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Matt Landis
MVP
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Be advised that some of these tips are at the hacky level and
are labeled as Hacker level = 5. What this means is: DONT
ROLL THIS OUT TO YOUR ENTERPRISE! Other tricks closer to
level = 1 means: safe stuff.
If you have a Skype for Business User Tip or Trick that you
think should be included, please let me know on twitter
https://twitter.com/matthewlandis or email me at
mattmlandis@gmail.com .
Id like to thank fellow Skype for Business MVPs Stale Hansen
for his chapter on Pomodoro, Eli Shlomo for the various tips
he nudged me to include and many others Ive learned from
over the years.
Well, that all I have to say for now. Wish you the best and God
bless you!
Matt Landis
May 5, 2015
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Chapter 1 Sharing a
PowerPoint Presentation to
a Meeting from PowerPoint
(or any Office App)
Hacker Level 1/5 Skype for Business/Lync 2013
Did you know you share a PowerPoint to a Skype for Business
Meeting that is in progress? Its pretty simple, in PowerPoint:
From the Slide Show Tab click Present Online!
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Now you can choose a Skype for Business (or Lync 2013, it
works with Lync 2013 as well)
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You might be glad to know this trick works with all Microsoft
Office apps!
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Steps to Setup
1 - Get the Total Recorder Standard Edition here:
http://www.totalrecorder.com/productfr_tr.htm. The link
directly to the trial software is here:
http://www.highcriteria.ca/download/tr85se.exe. NOTE: the
trial software works fully, but every minute it puts a burst of
static in the recording.
#2 Install and restart your PC. Now run Total Recorder
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Now you are ready to make calls and have them all recorded.
Notes
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If the video you imported into your PowerPoint has some size
to it you can click on File | Compress Media. In my quick test
using Internet Quality it compressed a video from 3.9MB to
2.4MB.
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NOTE: Unfortunately to start a voice call with a SIP URI you will
need to click Call.
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http://ucken.blogspot.com/2010/11/lync-call-recording.html
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Chapter 7 Understanding
Skype for Business to
Outlook Calendar Based
Presence Integration
Hacker Level 2/5 Skype for Business/Lync 2013
One of the great things about Microsoft Lync is how it lights
up hitherto hidden information. One of these items is the
Outlook Busy/Free status. We find it is not uncommon for
organizations/users to not be paying much attention to
Outlook free/busy state until they implement Microsoft Lync
then presence starts being set by it and it is nicely visible!
Outlook has been storing this information all along, but since
it is somewhat "out of sight" it is not being set correctly by the
user. This becomes important when Lync presence starts using
that info.
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Now with the Skype for Business web page still open in
Internet Explorer, open Internet Options. (Shown below using
IE9. Earlier versions of IE you can go to the File menu: Tools |
Internet Options.)
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Click Advanced
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Now you will add the URL that will be under Add this website
to the zone:
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The contact does need to have your contact in their Skype for
Business set to the correct Privacy Relationship. Just ask them
to do this: in their Skype for Business contact list, right click on
your contact, left click on Change Privacy Relationship and set
to Workgroup.
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{end}
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So, you heard that 1800-FLOWERS on the radio (or 1800BUSINESS, or 1800 whatever!) and you go home, walk up to
your phone and hunt and peck that number in, thinking all the
time it would be easier just to type the number? (Yeah, me
too)
Well trivia time: did you what we just described is called a
Phoneword? Do not be intimidated, I did not eitheruntil I
checked in with Wikipedia:
http://en.wikipedia.org/wiki/Phoneword
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Chapter 14 Keyboard
Shortcuts
https://support.office.com/en-us/article/Keyboard-shortcutsfor-Skype-for-Business-Lync-74eda765-5631-4fc1-8aadcc870115347a
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Some people love it, some hate it, but a fairly common
request is for new IMs to be automatically popped open. By
default in Lync they just stay at the bottom of the screen.
SuperToast by Modality Systems - Modality Systems has
released an elegant tool that solves the popup issue while at
the same time maintaining Lyncs MPOP (multiple points of
presence) feature. You can get this free add-on by
https://www.modalitysystems.com/software/supertoast
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Now you will see a glyph on the Share button and a note that
you can Open notes.
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(Notes: One Lync Meeting can actually have more than one
Meeting Notes PAGE shared. Actually one person can share
more than one page in one meeting! Also, note that the last
shared meeting is at the top of this list of meetings)
To remove Notes from a conversation or meeting, click on
Share | Manage Notes
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Some Notes:
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http://windowspbx.blogspot.com/2012/08/microsoft-lync2013-and-onenote-2013.html
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Chapter 18 [NEW] Co
Authoring With Microsoft
Office Online
Hacker Level 1/5 Skype for Business/Lync 2013
New for Skype for Business is a new co-authoring with
Microsoft Office. This means you can can share an Office
application with others in the meeting, have the permissions
set so meeting attendees can open it and have open on their
PC and work on it simultaneously. When in a Skype for
Business meeting click on Present and Start Office Co-Auth
Session.
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Thats it.
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Did you know you can type the first letters of the first and last
name to narrow search? Also, it doesnt matter what order.
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If you have the Skype for Business client installed, a web URL
will be invoked, which will in turn open a Skype for Business
meeting in the client. (shown below)
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https://meet.lync.com/microsoft/someuser/
meetingid
https://meet.lync.com/microsoft/someuser/
meetingid?sl=1
Like
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Now click Join the meeting and if this is the first time you are
joining a Skype for Business meeting in the browser you will
be asked to download and run a Skype for Business meeting
plug-in. This is a small, ~8MB plug-in that will give you access
to the meeting audio/video/media. Well click Run.
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Now the Skype for Business Web App plug-in will install
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Chapter 24 [NEW]
Everything You Need to
Know About Call Monitor
Hacker Level 1/5 Skype for Business
Skype for Business has introduced a new feature called Call
Monitor. What is it? It is a panel that shows when the active
conversation window is minimized and always shows on top
so you dont lose the ability to control an active call.
With Call Monitor you can mute and hang up a call with a
click. (now you can always find Mute in time to hide a sneeze!)
You can also see the name and picture of the caller and a
timer of current call length. (below)
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You cant place a call on Hold from the Call Monitor window,
but you can Resume a call that was placed on Hold prior from
the active call window. When a call is on hold the timer
switches to how long this call has been on hold.
If you have a video going, the Call Monitor will show the
video. The controls (name, timer, mute and hang-up) will only
be shown when you mouse over the video (or picture if video
has been stopped). Ive noticed that if you start a video then
drop to audio only, the larger/video format remains.
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You cannot mute video from the Call Monitor, but you can
from the active conversation window. If you do the active
speakers picture will be shown.
hold (Call Monitor wont help because it isnt the active call)
and resume the call.
Of course, if you dont like the new Call Monitor feature, you
can turn if off by going to Options | General and unchecking
Show call controls when Skype for Business is in the
background.
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Chapter 25 Organizational
Chart Right from a Skype for
Business Contact
Hacker Level 1/5 Skype for Business/Lync 2013
Have you ever wanted to see who the manager or coworkers
of a certain contact are? Well, you are fortunate. Skype for
Business will very easily show you this information. Just click
the Contact Card on a Skype for Business Contact and then
click on the Organization tab on the Contact Card and you will
see the Contacts Manager and those who share the same
manager.
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Chapter 26 How Do I
Pronounce a Contacts
Name?
Hacker Level 1/5 Skype for Business/Lync 2013
If a contact has supplied their name to Exchange Unified
Message voicemail, you can get the pronunciation by opening
their Contact Card.
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Chapter 27 Listening to
VoicemailFast!
Hacker Level 1/5 Skype for Business/Lync 2013
Ever wish you could speed up that long winded voicemail?
Well, with Skype for Business combined with Exchange UM
you can!
Click to play a visual voicemail
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Chapter 30 Doing
Pomodoro Sprints with
Skype for Business &
Powershell
Hacker Level 4/5 Skype for Business/Lync 2013
NOTE: This chapter was written by Skype
for Business MVP Stale Hansen. See his
blog here:
http://msunified.net/tag/lyncpro/
This article is for you Lync-PROs out there who want to
differentiate yourself from the average Skype for Business
(Lync) user and at the same time want to reach true flow state
using the Pomodoro Technique
This article discusses
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Flow State
My goal is to reach a flow state. Jason Silva, my favourite
futurist, did a talk5 on his YouTube channel Shots of Awe.
Recommend to get inspired by his talk about the subject.
http://www.hanselman.com/blog/HanselminutesPodcast268Personal
SystemsOfOrganizationReyBangoInterviewsScottHanselman.aspx
5
https://www.youtube.com/watch?v=AXwLsba2TOY
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http://nathanhoneycutt.net/blog/a-pomodoro-timer-inpowershell/
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http://blog.powershell.no/2013/08/08/automating-microsoft-lyncusing-windows-powershell/
6
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http://blog.schertz.name/2010/11/adding-custom-presence-tolync/
8
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http://www.microsoft.com/en-us/download/details.aspx?id=36824
http://msunified.net/2013/11/14/control-your-lync-presenceduring-a-pomodoro-sprint-using-powershell/#more-4080
9
10
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Chapter 31 Copying
Contacts
Hacker Level 1/5 Skype for Business/Lync 2013
You can select a contact and then right click to copy that
contact. You can also press CTRL + click on several contact to
select several, which can then be copied as well.
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Chapter 33 Control
Emoticon Invasion into Your
Life
Hacker Level 1/5 Skype for Business/Lync 2013
Ive come to realize that users are highly serious about
emoticons. For a short while Microsoft had switched the Skype
for Business (then Lync) emoticons to a simplistic set and the
almost crusading fervor that erupted on social media surprised
me!
Microsoft has brought back the loved emoticons (at least most
of them) and has gone beyond that to give a bit more control
of them. If you are all business and want to crank back the
bouncing and leaping and possibly distracting effects of
emoticons in your instant messaging experience you can with
several settings in the Skype for Business client.
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This does make access to call controls more efficient than Lync
2013. There is a scenario that makes this feature not entirely
consistent and that is if the PSTN caller is in your address book
the Call Controls will not be automatically displayed. Then
there is just one additional click on the Call Controls button.
(below)
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Hold/Resume
Transfer
Mute Speaker
Switch Your Device
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Chapter 37 Setting
Forwarding Based on
Outlook Working Hours
Hacker Level 1/5 Skype for Business/Lync 2013
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Now you can join the next meeting in Instant Message mode
and the audio of the currently in progress call will not be
interrupted.
Now when the first call is completed you can join the
audio/video portion of this meeting by clicking Call/Video Call.
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As soon as you have joined the meeting you can go back into
Skype for Business Options and change this setting back.
NOTE: another option is to check Before I join meetings, ask
me which audio device I want to use. This will always ask if you
want audio when you join a meeting. (as shown below)
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Note that Guest user names will not be exported and will just
show as Guest as show below.
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Paste this into OneNote and then right click on the resulting
image and click Copy Text from Picture
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And now CTRL+V or paste the text and you should have the
list! (below)
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Index
call recording, 14
meeting, 18, 19, 20, 21, 32,
35, 37, 60, 66, 68, 69, 70,
71, 73, 82, 83, 84, 86
Options, 123
Outlook, 18, 23, 32, 34, 36,
37, 95, 102, 118
participants in a meeting,
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