MEET

SUSHI&SAKE
OPEN HOUSE

LEAP 500
PROJECT PLAN
1

Allison Bosma
Table of Contents
Project Details
Mission, Goals, Objectives
Project Needs
Work Requirements, Deliverables,
Resources
Work Breakdown/Task Assignment
Event Budget
Project Schedule
June/July
Exit Criteria/Conclusion

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4
5
6
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Project Details
Event: Meet Sushi&Sake Open House
Event Date: July 22, 2016
Event Time: 11:00am-2:00pm
Event Overview/Summary:
Meet Sushi&Sake Open House will provide a one of a kind atmosphere for
local community members and food vendors to experience the unique
process of sushi creation while simultaneously providing exposure for local
Indianapolis restaurants. Fostering an atmosphere of connection between
restaurants and community, Meet Sushi&Sake Open House will provide a
unique and impactful experience for all.
Attendees will register online, and each person will be given a time to arrive
at the open house. The time will allow for the flow of the kitchen to not be
clogged. At the beginning of each group, a designated team member will
give a short presentation of how the process will work as well as the purpose.
The actual creation of the sushi roll(s) will take about 20 minutes from start
to finish. Groups will move from station to station that showcase different
ingredients and sauces to complete their individual roll. Team members will
be equipped to answer questions at each station. Finished attendees will
have a space to enjoy their sushi and sake together to make business
connections and mingle.

Total Cost: $3,500

Project Team:
Name
Allison Bosma
Leanne Massees
Tony Warnock
Mary Ellen
Hudson
Spencer Ailes
Camille Hall
Ryan Vandenhoek
David Sanderlin
Jesse Geary

Project Position
Project Manager
Team Member
Team Member
Team Member
Team
Team
Team
Team
Team

Phone Number
Email Address
(xxx) xxx-xxxx
xxx@xxx.com
(xxx) xxx-xxxx
xxx@xxx.com
(xxx) xxx-xxxx
xxx@xxx.com
(xxx) xxx-xxxx
xxx@xxx.com

Member
Member
Member
Member
Member

(xxx)
(xxx)
(xxx)
(xxx)
(xxx)

xxx-xxxx
xxx-xxxx
xxx-xxxx
xxx-xxxx
xxx-xxxx

xxx@xxx.com
xxx@xxx.com
xxx@xxx.com
xxx@xxx.com
xxx@xxx.com

Problem Statement:
Because diverse cuisine is not widely appreciated in the greater Indianapolis,
IN, restaurants serving cuisine with Asian roots, particularly sushi
restaurants, are failing to keep business.

Mission, Goals, & Objectives

Mission:
We believe that diverse culinary arts exposure and experience provide lifechanging understanding and acceptance within communities.

Project Goals:

To provide the Indianapolis community with an opportunity for

exposure to unique cuisine.
To create a well-developed, sustainable culinary arts community.
To provide structured exposure for potential patrons and vendors for
local sushi restaurants in Indianapolis.

Objectives:

To register 70 members of the Indianapolis community for an open

house by June 15, 2016.
To engage each of the attendees in a 20 minute walk through,
individual sushi roll creation.
To provide a three hour window for local sushi restaurants to meet
community members and vendors.

Project Needs
Work Requirements:

Venue Commercial Kitchen Rental with adjacent room for eating

1 Project Manager
8 Team Members
75 Attendees
Experts from restaurants

Deliverables:

Event posters
Radio ad on local stations
Sushi Roll for attendees
Sake and sides for attendees
Nametags with affiliation
Signage

Resources:

Team Members
Expert sushi rollers from restaurants
Ticket sellers
Restaurant registration fee
Restaurant sponsors donations of materials

Major Contributors:

Project Manager
8 Team Members
Local sushi restaurants

Work Breakdown
Meet
Sake&Sush
i Open
House

Budget

Catering

Design

Staff

Fundraisin
g

Marketing

Registratio
n/Ticketing

Supplies/E
quipment

Venue

Set
up/Breakd
own

Evaluation

Write
budget- 4
hrs

Determine
necessary
addition
food - 1 hr

Brainstorm
traffic &
parking- 1
hr

Find 8
team
members

Write
fundraising
plan- 4 hrs

Compile
project
details- 5
hrs

Register
70
attendees

Make list
of needs- 6
hrs

Discuss
location &
sign
contract- 1
day

Meet at
venue for
logistics- 3
hrs

Print
feedback
forms TMs1 hr

Send
budget to
8 team
members
& PM

Create list
of needs 1 hr

Discuss
sequence
of events3 hrs

Schedule
meeting
with PM- 2
hrs

Set up
bank
account- 1
hr

Create
plan- 6 hrs

Develop
materials3 hrs

Look
through
donation
inclusions2 hrs

Schedule
initial walk
through- 1
hr

Assemble
team
members4 hrs

Discuss
pros &
cons of
event- 2
hrs

Shop for
list - 4 hrs

Outline
area of
event- 1 hr

Be
available
to TMs
during
event

Meet with
sponsors8 hrs

Divide
tasks for
publicity- 4
hrs

Prepare
materials
for day-of4 hrs

Purchase &
deliver
supplies- 4
hrs

Schedule
meeting
with
vendor(s)1 hr

Make list
of
necessary
items- 5
hrs

Record
feedback
from event
& log- 4
hrs

Collect
donations8 hrs

Print &
distribute
all
materials6 hrs

Print
nametags1 hr

Create
venue
contact
list- 1 hr

Complete
final walk
through- 1
hr

Task Assignment
AB
Budgeting
Catering
Event Design
Event Staffing
Event
Fundraising
Event
Marketing
Registration/Tic
keting
Supplies/Equip

LM
X

TW

MEH SA

CH

X
X
X

RV

DS

JG

X
X

X
X

X
X
X
6

ment
Venue
Set Up/Break
Down
Evaluation

X
X

X
X

Event Budget
Expenses
Venue Rental (all
inclusive)
Catering
Sides (seaweed
salad, egg drop soup,
veggie platter)
Water
Marketing
Radio ad
Posters
Printing
Mailing
Registration
Nametags
Supplies (plates,
napkins, cups, etc.)
Total Expenses

Amount
900
345

1,000
485
250
150
70
300
3,500

Revenue
Ticket sales
($20/person)
Restaurant Registration

1,400
1,000
7

($200/restaurant)
INDY STAR Donation
Total Revenue

1,100
3,500

June 2016
Sun

29

Mon

30

Tues

31

Develop
project plan

6 Research
extra food
needs &
marketing

12

19

7
Team meeting
to develop
fundraising
plan

Thurs

Confirm
budget/first
team meeting

View venues

View venues

8 Decide on

10

11

17

18

venue; sign
contract;
schedule walk
through

Hang posters

Hang posters

Hang posters

20

21

22

23

28 Prepare

29 Team

30 First

registration
materials

meeting to
finalize details

meeting with
participating
restaurants

Set up
Registration
site, but
dont open
registration

Project Schedule

Order Posters

15

Create
registration
materials

Sat

14

27

Fri

13

Team Meeting
(check-in)

26

Wed

16

Determine
any further
staffing
needs

24

25

Project Schedule

July 2016
Sun

Mon

Tues

Wed

Thurs

Fri

Sat

Registration
Opens 12 pm

6 Second

7Purchase

meeting with
participating
restaurants

non-perishable
supplies for
event

13 Final
venue walk
through & team
member
meeting

18Purchase 19

20Double

perishable
supplies for
event

check all
supplies
purched

Team Meeting
(check-in)

10

11

12

Team Meeting
(check-in)

17

Potentially
last minute
registration
at discounted
price

24

25 Complete 26 Evaluate 27 Log

----------------------

any final
payments/sign
offs

event with
team members

feedback

14 Final

15

16

meeting with
participating
restaurants

Registration
Closes 12 pm

21

22Meet

23

Sushi&Sake
Open House
11am-2pm

28

29

30

Exit Criteria

All deliverables have been delivered.

All supplies have been paid for.
Event has been broken down & cleaned up.
Evaluation strategies have been implemented with team members.

Conclusion
Meet Sushi&Sake Open House was a great success in the Indianapolis
community. The feedback received was incredibly positive. We hope to
create other open houses mirroring this event to showcase other cuisines
available in the Indianapolis area in an effort for large community exposure
to the diversity of the culinary arts.

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