and come out.
Checking using the metal detector.
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Issue security spare key.

Issue clearance sticker.
Checking Lap top
Issue temporary badge to the visitor once get an approval from the
host (Dept manager)
Check and process gate pass when taking out TI property.
Send visitor to the vendor room and HRD.
To ensure all the employee and visitors wear proper attire and not
wearing slipper.
Monitor housekeeping and things related to safety.
Guide the visitor the visitor parking area.
Guide the supplier/delivery person to the receiving area.
Guide the ambulance to the Health Center during emergency cases.
Communicate any suspicious to shift leader on

B3 LOBBY -ONE HIREDOFFICERS

To ensure all employees or vendors wearing badges before enter and
touch at the reader.
Checking all belonging items when they come in and come out.
Secures all company property in his area of responsibility
Reports to his supervisor all unusual event or observation in his area
To ensure no trolley using the lift lobby.
No hand carry unit without escorted by at least supervisor or exempt
staff.
Monitor employee at vending machine. Employee can have drink only at
break time.
Monitor traffic flow, make sure employee are follow one way street.
Response any emergency cases happen at B3 lobby and office area.
Monitor housekeeping and things related to safety.
Report to shift leader if there is any emergency cases such as power
trip, broken door, employee injured and etc.

B3 LOADING BAY-ONE HIRED OFFICER

Secures all company property in his area of responsibility
Reports to Shift Leader all unusual event or observation in his area
Monitor all the loading and unloading activities.
Open and close the roller shutter for DLP mfg.
To make sure only authorize person at the area
Inform to shift leader at CC1 before open the roller shutter, record the
details in the key book.
Make sure all the items in and out are checked
Make sure the valuable items not throw at the dustbin or not left at
undesignated area.
Witness transferring of nitrogen tank.
Monitoring scrap area.
Monitoring fixing and dismantling of creates.
Checking shipments truck condition/check list.
To make sure only authorize employee entering the lift/MFG area.
To make sure all employees are follow the SOP
Lock and unlock the units shuttle lorry.
Monitor all the activities at surround area.
To make sure the area is in good housekeeping.
Communicate to others station officer to inform the movement of the
shuttle lorry.
To make sure housekeeping and safety.

SCRAP

YARD -ONE HIRED OFFICER

Secures all company property in his area of responsibility
Reports to Shift Leader all unusual event or observation in his area
Seal and break seal scrap drums.
Monitor the crushing, punch and sorting process.
Monitor weightings of scrap items
Monitor sorting of scrap items
To make sure all the workers are follow TI SOP.
To monitor surround area.
Monitor transferring activities by fork lift.
To make sure the drums all well arranged.
To make sure all the exit door are sealed and equipment rooms are
locked with FESH padlock.
To monitor any construction or maintenance work by FESH vendor
have proper equipments and
Work/welding permit from safety engineer.
To make sure all employees are follow SOP
Monitor surround area any activities .
To make sure the area is in good housekeeping.
To make sure all the exit door are sealed and equipment rooms are
locked with FESH padlock.
To monitor any construction or maintenance work by FESH vendor
have proper equipments and work/welding permit from safety
engineer.

B1 LOBBY -ONE HIREDOFFICERS

To ensure all employees or vendors wearing badges before enter
and touch at the reader.
Checking all belonging items when they come in and come out.
To ensure no trolley using the lift lobby.
No hand carry unit without escorted by at least supervisor or
exempt staff.
To ensure all visitors are escorted by TIer.
Monitor traffic flow ,make sure employee are follow one way street.
Response any emergency cases happen at B1 lobby and office area.
Monitor housekeeping and things related to safety.
Report to shift leader if there is any emergency cases such as
power trip, broken door ,employee injured and etc.

B2 LOADING BAY-ONE HIRED OFFICER

Secures all company property in his area of responsibility

Reports to Shift Leader all unusual event or observation in his

area
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Monitor all the loading and unloading activities.

Open and Close the roller shutter
Movement items from MFG through lift # 4
To make sure only authorize persons and wear proper attire are
allow in the Shipping area.
Inform to shift leader at CC1 before open the roller shutter
,record the details in the key book.
Make sure all the items in and out are checked
Make sure the valuable items are not throw at the dustbin or not
left at undesignated area.
Witness all type shipments, Seal all the lorries.
Checking shipments truck condition/check list.
Signing shipment gate passes .
Lock and unlock the units shuttle lorry.
Monitor any activities.
Unlocked the Shipping grill for loading and unloading activities
To make sure the area is in good housekeeping.
Monitor the surround area
Communicate to others station officer to inform the movement of
the shuttle lorry.

B2 PACKING/RECEIVING AREA -ONE HIRED OFFICER

Taking good care of TI asset at the whole area

Inform Shift Leader if found any abnormal activities at the area
Lot trolley must be good condition and must be wrap with wrapping
plastic.
Need to observed all the items which move from lift#4 & loading bay
To make sure all employees need to wear badges on and safety shoe
before enter the said area.
To make sure only authorized person are allowed to enter the
packing/receiving area.
To make sure anybody who access Shipping Packing / Receiving
need to touch their badges at the badge reader. Those employees
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dont have the access need to get permission from security on duty
and record down their names in the record book.
All the items which going in & out need to check without fail.

Need to observe all the loading and unloading lot activities at the
receiving and packing area.
To open Shipping grill for loading and unloading activities
To make sure all the employees follow SOP and take good care of
safety and housekeeping of the whole area.

B3 LEVEL 4 PACKING AREA-ONE HIRED OFFICER

Taking good care of TI asset at the whole area
Inform Shift Leader if found any abnormal activities at the area
To make sure only authorized person are allowed at the area
To check all the lots are well wrapped and placed inside the box at the
packing area.
To check all the lots that bring to B2 Shipping .
Lot which was sending to Shipping need to wrapped with plastic
wrapping.
Escort the lot trolley from level 4 to loading bay through the lift
To make sure no trolley placed near the lift.
To make sure no employees bring lot into indirect material room or
inside lift without permission from authorized person
To make sure all the employees follow SOP without fail.
To make sure the area in safe condition and good housekeeping.

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B1 STAGING ROOM-ONE HIRED OFFICER

Secures all company property in his area of responsibility

Reports to Shift Leader all unusual event or observation in

his area.

Monitor all the loading and unloading activities.

To make sure only authorize person at the area

Make sure all the items in and out are checked.

To make sure no item such as lead frame left an unattended

outside
the store room.
Make sure the valuable items not throw at the dustbin or not left at
undesignated area.
To make sure only authorize employee entering the MFG /cafeteria
and SSB1 area.
To make sure all employees are follow SOP
Lock and unlock the units shuttle lorry.
To make sure the area is in good housekeeping.
Communicate to others station officer to inform the movement of the
shuttle lorry
To make sure all the exit door are sealed and equipment rooms are
locked with FESH padlock.
To monitor any construction or maintenance work by FESH vendor
have proper equipments and have work/welding permit from safety
engineer.
CLOCKING AND ROVING

Secures all company property in his area of responsibility

Reports to Shift Leader all unusual event or observation in his area
During the clocking tour, officer must carry walkie-talkie, watchman
reader, torchlight, camera and file for checking seal (if deemed
necessary).
Clocking from one button to another button should take
approximately 5 minutes. During this period, officer must
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observe if there are any issues along the tour such as scrap units
being left unattended, scrap bins not locked, TI property being left
unattended such as notebook, cameras, and proprietary documents.
Use all human senses to detect abnormality. Officer can follow
according to the order number of clocking points or they can do in
reverse sequence. However, no button shall be exempted.
If officer found anything suspicious, please contact immediately
Control Centre-1 for assistance. Dont handle the situation on your
own if you are in doubt.
During clocking inside production line ,officers need to check all scrap
bins/drums are pad locked. No scrap units should being left open and
unattended.
Officers need also to check the office area at the production line and
outside production line if any units , laptops or any valuable items are
left unattended on the table after office hours.
If found any valuable items such as above, before confiscated the
items officers need to stick item confiscated sticker on the particular
table and take photograph as a proof when sending message to the
respective owner. After confiscated, the items should brought to
Control Center 1 for safe keeping
While clocking internal office areas , officer need to bring Non Office
Hours record book along them. (After midnight 00:00am until
07:00am morning). If found any staffs working during this hours,
officers need to get the staffs particulars write down in the non
officer hours record book. This record for future referral purpose
incase of any incident occurrence.
Officers also need to check on employees who violating rules and
regulation inside production line such as using hand-phone, sleeping,
eating, smoking and so forth.
When external clocking, officers need to observe on the fencing
perimeter for example on the barb wires, exit doors sealed, scrap
yard drums are sealed , chemical yard area and any valuable items
left unattended.
Record all the violations in roving report checklist.

SR #

ITEMS NEED TO BE CHECKED

Units left unattended on the table

Scrap bin and drums - seal and padlock

Units in the red containers

Metal Trays

Badges

Lighting

Safety equipment

Vandalism

Housekeeping

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Sleeping

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Security camera
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Using hand phone in the line

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Laptop left unattended and no lock

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Loitering at the staircase

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Operators chit-chatting

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Suspicious employees / MEs

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Garbage Bins

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Emergency Exit Doors

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Storage rooms / area

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Exit Door seal

SECURITY OFFICER UNSCHEDULE ASSIGNMENTS

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3
4
5
6
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OPS,s (OPS GOLDEN,OPS MOTORCYCLE,OPS BADGES,OPS

REJECTS,OPS LAPTOP & ETC).
GOLD WIRE CONSIGNMENT AT RECEIVING TO STRONG ROOM
GOLD WIRE DAILY ISSUE TO MFG LINE.
MFG PURCHASE GOLD WIRE FROM STRONG .
ESCORT GOLD WIRE BETWEEN BUILDING TO ANOTHER BUILDING
GOLD WIRE AUDIT AND WITNESS SCRAP OF GOLD WIRE.
WITNESS LOADING AND UNLOADING ACTIVITIES AT B2 SHIPPING
LOADING BAY
WITNESS ANY SHIPMENT LOADING ACTIVITIES.(KLIA ,SINGAPORE &
ETC )
WITNESS LOADING AND UNLOADING ACTIVITIES AT B3 LOWER
GROUND RECYCLE STORE
WITNESS SCRAP PROCESS (TRANSFER SCRAP UNITS FROM BIN TO
DRUMS AND WEIGTING)
WITNESS OF B3 L5 BATCH ROOM SCRAP PROCESS.
OPENING AND WITNES TAKING RFID STORE ITEMS *(AFTER OFFICE
HOUR)
OPENING EXIT # 8 FOR MOLD RUBBISH DISPOSAL AND UNLOADING
MOLD COMPOUND.
OPENING EXIT # 4 FOR TRANSFERRING MAGAZINE TUBE AND SCRAP
ACTIVITY.
OPENING EXIT # 11 FOR TRANSFERING WPL AND FINANCE
DOCUMENTS.
OPENING ROLLER SHUTTER FOR DLP GROUND AND FIRST FLOOR AND
WITNESS THE ACTIVITIES.
WITNESS WEIGHING ALL TYPE OF SCRAP ITEMS AT B3 LOADING BAY
AND SSB1 SCRAP STORE.
SENDING EMPLOYEE TO HOSPITAL AND HOUSE(IF REQUESTED BY
NURSE)
SCRAP OF PRIVATE AND CONFIDENTIAL DOCUMENTS.
RECEIVED INCIDENT REPORT.
INVESTIGATION OF THE REPORTS.
REVIEWING CCTV RECORDING
PREPARING EMPLOYEE BADGE/TAKING PHOTO
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UPDATING CCTV RETENTION/FILING/ALL THE RECORD RETENTION.

FOLLOW UP OUTSTANDING GATEPASSES AND TEMPORARY BADGE
ESCORT VISITOR TI HR AND B2 DISCUSSING ROOM.
OPENING OF CUSTOM GATE 2
OPENING OF CONFERENCE ROOMS.
ATTENDED ANY EMERGENCY CASES IN TI COMPOUND.

SECURITY OFFICER CHANGING SHIFT ASSIGNMENTS

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CHECKING OF EMPLOYEE AT B1 LOBBY

CHECKING OF EMPLOYEE AT SECURITY POST WALKWAY.
CHECKING OF EMPLOYEE AT B2 B3 WALKWAY
CHECKING OF EMPLOYEE CARS AT SECURITY POST/ZEBRA CROSSING.
CHECKING OF EMPLOYEE CAR AT INFRONT OF CONTROL CENTER TWO.
OPS MOTORCYCLE AT B2 EMERGENCY GATE 1
OPS FACTORY BUSES
OTHERS OPS (OPS GOLD/OPS BADGE/OPS WRAP AND ETC )
TRAFFIC CONTROL AT BUS PARKING FACTORY AREA
TRAFFIC CONTROL AT T JUNCTION
TRAFFIC CONTROL AT SECURITY POST ZEBRA CROSSING
CHECKING INCOMING VEHICLES AT BARRIER GATE
OPENING CUSTOM GATE # 2 FOR EMPLOYEE VEHICLES
B 2 LOADING BAY
B2 SHIPPING LOT RECEIVING AREA
B2 SHIPPING LOT PACKING AREA
B 3 LOADING BAY
B 1 STAGING ROOM
B 3 LEVEL 4 PACKING AREA
B 3 LEVEL 4 BATCH ROOM
MAINTANING SECURITY POST VISITOR COUNTER.(PARMENANT
OFFICER)
18 - CCTV /ALARM MONITORING AT CENTROL CENTER ONE (SHIFT LEADER)

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