General Ledger Test Scripts : Country Specific Scenarios

Area

Country

Scenario Test

Test
Number

Test
Description

Navigation

Manual Journal

All

GL-001

GL-0011

Simple Journal Entry NAV : Journals > Enter

Manual Journal

All

GL-002

GL-0021

Cross Company
Entry (Security
Rules)

NAV : Journals > Enter

Manual Journal

All

GL-002

GL-0022

Security Rules
( Company,
Store/Department)

NAV : Journals > Enter

Manual Journal

All

GL-003

GL-0031

Unbalanced Journal
Entry

NAV : Journals > Enter

Manual Journal

All

GL-004

GL-0041

Cross Validation of
Sub-Accounts

NAV : Journals > Enter

Journal Approval

All

GL-005

GL-0051

Journal Approval-1

NAV : Journals > Enter

Journal Approval

All

GL-005

GL-0052

Journal Approval-1

Other -> Workflow Notifications -> Self-Service

Workflow -> Notifications

Journal Approval

All

GL-005

GL-0054

Review Journal

Other -> Workflow Notifications -> Self-Service

Workflow -> Notifications

Journal Approval

All

GL-005

GL-0055

Request More
Information

Second notification to Approver -> Notifications

Journal Approval

All

GL-005

GL-0056

Preparer respond

First notification to Journal Preparer Notifications

Journal Approval

All

GL-005

GL-0057

Reject.

Latest notification to Approver -> Notifications

Journal Approval

All

GL-005

GL-0058

Vacation rules

Self-Service -> Vacation Rules

Manual Journal

All

GL-006

GL-0061

Foreign CurrencyUser

NAV : Journals > Enter

Manual Journal

All

GL-006

GL-0062

Foreign CurrencyCorporate

NAV : Journals > Enter

Area

Country

Scenario Test

Test
Number

Manual Journal

All

GL-007

GL-0071

Simple Journal Entry NAV : Journals > Enter

Manual Journal

All

GL-008

GL-0081

Auto Posting

Area

Country

Scenario Test

Test
Number

Interfaces

All

GL-009

GL-0091

Interfaces

All

Interfaces

All

GL-009

Interfaces

All

GL-009

Interfaces

All

Navigation

NAV : Other > Requests > Submit Auto Post

Program

Navigation

Send EPOS file

Oracle team will run Epos interface program

Import EPOS file

NAV : > Journals > Import > Run

GL-0092

Stock to Accounts

Oracle team will run Stk to Accs interface program

GL-009

Penine

NAV : > Journals > Import > Run

GL-0101

Multi Journal Upload NAV : Other > Requests > Submit Multi Journal
Upload

GL-010
Interfaces

All

GL-009

GL-009

Finance Test

All

GL-011

GL-011.1

Consumable
Re-Charges

NAV : Other > Requests > CLE Inventory

intercompnay program

Finance Test

All

GL-012

GL-012.1

Everest

Login to Discoverer and run everest report

Finance Test

All

GL-013

GL-013.1

ADI

Login to ADI, Create Journal

Finance Test

All

GL-013

GL-013.2

ADI - Payroll journal Login to ADI, Create Journal

Finance Test

All

GL-013

GL-013.2

ADI - Trec Journal

Login to ADI, Create Journal

Reporting & Inquiry

All

GL-014

GL-014.1

Summary Accounts

NAV : > Inquiry > Account

Reporting & Inquiry

All

GL-014

GL-014.2

Standard Trial
Balance

NAV : > Reports > Request > Standard

Reporting & Inquiry

All

GL-014

GL-014.3

FSG Rports

NAV : > Reports > Request > Financial

Reporting & Inquiry

All

GL-014

GL-014.4

Discoverer Trial
Balance

Discoverer

Reporting & Inquiry

All

GL-014

GL-014.5

Discoverer Account
Analysis Reports

Discoverer

Reporting & Inquiry

All

GL-014

GL-014.4

Drill to Sub-ledger

NAV : > Inquiry > Account

Reporting & Inquiry

All

GL-014

GL-014.6

Stock Valuation

NAV : > Reports > Request > Standard

Alerts

All

GL-015

GL-015.1

Alerts

Global Chart of
accounts

All

GL-016

GL-016.1

Sub Accounts

Advanced Journals

All

GL-5.

GL-5.2

Mass Allocation
Journals-1

NAV : > Journals > Define > Allocation

Advanced Journals

All

GL-5.

GL-5.3

Mass Allocation
Journals-2

NAV : > Journals > Generate > Allocation

Tester Name

Department

Role

Signature

Financial
Accounting

Financial Analyst
Financial Accountant
Financial Analyst

Date

Action

Enter manual journal using one of the manual

French Journal Categories.
Then try to post the journal.

Create a manual journal. Then enter Journal Lines:

Enter balanced journal using two different company
values.
Confirm that you can only select and enter the
company code relating to the country you are in.
( eg France can only use 101 ).
Confirm that you can only select and enter
store/department codes that relate to head office
( starting 000 ) or stores relating to the country you
are in ( eg starting 101 in France. )
Create a manual journal. Then enter Journal Lines:
Make the journal Dr & Cr totals unbalanced

The use of invalid sub-accounts should also be

blocked, but this time by CVR's ( cross validation
rules )

Enter a journal above the approval limit.

Log on as the approving manager and approve the

journal.
If there is more than two level hierarchy, You may
need to log on as several different people
depending upon the value of the journal entered.
Login as 'supervisor'
Review journal approval notifications and take
action
Approver to review journal and request for more
information
Login as Journal Preparer
Journal Preparer to respond to Approver with more
information about journal

Approver rejects journal

Test vacation rules for journal approval process

Enter foreign currency journal using a user rate.
Then submit for approval as normal
Enter foreign currency journal using global rate.
Then submit for approval as normal
Action

Enter manual journal using one of the Journal

Reversal Categories
Then try to post the journal.

Enter manual journal using any category.

Action

Login to IT Operations interface ( Veiw> requests>

Submit - Oracle team need to do this step
Finance Team need to do this. Then post journal
and review accounting
Login to IT Operations interface ( Veiw> requests>
Submit - Oracle team need to do this step
Finance Team need to do this. Then post journal
and review accounting

Login to GL User Responsibility and review the

Journal
Finance Team need to do this. Then post journal
and review accounting

Test the consumable Intercompany program

Generate the Everest text file for the US
submission. Check this ties back to the Trial
Balance
Test ADI spreadsheet journals are successfully
uploaded

Test ADI spreadsheet for payroll journals are

successfully uploaded
Test ADI spreadsheet for Trec journals are
successfully uploaded
Perform an account inquiry on one of the accounts
posted to above selecting the 'Summary
Templates'
Submit the summary and detail versions of the
standard Oracle Trial Balance reports
Submit each version of the FSG Trial balance
reports and A Vs B that have been defined to run
with countries on the global chart of accounts
Run the standard Discover trial balance report to
confirm that it is available and runs for the country
being tested
Run the standard Discoveraccount analysis report
to confirm that it is available and runs for the
country being tested
Confer with those testing AP, identify an account
with AP journal information, then perform an inquiry
and drill back to the AP invoice or payment record.

When GL user creating journals with sub ledger

control accounts, system will automatically send
alerts to respective supervisors
After setting up sub accounts in local languages, All
the standard as well as discoverer reports should
display sub account descriptions in local language
description
1. TB summary by 2
2. Global TB (Discoverer)
Define any mass allocation journals that are
required for the standard month end process on
the global chart of accounts
Test the journal defined above by generating and
posting it.

Expected Results

1) The journal will automatically receive a document

sequence number.
2) Manual journals created must be sent for approval.
3) Document Sequence Numbers should be generated and
displayed automatically
Oracle is configured to disallow this.

Invalid company or store values cannot be selected and the

manual entry is blocked by security rule error.

Oracle is configured to disallow this;

These will allow the entry of invalid sub-accounts, but when

trying to move out of the account distribution field you will
receive an error that the sub-account is not valid with the
company code.
The sub account should always be '00000000' or begin with
the country code (eg '001' for the UK )
or, in the case of France start with 'F' and Belgium 'B'
Notification will be sent to the journal preparer's supervisor to
approve the journal.
Should be able to approve.

Should be able to review journals and take the appropriate

action. Journal preparer is notified of the action
Journal has an approval status of 'In Process' and cannot be
edited or posted. Journal approver should receive
notification requesting information
Journal preparer responds to notification and sends journal
for approval again

Actual Results

Results
Pass / Fail ?

Name of
Tester

Journal has an approval status of 'Rejected'. It can now be

edited but must be sent again for approval in order for it to be
posted.
Journals needed approval are redirected to another approver
for a set period of time.
Journal amounts are in foreign currency and converted
currency
Journal amounts are in foreign currency and converted
currency
Expected Results

Actual Results

Status

Name of
Tester

Actual Results

Status

Name of
Tester

1) The journal will automatically receive a document

sequence number.
2) Journal Reversing Period should be displayed
3) Document Sequence Numbers should be generated and
displayed automatically
4) When the next period is opened, this journal should be
shown as reversed.
Sytem will automatically post the journal every 5 minutes.
Note: The posting interval can be set as required
Expected Results

Epos Journal should be created in Oracle

Confirm Penine journal is created and imported successfully

and without error.
Stock to Accounts Journal should be created in Oracle

Confirm Penine journal is created and imported successfully

and without error.

Multi Journals should be created in Oracle for different

countries
Confirm Multi Journals are created and imported successfully
and without error.

Review Intercompany Journal

Review Everest Output

Review ADI Journals in GL with Source as Spreadsheet

Review ADI Journals in GL with Source as Spreadsheet

Review ADI Journals in GL with Source as Spreadsheet
An account summary template should be available and
balances shown as xxx-xxxxxx-t-t-t-t-t
Reports complete without error.
Report completes successfully and balances match those on
standard tial balance report submitted above.

Report is available and runs without error

Report is available and runs without error

Drill completes successfully.

Check system has automatically sent emails

Run the CoAs Listing Report and review spreadsheets

Journal can be defined without error.

Journal can be generated and posted without error and

receives a document sequence number

Oracle
Team
Contact

Questions

Oracle
Team
Contact

Questions

Oracle
Team
Contact

Questions

Awaiting
confirmation on
what this step
involves

Awaiting
confirmation on
what this step
involves